request for quotation (rfq) - eproc.punjab.gov.pkeproc.punjab.gov.pk/biddingdocuments/76915_26519...
TRANSCRIPT
REQUEST FOR QUOTATION (RFQ)
DESCRIPTION: Request for Quotation for Shopping of Office Goods (Lot wise)
DEADLINE DATE/TIME FOR SUBMISSION OF RFQ: 09-08-2017 02:00 PM
OPENING DATE/TIME FOR Opening OF BIDS: 09-08-2017 02:30 PM
____________________________________________________________________________________________
Project Implementation Unit (PIU), Irrigation Department, Government of Punjab, has received a credit from
the World Bank for Disaster and Climate Resilience and Improvement Project (DCRIP). It is intended that part of
the proceeds of this credit will be applied to eligible payments under the contract for Procurement of Office
Goods.
1. The PIU now invites sealed quotations from eligible supplier for the supply of Office Goods (lot wise) as per their respective lots in accordance with respective Technical specifications attached with the RFQ.
2. Your quotation(s) must be marked “Lot No. of Quotation, e.g. Lot# 5” and addressed to: Project Director, Project Implementation Unit, Lahore.
3. Your quotation should be accompanied by adequate technical documentation and catalogue(s) and
other printed material or pertinent information for each item quoted, including names and addresses of firms providing after sales service facilities in Pakistan.
4. The deadline for receipt of your quotation (s) by the Purchaser at address: Project Director PIU,
(DCRIP), Punjab Irrigation Department, House No. 337, Block B, Canal View Housing Society, Canal
Road Lahore, is Date: 09-08-2017 by Time: 02:00 PM. Quotations would be opened on the same date
at Time: 02:30 PM before the Offerors who choose to attend the quotations opening event.
Terms and Conditions:
1. Vendor/Supplier should provide only one quotation for each/any lot individually and the vendor/supplier must apply for the entire lot, and cannot pick and choose any particular item/items within a lot. The supplier can also submit quotations for more than one lot.
2. Lots will be treated individually for the evaluation of their quotations and contract will be awarded
accordingly.
3. The prices should be quoted in the local currency i.e. Pak Rupees (PKR), and should be inclusive of all supply and installation charges and admissible taxes as per government policy. The Prices indicated in the Price Schedule shall be delivered duty paid (DDP). The price of other (incidental) services, if any, may be mentioned separately.
4. Quotations must be submitted, signed and stamped with company stamp.
5. Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices by adding any incidental costs, quoted, conformity to required delivery
scheduled. The award will be made to the firm offering the lowest evaluated price and that meets the required standards of technical and financial capabilities.
6. Quotation(s) should be valid for a period of 30 days from the date for receipt of quotation(s).
7. Suppliers duly registered with tax authorities may be eligible to participate only if they also: Submit
Proof of registration with the Income Tax Department and Sales Tax Department with the quotation. (Failure to enclose these documents would result in rejection of quotation)
8. If installation is also the defined responsibility of supplier in that case supplier, at his own
responsibility, cost, and risk, is encouraged to visit and examine the Site of the Supplies addressed: Project Director PIU, (DCRIP), Punjab Irrigation Department, House No. 337, Block B, Canal View Housing Society, Canal Road, Lahore. E-mail: [email protected]
9. The Offeror must provide an item-by-item commentary on the Implementing Entity’s Technical Requirements, demonstrating the substantial responsiveness of the overall design of the System and the individual Information Technologies, Goods, and Services offered to those Requirements.
10. The price quotation shall remain valid for the period of thirty (30) calendar days counted from the
date of submission of the Quotation. The Purchaser may request the Suppliers to extend the period of validity for a specified additional period. The Purchaser’s request and the Suppliers” responses shall be made in writing. A Supplier may refuse the request for extension of Quotation validity in which case he may withdraw his Quotation without any penalty. A Supplier agreeing to the request will not be required or permitted to otherwise modify its Quotation.
11. : No Quotation shall be modified after the deadline for submission of Quotations.
12. Information relating to the examination, clarification, evaluation and comparison of quotations and
recommendation for the contract award shall not be disclosed until the award to the successful Supplier has been announced.
