Research RoundtableResearch Roundtable09/09/1009/09/10

Office of Research and Sponsored Programs (ORSP)Office of Research and Sponsored Programs (ORSP)843-792-3838843-792-3838

Topics CoveredTopics Covered

NIH POLICY NOTICES & REMINDERSNIH POLICY NOTICES & REMINDERS ARRA UPDATE & ORSP Award SystemARRA UPDATE & ORSP Award System Research Admin. CATCH-ALLResearch Admin. CATCH-ALL

NIH NoticesNIH Notices

NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for NIH, AHRQ, and NIOSH to Eliminate Error Correction Window for Due Dates On or After January 25, 2011 Due Dates On or After January 25, 2011 ((NOT-OD-10-123, August 16, , August 16, 2010)2010) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-123.ht

ml

Must correct system identified “errors” Must correct system identified “errors” prior toprior to the submission the submission deadlinedeadline

Does not affect the 2-business day application viewing windowDoes not affect the 2-business day application viewing window MUSC 3-business day internal submission policyMUSC 3-business day internal submission policy NIH Late Submission Policy (NIH Late Submission Policy (NOT-OD-08-027, January 4, 2008), January 4, 2008)

http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-08-027.html

NIH Policy on Post-Submission Application MaterialsNIH Policy on Post-Submission Application Materials ((NOT-OD-10-115, July 23, 2010), July 23, 2010) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-115.html

NIH NoticesNIH Notices

““My NCBI” Tool to Replace eRA Commons for Bibliography My NCBI” Tool to Replace eRA Commons for Bibliography Management Management ((NOT-OD-10-103, June 10, 2010 & , June 10, 2010 & NIH Extramural Nexus, June 2010), June 2010) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-103.html http://nexus.od.nih.gov/nexus/nexus.aspx?ID=470&Month=06&Year=2010 In the interest of easing investigators’ bibliography management, improving In the interest of easing investigators’ bibliography management, improving

data quality, and ensuring compliance with the data quality, and ensuring compliance with the NIH Public Access Policy, , eRA Commons has partnered with the eRA Commons has partnered with the National Center for Biotechnology Information (NCBI) to link NCBI’s personal (NCBI) to link NCBI’s personal online tool, “My NCBI,” to Commons. My NCBI offers an online portal—“online tool, “My NCBI,” to Commons. My NCBI offers an online portal—“My Bibliography”—for users to maintain and manage a list of all types of ”—for users to maintain and manage a list of all types of their authored works, such as articles, presentations and books.their authored works, such as articles, presentations and books.

Help topics Help topics http://www.ncbi.nlm.nih.gov/sites/myncbi/about/

NIH NoticesNIH Notices

““My NCBI” Required actions:My NCBI” Required actions:1.1. PIs must PIs must establish a My NCBI account to gain access to My to gain access to My

Bibliography. Bibliography.

2.2. My NCBI accounts must be My NCBI accounts must be linked to eRA Commons accounts. eRA Commons accounts.

3.3. As of As of July 23, 2010July 23, 2010, Commons will no longer support manual entry of , Commons will no longer support manual entry of citations. PD/PIs will no longer be able to type or copy and paste citations. PD/PIs will no longer be able to type or copy and paste citation data into Commons and must enter new citations into their My citation data into Commons and must enter new citations into their My NCBI accounts. NCBI accounts.

4.4. As of As of October 22, 2010October 22, 2010, Commons will no longer display citations that a , Commons will no longer display citations that a PI has manually entered into Commons. All citations previously entered PI has manually entered into Commons. All citations previously entered manually into Commons will be removed from the Commons system.manually into Commons will be removed from the Commons system. Therefore, these citations must be Therefore, these citations must be added to My Bibliography so that so that they will continue to appear in Commons and can be associated with they will continue to appear in Commons and can be associated with future annual progress reports. future annual progress reports.

NIH NoticesNIH Notices

Stem Cell Court Order Stem Cell Court Order (August 23, 2010)(August 23, 2010) NOT-OD-10-126 NOT-OD-10-126

http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-126.html NIH Stem Cell Information: NIH Stem Cell Information: http://stemcells.nih.gov/ Pursuant to a court order issued August 23, 2010, NIH is not accepting Pursuant to a court order issued August 23, 2010, NIH is not accepting

submissions of information about human embryonic stem cell lines for NIH submissions of information about human embryonic stem cell lines for NIH review. All review of human embryonic stem cell lines under the NIH review. All review of human embryonic stem cell lines under the NIH Guidelines is suspended. The February 23, 2010, proposal to revise the Guidelines is suspended. The February 23, 2010, proposal to revise the Guidelines is also suspended.Guidelines is also suspended.

