PowerPoint Presentation

Rethinking InspectionsPresented by: Elizabeth BoehringerAugust 29, 2013Welcome to Rethinking Inspections. For those of you who dont know me, Im Elizabeth Boehringer and Im a CD Specialist, working out of the Richmond Office.

Rethinking: To reconsider; to think about something again, especially with a view to change ones tactics or with a view to modifying or changing action taken 1To Boldly Go .

2Why Are We Rethinking Inspections?

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3What Do We Mean by Inspecting?The act of viewing, especially carefully or critically; a formal or official examination

To compare the work being done or is completed against the work write-up and DHCD HQS in a fair manner and documenting the findings4What Skills Are Required?Know residential constructionKnow what is required by the work write-up and DHCD HQS Know how to recognize and solve problems

Know how to communicate required solutionsKnow how to exercise judgment Know how to get along with people while ensuring quality work

5Most ImportantlyProper inspection results in the opportunity for all work to be done correctly the first time

6What Inspections Do We Require?THE ESSENTIALSInitial Qualifying InspectionInitial DHCD HQS InspectionProgress InspectionsPayment InspectionsChange Order InspectionsComplaint InspectionsBlower Door InspectionsBuilding Inspector InspectionsSubstantial Completion InspectionPunch List InspectionFinal DHCD HQS Inspection

Wait, Theres MoreHOUSING REHAB PROJECTS ONLYElectrical InspectionChimney InspectionTermite InspectionLead-Based Paint (LBP) InspectionLBP Clearance InspectionsSUBSTANTIAL RECONSTRUCTION PROJECTSAsbestos Inspections8Initial Qualifying InspectionsWho? Program AdministratorHow? Go through the house room by room, and by major component, noting any problems and potential remedies on the DHCD HQS checklistWhen? Before the homeowners application is submitted to the Rehab BoardWhy? To determine if the property is eligible for assistance

9Initial DHCD HQS InspectionsWho?Rehab SpecialistHow?Go through the house room by room, and by major component, noting any problems and potential remedies on the DHCD HQS checklistWhen?After the homeowners application is approved by the Rehab BoardWhy?To determine HQS deficiencies and to identify any special needs of residents10Initial Documentation

11Pre-Rehab Work Write Up Checklist

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Intersection of RolesBoth the Housing Program Administrator and Rehab Specialist must conduct initial inspections; and

Both must review the two initial inspections together to ensure all HQS deficiencies and any special needs of household members will be addressed in the work write-up while remaining within cost limits13Weekly Progress InspectionsNoting work being done, crew size, whether or not LSWP are being observed, and any conditions, including weather, which could cause a delay in completion

BRING A CAMERAThis sample is a safe harbor for DHCD and DPOR; it is on your diskBring appropriate equipmentBring work write-up and code bookConduct consistent, unbiased inspections14Payment InspectionsComparison of work done against contractors payment request prior to signing off on itTo verify that Grantee or Subrecipient will not be paying for work not done or not properly done

Bring a camera and document the work being done. It might be very handy in resolving disputes.

15When Is a Change Order Required?When making any modification to the original contract, including a change in the time to complete the work, change in materials, change in cost, and change in the scope of work 18 VAC 502210

Failure to obtain written change orders, which are signed by both the consumer and the licensee or his agent, to an already existing contract is a violation of 18 VAC 50-22-260

It is a couple hundred dollar fine if you dont have a written change order signed by all parties and the fine cant be charged to the project.

16Change Order Inspections

Make sure Program Administrator submits a revised set-up for IPR projects.Under what circumstances would we not expect you to stop work in order to get a fully executed change order? Drilling a well or emergency situation17Complaint InspectionsTo determine if homeowners complaint is based upon any actual performance failure(s) or because of a misunderstanding or difference in expectations

We have here a photo taken by one of our CD Specialists to document a complaint received from a homeowner. Can anyone tell me why a homeowner was not be happy with this oven? There are no drip pans or elements up front.18Blower Door Inspections

Who?Rehab Specialist or subcontractorHow?Calibrated blower door fanWhen?Before preparing work write-up for rehabs and before the completion of punch list items for rehabs and substantialsWhy?To determine buildings air tightness so any needed weatherization or window/door replacement can be included in the work write-up. How many of you subcontract the work out?