13. The Purchaser will award the Contract to the Supplier whose Quotation has been determined to be
substantially responsive to the proposal documents and who has offered the lowest evaluated price quotation. In evaluating the quotations, the Purchaser will determine for each proposal the evaluated price quotation by adjusting the price quotation by making any correction for any arithmetic errors as follows:
(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern; (b) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern;
(c) If a Supplier refuses to accept the correction, his Quotation will be rejected.
14. The Purchaser reserves the right to accept or reject any quotation, and to cancel the process of competition and reject any or all quotations, at any time prior to the award of the Contract, without thereby incurring any liability to the affected Supplier(s).
15. Equipment must be delivered within 15 days of issuance of Purchase Order/Notification of Award.
16. The Purchaser, reserves the right to increase or decrease quantities of supplies. (Quantities can be increased or decreased by 15% of its original quantity).
17. Results of evaluation would be known in a reasonable time, Suppliers are instructed not to approach the Purchaser after opening of quotations until the finalization of award. The Supplier whose Quotation has been accepted will be notified of the award by the Purchaser prior to the expiration of the validity period of the Quotation, by registered letter. This letter will state the sum that the Purchaser will pay the Supplier in consideration of the supply, installation, and commissioning of the Supplies by the Supplier as prescribed by the Contract.
18. The Supplier should warrant that the products supplied under the Contract are new, unused, of the most recent or current models and those they incorporate all recent improvements in design and materials unless provided otherwise in the Contract. The supplier should further warrant that all Goods supplied under this Contract should have no defect, arising from design, materials, or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied Goods in the conditions prevailing in the country of final destination. This warranty shall remain valid for 01 year after the installation of the products. The supplier will provide full support during the warranty period including the up gradation of new firmware, patches and hardware replacement in case of failure within minimum reasonable time but not exceeding 5 working days, completely free of cost to the purchaser.
19. The suppliers are requested to give their best and final prices as no negotiations are expected. 20. Payment(s) shall be made as per the market practice i.e. 100% payment is made on the completion of
delivery of goods.
Project Director
Project Implementation Unit Irrigation Department, Punjab
Lot Details
Reference No. Item Name Quantity
Lot #1
Laptop 09
Desktop Computer 10
Display Screens 12
Lot # 2 Photocopy Machine 02
Lot # 3 A-3 Size Inkjet Printer (Color) 02
A-4 Size Laser Printer (B&W) 08
Fax Machine 01
Digital Camera 03
Lot # 4 Air Conditioner (1.5 tons) 08
Refrigerator 01
Electric Water Dispenser 01
Microwave Oven 01
Lot # 5 Spiral Binding Machine 01
Lot # 6 Video Conference System 01
Lot # 7 Diesel Generator (25 Kva) 01
Lot # 1: Laptops & Desktop Computers
SR.# Item Name Quantity (No.)
1 Laptop 09
2 Desktop Computers 10
3 Display Screens 09
4 Display Screens (extra) 3
Specifications
Laptop
Sr. # ITEM DESCRIPTION
1 Processor Intel® Core™ i7-7500U, 7th Generation or higher.
2 Mother Board Intel Chipset or equivalent
3 Memory 8 GB DDR4 SDRAM or higher
4 Hard Disk Drive 1000 GB SATA or higher SSD compatible
5 Super Drive DVD+/-RW Super Multi DL or higher, compatible with Microsoft Windows 2000 / Xp / 2003 / Vista / 7 / 8 and Red Hat Linux.
