Responsibilities of theFaculty Athletics Representativea.k.aFAR

Prepared by:

Mary Ann Austin

Sr. Associate Athletics Director for Compliance

University of Missouri

Topic Areas (Job Duties):Institutional control Violations Waivers Eligibility certification Squad lists & participation reports Rules examinations Academic oversight Student-Athlete welfare

TOPIC: Institutional Control

• It is the responsibility of the institution to operate all aspects of its athletics programs in accordance with NCAA rules

• Demonstrated by adequate systems, adequate monitoring, commitment to rules adherence and effective rules education

• The Faculty Athletics Representative is an important element in ensuring institutional control through oversight and involvement

Institutional Control

MU FAR Oversight & Involvement• Senior advisor on athletics to the Chancellor• NCAA and Big 12 responsibilities• Oversight of eligibility and financial aid

certification• Knowledge of rules and interpretations• Governance and legislative process• Responsible for personal rights and welfare of

student-athletes• Reviews athletic academic support services• Serves on committees and attends meetings

Required Meetings•Chancellor

•Compliance Staff

•Director of Athletics

•Athletics Senior Staff (weekly)

•Intercollegiate Athletics Committee

•Faculty Council

•Big 12 FAR Council

•NCAA Seminars

•Hearings

TOPIC: Violations

The FARshouldplay aprominentrole

ViolationsProcedure

FAR’s Role in Investigations

• Awareness of relevant legislation

• Ability to search precedent (LSDBi)

• Add the FAR’s “weight” to interviews

• Interact with the NCAA

• Inject the institutional point of view

The MU FAR is the signature on theviolation form.

FAR’s Role in Major InfractionsProvide institutional balance to externalinvestigative/procedural consultants

Chair internal review committee thatadvises President/Chancellor

Key participant in NCAA investigationand drafting response to allegations

Knowledgeable representative in hearings

Provide leadership in fulfilling penaltiesand drafting probationary reports

TOPIC: Waivers

Signing Waivers

• Faculty Athletics Representatives are almost always required to sign NCAA and Conference waiver applications.

• They need to understand the legislation and the case before they sign.

• FAR provides integrity to the waiver process.

Initial Academic EligibilityWaivers

• Education-Impacting Disability• International Student• Early-Admission Program• Core Course• Grade-Point Average• Test Score• Transcript Change• Proof of Graduation

Progress-Toward-DegreeWaivers

• Credit Hour• Grade-Point Average• Percentage of Degree• Less Than Full-Time Enrollment (Disability)• Less Than Full-Time Enrollment (Other)• Other

Student-Athlete Reinstatement Waivers

• Hardship - appeal (Division I must be submitted

by conference office)• Hardship - independent institution• Extension of five-year period of eligibility• Season-of-Competition – competition while eligible• Season-of-Competition – competition while

ineligible • Athletics Activity

Other Waivers

• Incidental Expense Waivers

• Mandatory International Military Service

• Transfer for Academic Reasons

• One-Time Transfer Appeals

• Other Extenuating Circumstances

TOPIC: Eligibility Certification

Athletics Compliance

Athletics Academic Services

MU’s Certification Structure

Eligibility Bylaws FAR Should Know

• Initial Eligibility Requirements– Qualifiers and Non-Qualifiers– Domestic– International

• Transfer Eligibility Requirements– 2-4 Transfers (Qualifiers and Non-Qualifiers)– 4-2-4 Transfers– 4-4 Transfers– International Transfers

Eligibility Bylaws FAR Should Know

• Progress-Towards-Degree Requirements– Degree Credit and Degree Applicable Credit– 6 Hour– 24/36 Hour– 18/27 Hour– Cumulative GPA– Designation of Degree Program– Percentage of Degree Requirements

By 1st Sem/Qtr

•Certified as a NCAA final academic qualifier TERM-BY-TERM:•Enroll Full-Time • Pass at least 6 hours prior term

By 2nd Year

•Completed 24 semester/36 quarter hours of degree credit TERM-BY-TERM:•Completed 18 semester/27 quarter hours • 90% cumulative GPA (1.8/2.0) during regular academic year • Pass at least 6 hours prior term

•Enroll Full-Time

By 3rdYear

•Completed 40% of designated degree program TERM-BY-TERM:•Completed 18 semester/27 quarter hours • 95% cumulative GPA (1.9/2.0) during regular academic year • Pass at least 6 hours prior term•Enroll Full-Time

By 4thYear

•Completed 60% of designated degree program TERM-BY-TERM:•Completed 18 semester/27 quarter hours • 100 % cumulative GPA (2.0/2.0)

during regular academic year • Pass at least 6 hours prior term•Enroll Full-Time (unless part-time enrollment is only needed for graduation)

By 5th Year

•Completed 80% of designated degree program TERM-BY-TERM:•Completed 18 semester/27 quarter hours • 100 % cumulative GPA (2.0/2.0) during regular academic year • Pass at least 6 hours prior termEnroll Full-Time (unless part-time enrollment is only needed for graduation)

Progress Toward Degree for 4-year Degree Programs

Sample Certification Cycle

Institution

Sport

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

6 hrs 90/95/100

Yellow Jacket, Buzz

Enrollm

ent at Your

Institution

1

2

The undersigned certifies that they have no knowledge that the information included in this report is innaccurate.

