Proceeding of Ordinary meeting of the Cantonment Board, Ajmer held on 11.06.2019 at 1530 hours in the conference hall at Cantonment Board Office, Ajmer.

MEMh - "'"l PRESENT: '. t 1. 2. 3. 4. 5. 6 7. 8. 9. 10.

Col. Y. S. Lehl H. S. Meena Sh. Amit Ahir Shri Surender Singh Smt. Vijay Laxmi Vijay Shri Manhor Gopal Lakhan Smt. Jyoti Baghela Shri Dheeraj Yadav Capt. Saurabh Kumar Joshi Lt Col M.S. Dhaka

MEMBER NOT PRESENT:

1. 2.

Artika Shukla, Capt. Aneesh Neelam ,

SPECIAL INVITEE PRESENT:

President Member-Secretary Vice President Elected Member Elected Member Elected Member Elected Member Elected Member Nominated Member of GE,MES Nominated Member

Nominated Member, Rep of ADM Nominated Member Rep. of SEMO

1. Shri Bhagirath Choudhary, Hon'ble Member of Parliament (Loksabha), Ajmer.

SPECIAL INVITEES ABSENT :

1. Shri Vasudev Devnanai,M.L.A. Ajmer North, Ajmer.

RESUME: Review proceedings of Ordinary Board meeting held on 08.02.2019 were reviewed and progress found satisfactory.

Before start the meeting Capt. Saurabh Kumar Joshi, Rep. of GE, MES nominated member under section 17 of the Cantonments Act, 2006 (Signed Oath performas) have been kept in the file took oath.

1. BUDGET ESTIMATES:

To consider and approve the Budget Estimates for the year 2019-2020 ( Revised) and 2020-2021 ( Original) along with all the relevant documents such as purchase/procurement of stores/materials, equipments/machinery and estimates of works etc., as required under rule 16 of the Cantonment Account Code, 1924 read with rule 68 of the Cantonment Account Code 1924 are also placed on the table.

RESOLUTION NO. 1 : The Budget Estimates for the year 2019-20 (Revised) and 2020-202 1 (Original) along with all the relevant documents, considered and approved. Further resolved to forward the same to the Command HQrs., for seeking sanction under Cantonment Account Code, 1924.

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2- ACCOUNTS: To note and approve the monthly accounts of receipt and Expenditure for the months from February, 2019 to May, 2019 are detailed below:

FEBRUARY 2019 . RECEIPT EXPENDITURE

Open1 Balance 2090167.24 Establishment (February., 2019)

Water ch£.ges/Tax 99381.00 A2(a) 123752.00 C.B. Dispensary 540.00 A 3 Allowances 21500.00 Sugar testing fees Miscellaneous 2050.00 B2(a) Tax Clerk 66165.00 Copying fees 50.00 E 5 (A) C.P .M. 48290.00 Sale of water at 600.00 E 6 (a) Garden 37503.00 Dhobi ghat Deposit 3000.00 F l(a) Medical 28827.00 House Tax 177644.00 F4 (a) Consy. 117878.00 Tax on Animal kept 200.00 F 5 (a) Water supply 76153.00 for profit Tax on Trade & 550.00 F 9 (a) Milty. Consy. 228264.00 Profession Lighting Tax 71014.00 TOTAL EST. EXP. 748332.00 Public Garden 11000.00 CONTINGENCIES: Other Building 35100.00 A 4 - Office Cont. 211643.00 Interest received on 241934.00 D-3(b) Contingencies 25000.00 FD Rs

E 2 (b) Lighting Cont. 51254.00 F 1 (b) Medical Cont. 48873.00 F 4 (b) Conservancy Cont. 40235.00 F 5 (b) Water Supply Cont. 6000.00 F 9 (b) Milty. Cont. 23651.00 TOTAL RS. 406656.00 D 2 (b) Road 928995.00 (g) Law Charges 2100.00 (!)Pension Cont.,Gratuity, etc. 45580.00 Closing Balance 601567.24

TOTAL RS. 2733230.24 TOTAL RS. 2733230.24

MARCH 2019 ·• RECEIPT EXPENDITURE

Opening Balance 601567.24 Establishment (March., 2019)

Water charges/Tax 162901.00 A2(a) NIL C.B. Dispensary 540.00 A 3 Allowances 39610.00 Sugar testing fees Miscellaneous 10300.00 B2(a) Tax Clerk NIL Copying fees 120.00 E 5 (A) C.P.M. NIL Sale of water at 3800.00 E 6 (a) Garden NIL Dhobi ghat Deposit 1100.00 F l(a) Medical NIL House Tax 86036.00 F4 (a) Consy. NIL Tax on Animal kept 2100.00 F 5 (a) Water supply NIL