6 Video/Display Card 2 GB Dedicated DDR3 Graphics or higher
7 Sound Card Integrated sound card
8 Speakers Integrated Stereo Speakers
9 Microphone Integrated Microphone
10 Network Adapter Ethernet 10/100/1000 Mbps or higher Microsoft Windows 2000/2003/XP/Vista/ 7, Red Hat Linux Supportive
11 LCD Display At least 15.6” LED, Backlit.
12 Integrated I/O Interfaces like 2 USB 2.0, 1 USB 3.0, HDMI, RJ45 (LAN), VGA Port, 6-1 Card Reader, Stereo Headphone / Speaker Line-out, Microphone Line-in, Bluetooth 2.1 and other standard features
13 Wireless LAN Wireless 802.11abg 54 Mbps or higher, Microsoft Windows 2000/2003/Xp/Vists/ 7, Red Hat Linux Supportive
14 Batteries & Power Adopter 3-cell or higher, 41 WH Li-ion battery pack
with estimated 3hours battery backup time or higher
15 Mouse & Key Board Full-sized (Num pad inclusive), finger/thumb detector keyboard and integrated Touch Pad / Pointing Device
16 Carrying Case Genuine/ Branded Carrying Case
17 Mouse (External) 2.0 USB 2-Button Optical Mouse with Scroll
18 Camera Integrated HD Webcam
19 Operating System Windows 10 Basic Licensed (OEM with Media Kit) or higher.
20 Warranty Local with 1 year warranty period.
Desktop Computer
Sr. # ITEM DESCRIPTION
1 Processor Intel Core i7-6700 processor, 6th Generation, 3M Cache, 3.4 GHz or equivalent
2 Mother Board Intel Chipset or equivalent
3 Memory 8GB 1333 MHz DDR4 SDRAM 64 GB Compatible
4 Hard Disk Drive Min 1000 GB, 1 TB SATA, up to 10 TB
compatible
5 Super Drive DVD RW SATA 16X Super Multi or higher, compatible with Microsoft Windows 2000/Xp/2003/Vista/7/8 and Red Hat Linux
6 Video/Display Card 2GB Dedicated Graphics 128 bits
7 Sound Card Standard integrated
8 Network Adapter Integrated 10/100/1000 Gigabit Network Adapter or higher Microsoft Windows 2000/2003/Xp/Vista/ 7, Red Hat Linux Supportive with wireless connectivity.
9 Integrated I/O Interfaces like
USB 2.0, 3.0, 1 RJ-45, 3 connector line in, line out and mic-in and other standard features
10 Mouse & Key Board Standard Keyboard, Optical Mouse with Scroll
11 Operating System Windows 10 Basic Licensed (OEM With Media Kit)
12 Warranty 3 year local warranty period
Display Screens
1 Display screens 1-Min 21.5” TFT Display of same brand or higher (All display screens must be adjustable)
SCHEDULE OF REQUIREMENT
LOT # 2 Photocopy Machine
SR. # Item Name Quantity
1 Photocopy Machine (B&W) 2 No.
SR. # Name of Item Quantity Unit Price
Unit Price with
GST Delivery Time
Figures Words Figures Words
1 Laptop 09
15 days from
the date of
award of
contract
2 Desktop Computer 10 -do-
3 Display Screens 09 -do-
4 Extra Display Screens for
G.I.S wing
3 -do-
Total
Specifications
Photocopy machine shall be brand new and in original packing of manufacturer.
SR # Item Description
1 Machine Type Laser Dry Electrostatic Transfer System
2 Available Core
functions Print, Copy & Scan
3 Copy and Print speed Minimum 30 CPM/PPM
4 First copy output time
(FCOT) Approx. 3.9 seconds or less
5 Copy/ Print Resolution Minimum 600 x 600 dpi
6 Multiple copy 1 to 999 copies
7 Reduction/Enlargement Zoom: 25-400% in 1% increments
8 Double sided Copy/
printing Automatic (Standard), duplex
9 Finishing capabilities Standard: Collate, Group
10
Supported media types
2-Cassettes and 500 sheets per cassettes or
higher, Multipurpose Tray : Plain, Recycled,
Colour, Heavy, Pre-punched, Envelopes etc
11 Supported media sizes Upto A3
12 Operating system
compatibility
Windows
2000/XP/Server2003/Vista/Server2008/Win7,10
Mac OSX (10.4.9 or later)
13 Scan resolution
100 dpi, 150 dpi, 200 x 100 dpi, 200 dpi, 300 dpi,
200 x 400 dpi*, 400 dpi*, 600 dpi*
14 Scan speed
Copying: 35/30ipm (BW/Color)
Sending: 35/30ipm (BW/Color)
15 Warm-up time
30 sec or less from Power ON,
10 sec or less from Power ON (Quick Start mode)
16 Interface type Ethernet: 100Base-TX/10Base-T, USB 2.0
17 Network protocols Net Enabled
18 Memory 256 MB
19 Trolley Yes
20 Power Source 220-240 V AC, 50/60 Hz
21 Warranty 1 Year Parts + Services
22 RADF Kit must be attached
23 Drum Life 300000 copies or Higher
SCHEDULE OF REQUIREMENTS
SR # Name of Item Quantity Unit Price Unit Price with
GST
Delivery
Time
Figures Words Figures Words
1 Photocopy Machine
(B&W) 2
15 days
from the
date of
award of
contract Total
LOT # 3 OFFICE PRINTERS, FAX MACHINE AND CAMERA
SR # Item Name Quantity
1 A-3 Size Inkjet Printer (Color) 2
2 A-4 Size Laser Printer (B&W) 8
3 Fax Machine 1
4 Digital Camera 3
Specifications
A-3 Size Inkjet Printer (Color)
Inkjet printer (color) shall be brand new and in original packing of manufacturer.
