request for quotation - good samaritan society · 2019. 10. 11. · request for quotation the good...

Request for Quotation

The Good Samaritan Head Office: 8861 75 Street NW. Edmonton, AB. T6C 4G8 of 3

Vendors are to read the attached RFQ Terms and Conditions before signing and submitting their Response to this RFQ.

1. Return the completed Response to:

Denise Lischuk Senior Buyer The Good Samaritan Society Head Office 8861 75 Street NW Edmonton, AB. T6C 4G8

2. For inquiries, please contact the individual at

the contact details above for assistance.

To Be Completed by the Vendor:

Ship To Address:

Vendor: _____________________________ The Good Samaritan Society (GSS)

Contact Name: ____________________________

Head Office: 8861 – 75 Street

Address: ____________________________

Edmonton, Alberta T6C 4G8

City: Province _____ Postal Code: __ ____

Vendor’s legal name as registered in the province of business: ______________________________ (If different from above). 3. Introduction

.1 The Good Samaritan Society (GSS) and Good Samaritan Canada (GSC) are leading faith-based, not-for-profit, registered charities in Western Canada that provide quality accommodations, health, and community care services and programs. With over 70 years of experience providing specialized health and community care services in innovative and caring environments, our operational effectiveness and overarching culture of service and care make us the provider of choice for individuals and their families seeking a supportive place to call home.

.2 GSS operates a wide range of programs which include complex/continuing care, assisted living, group homes, supportive housing and multi care sites, life lease apartments, CHOICE programs, Senior’s clinic, day programs and TeleCare™ users.

4. Scope of Work/Deliverables

.1 Due to water damage to parts of its head office building, professional abatement is required to remove asbestos and other items identified at the location, in accordance with the Alberta Asbestos Abatement Manual, 2019, and as amended from time to time. Detailed information relating to the Work are provided on the attached APPENDIX A.

RFQ Reference: RFQ Issue Date:

103-2019-001 October 10, 2019

RFQ Closing Date and Time:

October 24, 2019 @ 2:00 pm

Phone: 780-431-4839 RFQ Response submission email: [email protected]

Site Visit Date: Wednesday October 16, 2019 Time: From 11:00 am to 12:00 pm Please advise the GSS contact prior to the site visit date, if you will be in attendance.

GSS Head Office RFQ Number 103-2019-001


.2 Vendor’s interested in performing the Work to remove the asbestos, and other materials, as recommended by the Government of Alberta, Employment, Immigration and Industry developed regulated manual for safe abatement of asbestos-containing materials, are required to provide their fixed price quotation, on the below clause 9. - Vendor Approval, prior to signing and submitting their Response.

.3 Vendors are also required to provide their equipment rates on the below Table 1, and their hourly rates for required personnel on Table 2 below:

Table 1 – List of required equipment, if applicable:

Description Rates

(Hourly/Daily/Monthly)

Standby

Rates

a)

b)

c)

d)

Table 2 – Personnel Hourly Rates

Description Rates

(Hourly/Daily/Monthly)

Standby

Rates

a)

b)

c)

d)

*** Vendor may provide additional rates where applicable to the Deliverables.

.4 The services are required to be completed as soon as possible, hence Vendor’s availability, timeline for delivery, and project completion date may be considered during the evaluation process.

.5 The following documents form part of the RFQ and take precedence and govern in the following order:

a) This document;

b) RFQ Terms and Conditions (8 pages);

c) Bulk Asbestos Containing Materials, Final Report, dated September 27, 2019, and developed by DF Technical & Consulting Services Ltd. (19 pages), attached to this RFQ; and

d) Vendor’s Response.

5. Award

Contract award will be made to one Vendor; therefore the Vendor must quote all goods and services required to perform the required Work on a fixed price basis.

Request for Quotation


6. Delivery

The Services must be commenced within 48 hours after receipt of the order, and must be completed within the agreed timeline, unless as agreed by the parties. The award will be made to the lowest responsive Vendor meeting this delivery requirement.

7. Warranty

Vendors should identify the warranty period for their services on their quote.

8. Evaluation Criteria

The evaluation team will use the following evaluation criteria to rate Vendor’s Responses. The ratings are confidential, and no totals or scores of the ratings will be released to any party, outside of GSS who has a need to know.

Description WEIGHT

1. Technical terms: 35 %

2. Commercial terms:

1. Delivery timeline

2. Warranty

35 %

SUBTOTAL: 70 %

4. Pricing 30%

TOTAL: 100%

9. Vendor Approvals:

We, the undersigned, having examined and read the RFQ documents and Terms and Conditions, and having examined all conditions affecting the Services and/or Goods, are satisfied we understand the RFQ and declare ourselves competent to undertake and complete the delivery of the Services and/or Goods in accordance with the RFQ Documents, by the specified completion date, and do hereby irrevocably submit our Response and agree to carry out the Work, for the below stipulated fixed price in Canadian dollars of: $ Amount in words (the “Contract Price” excluding GST)

Vendor’s Legal Name and Address: Executed this day of , 2019.

