responding rapidlyand remaining niimbl in the ...€¦ · • ud submitted three nnmi proposals –...
TRANSCRIPT
RespondingRAPIDly andremainingNIIMBLintheManufacturingUSAproposaldevelopment
phase: Adaptingresourcesinachangingresearchlandscape
May9,2018
UniversityofDelawarePresenters
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• LeighBotner,ResearchDevelopmentDirector
• DawnJory,AssociateOperationsDirector,NIIMBL
• KathleenSanford,OperationsDirector,NIIMBL
OverviewofDiscussion• UDsubmittedthreeNNMIproposals
– Twofullproposals(AccelerateAmericaandNIIMBL)– Onesubaward proposal(RAPID)
• UDreceivedawardsforNIIMBL($70M)andRAPID($7.1M)
• QuicklyreviewresourcesutilizedwithAccelerateAmericaandRAPID
• Focustimeoninfrastructure/resourcesassociatedwithNIIMBL2
UDOverview
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• State-assisted,privatelygovernedinstitution• LandGrant,SeaGrantandSpaceGrantinstitution• Researchuniversitywithveryhighresearchactivity
• FY17sponsoredprogramexpenses:$213.5M• Proposalssubmitted:1,696• Proposalawarded:697
• Studentbodyencompasses:• >17Kundergraduatestudents• >3Kgraduatestudents• 841associateinarts
• Facultybody:~1K
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CurrentResearchOffice
RegulatoryAffairs
ResearchDevelopment
ResearchAdministration
FederalRelations
ResearchCommunications
ROInstitutes OEIP
Colleges
Institutes
Typical administrative structures for UDsingle investigator proposals
Faculty Dept. Admin C & G Proposal out the door!
CollegeandInstituteLevelSupport• Admin support varies depending upon the college and/or institute• Experience level of admins varies as well
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Typical administrative structures for UD collaborative proposals
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Faculty C & GProposal out
the door!
Dept. Admin
Moving towards transdisciplinary structures- 2010
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Faculty Dept. Admin
C & GProposal out
the door!
NationalNetworkofManufacturingInnovation• In2012,PresidentObamaannouncedplantoinvest$1Btocatalyzeanational
networkofupto15manufacturinginnovationinstitutesandcalledonCongresstoactonthisproposalandcreatetheNNMI
• NISTreleasefirstopensolicitationin2016• FirstFivefederalagencies:
– DepartmentofDefense– DepartmentofEnergy– DepartmentofCommerce– NSF– NASA 9
2014DOENNMISolicitationReleased
• IssueDate: 02/25/2014• InformationalWebinar: 03/06/20143:00PMET• SubmissionDeadlineforConceptPapers: 04/22/20145:00PMET• SubmissionDeadlineforFullApplications: 06/19/20145:00PMET• SubmissionDeadlineforRepliestoReviewerComments: 07/24/20145:00PMET• ExpectedDateforEERESelectionNotifications: September2014• ExpectedTimeframeforAwardNegotiations: 90days
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CleanEnergyManufacturingInnovationInstituteforCompositesMaterialsandStructures
• TotalAmounttobeawardedwas$70Mforoneaward
• Periodofperformanceupto60months
• Typeoffundingagreementwascooperativeagreement
• Requiredminimumof50%ofthetotalallowablecosts
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SolicitationRequirements
• Managementbya501(c)organization• Spaceforinstitute• Partnershipswithcompanies,researchuniversities,communitycolleges,non-
profits• Nondisclosureagreements,conflictsofinterest,bios,budget,budgetjustifications
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AccelerateAmericaTenWeeksandCounting!
• 4/14/14- VPRaskedRDOtoreachouttoacollegelevelinstitutethatwasworkingwithanexternalconsultanttoprepareaDOEconceptpaperforanNNMI
• 4/22/14- Conceptpapersubmitted
• 4/28/14- RDOinitiatedweekly“allhandsondeck”conferencecalls
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Crossing Boundaries- 2014
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Faculty 8 Non Traditional Admin Teams
C & G
Proposal out the door!
