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Resources Required for an IDP Profiling Exercise

One Day Workshop Bangui, Central African Republic

9 March 2011

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HOW MUCH does IDP Profiling cost and HOW LONG does it take?

The cost and duration of profiling depends on many factors:

•The duration of the exercise•Size and type of settlements•Staff costs•Training costs•Implementation costs (transport, computers and communication devices, printing materials)•Reporting and dissemination costs•Updating costs

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Step by Step

1. Is there a need for Profiling?2. Advocacy & Lobbying3. Implementation Forum & Mechanism4. Data Collection Methodology5. Data Collection Forms & Tabulation Plan6. Recruitment of Enumerators & Agreement Signing7. Training & Standard Operating Procedures8. Data Collection 9. Data Management & Data Entry10. Data Analysis, Reporting & Dissemination11. Data Update

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Defining the Data Collection Methodology

The data collection methodology will depend on the following:

•Available resources (financial and human)•Level of detail required•Accessibility of the identified location•Time availability•Geographical spread•IDP Perceptions and sensitivities•Resources and updating requirements

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Initial Considerations

A number of specific questions should be considered and answered prior to launching a profiling:

•Which forum/actor will be leading the profiling exercise? •What will be the modality of implementation and who will implement the exercise? •Who owns the data once available? •What is the data dissemination plan?•What are the data confidentiality requirements? •Who will fund the profiling exercise?

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Human Resources

IDP Profiling Project Team:Chef de ProjectConseiller/ participation techniquesEntraineurDirecteur de collecte de donneesEquipe de collects de donneesInformation ManagerSpécialiste de logiciel statiqueÉquipe de mise en œuvre du rapport final

•Training costs

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Coordination

•IDP Profiling should be a collective undertaking, often driven by the Protection or CCCM Cluster, endorsed by the UNCT and RC/HC•Inter-cluster buy in and support is highly encouraged for wider endorsement of results•Role of government authorities to be clearly defined, including involvement of National Statistics Bureau•Allocation of responsibilities within project to ensure ownership•Coordination important from planning phase/ implementation/ analysis/ reporting to disseminating the report/ outreaching the results

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Data Management

•You will need to agree on which agencies will receive a final spss format data-set within your cluster.

•What are the data confidentiality requirements?

•What is the data analysis plan?

•Operation will need the capacity to operate and maintain a network, database and equipment.

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Mobile Data Collection

•Traditional data collection used paper forms, which are transformed into digital data through several steps.

•With adequate planning, testing, equipment, power supply and technical support collecting information using mobile devices can speed up the process.

It can also add complexity.

•Moving from paper to mobile collection devices means you have to manage software and hardware and be prepared if there is equipment failure.

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Control in Mobile Data Collection

Ensure protection from:– Unauthorized sharing of data– Loosing devices to theft– Loosing of already entered records

Measures:– Interviewers sign confidentiality agreements– Standard Operating Procedures in releasing devices– SOPs in using and transferring and backing up data from devices to

server (operationalize) on a daily basis. – Extra batteries, chargers and memory cards available for teams– Paper forms available and requisite entry system established in case

mobile data collection systems fail– From theft/ loss: Interviewer keeps the phone “tied” to clothing.– From the elements: Buy rugged phones, or keep phones protected

from water in plastic bags.

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Implementation Costs

•Logistics: vehicles, fuel, cell phones/ radio handsets, batteries, chargers, generator costs•Mobile devices, chargers, batteries•Development of mobile applications, required network and database•Printed forms and data entry system •Secure storage space for hardware and collected data•Computers, back up system, internet access, printers, scanners•Ancilliary staff costs: drivers, admin support, finance support, data management staff

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Funding & Timeframes

•Yemen budget: US$ 120 000–Planning started in xx 2010–JIPS support mission in June –Implementation July-Sept–Data processing & analysis Oct–Final Report late December 2010

•Uganda budget: US$100,000–Planning started in May 2010–JIPS support mission in August- Sept–Implementation Sept-Oct–Data processing & analysis Nov-Jan –Final Report due in March 2011