Authorized Representative (signature)

(Type or Print Name)

RFQ Terms and Conditions

The Good Samaritan Head Office: 8861 75 Street NW. Edmonton, AB. T6C 4G8 Page 1 of 8

REQUEST FOR QUOTE (RFQ) TERMS AND CONDITIONS

1. Terminology

Throughout the RFQ, terminology is used as follows:

1. “Alberta Time” means Mountain Standard Time (MST) for the Province of Alberta, Canada;

2. “Business Day” means 8:00 to 16:00, Alberta time, Monday to Friday, excluding statutory and public holidays observed by the Society;

3. "Contract" means the written legally binding agreement between the Parties, specified in the written agreement and every other document specified or referred to in any of them as forming part of the Contract, all as amended from time to time, by the agreement of the Parties;

4. "Contract Price" means the amount expressed in the Contract to be payable to the Sub-Contractor for the Goods, Services, and/or Work, and could be in the form of Purchase Order(s) (PO);

5. “Evaluation Team” means individuals who will evaluate the Responses on behalf of the Society.

6. “Goods”, “Services”, "Work" means the whole of the activities, goods, services, materials, equipment, software, matters and things required to be done or parts thereof, delivered or performed by the Vendor in accordance with the terms of the Contract;

7. “GSC” means The Good Samaritan Canada, a faith-based charitable organization that operates care homes in the province of British Columbia.

8. “GSS” means the Good Samaritan Society, (a Lutheran Social Service Organization), a faith-based charitable organization that operates care homes in the province of Alberta.

9. “Intellectual Property” means all intellectual property rights, interests, including copyright, trademarks, designs, patents and other proprietary rights, recognized or protected by law.

10. “must” or “required” or “shall” means a requirement that must be met in a substantially unaltered form for the Response to receive consideration;

11. “Society” means the Good Samaritan Society, the Good Samaritan Canada, its employee, clients, agents, subcontractors and authorized representatives, for which the Goods, Services and/or Work are being delivered;

12. “Party” means the Society or the Sub-Contractor or any other signatory to the Contract and "Parties" means all of them;

13. “Price” means the total amount, including all costs, fees, expenses and charges, to be charged by the successful Vendor(s) for the delivery of the RFQ requirements. Each of the Vendor’s Quote must include its Price.

14. “Response” or “Quote” means the Vendor’s submission to the Society in response to an RFQ, and could be in the form of a quote, signed submission form and/or proposal pricing information.

15. “Request for Quotes” or “RFQ” means the solicitation documents for the Goods, Services and/or Work, addenda (if any), specifications, drawings, electrical components, appendices, attachments etc.

16. "Specifications" means the functional or technical description of the Goods, Services and/or Work set out or referred to in the Contract, including specifications, drawings, electrical components, samples and models, and further includes, any such description set out or referred to in any brochure, product literature or other documentation furnished by the Society in relation to the Goods, Services and/or Work or any part thereof;



17. “Vendor” or “Sub-Contractor” or “Seller” or “Respondent” means the person or legal entity responding to the RFQ with a Response or quote for the supply of the Goods, Services and/or Work, as required under the RFQ.

18. Headings are used for convenience only, and do not affect the meaning or interpretation of the clauses.

19. Words in the singular include the plural and vice versa.

2. RFQ Availability

1. RFQ documents are available by written invitation from the Society, and/or as provided on the Society’s website and other websites.

2. The Society assumes no responsibility or liability for the completeness of any RFQ documents, addenda updates or amendments obtained from a source other than from the Society. Vendor should contact the Society for incomplete RFQ documents or if any error or omission is discovered on the posted RFQ prior to the RFQ closing date.

3. Addendum

1. The Society may issue any number of addenda to the RFQ in its sole discretion.

2. Addenda (where applicable) will be made available to all Vendors on record that expressed interest to the RFQ.

3. By providing a Response to the Society, the Vendor confirms receipt of all addenda issued for the RFQ, if any.

4. RFQ Response

1. It is the Vendor's responsibility to:

1. return a signed copy of the Response form, duly completed in the requested format to

the Society.

2. direct its Response to the RFQ receiving address specified on the RFQ.

3. ensure that the Vendor's name, the RFQ reference number, and the RFQ Closing Date and Time are clearly visible and adhered to.

2. provide a comprehensive and sufficiently detailed Response, including a breakdown of all costs, fees, expenses, specifications, drawings etc. and charges associated with full delivery of the requirements over the whole of the life of the Contract. This will enable the evaluation team to complete a full evaluation of the Response in accordance with the criteria’s set out in the RFQ.

3. to notify the Society at once, if a Vendor finds discrepancies, ambiguities and/or omissions in the RFQ documents, specifications, drawings, addenda, or in any other part of the RFQ or if a Vendor is in any doubt as to their meaning.

4. Timely and correct delivery of Response to the RFQ Response address is the sole responsibility of the Vendor. The Society will not assume or have transferred to it those responsibilities. All risks and consequences of incorrect delivery of Response are the responsibility of the Vendor.