SR.# Item Description
1 Minimum Print Speed Minimum 15 PPM (A3 Size Colour draft quality
mode) or Higher
2 Resolution 5760 x 1440 dpi or higher
3 Paper Handling Legal, A4, A3 and letter size paper with standard
features like print cancel button etc
4 Drivers Microsoft Windows XP/XP
Professional/Vista/7/8/8.1 MAC OS .
5 No. of Ports Minimum 1
6 Trays Minimum 1
7 Wireless Connectivity Yes
8 Warranty Period Minimum 1 Year
9 Connectivity Standard USB 2.0 Hi-Speed or Higher
10 Nozzle Configuration 90 nozzle each color or higher with attached kit
A-4 Size Laser Printer (B&W)
Laser printer (B&W) shall be brand new and in original packing of manufacturer.
SR# Item Description
1 Minimum Print Speed 20 PPM or higher
`2 Resolution 1200x1200 dpi or higher
3 Paper Handling A4 / A5 / Letter / Legal / Executive / Folio / Oficio
/ ISO B5 / JIS B5 / Envelope, 10,000 duty cycle and
with other Standard Features of the Manufacturer
4 Drivers Microsoft windows Xp/Vista/2003 and Red Hat
Linux supportive (with USB cable).
5 Trays Min.3
6 Wireless Connectivity Yes
7 Warranty Period Minimum 1 year
Fax Machine
Specifications
Minimum 10 PPM laser Printing (A4)
Minimum 600 x 600 dpi printing resolution
Minimim 100 page document memory
Error Correction mode available
Super G3 Fax with 33.6 kbps modem
Dual access mode available
Delayed send (1 location)
Auto reduction
64-level halftone resolution
Auto document feeder (15 sheets)
250-sheet paper tray (20 lb.)
Quick scan (150 sheets)
Redial / Pause / Handset mute
Phonebook (50 Stations)
One-touch dial (5 x 2 with Lower)
Sending report
Overseas mode available
On-hook dial (Pre-dial, Phonebook, Redial, One touch dial)
Monitor
EXT telephone feature supported
Digital Camera (Point and Shoot)
Camera shall be brand new and in original packing of manufacturer.
S.No Specification
1 Mega Pixel Min. 16.2
2 Internal Memory Min. 10 MB
3 Optical zoom 10x
4 Micro SD Memory
supported
Yes with minimum 16 GB
Memory Card
5 Warranty Period Minimum 1 Year
SCHEDULE OF REQUIREMENTS
SR# Name of Item Quantity Unit Price Unit Price with GST Delivery
Time Figures Words Figures Words
1 A-3 Size Inkjet Printer
(Color) 2
15 days
from the
date of
award of
contract
2 A-4 Size Laser Printer
(B&W) 8
-do-
3 Fax Machine 1 -do-
4 Digital Camera 3 -do-
Total
LOT # 4 Office Appliances & Air Conditioner (1.5 Ton)
Sr. Goods Description Quantity
1 Air Conditioner 8
2 Refrigerator 1
Specifications
Air Conditioner (1.5 tons)
Air Conditioner (1.5 tons) shall be brand new and in original packing of manufacturer.