Affects federally funded projects & projects using equipment purchased with Affects federally funded projects & projects using equipment purchased with federal funds (e.g. NIH grants)federal funds (e.g. NIH grants)

Currently active projects may continue but annual renewals may be delayed Currently active projects may continue but annual renewals may be delayed or funding may be discontinued depending on the resolution of this issueor funding may be discontinued depending on the resolution of this issue

Research RemindersResearch Reminders

All NIH SNAP awards are now eSNAP (NOT-OD-10-093) All NIH SNAP awards are now eSNAP (NOT-OD-10-093) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-093.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-093.html

Use of xTrain required beginning January 2011 (NOT-OD-10-072) Use of xTrain required beginning January 2011 (NOT-OD-10-072) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-072.html

New Grants Policy Statements (NIH/NSF) expected ~ Oct 2010New Grants Policy Statements (NIH/NSF) expected ~ Oct 2010 New NIH Policy on fCOI expected ~ Jan 2011New NIH Policy on fCOI expected ~ Jan 2011 Last opportunity to submit A2 resubmissions coming up with Last opportunity to submit A2 resubmissions coming up with

staggered dates based on the type of application (NOT-OD-10-080)staggered dates based on the type of application (NOT-OD-10-080) http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.htmlhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html

ARRA - ReportingARRA - Reporting

Next reports due September 30Next reports due September 30thth in ORSP for in ORSP for submission by October 10submission by October 10thth

Reporting form has changedReporting form has changed 4 pages instead of one (still only 4 questions)4 pages instead of one (still only 4 questions)

Method of reporting has not changedMethod of reporting has not changed http://erma.musc.eduhttp://erma.musc.edu ARRA reportingARRA reporting

Email reminders will be sent next weekEmail reminders will be sent next week

ARRA - ReportingARRA - Reporting

ARRA funded NIH SupplementsARRA funded NIH Supplements Must be addressed in annual progress reportMust be addressed in annual progress report Include a separate section with a heading “ARRA Include a separate section with a heading “ARRA

Supplement” Supplement” Specifically outline what has been accomplished with Specifically outline what has been accomplished with

the recovery fundsthe recovery funds

All ARRA funds awarded by September 30All ARRA funds awarded by September 30 End of federal fiscal yearEnd of federal fiscal year

Systems UpdateSystems Update

University approved purchase of new awards University approved purchase of new awards management system – COEUSmanagement system – COEUS

Implementation plans are underwayImplementation plans are underway 10 to 12 months for completion10 to 12 months for completion

Work groups will be formed for work-flow and Work groups will be formed for work-flow and system setupsystem setup If you are interested contact me leer@musc.eduIf you are interested contact me leer@musc.edu

Catch-AllCatch-All

Corporate Sponsored Research RemindersCorporate Sponsored Research Reminders IRB Billing ChangeIRB Billing Change

NO FEE CHANGE, just internal process for billingNO FEE CHANGE, just internal process for billing Was effective 4/1/10Was effective 4/1/10 Concerns/questions contact Cindy Brown at 2-7191Concerns/questions contact Cindy Brown at 2-7191

Material Transfer AgreementsMaterial Transfer Agreements ORSP review and signatureORSP review and signature Typical hurdles (language)Typical hurdles (language) TimingTiming

Catch-AllCatch-All

ComplianceCompliance IRB and IACUC approval datesIRB and IACUC approval dates Conflicts of InterestConflicts of Interest

ePDS questions/consistency with annual disclosureePDS questions/consistency with annual disclosure Notification of changes within 30 daysNotification of changes within 30 days Need to report immediately, so can be managed Need to report immediately, so can be managed

Team effort (PI, Department/Division, ORSP, Team effort (PI, Department/Division, ORSP, GCA, Compliance Office etc.)GCA, Compliance Office etc.)

