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Microsoft Excel Basics

Lesson 10

Adding Information To Worksheets

Adding Information To Worksheets - 2 Format Cells (Cell Width) - 4 . Method 1 - 5. Method 2 - 8 . Method 3 - 9 Adding Text Information - 12 Insert Rows or Columns - 13 Clear Contents - 19 Editing Cell Contents - 20


Adding Information To Worksheets

Once spreadsheets are designed and saved, they will become frequently used tools. Because of the proliferation of computers, you will probably have a computer on your desk at work. The ability to recall a previously saved worksheet to solve a problem will differentiate you from your associates.

To this end, you may want your spreadsheet to have information which minimizes what you have to remember. Helpful comments in your spreadsheet will facilitate quick easy use. The methods and amount of helpful information you add to a spreadsheet will depend on your memory and whether or not anyone else will use your spreadsheet.

Let’s look at the previously saved worksheet F03 for an example.


Change the label in cell A1 by typing the words Standard Error in cell A1.


You see that the label is now unreadable. We can change the cell width by 3 methods

Let’s look at the 3 methods.


Method 1: Right click column A, left click Format Cells option.


Method 1(continued): Type 15 for column width, left click OK.


Method 1(continued): We now have a readable Label.

Note: Multiple Column Widths or Row Heights can be changed using this method


Method 2: Place your mouse pointer over the line separating columns A and B. A two-headed arrow will appear. Hold your left mouse button down while dragging the line until the cell label is readable.


Method 3: Right click cell A1, left click Format Cells option.


Method 3 (continued): Left click Alignment Tab, left click

Wrap Text option, OK.


Method 3 (continued): We now have a readable wrapped text

label.

Note: Multiple Column Widths or Row Heights can be changed using this method


Adding Text To Worksheets

We have just observed one method for making a spreadsheet more memorable. Another is to add comments to the worksheet in the form of comments. One method to quickly do this is shown in the following example.

Again we will use F03 as an example.


Let’s begin by adding blank rows before Row 1. The procedure to do this is

Place mouse pointer over the 1, hold the left mouse button down while hilighting Rows 1 to 5


Your worksheet should now look like this. Now

Place mouse pointer over the Row numbers and right click.


This brings up the familiar pop-up option. Now,

Left click Insert option


And you see that 5 blank rows have been inserted.

Repeat this procedure to insert 1 column before column A.


Note: Look at the formula in cell B7. Notice that it has changed by the number of cells you added. It is really nice that Excel is smart enough to know that the formula needed to be adjusted. What a time saver!

Now enter F03-Calculate Standard Error 2 Populations in cell A1.


Note: Because cells B1, C1, D1, and E1 are void of any information the words propagate throughout these cells.

Now, activate cell C1, space bar, Enter.


Note: Cell C1 is no longer void of information. Even though it looks like nothing is in cell C1 (looks can be deceiving) there is actually a blank character in cell C1.

In this case, we can clear the contents of C1 using two methods.Method 1: Activate cell C1, keyboard Delete Key

Method 2: Right click C1, Clear Contents

Try both methods.


Complete this exercise by mimicking the above and save the spreadsheet with these additions.

Note: The non-void cells containing this information are A1, B2, B3, and B4. Cells B1:E1, B3:I3, C3:I3, and C4:F4 are still void.

Editing: In the event you need to edit information you can activate the non-void cell and press the keyboard F2 key and edit the portion of the information you wish to add, change or delete.

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