Other Required Signatures

Faculty Athletics Representative Approval

Institutional Certification Officer/Registrar

Tiger, Truman

Columbia, MO

First Competition

Semester/Year Fall 2009

Panther, Pete

Saint Louis, MO

Big 12 Conference Eligibility Report

Date

1

University of Missouri

Men's Football Addendum 8/30/2009

3

4

5

6

7

High SchoolE

xception/ Waiver

Granted

2.870

16 105 2.870

24

Hrs prev.

term

3

9

Cum to Date Sum

6

Name/ Social Security

Q/P

Q/N

Q

Q

F06 F06

Reg

40/60/80

Degree

Percentage

Req Hrs for Grad

Initial Collegiate

Enrollm

ent

Grad

18/24

Total transfer

hrs.

Seasons U

sed

FT

terms com

pleted

Transfers

Tw o-Year

GPA

Q

Hrs Tow ard Degree

Y F08 F081

Eligible for

Com

petition

Progress Tow ard Degree Requirements

Core GPA

(Freshman Only)

Cum GPA

Core C

ourses

AC

T/ S

AT

S

core

2.43080% 20 103 128

Faculty Athletics Representative Date

The undersigned has reviewed and approved the process for certifying eligibility.

Institutional Eligibility Certification

Date

*An athletics director’s designee is only permitted to sign the eligibility report provided the designee is the supervisor of the involved sport.

Director of Athletics (or his/her designee*)

Head Coach

Date

The undersigned certifies that the information contained on this report is accurate. Student-athletes listed on this report have been certified

under NCAA and Conference legislation.

Kansas City, MO

Y 0 F09 F09 Q

Y 3

Big 12Certificate

of Eligibility

FAR’s Sample Spot Check Routine

EligibilityChecklist sample

5-to-10%

CurrentTranscript

ProgressTowardDegree

By-semesterSatisfactory

Progress

DegreeAudit• study the record

o on-line and forms• pose questions• consult with experts and review• document• recommend procedural changes

random sampleor

marginal cases?

who has these?

TOPIC: Squad Lists and Participation Reports

• The institution’s list of all student-athletes on a particular sports team with their eligibility status for intercollegiate competition

• It assesses compliance with NCAA financial aid rules

• Required for all institutions per Bylaw 15.5.11

• Must be completed for each sport and filed in the director of athletics office by the first date of competition

• Updates are made regularly• MU FAR signs Squad List

What is a Squad List?

2009-10 Non-Counter FormNon-recruited walk-on (all sports) & Recruited Walk-on (sports other than football/basketball)

This is to certify that NAME, student number ID, is not included in the institutional financial aid limits in the sport of SPORT because: 1. The student was not recruited, ______________________________

(Signature of Head Coach) 2. The student is receiving institutional financial aid without regard in any degree to athletic

ability, and ______________________________

(Signature of Financial Aid Director) 3. The student was admitted to this institution without any regard to athletic ability.

______________________________

(Signature of Director of Admissions)

On the basis of this information, I certify that the student-athlete named above meets thecriteria listed in NCAA Bylaw 15.5.1.1 and is a non-counter. ______________________________ _______________

(Signature of Faculty Athletics Representative) (Date) cc: Head Coach

Compliance Coordinator - A.D. Representative

2009-10 Non-Counter Form(Recruited walk-on FB/BB receiving countable aid, will not participate)

This is to certify that NAME, student number ID, is not included in the institutional financialaid limits in the sport of SPORT because:

1. The student was recruited and will not participate in intercollegiate competition at the varsity level in this sport,______________________ (Signature of Head Coach)

2. The student is receiving countable financial aid granted without any regard in any degree to athletic ability, and_________________________________________ (Signature of Chair of the Financial Aid Committee)

3. The student was admitted to this institution without any regard to athletic ability.______________________________ (Signature of Director of Admissions)

On the basis of this information, I certify that the student-athlete named above meets the criteria listed in NCAA Bylaw 15.5.1.2. and is a non-counter.______________________________________ _____(Signature of Faculty Athletics Representative) (Date)

cc: Head CoachCompliance Coordinator - A.D. Representative

Participation ReportsThe participation report is completedafter the end of the season.

Accounts for the years of participationas they apply to the eligibility and“clock” of the student-athlete.

The head coach certifies participationand the FAR approves by signature.

Big 12 Participation Report

TOPIC: Rules Examinations

The FAR’s Role in Monitoringand Certifying Rules Examinations

NCAA Coaches’ Certification Test

The FAR ensures that the test is administeredin a proper manner and often is present whenthe test is taken by coaches.

The Big 12 Conference requires that coaches take a test annually on the Conference rules.

This form isaccompaniedby a list ofexam takerswith scores

TOPIC: Academics andStudent-Athlete Welfare

Academics

•The FAR oversees the academic integrity of the athletics program

•The FAR monitors academic performance of student-athletes

Student-Athlete Welfare

• The FAR monitors student-athlete experience

• FARs are involved with exit interviews

Thank you for your time

Mary Ann AustinSr. Associate Athletics Director

for Compliance University of MissouriAustinM@missouri.edu573-882-0706

Questions?