5. Inquiries

1. When submitting inquiries, please identify the RFQ title and number on the e-mail subject line.



2. If an inquiry requires an interpretation or modification of the RFQ, the response to that inquiry may be issued in the form of a written addendum.

3. Please submit inquiries as early as possible before the RFQ Closing Time. If an inquiry requires an interpretation or modification of the RFQ, but is received too close to the RFQ Closing Time to permit issuance of an addendum, the Society may be unable to respond to that inquiry.

4. Any replies to inquiries or interpretations or modifications of the RFQ made verbally is not binding on the Society.

6. Amendments and Withdrawal

1. Vendors may amend their Response prior to the RFQ Closing Date and Time by submitting a clear and detailed e-mail notice to the Society.

2. A Response may be withdrawn provided a written request to do so is received by the person identified on the cover page of the RFQ prior to the RFQ Closing Date and Time.

3. No design change, modification to the Goods, Services and/or Work, or amendment to the Contract shall be binding unless it is incorporated into the Contract by written amendment or design change and executed by the authorized representatives of the Parties.

4. All notice shall be in writing and delivered by hand, courier, registered mail, facsimile or other electronic means that provide a paper record of the text of the notice. It must be addressed and sent to the contact and address identified on the RFQ. Notice shall be deemed effective on the day it is received by the Society.

7. Title

1. Except as otherwise provided in the Contract, title to the Goods, Services and/or Work, or any part thereof shall vest in the Society, upon receipt and acceptance of the Goods, Services and/or Work by the Society or its designated representative.

8. Conduct of the Work

Vendor represents and warrants that:

1. it is competent to provide the Goods, perform the Services and/or Work as required by the Society; and

2. it has the necessary qualifications, including knowledge, skills, manpower and experience to provide the Goods, Services and/or Work, together with the ability to use those qualifications effectively for the Society’s required purposes.

3. it will provide the Goods, Services and/or Work with reasonable skill, care and diligence and in accordance with all codes, laws and any applicable good industry practices and standards, of suppliers of goods, materials and services equivalent to, or the same as the Goods, Services and/or Work, all deliverables and in accordance with the RFQ.

9. Waivers

1. Vendors shall not have any claim for compensation of any kind as a result of participating in the RFQ process, and by providing a Response to the Society, each Vendor shall be deemed to have waived its right to make a claim.



2. The waiver by the Society of a breach of any term or condition of the RFQ shall not prevent the enforcement of that term or condition by the Society, in the case of a subsequent breach, and shall not be deemed or construed to be a continuing waiver of any subsequent breach.

10. Language

1. All Responses, including attachments, specifications, drawings, presentation materials, other information, resumes, reference letters, etc. must be submitted in English.

11. Public Opening

1. Responses will not be opened in public.

12. Retention of Responses

1. Responses and accompanying documentation, upon receipt by the Society, will become the property of and will be retained by the Society for a period not to exceed six (6) months from the receipt date.

13. Response Irregularity or Non-Compliance

1. The Society reserve the right to waive an irregularity or non-compliance Response with respect to the RFQ requirements, where the irregularity or non-compliance is minor or inconsequential. The determination of what is or is not a minor or inconsequential irregularity or non-compliance, and the determination of whether to waive or not waive the irregularity or non-compliance, shall be at the Society’s sole discretion.

14. Response Evaluation

1. Vendors are deemed to understand and agree that the Response provided by them will be

evaluated against the evaluation criteria in the RFQ by the Evaluation Team, and in accordance

with the Evaluation Team's best judgment and discretion, the Vendor(s) best qualified to provide the required Goods, Services and/or Work to the Society will be selected.

2. In the event of any mandatory qualification requirements, Vendors meeting the mandatory requirements identified in the RFQ, will have their Responses evaluated further.

3. All ratings will be confidential, and no totals or scores of such ratings shall be released to any Vendor.

15. Evaluation Criteria

1. The Evaluation Team will use its best effort to evaluate the Responses using a combination of technical and commercial criteria, and will award based on the best total value to the Society.

2. The ratings are confidential, and no totals or scores of the ratings will be released to any party, outside of the Society’s representative(s) who has a need to know.

3. From time to time, the evaluation criteria on Table 1 below may be changed by the Society, depending on each of the purchasing/solicitation requirements.

Table 1

Description WEIGHT



1. Technical terms (fit for purpose): a. Meet or exceed specifications b. Quality c. Drawings

%

2. Commercial terms: a. Equipment listed (understanding of

project requirement demonstrated) b. Delivery timeline

c. Rebates/incentives that adds value for GSS/GSC benefit

%

SUBTOTAL: %

4. Pricing Proposal (Value for money) Total costs over whole of life costs

%

TOTAL Weightings: 100%

16. Rejection of Response(s)

1. At the Society’s sole discretion, any or all Responses may be rejected.

17. Clarification and Interviews (if any)

1. At any time during the evaluation process, the Society may ask the Vendor to clarify statements made in their Response. Following receipt and evaluation of the Response from a Vendor, the Society may modify the evaluation score based on the clarifying information.