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for profit Tax on Trade & 2700.00 F 9 (a) Milty. Consy. NIL Profession Lighting Tax 34356.00 TOTAL EST. EXP. 39610.00 Public Garden 3000.00 CONTINGENCIES: Other Building 26820.00 A 4 - Office Cont. 48138.00 Interest received on 59075.00 D-3 (b) Contingencies 25000.00 FD Rs Military 1936616.00 E 2 (b) Lighting Cont. 289820.00 Conservancy 2016-17 Withdrawal of FD Rs 7500000.00 F 1 (b) Medical Cont. 50349.00

F 4 (b) Conservancy Cont. 199091.00 F 5 (b) Water Supply Cont. 169451.00 F 9 (b) Milty. Cont. 10500.00 TOTAL RS. 792349.00 G -2 Public Institute 1682.00 G) Miscellaneous 32930.00 (I) Pension Cont. Gratuity etc. 1000000.00 AU&RC 711500.00 D2(ac) Other C.F. Property 1864791.00 D2(b) Road 1785302.00 D2 ( c) Drainage 338972.00 Advance 70002.00 Deposit 1000.00 Closing Balance 3792893.24

TOTAL RS. 10431031.24 TOTAL RS. 10431031.24

APRIL 2019 RECEIPT EXPENDITURE

Opening Balance 3792893.24 Establishment (April., 2019) Water charges/Tax 2902.00 A2(a) 249135 Notice of Demand 150.00 A 3 Allowances 36450 Registration fees 15000.00 B2(a) Tax Clerk 132330 Copying fees 50.00 E 5 (A) C.P.M. 96580 Miscellaneous 7300.00 E 6 (a) Garden 75006 Deposit 4025.00 F l(a) Medical 57654 House Tax 244.00 F4 (a) Consy. 243760 Lighting Tax 98.00 F 5 (a) Water supply 111540

CONTINGENCIES: A 4 - Office Cont. 72957 D-3(b) Contingencies 25000.00 E 2 (b) Lighting Cont. 5600.00 F 1 (b) Medical Cont. 21621.00 F 4 (b) Conservancy Cont. 11470.00 F 5 (b) Water Supply Cont. 50792.QO F 9 (b) Milty. Cont. 10500.00 TOTAL RS. 197940.00 (I) Pension Cont. Gratuity etc. 91160.00 L 4 (a) Stationery 6398.00 L 4 (c) Postage 1757.00 D2(b) Road 5500.00 D2 (d) Store 61589.00

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Deposit 1000.00 Closing Balance 2004335.24

TOTAL RS. 3828662.24 TOTAL RS. 3828662.24

MAY2019 RECEIPT EXPENDITURE

Opening Balance 2004335.24 Establishment (May., 2019) 0 Water charges/Tax 40548.00 A2(a) 54926.00 Notice of Demand 600.00 A 3 Allowances ·O Sale of water 400.00 B2(a) Tax Clerk 0 Copying fees 230.00 E 5 (A) C.P .M. 0 Miscellaneous 1000.00 E 6 (a) Garden 0 Deposit 1000.00 F l(a) Medical 0 House Tax 22208.00 F4 (a) Consy. 0 Lighting Tax 8840.00 F 5 (a) Water supply 0 Public Garden 3000.00 F 9 (a) Milty. Consy. 0 Tax on Trade & 200.00 TOTAL EST. EXP. 54926.00 Profession Other Building-C.F. 4500.00 CONTINGENCIES: Shop C.B. Dispensary 860.00 A 4 - Office Cont. 58373.00 Sugar testing fees Advance 130.00 D-3(b) Contingencies 20000.00

E 2 (b) Lighting Cont. 115433.00 F 1 (b) Medical Cont. 59396.00 F 4 (b) Conservancy Cont. 356331.00 F 5 (b) Water Supply Cont. 151843.00 F 9 (b) Milty. Cont. 17330.00 TOTAL RS. 778706.00 (I) Pension Cont. Gratuity etc. 0 L 4 (a) Stationery 950.00 (J) Survey of land 50000.00 Closing Balance 1203269.24

TOTAL RS. 2087851.24 TOTAL RS. 2087851.24

RESOLUTION 2: Considered and approved the monthly accounts for the period from February, 2019 to May, 2019.

