restructuring bfu-usa committees*
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BFU-USA National Executive. Restructuring BFU-USA Committees*. Service is the rent that you pay for room on this earth Shirley Chisholm. * Changes currently apply only to Culture, Education and Health Committees. Outline. Objectives Restructuring BFU-USA Committees* Structure yesterday - PowerPoint PPT PresentationTRANSCRIPT
Restructuring BFU-USA Committees*
BFU-USA National Executive
Service is the rent that you pay for room on this earth
Shirley Chisholm
* Changes currently apply only to Culture, Education and Health Committees 1
Outline
ObjectivesRestructuring BFU-USA Committees*
Structure yesterday Structural Changes
Roles of committee membersBenefits and Risks of new structureParting Thoughts (Conclusion)Next StepsAppendix
2
Objectives
The objectives of this document are to… Provide an overview of the structural
changes in the Culture, Education and Health Committees
Discuss why we are doing these changes Outline the new structure, with…▪ Examples of committee functions▪ Committee member (chapter liaison) role &
profile Review the anticipated benefits and risks 3
Structure Yesterday
Culture
Education
Health
BFU-USANational
Executive
Committees 1. The committees were
not represented within the National Executive
2. It was difficult to properly align the committees’ activities with the Union’s strategy
3. Chapter participation in committees was minimal
4. Technology committee was also separate from overall strategy
5. The Structure did not maximize collaboration and efficiency
6. The structure did not allow for easy updates to chapters
Technology Committee
Reasons to Improve the structure
4
Technology
Fundraising
Restructuring the Committees
Education
HealthCulture
Cultural Health*
Cultural Educatio
n*Healthy Educatio
n*• The National
Coordinators for Culture, Education and Health now represent their committees within National Executive.
• Technology and Fundraising are also core elements of our overall strategy.
• See next slide for more information.
Technology Enablers- Web conference- Website,
Intranet- Blogs, etc*Areas of overlap
in committees’ scopes – See page
23 for more
Legend:
BFU-USANational
Executive
5
Restructuring the CommitteesBEFORE CHANGES…1. The committees were not
represented within the National Executive
2. It was difficult to properly align the committees’ activities with the Union’s strategy
3. Chapter participation in committees was minimal
4. Technology committee was also separate from overall strategy
5. The Structure did not maximize collaboration and efficiency
6. The structure did not allow for easy updates to chapters
AFTER THE CHANGES…1. The committees are now
represented within the National Executive by the National Coordinators
2. The committees’ activities will now be better aligned with the Union’s strategy
3. See next slide for this…4. The Technology committee
now also sits in the National Executive
5. See next slide for this…6. See next slide for this…7. Fundraising is also a major
enabler for us; so we will invest in this 6
Health Committee
How about chapter participation?
National Coordin
ator, Health
Houston, TX
Dallas, TX
Georgia
New Jersey
Northern
California
Chicago, IL
Ohio
Seattle, WA
DC-Metro
BFU-Youth
• Each chapter to be represented in each committee for Culture, Education & Health.
• Each committee to be headed by National Coordinator for Culture, Education & Health.
• Youth to be represented at committees to ensure leadership , succession development.
• See next slide for more.
TechnologyFundraising
Education
HealthCulture
Committee Structure
7
Chapter Liaisons
How about chapter participation?BEFORE THE CHANGES…
1. Chapter participation in committees was minimal
2. The Structure did not maximize collaboration and efficiency
3. The structure did not allow for easy updates to chapters
AFTER THE CHANGES…1. Each chapter to have one
representative in each committee
2. Committee members to work on specific committee objectives while keeping chapters abreast of activities at the National level
This permits chapters to take a more proactive role in developing and executing our Union’s goals and objectives
This increases collaboration and efficiency
8
Committee Activities explained… Focus: CultureExample of an Initiative
Some examples of committee tasks and division of labor
*Assume BFU-USA launches BMVs (BFU-USA Music Videos)…
• Nat’l Coordinator for Culture & committee members to define parameters for recording of music videos (including lyrics, length of song or story, deadline for submission, etc)
• Committee members (who are chapter liaisons) to deploy BMVs to chapters, coordinate activities at local level, such as ensuring chapter has recording equipment, song choice meets requirements, etc.