2. If interviews are held:

1. the interviews will take place at a place and time determined by the Society, anticipated to be within ten (10) Business Days after the RFQ Closing Date and Time.

2. The Society will notify applicable Vendors of the interview date, time and location no later than two (2) Business Days prior to the scheduled interview.

3. representatives of the Vendor's firm, the Vendor's team lead for the project, and key personnel designated by the Vendor, including major subcontractors, will be required to attend the interview.

4. following receipt of clarifying information, and interviews (if any), the evaluation team may modify their initial evaluation scores to reflect the clarifying information.

5. The Society will not consider unsolicited supplementary or clarifying information received from Vendors after the RFQ Closing.

18. References

1. The Society may conduct reference checks of the Vendor or their proposed resources. The Society may contact references, including references other than those submitted by the Vendor. Following the reference checks, the evaluation team may modify their initial evaluation scores to reflect the clarifying information, solely at the Society’s discretion.



19. Contract Provisions

1. Vendors, by providing a Response, are deemed to have accepted each of the provisions of the Contract (attached) in Schedule C exactly as drafted. Schedules and Appendices to the Contract (if any) and any blank items will be completed by the Society when preparing the Contract to be entered with the successful Vendor for the RFQ.

20. Subcontracting

1. The Society’s consent to a subcontract shall not relieve the successful Vendor from its obligations under the Contract, or be construed as authorizing any liability on the part of the Society to any of the Vendor’s subcontractor.

21. Substitution

1. If the Vendor becomes aware that any of its personnel or team member is unable to participate in the Vendor’s team after the RFQ Closing Date and Time, Vendor must immediately advise the Society, and provide all relevant information with respect to the proposed substitute personnel or team member to replace the team member.

2. Solely at its discretion, the Society may consider whether or not a proposed substitution:

1. Provides an unfair advantage to the Respondent; or

2. Jeopardizes or delays the RFQ evaluation process.

3. The qualification of the proposed substitute personnel or team member must be equivalent or better than the qualification of the original personnel or team member being replaced.

22. Holdback

1. Vendor should note that the Society’s requirements for the proposed Goods, Services, and/or Work contain provisions for holdbacks on all payments, including holdbacks in accordance with applicable legislation of the jurisdiction in which the Goods, Services, and/or Work are to be performed, including the non-resident withholding tax required by the Canadian government.

2. Withholding Tax: Seller agrees that, pursuant to the provisions of the Income Tax Act, Canada, the Society is empowered to withhold an amount of fifteen (15%) percent of the price to be paid to the Seller, if Seller is a non- resident contractor as defined in the said Act. This amount will be held on account with respect to any liability for taxes which may be owed to Canada.

23. Insurance

1. The successful Respondent will provide insurance certificates as required in the Insurance section of the Contract. The insurance requirement in the Contract will be updated accordingly when the Contract is finalized.

2. Respondent must ensure that all its subcontractors obtain and maintain insurance sufficient to meet the requirements of their Work under the project.

24. Debriefing

1. The Society may debrief Vendors on their Response, at the written request of the Vendor, and after the completion of the RFQ process and signing of Contract with the successful Vendor(s).



25. No Liability

1. The Society does not, by issuing the RFQ or by any communication or documentation made or provided in connection with the RFQ, incur any duty of care or contractual obligation to any interested party, Vendor, or other person, and expressly disclaims any liability or obligation to any interested party, Vendor, or other person in connection with the RFQ.

2. Statements in the RFQ are the Society’s expectations in relation to the project, the RFQ process, the procurement schedule are relied upon or acted upon by interested parties, Vendors and other persons solely at their own risk.

3. The Society may amend, suspend, postpone, cancel, or extend the Closing Date of the RFQ at any future stage of the procurement without incurring liability to any interested party, Vendor, or other persons.

4. The Vendor is responsible for all costs of preparing and providing its Response to the Society.

26. Publicity

1. No press release shall be issued by the Vendor, any interested parties or other persons in relation to the project without first obtaining the prior written consent of the Society. A breach of this provision may result in the disqualification of the Vendor from the RFQ process.

27. Consent of Surety

1. Where applicable, the Vendor may be required to provide with its Response, a "Consent of Surety" by a surety company licensed to conduct business as a surety company in the jurisdiction in which the Goods, Services and/or Work is located, stating that if the Vendor is the successful Vendor, then the surety providing the Consent agrees to supply the required Performance Bond and Labour and Material Payment Bond as required by the Society.

28. Performance, Labour and Material Payment Bonds

1. If required by the RFQ, the successful Vendor shall provide a Performance Bond and a Labour and Material Payment Bond, each in the amount of Fifty Percent (50%) of the Contract Price, issued by a surety company licensed to conduct business as a surety in the jurisdiction in which the Goods, Services and/or Work is located, within seven (7) days of the date of the execution of the Contract. Unless otherwise specified, the bonds shall be in the most current form of the bonds approved for use by the appropriate authority.

