Retrospective Conversion of Retrospective Conversion of Masters Theses at Brigham Masters Theses at Brigham

Young University: Two Young University: Two ModelsModels

Scott Eldredge - Brigham Young UniversityScott Eldredge - Brigham Young UniversityMay 30, 2002May 30, 2002

The ProjectsThe Projects

• Mormon ThesesMormon Theses

• Benson Institute ThesesBenson Institute Theses

Mormon ThesesMormon Theses

SelectionSelection

• Limited by topicLimited by topic

• Importance to institutionImportance to institution

• User demandUser demand

Rights ManagementRights Management

• Permission formsPermission forms

OutsourcingOutsourcing

• Vendor SelectionVendor Selection

– RFIRFI

– RFPRFP

– Proposal ReviewProposal Review

OutsourcingOutsourcing

• Vendor SelectionVendor Selection

– RFIRFI

– RFPRFP

– Proposal ReviewProposal Review

OutsourcingOutsourcing

• Vendor SelectionVendor Selection

– RFIRFI

– RFPRFP

– Proposal ReviewProposal Review

Document Prep

• PullingPulling• CheckoutCheckout• Review – PNTReview – PNT• DisbindingDisbinding• PackagingPackaging• ShippingShipping• ReceivingReceiving• ReviewReview

Document PrepDocument Prep

• PullingPulling• CheckoutCheckout• Review – PNTReview – PNT• DisbindingDisbinding• PackagingPackaging• ShippingShipping• ReceivingReceiving• ReviewReview

Document DeprepDocument Deprep

• Reprinting (Optional)Reprinting (Optional)

• RebindingRebinding

• Re-tag (bar-code, etc.)Re-tag (bar-code, etc.)

• Check inCheck in

• ReshelvingReshelving

Billing

• Work within the system

• Review and approve invoices

• Track Budgets

ConversionConversion

• Receipt of filesReceipt of files

– FTPFTP

– CDCD

Quality controlQuality control

• Image filesImage files

• Text filesText files

• Mark upMark up

AccessAccess

• Decisions driven by capabilities Decisions driven by capabilities

• HyperionHyperion

• Convert to HTMLConvert to HTML– XSL style sheetXSL style sheet

• JPEG surrogate filesJPEG surrogate files

• OPAC recordsOPAC records– 856 field856 field

– Separate record?Separate record?

Benson InstituteBenson Institute

SelectionSelection

• Decisions made by Institute

• Focus on developing countries

Rights ManagementRights Management

• Secured at time of submission

• International copyright laws apply

Document PrepDocument Prep

• PullingPulling

• Transcription (abstract)Transcription (abstract)

• Translations (abstract)Translations (abstract)

• ReviewReview

• DisbindingDisbinding

ScanningScanning

• In houseIn house

Quality ControlQuality Control

• Post-scan reviewPost-scan review

Document DeprepDocument Deprep

• Rebinding

• Return to Institute

• No copies in library

Post Scan processingPost Scan processing

• Despeckle/Deskew

• Create PDFs

MetadataMetadata

• MARC record in OPAC

• URL in MARC record (856 field)

• Metadata for CONTENTdm from MARC record

Load into Digital LibraryLoad into Digital Library

• CONTENTdm

Major IssuesMajor Issues• Rights ManagementRights Management• In house vs. outsourceIn house vs. outsource• StandardsStandards

– Mark-upMark-up– ScanningScanning– MetadataMetadata

• AccessAccess• Digital Library Products or DatabasesDigital Library Products or Databases• Bandwidth considerationsBandwidth considerations• CostsCosts

URLS

• Mormon Theses– http://www.lib.byu.edu/hbll/digcol.htm

• Benson Institute– http://www.lib.byu.edu/hbll/benson/search.htm