RESEARCH ADMINISTRATION LEARNING PROGRAM

MRAM . July 2010

Research Administration Learning Program

Vision: The University of Washington Research Administration Learning program cultivates superior knowledge acquisition and competency, strong personal integrity and ethical values, and programmatic excellence in the conduct of research.

Mission: Create a campus-wide learning program and portfolio that will provide training for central and campus administrators who support and facilitate the university research enterprise.

RAPTURE

“Research Administration Program for Training University Research Employees

Cross-organizational membership OSP GCA Campus ORIS

Responsible for determining priority of course development, serving as work group members and reviewing final draft materials

RAPTURE Membership

Campus Representatives Monica Fawthrop Paul Kraegel Judy McMillan Barb Lovseth Jessica Roshan Jennifer Snow Sinh Simmons Cy Talebi Stan Vlcek

Central Office Reps Tami Sadusky (GCA) *

Ted Mordhorst (GCA)

Mike Anthony (MAA) *

Lynne Chronister (OSP) *

Al Marks (OSP)

Gretchen Davis Richey (OSP)

Tiffany Austin (ORIS)

* Coordinated leadership

RAPTURE Work Groups

Work Groups formed for each course Membership based on course topic Subject matter experts from campus &

central offices Meet every other week

Up to 2 work groups preparing courses concurrently

Phased development process 6 courses in 2010 Additional courses in 2011

Current Program Strategy

Foundational courses – the trunk Provides a basic understanding cradle to

grave of research administration New employees would be recommended to

take these courses in a suggested order Specialty tracks – the branches

Sponsor systems SAGE Suite Fiscal Leadership & Management Global

Synergistic & Collaborative Approach

Full lifecycle represented Business and system training integrated Basic, intermediate, advanced levels Re-examine all current courses

Fundamentals of Grant & Contract Management (POD)

Coordinate scheduling of courses, for example: How to Prepare a Basic Budget & SAGE

Budget

New Courses

1. How to Prepare a Basic Budget2. Subcontract Monitoring Guidelines for

PIs/Staff3. Introduction to Research Administration

1. How to Prepare a Basic Budget Direct result of June 2009 campus survey on

training needs Developed Spring 2010 10 Classes taught (April –June)

125 people registered, 87 attended New classes to be offered in the fall Evaluation survey shows >95% positive

feedback Met training needs, relevant to job, improved

knowledge, would recommend course to others

2. Subcontract Monitoring Guidelines

Currently in final development Companion course to the SC

Administration class taught by Mike Blackwell and Payables provided this spring

Guidelines, checklist and sample forms Roles and responsibilities How to set up a monitoring process Good documentation Easy audit

3. Introduction to Sponsored Programs

Currently in final developed Basic level course for anyone with

responsibilities with sponsored programs Lifecycle includes finding funding,

preparing & submitting proposal, award process, manage award & spend money, billing, reporting and closing

Replaces the current Fundamentals of Grant & Contract Management

Next Course - Cost Share

Work group will be formed this summer Basic level course for anyone with

responsibilities with cost sharing Cost share types Cost share sources Record keeping Regulatory environment Cost Share 102 will provide the “How to”

Course Registration

Online, self-managed class registration tool

Course description List of class dates and times Waitlist function Expanded functionality coming in the

future

Registration ToolSelect a course and the entry will expand to display the description

List of upcoming sessionsis displayed. Find the section that works best for you and click “Enrollment” link

Click “LEARN” on the OSP website

Future Opportunities

Revise existing classes Fundamentals of Grant & Contract Management Fiscal I and Fiscal II SAGE

Transfer existing drafts to new structure Export Control Global Projects

New courses Intermediate budgets Sponsor systems Specialty areas SAGE

Feedback & Interest

Questions?Would you be interested in serving on a

work group?Your feedback is always appreciated.

Gretchen Davis RicheyAssistant Trainer, OSPgsd@uw.edu