3. ESTABLISHMENT:

To consider office report submitted by Accountant about the grant of Ist ACP to under mentioned employees w.e.f. the date noted against each in terms issued vide Govt. of Rajasthan, Finance Department (Rules Division) Notification No. F.11(7)FD (Rules)/2008 Part I dated 6.10.2008 and No. -q.14(aa)fcrnn(frmi:f)/2ooa dated 05.07.2013 applicable to Cantonment Board employees :-

S. NAME OF DATE DATE DATE OF PRES EN PROPOSED N EMPLOYEE OF OF COMPLETI T ACP 0. AND APPLIC AP PO IN ON OF 09 SCALE NBENEFITS TO

DESIGNATIO ATION TMENT YEARS BE RELEASED N

1 2 3 4 5 6 7

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I. Smt. Man ju 27.01.20 26.01.2019 21100.00 Increase 3% of Bakoliya, .03.2019 10 (Level 1) sum of pay m Safaiwalai Rs. running pay band

17700- and next higher 56200 pay grade Rs.

22000.00 (Level2)

Relevant file are placed on the table to decide further action in the matter.

RESOLUTION 3 : Considered and approved. Resolved that a self contained proposal be forwarded to higher authorities in this regard to obtain necessary sanction.

4. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 01.03.2019 :

To note and confirm the Circulation Agenda No. 01 dated 01.03.2019 regarding Cantonment Board, Ajmer regarding increase of Dearness Allowance from 9% to12% w.e.f. 01.01.2019.

RESOLUTION 4 :Noted and approved.

5. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 05.04.2019 :

To note and confirm the Circulation Agenda No. 01 dated 05.04.2019 Cantonment Board, Ajmer regarding Re-appropriation of funds from Minor heads to Minor heads.

RESOLUTION 5 : Noted and approved.

6. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO. 01 DATED 10.05.2019 :

To note and confirm the Circulation Agenda No. 01 dated 10.05.2019 Cantonment Board, Ajmer regarding time period of Shri Mithlesh Kumar Sharma, Sanitary Inspector (on contract basis) w.e.f. 20.05.2019 for eleven months.

RESOLUTION 6: Noted and approved.

7. APPOINTMENT AGAINST VACANT POST OF JUNIOR ENGINEER (ON CONTRACT BASIS)

To note and confirm the Note sheet of P.C.B. and C.E.O. regarding renewal of term of Shri Ankur Kumawat, Junior Engineer (on contract basis).

RESOLUTION 7 : Considered and resolved that a walk-in-interview be conducted in next 15 days for recruitment of Junior Engineer (contract basis). Further same be published in two local newspapers. Board further resolved that a three member committee comprising of following members is constituted for conducting walk-in-interview.

I. 2.

3.

Chief Executive Officer Capt. Saurabh Kumar Joshi, AGE, (BR-III) MES, Surendra Singh, elected member

-Chairman

-Member -Member

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8. EXTENSION OF THE PERIOD OF DATA ENTRY OPERATORS FOR THREE MONTHS W.R.T. ACCRUAL BASED ACCOUNTING SYSTEM SOFTWARE.

Reference Cantonment Board Res. No. 09 dated 29.02.2019. To note and confirm the Note sheet of P.C.B. and C.E.O. regarding time period for

engagement of Data Entry Operator ended on 31.03.2019 for three months for ABAS system for the financial year 201 7-18 as per minimum wages Act.

RESOLUTION 8 ·: Noted and approved up to 31.05.2019.

9. TO EXTEND APPLICABLE PAY SCALE TO EMPLOYEE OF BOARD DURINC PROBATION PERIOD:

Reference this office letter No. VI/PF-AJ/396 dated 28.01.2019 and subsequen openion dated 08.02.2019 tendered by Sh. Ram Swaroop legal opinion of Board and PCE and C.E.O. office note dated 12.03.2019 regarding extend applicable pay scale to employet of Board.

To consider and note the above legal op1ruon. Employee appointment or substantive basis from Olst January, 2010 arid onwards be paid salary as per service rule~ and as per C.F.S.R., 1937 during their probation period and not by way of separate fi:ll monthly remuneration. Arrear of difference amount be paid to them from date oJ appointment during financial year 2019-20. New Salary be paid to affected to employee: w.e.f. 01April,2019.

All relevant Papers placed on the table.

RESOLUTION 9 : Resolved that a self contained proposal be forwarded to higher authorities in this regard to obtain necessary sanction.

10. ANNUAL ADMINISTRATION REPORT 2018-2019: To consider Annual Administration Report along with Annual Consolidated Accounts with

Annexure I to V for the year 2018-2019. The report and relevant documents are placed on the table.

RESOLUTION 10: Considered and approved. Same be sent to higher authorities.

11. REVISED THE RA TES OF VARIABLE DEARNESS ALLOWANCE THE BASIS OF THE AVERAGE CONSUMER:

ON

To note Govt. of India, Ministry of Labour & Employment Office of the Chief Labour Commissioner (C), New Delhi letter No. F.No.1/38(3)/2018-LS-II dated 27.03.2019 revised the rates of Variable Dearness Allowance on the basis of the average consumer price index number for the preceding period of six months ending on 30.06.2018. This order shall come into force w.e.f. 01.10.2018.

