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Provisional Resignation Acceptance Letter to be issued on receiving resignation

Provisional Resignation Acceptance Letter to be issued on receiving resignationFor grades upto CG24ADate :

Name

:

Staff No:

Location :

Dear

We acknowledge receipt of your letter of resignation dated , and the same is accepted with effect from close of business on ., subject to clearance from :

1. Expense Accounting relating to imprest and other dues ;

2. Department Head for companys assets, if any, entrusted to you ;

3. Library, Credit Society and Employee Services.

Please note that . days salary will be recovered from you towards shortfall in notice period. We are advising Finance Department for the settlement of your accounts accordingly.

You are requested to write to the following authorities for the settlement of your PF, Gratuity and Pension. Draft application forms for the above settlement are enclosed.

PF

:The Trustees, Ashok Leyland Ennore Employees Provident Fund

Ennore, Chennai 600 057

Gratuity:The Trustees, Ashok Leyland Employees Gratuity Fund

477-482 Anna Salai, Chennai 600 035

Pension:The Trustees, Ashok Leyland Ltd Superannuation Scheme


Please note that this is not the relieving order and the same would be issued on settlement of all dues from your side.

Yours sincerely,

Authorised Signatory

Provisional Resignation Acceptance Letter to be issued on receiving resignationFor grades CG25 & aboveDate :

Name

:

Staff No:

Location :

Dear

We acknowledge receipt of your letter of resignation dated , and the same is accepted with effect from close of business on ., subject to clearance from :

1. Expense Accounting relating to imprest and other dues ;

2. Department Head for companys assets, if any, entrusted to you ;

3. Library, Credit Society and Employee Services.

Please note that . days salary will be recovered from you towards shortfall in notice period. We are advising Finance Department for the settlement of your accounts accordingly.

You are requested to write to the following authorities for the settlement of your PF, Gratuity and Pension. Draft application forms for the above settlement are enclosed.

PF

:The Trustees, Ashok Leyland Senior Executives Provident Fund

480 Anna Salai, Chennai 600 035

Gratuity:The Trustees, Ashok Leyland Employees Gratuity Fund


Pension:The Trustees, Ashok Leyland Ltd Superannuation Scheme


Please note that this is not the relieving order and the same would be issued on settlement of all dues from your side.

Yours sincerely,


Service Certificate to be issued after the final settlement is overDate : SERVICE CERTIFICATE

Name

:

Staff Number

:

Date of Joining

:

Date of Leaving

:

Designation at the time of Leaving :

Department / Location

:

Last Drawn Emoluments

:

Basic

:Rs.

DA

:Rs.

Fixed DA

:Rs.

HRA

:Rs.

Addl HRA

:Rs.

Education & Boarding:Rs.

Assistance

Factory Allowance

:Rs.

Personal Allowance

:Rs.

Conveyance Allowance:Rs.

Special Allowance

:Rs.

Other Benefits

:As per rules of the company

For Ashok Leyland Ltd,


Relieving Letter to be issued after the final settlement is over

Date :

Name

:

Staff No:

Location :

Dear

We acknowledge receipt of your letter of resignation dated ...

Your resignation is accepted and you are relieved with effect from close of business on ..

We wish you all success in your future endeavours.

Yours sincerely,


Formats for claiming SuperannuationSUPERANNUATION PENSION CLAIM FORM

From

Date :

To

The Trustees

Ashok Leyland Ltd Superannuation Scheme

477-482 Anna Salai, Nandanam

Chennai 600 035

Dear Sirs,

Sub: Superannuation Pension Payment - Emp.No.I was employed in Ashok Leyland Ltd at Ennore/Hosur/Alwar/Bhandara/Marketing/Corporate from . to . And was a member of the Ashok Leyland Ltd Superannuation Scheme. I resigned / retired from Ashok Leyland Ltd on the close of business of . Kindly arrange for pension as per the option given below :

1. PENSION TILL MY LIFE AND THE RETURN OF CAPITAL TO MY BENEFICIARY

AFTER MY LIFE

2. 1/3rd (ONE-THIRD) COMMUTATION ALONGWITH PENSION TILL MY LIFE AND

RETURN OF CAPITAL OF MY BENEFICIARY / NOMINEE AFTER MY LIFE

Yours faithfully,

NOMINEE DETAILS

Name

:

Relationship

:

(Signature)

Date of Birth/Age:

---------------------------------------------------------------------------------------------------------------------

To

M/s LIC OF INDIA

CHENNAI 600 002

Name of the Employee:..

..

(Specimen Signature)

Name of the Nominee:..

..

(Specimen Signature)

Bank a/c particulars if pension is to be credited to Bank a/c along with a copy of cheque leaf.

Bank a/c. No.

:

Bank Name & Address:

Pension / Commuted value is taxable. Please indicate percentage of tax to be deducted

Tax on Pension

:10%20%30%

Tax on Com. Value **:10%20%30% ** (applicable only for resignations)

In case "NIL", please submit IT exemption certificate

Format for claiming Gratuity

Date :

From

To

The Trustees

Ashok Leyland Employees Gratuity Fund

Khivraj Complex, Building No.2, 7th Floor

477-482 Anna Salai

Nandanam

Chennai 600 035

Dear Sirs,

Re:Settlement of my gratuity - Emp.No.

I was employed in Ashok Leyland Ltd at Ennore / Hosur / Alwar / Bhandara / Marketing / Corporate from ..........................., and resigned / retired from the company on the close of business on .............................. Kindly arrange to send the gratuity amount payable to me to my above address at an early date.

While doing so, I hereby authorise you to issue a cheque for Rs.................. in favour of Ashok Leyland Ltd towards dues payable by me to the company, and pay the balance amount, if any, to me.

Thanking you,

Yours faithfully,

* Strike out whichever is not applicable

Format for claiming PFFor grades upto CG24A

Date :

From

To

The Trustees

Ashok Leyland Ennore Employees Provident Fund

Ennore

Chennai 600 057

Dear Sirs,

Re:Settlement of Provident Fund - Emp.No.

I left the services of Ashok Leyland Ltd, and have been relieved with effect from close of business on ........................

I request you to kindly settle my provident fund amount.


Thanking you,

Yours faithfully,

Strike out whichever is not applicableFormat for claiming PFFor grades CG25 & above

Date :

From

To

The Trustees

Ashok Leyland Senior Executives Provident Fund

477-482 Anna Salai

Chennai 600 035

Dear Sirs,

Re:Settlement of Provident Fund - Emp.No.

I left the services of Ashok Leyland Ltd, and have been relieved with effect from close of business on ........................

I request you to kindly settle my provident fund amount.


Thanking you,

Yours faithfully,

* Strike out whichever is not applicable

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