SR# Specification
1 Cross Flow Fan Design Yes
2 Energy Efficient Yes
3 State of the art Air Vane
Technology
Yes
4 Auto Temperature
Adjustment
Yes
5 Auto-Restart Function Yes
6 Sleep Mode Yes
7 24 Hours Timer Yes
8 LED Display Yes
9 Remote Control Yes
10 Customer Care Yes
11 Warranty 1 year period
Office Appliances
All office Appliances shall be brand new and in original packing of manufacturer.
Capacity : 400- 500 liter
Anti fungus gaskit
Freezer eutactic plate: keep items frozen for
3 Electric Water Dispenser 1
4 Microwave Oven 1
Refrigerator upto 8 to 10 hours
Energy efficient
Electric Water Dispenser
Hot, Cold and Fresh Water
Water Drip Tray
Glass Wool Insulation
Thermostat
Water Drain
Energy Efficient
Microwave Oven
Rated Input Power= Min. 1000watt
Power output= Min. 900 watt
Capacity= 20- 25 liters
SCHEDULE OF REQUIREMENTS
S.No Name of Item Quantity Unit Price Unit Price with
GST
Delivery
Time
Figures Words Figures Words
1
Air Conditioner (1.5
Tons)
8 15 days
from the
date of
award of
contract
2 Refrigerator 1 -do-
3 Electric Water Dispenser 1 -do-
4 Microwave Oven 1 -do-
Total
LOT # 5 SPIRAL BINDING MACHINE
Specifications
Spiral Binding Machine shall be brand new and in original packing of manufacturer.
S. NO Item Specification
1 Binding capacity 500 sheets/50mm
2 Punching capacity 25-35 sheets
3 Hole to Hole Distance 21 international standard hole
distance
4 Characteristic 3 different adjustable side guide.
SCHEDULE OF REQUIREMENTS
S.No Name of
Item
Quantity Unit Price Unit Price with
GST
Delivery
Time
Figures Words Figures Words
1
SPIRAL
BINDING
MACHINE
1
15 days
from the
date of
award of
contract
S.No Item name Quantity
1 SPIRAL BINDING MACHINE 1
Total
LOT # 6 Video Conference System
Equipment Quantity
VC System Codec as per specifications mentioned below 1
Wall Mount for Codec & Camera 1 + 1
Ethernet Cable 15 ft. 3
HDMI Male-Male 35ft. 2
HDMI v1.3 Active Signal Extender Cable (HDMI M/F) 2
Microphones as per specifications 2
Accessory: Touch Control Panel 1
Warranty: 3 Years
Specifications
Specification Description
Product delivered with Codec with mounting kit
Camera with mounting kit
Table Microphone
TRC6 remote control
Cables and power supply
Compatible Touch Panel
Additional microphone
Presentation cable (VGA or HDMI)
Bandwidth H.323 and SIP up to 6 Mbps
Minimum bandwidth for
resolution/frame rate
720p30 from 768 kbps
720p60 from 1152 kbps
Specification Description
1080p30 from 1472 kbps
1080p60 from 2560 kbps
Firewall Traversal H.460.18, H.460.19 firewall traversal
Video Standards H.263, H.263+, H.264
Video Features Native 16:9 widescreen
Advanced screen layouts
Local auto-layout
Video Inputs
(Two Inputs) One HDMI and One DVI-I (Analog and Digital); supports formats
up to maximum 1920x1080 @ 60 fps (HD1080p60), including:
640x480
720x480
720x576
800x600
848x480
1024x768
1152x864
1280x720
1280x1024
1280x768
1280x800
1280x960
1360x768
1366x768
1400x1050
1440x900
1680x1050
1920x1080
Extended Display Identification Data (EDID)
Video Outputs
(Two Outputs)
Two HDMI Outputs Supported Formats:
1920 x 1080@60 fps (1080p60)
1920 x 1080@50 fps (1080p50)
1280 x 720@60 fps (720p60)
1280 x 720@50 fps (720p50)
1366 x 768@60 fps (WXGA)
1360 x 768@60 fps(WXGA)
1280 x 768@60 fps (WXGA)
1280 x 1024@60 fps
1024 x 768@60 fps
Specification Description
VESA Monitor Power Management (DPM)
CEC Power Management supported on HDMI output
EDID
Live Video Resolutions (Encode and Decode):
176 x 144@30, 60 fps (QCIF) (Decode only)
352 x 288@30, 60 fps (CIF)