AdminTeams1. Dept.Admins(Totalof4:3dept.admins&1C&G)2. C&Gs (Totalof2plussupervisor)3. Costshare(PI,VPR,Assoc.Dean,VPRofResearchAdmin,OEIP)4. Operations/Mgt Plan(Assoc.VPRofResearchAdmin,Univ.BudgetOfficer,
GeneralCounsel,PostAwardDirector,ManagerofCostAccounting)5. IPMgt Plan(OEIP,ROCounsel)6. ManufacturingPlan(PI,coPIs,OEIP)7. Compliance(Assoc.VPRofRegulatoryAffairs,DirectorofRes.Compliance)8. NonNNMI(LeadershipfromCOE,supervisorsfromRO,staffreassignedto
assistwithnonNNMIrelatedresponsibilities(thosewhopickeduptheslack!))15
CollaborationResources
• Weeklyconferencecallwithallparticipants(facultyandadminteams)• Formalagenda,minutes,timeline• Googledocsforsharingofdocuments• UtilizedtwoTeamworkaccounts(oneforfaculty,oneforadminteam)• UDadminexpertwithDOEbudgets• Utilizedanexternalconsultingfirmtohelpwithgrantwritingandbringing
companiesonboard
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Outcome
• $70MDOErequest,$80Mmatch,150collaboratingpartners• Oneoftwoinvitedtoareversesitevisit• Ultimatelydidnotreceiveanaward• LearnedagreatdealwhichprovidedafoundationforourfutureNNMIefforts
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2016DOENNMISolicitationReleased
• IssueDate: 05/05/16• InformationalWebinar: 05/11/163:00PMET• SubmissionDeadlineforConceptPapers: 06/15/165:00PMET• SubmissionDeadlineforFullApplications: 08/17/165:00PMET• SubmissionDeadlineforRepliestoReviewerComments: 9/15/165:00PMET• ExpectedDateforEERESelectionNotifications: Fall2016• ExpectedTimeframeforAwardNegotiations: 120days
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RAPID
• NIIMBLproposaldevelopmenteffortshadbeenongoingforalittleovertwomonths
• LeadershipdecidedthatUDdidnothavethescientificoradministrativecapacitytoleadasecondNNMI
• ActivelysearchedforaleadorganizationthatalignedwellwithUD’sstrengths– PartneredwiththeAmericanInstituteofChemicalEngineers
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Fell back on typical RDO structure- 2016
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Faculty Dept. Admin
C & GProposal out
the door!
NISTNNMIOpen-TopicCompetition
• TotalAmounttobeawarded$70Mtooneawardee
• Periodofperformanceupto60months
• Typeoffundingagreementwascooperativeagreement
• Requiredminimumof1:1costshare,withadditionalcostsharebeingreviewedfavorably
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NISTNNMISolicitationReleased
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• IssueDate: 02/19/2016• NNMIproposersdaywebinar 03/08/2016• WebinarResourcesandFAQ 03/28/2018• SubmissionDeadlineforConceptPapers: 04/20/2014• ExpectedDatefornotificationtosubmitFullApplication: 05/23/2016• InformationalWebinar: 06/16/2016• SubmissionDeadlineforFullApplications: 07/22/2016• PostApplicationQuestions August– November• ReverseSiteVisitPracticeinBoston,MA 09/18/2016• ReverseSiteVisitatNIST 09/30/2018• ExpectedDateforNISTSelectionNotifications: November2016• ExpectedTimeframeforAwardNegotiations: 90days
SolicitationRequirements• SpacefortheInstitute• Partnershipswithcompanies,researchuniversities,communitycolleges,non-
profits,small-to-mediumenterprises(SMEs)• Sustainabilityplan• Governancestructure,includingconflictofinterestpolicyandIntellectualProperty
paradigm• SampleAnnualInstitutePlan,including5sampleprojects
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ProposalFormatInadditiontotheTechnicalVolume,theproposalincludedthefollowingappendices:
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GanttChart/Timeline Resumes
TableofAbbreviationsandAcronyms LettersofCommitment
Bibliography LettersofInterest
TableofFundedParticipantsandUnfundedCollaborators
EstimatedFundingbyWorkBreakdownStructure(WBS)
TableofCostShareComponentsandContributors
IndirectCostRateAgreement
ComplianceMatrix DataManagementPlan
BudgetTableandBudgetNarrative
EnhancingFlexibilityandCollaboration:2016Changesto
Structure
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Proposaloutthedoor
UDPI
CollaboratingInstitutions
SponsoredPrograms
Coordinators
UDLeadership
ResearchDevelopmentCoreTeam
ResearchDevelopmentCoreTeam
• Included2ContractandGrantsSpecialistsfromcentralresearchofficeand1SponsoredProgramsCoordinatorinthecollege.
