responsibilities of club officers
DESCRIPTION
Responsibilities of Club Officers. The Board of the club is responsible for the smooth running of the club. However, the administrative running of the club falls on the shoulders of 3 people:. President, Secretary and Treasurer but Primarily by the Secretary. - PowerPoint PPT PresentationTRANSCRIPT
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Responsibilities of Club OfficersResponsibilities of Club Officers
The Board of the club is responsible for the smooth running of the club
However, the administrative running of the clubfalls on the shoulders of 3 people:
President, Secretary and TreasurerbutPrimarily by the Secretary
Therefore, the role of Secretary a most critical one
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Responsibilities of Club OfficersResponsibilities of Club Officers
It is their responsibility to ensure:-
- Minutes of Board Meetings are kept
- All correspondence is responded to
- All Accounts are paid on time
- All dues are collected from members
- All dues are paid to RI & District on time
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Responsibilities of Club OfficersResponsibilities of Club Officers
WHAT TO SEND TO WHOM & WHEN
Club Bulletins – One copy each week to:
(Preferably electronically)1. DG Greg Brown - [email protected]. DGE Geoff Tancred - [email protected]. DGN4. Your Assistant Governor5. District Secretary
6. Other Presidents in your Group
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Responsibilities of Club OfficersResponsibilities of Club Officers
WHAT TO SEND TO WHOM & WHEN
District Dues:
Dues of $80.00 per active member are payable in 2 equalPayments of $40.00 on 1st July & 1st January to:
The District Treasurer, Bob Parsons PO Box 40
YANCO NSW 2703
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Responsibilities of Club OfficersResponsibilities of Club Officers
WHAT TO SEND TO WHOM & WHEN
Payment in $AUS (at exchange rate to be advised), plus 10% GST, together with completed copies of Semi-Annual Report (SAR) and an updated copy of your club’s Membership Listing is to be sent to:
RI Per Capita Dues:
RI Dues are due and payable on 1st July & 1st January as invoiced by RI. (The amount will be in $US).
Rotary International South Pacific & Philippines Office,PO Box 1415PARRAMATTA NSW 2124
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Responsibilities of Club OfficersResponsibilities of Club Officers
WHAT TO SEND TO WHOM & WHEN
Details of new members, deceased members, resignations and terminations are to be advised:
Membership Reporting:
NB: This information is to be updated as and when it occurs
Rotary International South Pacific & Philippines Office,PO Box 1415PARRAMATTA NSW 2124
Or Post to:
Online via ClubRunner
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Responsibilities of Club OfficersResponsibilities of Club Officers
WHAT TO DO & WHEN
Following your club’s AGM it is essential that details of all incoming Club Officers be updated.
NB: This information is to be updated as and when it occurs
Online via ClubRunner
Report Incoming Club Officers
This is necessary so that after the 30th June membership detailscan be updated in the next year
If there is any change to incoming officers before the changeover then those changes need to be updated
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The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
What?
club dues to RI
Documents used to
calculate and pay Member Access
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JAN
1
The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
When?
JULY
1
Payable upon receipt
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How?Please fill in and return to RI:
The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
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The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
The Collection Cycle
Dec
Jun 1 Jan
1 Jul
Nov
May
Dec
Jun
Oct
Apr
Sep
Mar
Aug
FebJan
Jul
Nov
May
Update membership 1 month before SAR
Dues payable upon receipt of the SAR
Dues not paid
Reminder sent to club secretary
Dues not paid
Club terminated
6 Months
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With your dues,we can:
The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
Why pay dues?
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With your dues,we can:
The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
Administer Programs
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With your dues,we can:
The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
Support your District Governor
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With your dues,we can:
The Semi-Annual Report (SAR)The Semi-Annual Report (SAR)
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Report Incoming Club OfficersReport Incoming Club Officers
DEC
31
Member Access
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Report Incoming Club OfficersReport Incoming Club Officers
DEC
31
Why is this important?
• Clubs receive RI correspondence
• Access rights for Member Access