29. Personal Information and Privacy Act (PIPA)

1. Vendor acknowledge responsibility for the collection, use and disclosure of personal information with respect to providing the Goods, Services and/or Work deliverables under the RFQ, and agree to comply with all laws applicable to privacy. The Vendor consents, and has obtained the written consent from its personnel, or any individual identified in its response to use their personal information in their Response.

30. By-Law(s), Acts and Regulations

1. Vendor shall comply with the provisions of all laws, now in force or in force after providing the Response to the Society, or parts thereof, that expressly or by implication apply to this RFQ or resulting Contract, including, local, regional, municipal, city and Aboriginal laws, Acts, statues, by-



laws and regulations etc., that apply to the provision of the Goods, Services, Work and parts of it thereof, including the Alberta’s Workers’ Compensation Act, as amended from time to time.

31. Legal Jurisdiction

1. The RFQ is governed and interpreted in accordance with the laws in force in Alberta. The Vendor irrevocably attorns to the exclusive jurisdiction of the Courts in Alberta. This provision shall survive the termination or conclusion of the RFQ and the resulting Contract.

END OF RFQ TERMS AND CONDITIONS.

DF Technical & Consulting Services Ltd.

6948 Roper Road, Edmonton, Alberta T6B 3H9 Ph: 780.468.3131 Fax: 780.468.3224

Toll Free: 855.668.3131

September 27, 2019

Lydale Construction (Alberta) #101, 17839 - 106A Avenue

Edmonton, Alberta

T5S 1V8

Attention: Zuzana Jagercikova

Regarding: Asbestos Containing Materials Bulk Assessment

Location: Good Samaritan Head Office; 8861 – 75th Street, Edmonton, Alberta

Purchase Order Number: 1955589-1

Please find enclosed a copy of the report and scope of work for the suspect asbestos containing

materials sampling that was performed by DF Technical & Consulting Services Ltd. at 8861 –

75th Street, Edmonton, Alberta on September 24, 2019.

If you have any questions or further inquiries contact the undersigned at (780) 468 3131.

Sincerely,


Jeff Wright CMI, CMRC DF Technical & Consulting Services Ltd

Distribution:

1 copy - Lydale Construction (Alberta)

1 copy- DF Technical & Consulting Services Ltd.

Enclosures

APPENDIX A - RFQ # 103-2019-001


6948 Roper Road, Edmonton, Alberta T6B 3H9 Ph: 780.468.3131 Fax: 780.468.3224

Toll Free: 855.668.3131

Bulk Asbestos Containing Materials

Final Report

Date:

September 27, 2019

For:

Lydale Construction (Alberta)

Location:

Good Samaritan – Head Office;

8861 – 75th Street, Edmonton, Alberta

By:

Jeff Wright


Bulk Asbestos Containing Materials For Lydale Construction (Alberta) Ltd.

at Good Samaritan; 8861 – 75th Street, Edmonton, Alberta

By DF Technical & Consulting Services Ltd.

Table of Contents

Executive Summary ............................................................................................................ 1

Introduction ......................................................................................................................... 1

Site History and Background Information .......................................................................... 1

Regulations and Guidelines ................................................................................................ 1

Assessment & Sampling Methodologies ............................................................................ 2

Scope and Methodology ..................................................................................................... 2

Sampling Locations ............................................................................................................ 2

Asbestos Survey Results ..................................................................................................... 3

General Comments and Recommendations ........................................................................ 4

Closure ................................................................................................................................ 7

Appendixes

Appendix I: Photographs

Appendix II: Independent Laboratory Results

Appendix III: Alberta Infrastructure Bulletin - Asbestos Containing Materials List

Appendix IV: Works Cited




19-E-011-11274 September 27, 2019 Page 1

Executive Summary

The bulk asbestos containing materials, ACM, assessment involved the collection of suspect

asbestos containing materials by DF Technical & Consulting Services Ltd. at the requested

location of 8861 – 75th Street, Edmonton, Alberta to determine the presence and concentration of

ACM.

Asbestos was found in four of the twelve samples collected at the above referenced site.

Introduction

The bulk ACM assessment was conducted on September 24, 2019 by Jeff Wright of DF Technical

& Consulting Services Ltd. The sampling was conducted on behalf of Zuzana Jagercikova of

Lydale Construction (Alberta) Ltd. The following report is an overview of the observations,

findings, conclusions, and recommendations generated during the assessment.

Site History and Background Information

The property is described as a multi-story office building. Plaster wall materials and drywall joint

compound was found to contain Chrysotile asbestos. The scope of work addresses the abatement

of approximately 1800 ft2 in total of asbestos containing plaster wall material and drywall joint

compound.