Catch-AllCatch-All

Federal Demonstration PartnershipFederal Demonstration Partnership To streamline the administration of federally To streamline the administration of federally

sponsored researchsponsored research Let’s all do our part at MUSCLet’s all do our part at MUSC

Change in Scope – Prior approval requiredChange in Scope – Prior approval required Absence or PI Change – Prior approval requiredAbsence or PI Change – Prior approval required More funding – Prior approval requiredMore funding – Prior approval required Pre-award up to 90 days – WAIVEDPre-award up to 90 days – WAIVED Initial No-cost extension - WAIVEDInitial No-cost extension - WAIVED

Catch-AllCatch-All

Federal Demonstration PartnershipFederal Demonstration Partnership Let’s do our part at MUSC (continued)Let’s do our part at MUSC (continued)

Carry-forward of unexpended balance – WAIVED*Carry-forward of unexpended balance – WAIVED* Rebudgeting among categories – WAIVEDRebudgeting among categories – WAIVED Rebudgeting between DIRECT/F&A – WAIVEDRebudgeting between DIRECT/F&A – WAIVED Equipment not in original budget – WAIVEDEquipment not in original budget – WAIVED Sub-award of “significant part” of programmatic effort Sub-award of “significant part” of programmatic effort

– WAIVED**– WAIVED**

*Unless prohibited in grant award terms*Unless prohibited in grant award terms

**Unless change in scope or foreign subawardee**Unless change in scope or foreign subawardee

Catch-AllCatch-All

2010 Hurricane Preparedness 2010 Hurricane Preparedness Memo from Dr. Lanier Memo from Dr. Lanier

((http://research.musc.edu/APR/2010hurricane_prhttp://research.musc.edu/APR/2010hurricane_prep.pdfep.pdf))

Post-event updates will be posted on the MUSC Post-event updates will be posted on the MUSC Research Support Resources page Research Support Resources page ((http://research.musc.edu/researchresources.htmlhttp://research.musc.edu/researchresources.html ))

Catch-AllCatch-All

ORSP web page ORSP web page http://research.musc.edu/orsp/index.htmlhttp://research.musc.edu/orsp/index.html Roundtable Slides PostedRoundtable Slides Posted List of Grant Administrators (areas they serve)List of Grant Administrators (areas they serve) Training Opportunities ListedTraining Opportunities Listed Frequently Needed DataFrequently Needed Data Subscribe to ORSP List ServeSubscribe to ORSP List Serve

Questions/Thanks for your time.Questions/Thanks for your time.

Research Roundtable

Office of Grants & Contracts Accounting

Office of Research & Sponsored Programs

September 9, 2010

GCA UPDATES

Audit Updates

Activity (Effort) Reporting

NIH Updates

Other GCA Hot Topics

Educational Sessions

GCAUpdates

Audit Updates

Field work for A-133 audit complete Audit findings involving NIH Salary Cap And also late FSRs

Internal Audits for Activity (Effort Reporting)

Activity (Effort) Reporting Updates

18 outstanding Activity Reports for FY 2010

Qtr ending 9/30/10 reports will be distributed in early October

Review 100% grant funded employees

Proper signature on manually submitted effort reports

UMA employees paid on grants must complete Affiliate Salary Worksheets and Activity Reports

NIH Updates

NIH Salary Cap - $199,700 Monitor salary & salary increases Fill out a CAMR to establish Cap account, fill out

Affiliate Salary Worksheet & new PEAR Form Determining Salary Expenditures in excess of the

NIH Salary Cap http://academicdepartments.musc.edu/vpfa/policies/grants/4-3.07.htm

NIH Grants Policy Statement is in the process of being updated

GCA Hot Topics & Reminders Lack of PI Signatures on Cost Transfers

Be as timely as possible when processing Subrecipient invoices

F&A Cost Rate Study Preparing Cost Rate Study Government is taking a serious look at F&A process

Service/ Recharge Centers Check website for updated forms & instructions for Service Centers Sending out requests for service Center Proposals to be submitted

back to GCA October 31st, the approved rates are usually reviewed during F&A negotiations

Review of acceptable reasons for retro PEARs

GCA Hot Topics & Reminders Treatment of trainees on grants:

Stipends, tuition, health insurance or other trainee costs not allowed on NIH research grants

Tuition remission is allowable on NIH Research Grants for PHD Students only, account 55410, and is excluded from F&A.

Tuition remission is a form of compensation for an employee; direct payment of tuition on a training award is generally for non-employees.

Student health insurance reimbursements limited to standard prevailing rate; not allowed on NIH research grants; recorded in account 55230.

Health insurance for PhD students charged to account 50229; this account is not used on grants.

Institutional allowance generally very permissive; i.e., student computers.

Educational Sessions Accounting 101 – GCA/ORSP Module II

Next session November 10th, 2010

NCURA Negotiating Federal Contracts and Pass-

Through Awards: September 21, 2010

GCA Training Courses http://academicdepartments.musc.edu/vpfa/

finance/gca/training/courses.htm

If interested in specific training please let us know and we will come to you!

GCAUpdates