• Nat’l Coordinator to work with Tech group to build virtual library
* Assume BFU-USA is planning Black History Month activities for February 2010…
• National Coordinator & committee members to plan participation, ensuring uniformity in local approach
• Committee members to seek local community opportunities, with chapter leadership ensure chapter shares Bui Culture in local Black History events
*Assume Culture Committee is planning for DC 2010…
• Dedicated committee members responsible for planning “Culture”-related activities with NCC before & at the convention. Such include speakers, workshops, displays, cultural fundraising activities , etc
*Assume BFU-USA supports Ngon’Nso 2010…
• Dedicated committee members responsible for collaborating with NSO’DA in ensuring BFU is appropriately represented, ideas are sought after and incorporated in the program, proper funding in allocated, etc.
Please note that these examples are given to help you understand how the committees will function*Some of these examples are actual initiatives the Committee will engage in
9
Committee Activities explained… Focus: EducationExample of an Initiative
Some examples of committee tasks and division of labor
*Assume Education Committee to implement education project in Bui…
• Nat’l Coordinator to assign project tasks to dedicated committee members , who will collaborate with on-ground resources such as KUDOC
• Chapter liaisons to inform chapters of national project progress and ensure no conflicts with own chapter projects
*Assume Education Committee is planning for DC 2010…
• Dedicated committee members responsible for planning “Education”-related activities with NCC before & at the convention. Such include speakers, workshops (e.g. financial, resume-writing, etc), networking activities, etc
*Assume BFU-USA is building an informational portal…
• Nat’l Coordinator , committee members and Tech Group to collaborate on portal’s design, content and marketing.
• Committee members to inform chapter of committee’s progress on all activities
* Assume Education Committee is launching scholarship scheme for 2010…
• Nat’l Coordinator to work with Nat’l Org. Sec. to give widest publicity to scholarship (via facebook, twitter, website, etc)
• Committee members to disseminate information to local chapters
Please note that these examples are given to help you understand how the committees will function*Some of these examples are actual initiatives the Committee will engage in
10
Committee Activities explained… Focus: HealthExample of an Initiative
Some examples of committee tasks and division of labor
*Assume a National Health Walk is planned for the US…
• National Coordinator and committee members (who are representing all BFU chapters) to plan local participation of all chapters, including dates, locations, etc.
• Chapter liaisons to collaborate with chapter leadership to plan and execute chapter participation in Health Walk
Assume a National Project for re-building a health center in Kikaikelahki…
• National Coordinator to assign project tasks to dedicated committee members
• Chapter liaisons to inform chapters of national project progress and ensure no conflicts with own chapter projects
*Assume Health Committee is planning for the DC convention…
• Dedicated committee members responsible for planning “Health”-related activities with NCC before and at the convention. Such could include speakers, workshops, health booths, health seminars, etc
*Assume BFU Health Notes…
• Dedicated committee members responsible for monthly Notes
*Assume projects need funding…
• National Coordinator to work with committee members and draw up budget, present budget to National Executive for approval before project is executed
• National Coordinator and chapter liaisons to report project progress
Please note that these examples are given to help you understand how the committees will function*Some of these examples are actual initiatives the Committee will engage in
11
Chapter Liaison’s Role A chapter liaison…
Serves as the link for National and chapter initiatives in each respective area (e.g. Culture, Education, Health)
Keeps the chapter informed of National’s activities Keeps the National Committees and other chapters informed of
his/her own chapter activities▪ Increasing cross-chapter and National collaboration as a result
Participates in National Projects as a committee resource▪ If industry expert, provide expertise in committee▪ E.g. MDs, PharmDs, Nurses, medical students or similar in Health Committee
▪ Non-industry experts can provide management or other relevance experience
May be the (Co-) lead on local projects, if necessary Is the local coordinator for national activities▪ e.g. Walks, BFU-USA Music Videos, etc
12
Chapter Liaison’s Profile The person representing the chapter (called a
chapter liaison) should… Be either a person affiliated in the industry or
someone willing to learn… Be an energetic and committed member, ready to
represent his/her chapter and contribute actively to the committee
Be able to provide updates to local chapter during chapter meetings
Have the time to dedicate to national activities Be a team-player who is open-minded and willing to
try different roles over course of 2-year term13
Chapter Support Role