Regulations and Guidelines

Exposure to asbestos containing materials is regulated under the Alberta Occupational Health &

Safety Act, Regulation and Code, July 2018 (OH&S): Part 4: Chemical Hazards, Biological

Hazards and Harmful Substances. Under the heading General Requirements an employer must

ensure that a worker’s exposure to any substances listed in Schedule 1: Table 2 is kept as low as

practicable and does not exceed its occupational exposure limit (OH&S Code 2018).

The Government of Alberta, Employment, Immigration and Industry developed a regulated

manual for asbestos titled Alberta Asbestos Abatement Manual, AAAM, published in August,

2019. The following excerpts are from the manual.

This manual describes the principles to be followed when selecting the most appropriate

techniques for safe abatement of asbestos‐containing materials. The manual presents basic

information on asbestos and asbestos products, health hazards, and requirements for worker

protection, safe work procedures, inspection criteria, applicable legislation and

competency profiles for those persons involved in abatement activities.




19-E-011-11274 September 27, 2019 Page 2

Assessment & Sampling Methodologies

Sample Collection

Suspected potential ACM were visually identified, sampled in accordance with the sampling

protocols outlined in the Alberta Asbestos Abatement Manual, AAAM, 2019; 7.1. Bulk sampling

of materials suspected to contain asbestos was conducted and samples were submitted to an

independent laboratory for analyses and classification.

All bulk asbestos containing materials samples are analyzed by polarized light microscopy, PLM,

conducted by Enviro-Works Inc. in Edmonton, Alberta, an independent laboratory, and Member

of the American Industrial Hygiene Association, AIHA, Bulk Asbestos Proficiency Analytical

Testing, BAPAT, Laboratory Quality Assurance Program.

A chain of custody, COC, is initiated to assign pertinent information to all samples suspected of

containing asbestos. Typically, the date, type of sampling media, requested analysis methodology,

sample collection location, sample measurement, and name of the person in care and control of the

sample, and other relative assessment information is recorded. The COC is attached to the sample

and the sample is sent to the laboratory. Analysis is returned with a copy of the COC specifying

the condition of the sample at the time it was logged, the requested analysis, and signature of the

attending lab technician.

Table 1: Sampling Methodologies

Analyte Methodology

Bulk Asbestos

PLM

NIOSH 9002; EPA 600/R-93/116; EPA

600/R-04/004

Scope and Methodology

The sampling of suspect ACM was conducted. Collection of the suspect asbestos containing

materials was conducted as defined in the Alberta Asbestos Abatement Manual, 2019.

Due to the expanse of materials known to contain asbestos, please refer to the Appendixes, for the

Alberta Infrastructure Technical Bulletin that is referenced as a guideline to which visual

references for identifying potential asbestos containing materials is used by our firm.

Sampling Locations

Bulk samples collected first, second and third floors




19-E-011-11274 September 27, 2019 Page 3

Asbestos Survey Results

Sample # Location Material Result

1 2nd Floor West Wall Plaster 1 Wall Plaster Chrysotile <1%

2 2nd Floor West Wall Plaster 2 Wall Plaster None Detected

3 2nd Floor West Wall Plaster 3 Wall Plaster None Detected

4 2nd Floor Hallway South Wall 1 Drywall Joint

Compound

None Detected


Compound

None Detected


Compound

None Detected

7 3rd Floor Room 305 Wall 1 Drywall Joint

Compound

None Detected

8 3rd Floor Room 305 Wall 2 Drywall Joint

Compound

None Detected

9 3rd Floor Hallway East Wall Drywall Joint

Compound

None Detected

10 1st Floor Bathroom Bulkhead

Wall 1

Drywall Joint

Compound

Chrysotile 1 – 5%


Wall 2

Drywall Joint

Compound

Chrysotile 1 – 5%


Wall 3

Drywall Joint

Compound

Chrysotile 1 – 5%

The results of the laboratory analysis indicate that four of the twelve samples submitted for analysis

were found to be asbestos containing. A copy of the independent laboratory analysis is included

in the Appendixes.




19-E-011-11274 September 27, 2019 Page 4

General Comments and Recommendations

The following comments apply to the analysis as reported.

3rd Floor Hallway;

Professional abatement will be required to remove the ACM identified.

Removal of the ACM should be completed following Moderate Risk abatement

procedures as outlined in the Alberta Asbestos Abatement Manual, 2019.

Remove the lower 2 feet of the west wall beginning from the northwest (elevator) corner

extending south, the entire wall, around the southwest corner approximately 8 feet.

Remove the affected wall materials to at least the 2’height from the floor up to the corners

or the center of a stud.

The wall surfaces must be removed right to the floor to ensure that no fibres have been left

behind.

The insulation and vapor barrier is to be removed in the areas where the drywall has been

removed to expose the framing.

Removal of the drywall surfaces should be completed so that no additional work is required

by the drywaller’s or tapers. All cut and remaining surfaces must be prepped and ready for

drywall upon completion.

After re-dry walling is completed, the taper should apply an extra layer of drywall joint

compound. The compound should be floated wide over all of the joints that are bonding,

extending to the existing layer of drywall. The taper should be advised to exercise caution

not to sand through this additional drywall joint compound into the old walls, as this may

further expose asbestos fibres.

