Resources

Lily Wang, Director, Financial Services / Mgmt. & Acctg. Practices

Chancellor’s Office

April 22, 2015

Learning Objectives

• To share sites that complement today’s sessions: • Chart of Accounts (COA)• Legal & GAAP Edit Rules• Derivation• Financial Reporting

• Summary of Resource Websites by CO Departments• Quiz

April 2015 Year-End New Employee Training 2

Chart of Accounts CMS

• PeopleSoft Chart of Accounts Definition and Usage• COA Position Paper• Used in COA presentation on chartfields, slides 5-

14

April 2015 Year-End New Employee Training 3

Chart of Accounts (cont.) SFSR

• FIRMS Chart of Accounts• FIRMS Data Element

Dictionary• Standards and Rules

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Chart of Accounts (cont.) FS

• State Chart of Accounts• Uniform Codes Manual• Being revamped as part

of the Financial Information System for California (FI$Cal) project.• FI$CaL Resources

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Chart of Accounts (cont.) MAPO

• Recorded Training Library• Chart of Accounts Ov

erview

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Chart of Accounts (cont.) CFS

• Helpful query that lines up the accounts

CO_JG_MAP_PS_FIRMS_STATE_ACCT

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PS Account

FIRMS Object Code

State GL Account

Bonus

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Adobe Acrobat Document

FIRMS Legal and GAAP Edit Rules SFSR

• Legal and GAAP Edit Tables• Standards and Rules

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FIRMS Legal Edit Matrix CFS

• Common Financial System (CFS)• CFS Production Log-I

n• Navigation

• COA slide 38

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FIRMS GAAP Edits CFS

• CFS Navigation

• COA slide 44

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Derivation Rules CFS

• CFS Navigation• Derivation steps

covered in the Derivation presentation, slides 7-12

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Derivation Rules (cont.) CFS

• CFS• Navigate to

Corporate Data Integrity Package (CDIP) Queries• Includes queries

mentioned in the Derivation presentation, slide 25

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Legal & GAAP Edits and Derivation Process CMS

• CMS• CFS 9.2 GL User G

uides

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Legal Edits & Derivation (cont.) MAPO

• Recorded Training Library• Legal Edits• FIRMS Derivation Ov

erview

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Reporting SFSR

• Manuals• Legal Accounting & R

eporting Manual• Chapters 1-5• Appendices

• GAAP Manual

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Reporting (cont.) CMS

• CMS• CFS 9.2 GL User G

uides

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Reporting (cont.) MAPO

• Recorded Training Library• Reports & Reporting

Tools

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CO Department Home Page*

• CMS 9.2 • COA Position Paper• CFS User Guides

• Systemwide Financial Standards & Reporting (SFSR)• FIRMS COA• Legal & GAAP Edit Rules• Legal & GAAP Manuals• Year-End Workshop Presentations

* Add to Favorites

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CO Department Home Page (cont.)*

• Financial Services• State COA• CA Codes and Statues• Legislative Bills

• Management & Accounting Practices Office (MAPO)• Recorded Trainings• Link to Year-End Workshops • Link to CFS Production Log-in• Link to TM1 Log-in

* Add to Favorites

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Quiz – Matching Game

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Resource Site Find

A CMS

B SFSR

C Financial Services

D MAPOffice

E CFS

F Legal Manual

1. NACUBO program code definition

3. CSU fund & object code definitions

2. Recorded trainings

4. Today’s presentations

5. COA position paper

6. CFS user guides

7. Year-end instruction and forms

Questions?

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www.calstate.edu

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