The chapter leadership should allow time in each meeting for the committee members to provide an update of their committee’s activities The chapter should also give feedback
for the committee to incorporate in initiatives
The chapter leadership should provide committee members the necessary support to succeed 14
Risk / Benefit Analysis of new structureBENEFITS
Increased Union awareness And participation in
activities Better national
coordination Especially for US initiatives
Increased pool for potential leaders of BFU-USA
Reduced project conflict / overlap due to increased
communication among chapters and National
RISKS Committee may become
too crowded leading to… Scope creep; Loss of focus
Some chapter liaisons may become dormant, leaving their chapter in the dark
Some chapters may not agree with the direction of the National Executive Leading to disagreements
and initiative jeopardy15
Parting Thoughts… The risks have been carefully considered…
And steps have been taken to mitigate them However, the success of this new model depends
heavily on… Chapter leadership support Chapter members’ participation and commitment National Coordinators’ ability to properly define CLEAR
goals and objectives and assign CLEAR tasks National Executive’s ability to provide necessary support
(moral, financial, technical) The general assembly’s ability to be open-minded and
provide appropriate feedback (including constructive criticism)
16
Next Steps
The committees are being filled by the Chapters via the Chapter Presidents, in close collaboration with the National President and the National Coordinators
The committees will begin working as soon as possible (September 2009)
17
Thank You
We hope this overview has met it’s objectives
Please send all questions, concerns, remarks to [email protected]
Or call our National Organizing Secretary
Yaya Sendze-Moussata: 1-913-963-2311 National President
Tarbinlam Lafon: 1-732-309-022418
Appendix
19
National Coordinator’s Role National Coordinator for Culture*
The National for Culture shall be responsible for formulating, presenting and executing all approved culture-related projects and activities.
He/she shall report directly to the President and, in consultation with the President, ensure that BFU-USA meets its objectives toward fulfilling its socio-cultural mission through various culture-related programs and activities of the Union.
He/she shall chair the Culture Committee. He/she shall submit, at a minimum, an annual budget and two
status reports within a BFU-USA calendar year to the National Executive and the Annual General Meeting or Convention. Update content on website as necessary and ensure accuracy.
* Text as pulled out of ratified by-laws. Role can be modified within limits to ensure operational efficiency 20
National Coordinator’s Role National Coordinator for Education*
The National Coordinator for Education shall be responsible for formulating, presenting and executing all approved education-related projects and activities.
He/she shall report directly to the President and, in consultation with the President, ensure that BFU-USA meets its objectives toward fulfilling its education mission through various education-related programs and activities of the Union.
He/she shall chair the Education Committee. He/she shall submit, at a minimum, an annual budget and two
status reports within a BFU-USA calendar year to the National Executive and the Annual General Meeting or Convention. Update content on website as necessary and ensure accuracy.
* Text as pulled out of ratified by-laws. Role can be modified within limits to ensure operational efficiency 21
National Coordinator’s Role National Coordinator for Health*
The National Coordinator for Health shall be responsible for formulating, presenting and executing all approved health-related projects and activities.
He/she shall report directly to the President and, in consultation with the President, ensure that BFU-USA meets its objectives toward fulfilling its health mission through various health-related programs and activities of the Union.
He/she shall chair the Health Committee. He/she shall submit, at a minimum, an annual budget and
two status reports within a BFU-USA calendar year to the National Executive and the Annual General Meeting or Convention. Update content on website as necessary and ensure accuracy.
* Text as pulled out of ratified by-laws. Role can be modified within limits to ensure operational efficiency 22
Areas of Committees’ Scope Overlap Slide 5 points out some key areas of overlap in the
Committees’ scope. The examples below should help clarify what types of opportunities such areas of overlap present: Cultural Education: This covers areas such as cultural seminars,
books, instructional videos, pamphlets, etc. Healthy Education: This covers areas such as “schools with
proper sanitary facilities”, seminars around career options for our Youth here in the US, etc.
Cultural Health: This covers areas such as culture preservation the right way; i.e. sponsoring cultural programs in schools back home, active participation in Ngon’Nso week, documentation of our culture in various media forms, etc.
The major issue here is to ensure that the committees collaborate on such areas of overlap
23