2nd Floor Hallway;




Remove the west wall, from floor to ceiling, starting from the elevator door, around the

southwest wall to the 1st stud on the north wall adjacent to the south hallway office.

The wall surfaces must be removed right to the floor to ensure that no fibres have been left

behind.












19-E-011-11274 September 27, 2019 Page 5



1st Floor Bathroom area;




Remove all drywall materials from the bathroom bulkhead area.











Moderate Risk – Drywall and plaster containing materials

Removal of the asbestos containing materials should be completed following moderate risk

abatement procedures as outlined in the Alberta Asbestos Abatement Manual, 2019.

Submit a completed Asbestos Project Notification Form, NOP, to Workplace Health and

Safety 72 hours before workers may be exposed to airborne fibres, including set up

operations that may release fibres. A copy of the acknowledgement should remain on site

for the duration of the project.

Ensure the work area is isolated utilizing barriers and warning signs restricting access to

the area until the work is completed.

Access contents in work area. Manipulate and dispose of or otherwise clean, store and

protect all contents ensuring that the work area is free of any content.

Install fiber reinforced polyethylene sheeting containment enclosure separating the

abatement work zone from the remainder of the area. Ensure a positive seal is achieved

and maintained throughout the abatement process.

Containment should be constructed utilizing 6 mil thick polyethylene sheeting and a two-

stage decontamination facility should be attached to the entrance of the containment.

Where floor finishes are to remain Ensure that the floor has two layers of 6 mil thick

polyethylene sheeting running at 90 degrees to one another, to avoid tearing. The floor

covering should overlap the wall by 30 cm, with the wall sheeting overlapping the turn-up

on the inside of the containment to avoid breaches.

Ensure that the heating, ventilation, and air conditioning (HVAC) components are isolated

from the abatement area.




19-E-011-11274 September 27, 2019 Page 6

Install high efficiency particulate assembly (HEPA) filtered air filtration device (AFD) in

containment to provide negative air. Exhaust outdoors

Ensure that negative air is achieved within containment and maintained at a minimum of -

5 Pascal’s throughout the entire remediation process.

The AFDs should be Di-octyl Phthalate/Poly Alpha Olefins, DOP/PAO, tested prior to the

commencement of the abatement project. A copy of the successful DOP/PAO test should

remain on site for the duration of the project.

During abatement localized wetting of the asbestos containing materials must be

undertaken to minimize fibre release.

Removal and cleaning of dust must be undertaken utilizing a damp cloth and HEPA-

equipped vacuum cleaner. The HEPA-equipped vacuum cleaner should be DOP/PAO

tested prior to the commencement of the abatement project. A copy of the successful

DOP/PAO test should remain on site for the duration of the project.

Ensure all workers are, at a minimum, equipped with a National Institutes for Occupational

Safety and Health, NIOSH, approved half-mask with P-100, R-100 or N-100 particulate

filtres and disposable coveralls. Workers may be required to wear full-face or powered air

purifying respirators, PAPR, depending on the fibre levels encountered during the project.

On site occupational and perimeter air quality monitoring will be required daily during the

abatement project. On project completion an aggressive air clearance must also be

completed. DF Technical & Consulting Services Ltd. can provide these services.

On completion of work efforts, the work area must be visually inspected to ensure that all

visible asbestos‐containing debris has been cleaned. Following completion of a success

final visual inspection, the area should be encapsulated.

The possibility exists for other forms of asbestos containing materials on the property. This sample

may not represent all possible areas that contain asbestos products. Review the potential asbestos

containing materials potentially found in a workplace by reviewing the attached Alberta

Infrastructure Technical Bulletin-Asbestos Management in Appendixes.




19-E-011-11274 September 27, 2019 Page 7

Closure

This report is based on observations and collected data from September 24, 2019. The conclusions

made in this report are not a certification of the site’s air quality. No warranty is expressed or

implied as to final site condition. This report provides an analysis and assessment of materials

tested and is based on information provided to DF Technical & Consulting Services Ltd.

Regards, Reviewed by:

Jeff Wright CMI, CMRC DF Technical & Consulting Services Ltd 6948 Roper Road NW

Edmonton, Alberta. T6B 3H9

Ph:780-468-3131

Fx:780-468-3224

Toll Free: 1-855-668-3131

Email:[email protected]

Belle Givens

DF Technical & Consulting Services Ltd 104, 6330- 12 street SE

Calgary, Alberta. T2H 2X2

T 403-229-3131 | F 403-245-3224

Toll Free: 1-855-668-3131

[email protected] | www.dftechnical.ca




19-E-011-11274 DF Technical & Consulting Services Ltd.