19Building Inspector InspectionsWhen?Through out the course of the project as any permitted work is completed, including electrical, plumbing, mechanical, and structuralWhy?To ensure that all construction done to alleviate DHCD HQS deficiencies conforms to the Uniform Statewide Building Code

This includes the final certification of occupancy20Final Inspections

Comparison of work write-up and Section 8 Inspection form to work actually doneTo generate any necessary written punch list, documenting workmanship or material deficiencies and identifying how long the contractor has to complete the work

How? Go through the house room by room, and by major component, comparing DHCD HQS inspection form to work actually doneWhy?To verify that all work write-up items have been properly carried out so that a Final Completion and Acceptance certificate can be issued

21Punch List InspectionWho?Rehab SpecialistHow?Comparison of work done against punch list When?Contractor informs Rehab Specialist that all punch list items are doneWhy?To verify that the contractor has satisfactorily completed all punch list items

Post-Rehab Completion Checklist

23Pop QuizAfter the punch list inspection is done, who should be satisfied with the work done?Program Administrator?Rehab Specialist?Local Building Official?Homeowner?All of the above?24Electrical InspectionsInspection of all electrical components by an inspector who is not being paid by contractorDone prior to completing rehab work write-up so any identified can be addressed in the work write-up

As part of the supplemental requirements, DHCD requires additional inspections to take place during a housing rehab project. The first one is the electrical inspection. Sometimes well see the work write-up requiring the contractor to oversee the electrical inspection, who is a violation of our requirements due to the potential conflict of interest. Plus, it needs to be done prior to the work write-up so you know what needs to be included.25Chimney InspectionsInspection of chimney and all components, including masonry, flashing, crown, cap, flue, liner, dampers and fireboxDone prior to completing rehab work write-up so any identified can be addressed in the work write-up

Under what circumstances would DHCD require the chimney to be filled in? If the chimney is not going to be used, it should be filled in, taken down below the roof line and shingled.26Termite InspectionsInspection by VDACS-licensed termite inspector for any evidence of infestation of wood-boring insects, vermin and roachesDone prior to completing rehab work write-up

Who can tell me who licenses termite inspectors? The VA Dept of Agriculture and Consumer Services27Lead-Based Paint (LBP) Inspections

Done by DPOR-licensed Risk AssessorInspection of any interior or exterior paint for failing conditions, including peeling, chipping or pitting, and any bare soil on which failing paint might have fallen

How many here are also a licensed Risk Assessor?Prior to completing rehab work write-upTo identify any LBP issues that have to be corrected in the work write-up and to evaluate the need to temporarily relocate residents

28LBP Clearance InspectionsWho?DPOR-licensed Risk AssessorHow?Visual inspection, plus dust wipe and, when necessary, bare soil samples sent to an accredited lab to determine the presence of lead in the samplesWhen?Prior to Final DHCD HQS InspectionWhy?To ensure interim measures have been properly undertaken

29Required Documentation

30Clearance Dust Sampling Form

31Visual Clearance Form

32Reduction Completion Notice

33How Many Types of LBP Clearance Forms Do You Need to Collect? 1234

In review, who can tell me how many different forms or reports you need to collect from the Risk Assessor at the end of the project?34Asbestos InspectionsDone by DPOR-licensed Asbestos InspectorMust do one prior to completing a demolition work write-up Strongly recommended to do one if major rehabilitation work is to be done

To include the type, location and approximate amount of asbestos present in the work write-up or report can be attached to work writeDont forget to get proof of proper disposal from your demo contractorAnd as you know demolition is only allowed with substantial reconstruction projects unless it is an outhouse.35Great References2013 Rehab Workshop disk

DHCD Housing Quality Standards, as found in your manual

Virginia Weatherization Field GuideWhy We Do ItFrom Living in a ShedTo Living in a Home

37Questions?

Elizabeth Boehringer804-371-7065elizabeth.boehringer@dhcd.virginia.gov

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