• Workloadslightenedforthese3staffmemberstoenablemoretimededicatedtotheproject
• Interfacedcloselywithallfacetsofthestructure
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ProposalTeam• GovernanceandMembershipTierStrategy
1. UDPI2. Add.UDfaculty/researchscientistsand
collaboratingpartnerinstitutions3. Consultingfirm4. UDleadership5. ResearchDevelopmentCoreTeam
• BudgetPlanning1. UDPI2. ResearchDevelopmentCoreTeam
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• ProposalWriting/Refining/Layout1. UDPI2. Add.UDfaculty/researchscientists
andcollaboratingpartnerinstitutions3. ResearchDevelopmentCoreTeam4. UDCommunicationsSpecialist5. Consultingfirm
• SubcontractingCoordination1. ResearchDevelopmentCoreTeam2. SponsoredProgramsCoordinators
ProposalTeam,cont.• IntellectualPropertyplanning
1. UDPI2. OfficeofEconomicInnovationand
Partnerships3. ResearchOfficeCounsel
• Statecostsharestrategyandrecruitment1. UDPI2. Add.UDfaculty/researchscientists
andcollaboratingpartnerinstitutions3. VPResearch4. DeanofEngineering5. DirectorofFed.Gov.Relations 28
• WBSandoperationalplanning1. UDPI2. ResearchDevelopmentCoreteam
• 501(c)3development1. UDPI2. VPResearch3. ResearchDevelopment CoreTeam4. AssociateVPRforResearchAdmin.5. GeneralCounsel'sOffice6. VPFinance7. ManagerofFederalCostAccounting
CollaborationResources• Weeklyconferencecallwithallparticipants(facultyandadminteams)• Formalagenda,minutes,timeline• UtilizedtwoTeamworkaccounts(oneforfaculty,oneforadminteam)• DeployedresourcesdevelopedinpreviousNNMIeffortsfromUD(fromAccelerate
America)andpartnerorganizations(fromotherNNMIproposals)– Subrecipientinformationpackets– Budgettemplate
• Utilizedanexternalconsultingfirmtohelpwithproposallayoutandgraphicsaswellaspartnerrecruitment
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UsingtheStructuretoAddressChallenges:501(c)3
• Theneedtoproposethattheawardbemadetoa501(c)3presentedseveralchallenges.
• FlexiblestructureenabledteamtopullexpertisefromdifferentelementswithinandoutsideofUDtoplan.
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Challenge CollaborativeSolutioning
Creationofthe501(c)3andcorporatestructure
UDPI,UDleadership,PartnerOrganizations,RDCore
Budgetgeneration UDPI,RDCore,AVPResearchAdmin,VPFinance
UsingtheStructuretoAddressChallenges:Partnering
• Gettingindustrybuy-inandsupportwithoutcommittingtothemembershipfees– Workshopsheldacrossthecountry
• Gettingacademicinstitutions’buy-inandsupportwithoutguaranteeoffunding– Usingpartnerstoexpandthenetwork
• Gettingstategovernments’buy-inforsignificantcostshare– Usingpartnersandorganizationalleadership
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UsingtheStructuretoAddressChallenges:DocumentGenerationandRefinement
• ProposalWriting/Refining/LayoutwasaccomplishedbyutilizingacoloredreviewprocesscomprisedofPI,ResearchDevelopmentCoreteam,additional
UD faculty/researchscientistsandcollaboratingpartnerinstitutions.• Asubsetofthemembersfromthefivecoreteamsperformedtheearlyreviews
• Asthereviewsprogressedthereviewteamsgrewsmaller• Finalreviewwasconductedbyreviewerswhowerenotpartoftheteam
• ResearchDevelopmentCoreteamcontributedsignificantlytoseveralsupplementaldocuments.
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ProposalFormatInadditiontotheTechnicalVolume,theproposalincludedthefollowingappendices:
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GanttChart/Timeline Resumes
TableofAbbreviationsandAcronyms LettersofCommitment
Bibliography LettersofInterest
TableofFundedParticipantsandUnfundedCollaborators
EstimatedFundingbyWorkBreakdownStructure(WBS)
TableofCostShareComponentsandContributors
IndirectCostRateAgreement
ComplianceMatrix DataManagementPlan
BudgetTableandBudgetNarrative
UsingtheStructuretoAddressChallenges:Post-SubmissionQ&AandReview
• ResearchDevelopmentCoreteamcontinuedtosupporttheproposalinthepost-submissionstage.– Respondingtosponsorquestionsandrequestsforclarification
• Pre-selectionInterviewpreparationanddelivery– PI,UDLeadership, additionalUD faculty/researchscientistsandcollaborating
partnerinstitutions,andtheResearchDevelopmentCoreteamrehearsedandcompletedamockpre-selectioninterviewpaneltoprepare.
• SupportedthetransitionfortheInstitutefromconcepttoreality
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Outcome
• FirstopentopicNISTsupportManufacturingUSAInstitutetobefunded.• 90memberorganizationsjoined(includingcoremembersoftheproposalteam)
– LargeBioPharmaceuticalcompanies– AcademicInstitutions– Start-ups,SME,NFP,States– Federalstakeholders
• Executed2callsforproposalinthefirstyearoftheInstitute
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OutcomeResearchDevelopment
• NewSeniorAssociateVicePresidentforResearch– Proactive/strategicplanningaroundfederalpriorities
• Crossingboundariesonmoreandmoreproposals– Relyingonexpertisenotrole– WillmodelfuturelargeproposalsubmissionsonNIIMBLresourcestructure
• Utilizingexternalconsultantsmoreandmore– Initiatingnewgrantwriter/editingandgraphicassistanceprogram
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