512 x 288@30, 60 fps (w288p)
576 x 448@30, 60 fps (448p)
768 x 448@30, 60 fps (w448p)
704 x 576@30, 60 fps (4CIF)
1024 x 576@30, 60 fps (w576p)
640 x 480@30, 60 fps (VGA)
800 x 600@30, 60 fps (SVGA)
1024 x 768@30, 60 fps (XGA)
1280 x 768@30, 60 fps (WXGA)
1280 x 720@30, 60 fps (HD720p)
1920 x 1080@30, 60 fps (HD1080p)
Audio Standards G.711, G.722, G.722.1, G.728, G.729, AAC-LD and OPUS
Audio Features High quality 20 KHz stereo or above
Two acoustic echo cancellers
Automatic Gain Control (AGC)
Integration with third-party audio systems
Automatic noise reduction
Active lip synchronization
Audio Inputs
(Four Inputs)
Two microphones
One minijack for line-in (stereo)
One audio in from camera (HDMI)
Audio Outputs
(Two Outputs)
One minijack for line out (stereo)
One HDMI, (digital main audio)
Dual Stream H.239 (H.323) dual stream
BFCP (SIP) dual stream
Support resolutions up to 1080p) at 30 frames per second
Multipoint Support Four-way embedded SIP/H.323 conferencing capability with
MultiSite option
Ability to natively join multipoint conferences
Switched conferencing (SVC)
Protocols H.323
SIP
Specification Description
Embedded Encryption H.323 and SIP point-to-point
Standards-based: H.235 v3 and Advanced Encryption Standard
(AES)
Automatic key generation and exchange
Supported in dual stream
Cisco Video
Communication Server
Recommend latest software
IPv6 Network Support Single call stack support for both H323 and SIP
Dual-stack IPv4 and IPv6 for DHCP, SSH, HTTP, HTTPS, DNS,
DiffServ
Support for both Static and Automatic IP configuration (stateless
address auto configuration)
Security Features Management using HTTPS and SSH
IP administration password
Menu administration password
Disable IP services
Network settings protection
Network Interfaces One LAN and Ethernet (RJ-45) 10/100/1000 Mbit
Other Interfaces Two USB ports can be used for serial control
Power Auto-sensing power supply
240 VAC, 50/60 Hz
Maximum 40 watts for codec and main camera
SCHEDULE OF REQUIREMENTS
SR# Name of
Item
Quantity Unit Price Unit Price with
GST
Delivery
Time
Figures Words Figures Words
1
Video
Conference
System
1
15 days
from the
date of
award of
contract
Total
LOT #7 DIESEL GENERATOR (25KVa)
Specifications
Generator+ soundproof canopy shall be brand new and in original packing of manufacturer.
Description
3-phase, 430/220V, 50 Hz , 0.8f,equivqlent to 1500rpm or higher, 3-przewodyMoc to 25kVA/20kWStandby 27kVA/22kW Moc Silinik Mazda Japan
2500 Alternator
Display Control Graphical
Voltage Regulator
Switch key, Control operating mode
Certified Test Record.
Standard Tool Kit
Warranty Period: 1 Year
Supplying, Installation & Commissioning Transportation
Tracing
SR# Item name Quantity
1 DIESEL GENERATOR 1
Laying of power Cable.
Laying of control Cable.
Earthing.
Ducting of all cables
Construction of foundation pad for placement
of generator.
Provision of ATS panel.
MCCB Breaker three phase (4 Pole) 100 AMP
of ABB, legrand, Mitsubishi or equivalent -
6 No’s
Panel Box with Interlocking- 01 No’s which
includes:
Magnetic Contractor of good quality- 04 No’s
Control Module- 02 No’s
Surge Control Control relays, Fuses, Control
Wires etc. complete in all respects
Power Cable 35mm2 (4 Core) of Pakistan
cable, G.M cable, Fast cable or equivalent
(high quality) 99.9% copper- 50m (Length)
SCHEDULE OF REQUIREMENTS
SR# Name of Item Quantity Unit Price Unit Price with
GST
Delivery
Time
Figures Words Figures Words
1 DIESEL GENERATOR (25 KVa) 1
15 days
from the
date of
award of
contract