Appendix I: Photographs





Typical Wall Plaster sample locations Typical Drywall Joint Compound sample

locations

2nd Floor Hallway West wall along right side 2nd Floor South Hallway area





3rd Floor Hallway area Main Floor Bathroom Bulkhead area





Appendix II: Independent Laboratory Results





Appendix III: Alberta Infrastructure Technical Bulletin-Asbestos Management





Appendix III, Table 1: Asbestos Containing Materials, Concentrations, Date Made, Uses, and Friability

Category Description Asbestos % Date Made Uses Friability Ceilings, Walls,

& Textiles

Drywall taping

Compounds

1 - 10 1950 - 1985 Gypsum wall or ceiling board edge

treatment

Low to Moderate

Sprayed on texture or

troweled on texture

1 - 95 1935 - 1985 Fire resistance acoustic treatment

thermal insulation condensation

control

Moderate to High

Ceiling tiles 1 - 10 1960 - 1985 Acoustical suspended ceiling

finish

Moderate to High

Plaster (brown or

finish coat) , stucco,

drywall, joint cement

2 - 10 1930 - 1985 Wall - ceiling finish rough or

Smooth

Low

Flooring Vinyl asbestos (VAT)

tile

30 - 50 1950 – 1985 Hard wearing floor covering Low

Resilient sheet 30 - 50 1950 – 1985 Backing layer to vinyl facing Moderate to High

Concrete leveling

compounds

1 - 10 1950 - 1985 Concrete floor leveler and finished

flooring

Moderate to High

Asphalt/asbestos tile 20 - 30 1920 – 1985 Roof or exterior walls finish Low

Mechanical Rigid block insulation 40 - 60 1926 - 1985 Boiler or pipe work insulation Moderate to High

Paper like insulation 50 - 70 1910 - 1985 Pipe work insulation Moderate

Insulating cement 10 - 80 1949 - 1985 Pipe work insulation at elbows and

fittings

Moderate to High

Corrugated paper

sheets

70 - 80 1925 - 1985 Duct and pipe insulation Moderate

Insulating cement

parging

10 - 80 1910 - 1985 Duct parging or pipe insulation

applied over glass fiber

Moderate to High

Electrical Wire insulation 90 - 100 1910 – 1985 High heat applications Moderate

Insulator board 40 - 60 1930 – 1985 Electrical insulation Low

Reflective layers 70 - 90 Until 1985 Heat resistant incandescent light

reflector Low

(continued)





Appendix III, Table 1: Asbestos Containing Materials, Concentrations, Date Made, Uses, and Friability (continued)

Category Description Asbestos % Date Made Uses Friability Cement Like Products

Millboard 40 – 50 1930 – 1995 Industrial type siding, heat shields water

proofing Low

Roof tiles 20 – 30 1930 – 1985 Roof finish Low

Cement pipe 20 – 30 1935 – 1995 Subterranean Water pipes Low

Siding and shingles 20 – 40 Until 1985 Domestic and Commercial cladding Low

Mortars 1 – 10 Until 1985 Brick or cement block mortar Low

Textiles

Woven cloth 90 – 100 1910 – 1985

Fire blankets, stage/welding curtains,

isolation joints in duct work, heat shields, fire

hoses, gland packing

Low to Moderate

Roofing Materials Shingles 1 – 5 1971 – 1985 Asphalt roof shingles Low

Roofing felts 10 – 15 1910 – 1985 Built-Up roofing Low

Slip layers 70 – 80 Until 1985 Base layer for Built-Up roofing Low to Moderate

Other Caulking 20 – 30 1930 – 1985 For flow ability in mastic Low

Coatings 5 – 15 1900 – 1985 Roof- Coatings and air barriers Low

Brake/clutch linings 30 – 40 1920 – 1995 Elevator motors-Mechanical plants Low

Filters 50 – 70 1930 – 1985 Cooling towers humidifiers Low to Moderate

Gaskets 20 – 60 1900 – 1985 Mechanical equipment Low to Moderate

Vinyl wallpaper 5 – 10 Until 1985 Decorative wall coverings Low

Textured paints 5 – 10 Until 1985 Decorative wall coverings Low

Fire doors 50 – 70 Until 1985 Fire ratings

Low to High but

enclosed within

wood or steel doors

Source: Alberta Infrastructure Technical Bulletin - Asbestos Management; Issue No. 2B – Revised, September 2013





Appendix IV: Works Cited





Works Cited

Alberta, G. o. (2013, September). Asbestos Management Technical Bulletin, Issue No. 2B -

Revised, September 2013. Retrieved from http://www.infrastructure.alberta.ca/:

http://www.infrastructure.alberta.ca/Content/docType486/Production/TB-020B.pdf

Alberta, G. o. (2018). Occupational Health and Safety Act, Ocupational Health and Safety Code.

Edmonton: Alberta Queens printer.

Center For Disease Control. (2009, 8 24). NIOSH National Institute for Occupational Safety and

Health. Retrieved 8 25, 2009, from NIOSH National Institute for Occupational Safety

and Health: http://www.cdc.gov/niosh/

Government of Alberta. (2019). Alberta Asbestos Abatement Manual. Employment and

Immigration. Edmonton: Alberta Queen's Printer.