Relevant Order is placed on the table.

RESOLUTION 11 : Noted and approved.

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12. CHANGE OF BRAND NAME OF 10 KV GENERA TORS: Reference Cantonment Board Res. No. 17 dated 19.02.2019.

This office tried to place on order on GEM portal w. r. t. the purchase of 10 KV A Generarnr (Koel Gteen) and placed this on the GEM portal as per procedure laid down GFR 2017.

In this response this office issued a work order issued on 12.03.2019 to Mis. Agarwal arid Company, Ajmer who was L 1 bidder of 10 KV A Generator Brand "Mahindra & Mahindra" but after giving the work order on GEM portal the above said Generator is of " Harison" make with Internal Combuston Engine of "Mahindra and Mahindra" Make.

All relevant paper placed on the table.

RESOLUTION 12: Noted and approved.

ITEM TAKEN WITH THE PERMISSION OF CHAIR

13. PRELIMINARY DRAFT WITH REFERENCE TO BUNGALOW NO. 1 :

Reference Dte. DE, SC, Pune letter No. 10832/AJM/DE dated 01.08.2018 along with report on visit to ~jmer Cantonment by Sh. Ajay Kumar Sharma, Director-I, DE, SC, Pune on 23.07.2018. In response to the above report of para (ix) the advertisement published vide this office letter NO. B.No.1/SyNo.44/331 dated 31.10.2018 in two local news papers for submitting sale deeds, gift deeds and other document which shown the proof/evidence of ownership of property etc. within 15 days from the publishing of this advertisement.

In context to above advertisement, stakeholders have submitted various documents including registered sale deed, gift deed and other document claiming ownership.

The same have been forwarded to Sub-Registrar, Ajmer vide this office letter No. B.No.l/Sy.No.44/529 dated 29.01.2018 along with above documents which have been received from stakeholders for seeking verification but no response received and again, reminder vide this office letter No. B.No.l/Sy.No. 4/574 dated 26.2.2019 forwarded to Sub-Registrar, Ajmer and Sub-Registrar, Sarwar, Ajmer. But no response received from Sub-Registrar, Ajmer.

In between, the copy of documents received from stakeholders were forwarded to Cantonment Board Legal Advisor, Ajmer Cantt. vide this office letter No. B.No.1/18 dated 13.05.2019 and requested him to liaison with Sub Registrar, Ajmer to get physical verification of documents and submit the same at the earliest. Legal Advisor submitted report letter dated 04.06.2019, which is put up before Board for kind consideration.

RESOLUTION 13 : Considered and resolved that a Architect be highered by the Board and a Draft Layout Plan be prepared for Bungalow No. 1 (Sy.No.44), Circular Road, Ajmer in a time bound manner.

14. EXTEND TIME PERIOD OF CONTRACTOR MIS. RATH! CONSTRUCTION, NASIRABAD.

To extend the time period of Term contractor for the year 2018-19 Mis. Rathi Construction, 21, Main Street, Nasirabad Distt. Ajmer.

RESOLUTION 14 : The term of contract be extended up to 31st July, 2019 in public interest.

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15. EXTEND TIME PERIOD OF CONTRACTOR MIS. LNA INFRAPROJECTS PVT. LTD., JAIPUR.

To extend the time period of Term contractor for the year 2018-19 Mis. LNA Infraprojects Pvt. Ltd. , 1/513 Vidhyadhar Nagar, Jaipur.

RESOLUTION 15: The term of contract be extended up to 31st July, 2019 in public interest.

16. PRINCIPAL OF EQUAL PAY FOR EQUAL WORK FOR CONTRACTUAL WORKERS IN AJMER CANTT. To consider legal advice taken from Cantonment Board Legal Advisor on Supreme Court

order dated 26.10.2016 (State of Punjab & Ors. V/s. Jagjit Singh and others).

In above legal advice given in context of above judgment is clearly highlighted from para 03 to para 05, wherein principle of equal pay for equal work principal is to be followed even in case of contractual employees performing similar duties as permanent employees as laid down in the judgment.

In above context Notification issued by Ministry of Labour and Employment G.S.R. No. 976 (E) dated 07.10.2016 & G.S.R. No. 235 (E) dated 16.03.2018 have also been issued.

RESOLUTION 16 : Resolved that matter be forwarded to higher authorities in this regard to obtain necessary instructions.

Sd/-xxx Member-Secretary, Cantonment Board, Ajmer Dated: 11.06.2019

TRUE COPY

HEA~-, CANTONMENT BOARD,

AJMER CANTT.

Sd/-xxx President, Cantonment Board, Ajmer Dated: 11.06.2019

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