return-to-school plan and waiver application...csd return-to-school plan: covid protocols 2 v2.22...
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CSD RETURN-TO-SCHOOL PLAN: COVID PROTOCOLS 1
V2.22 9-12-20 St. Mary School – Love with Devotion, Learn with Passion, Lead with Faith
RETURN-TO-SCHOOL PLAN
AND WAIVER APPLICATION:
COVID-19 PROTOCOLS AND WAIVER COMPONENTS
FOR SCHOOLS REQUIRING WAIVERS
St. Mary School
1351 58th Street
Sacramento, CA 95819
V 2.22
September 12, 2020
CSD RETURN-TO-SCHOOL PLAN: COVID PROTOCOLS 2
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INTRODUCTION We have created this plan to mitigate the impact of COVID-19 and help our employees,
students, and families feel safe upon returning to our school. Our needs and responses are
different from public schools. Our site populations are relatively small, and we do not face
certain complications like bussing, large special needs populations, collective bargaining, and
ADA funding mechanisms. The guidelines in this plan are based on guidance from the Centers
for Disease Control and Prevention (CDC), the World Health Organization (WHO), and other
applicable federal, state, and local agencies.
Our priorities are:
1. Safety: Mitigating and slowing the growth of COVID in the context of returning to our
ministry. Understanding that there is an inherent risk to being in session on campus
while in a pandemic, we also understand that we are part of a societal decision that
accepts balancing COVID-19 risk against the need to maintain a semblance of normalcy
for our children and their development.
a. Cohorts: In the spirit of “reducing the denominator,” Students are organized into
discrete cohorts (for St. Mary School, this means students will keep with their own
class at all times while on campus) to minimize the spread of COVID-19 between
groups.
b. Hygiene: Within cohorts, we will emphasize strong, hygienic practice.
c. Distance options: If a student or their family member is in a higher-risk group,
we will give them the option of continuing independent, remote learning.
2. Presence: Keeping school open daily. We do not want to burden parents with
challenging schedules that prevent them from working a full workday - we want our
students at school in their cohort for the full day.
3. Growth: Despite limitations, we want our children to continue their academic progress at
grade level in their faith and all core academic standards.
We have tailored this document specifically for our school environments and populations and
will continue updating it with the best data and practices in mind. The school principal will share
any updated documents on the school website and through the school information system
(SchoolSpeak).
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TABLE OF CONTENTS
INTRODUCTION 2
GENERAL PROTOCOLS 6
Social Distancing 6
Student Cohorts 6
Shared Spaces 7
Classrooms 7
Other Facility Adjustments 7
Office Capacity 7
Staff Lounge 8
Parish Meeting Room 8
Hall/Gym 8
Screening 8
Personal Protective Equipment (PPE) 9
Face Coverings 9
Gloves 11
Staff Training and Family Education 11
Delivering Instruction 11
Cleaning & Disinfection Routine 12
Healthy Hygiene Practices 12
Visitor & Volunteer Protocols 13
Food & Package Delivery 13
Travel Restrictions 13
COVID Symptoms and Case Response 13
Contact Tracers 13
Symptoms 14
Testing 14
Response to Confirmed/Suspected COVID-19 Cases
and Close Contacts (TABLE 1) 15
Steps to Take in Response to Negative COVID-19 Test Result (TABLE 2) 17
SAFE ENVIRONMENT 19
Product Guides 19
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General Disinfection Measures 20
Safe Water 20
HVAC Considerations 20
School Procured Additional Supplies 21
Supplies Provided by Families/Students 21
FACILITY ADJUSTMENTS 22
School Schedules and Routines 24
Morning Drop-Off 24
Grade Level Cohorts 25
Recess and Physical Education 26
Morning Recess 28
Lunch 28
Masses 30
After School Pick-Up 30
Extended Care 31
APPENDIX A: FAQ 34
APPENDIX B: FACILITY ADJUSTMENTS 35
APPENDIX C: PROTOCOL SIGNAGE 36
Additional Facility Signage 44
Symptom Flyer 53
APPENDIX D: AGENCY UPDATES 57
Sacramento County COVID Community Testing 57
CA Department of Public Health Guidance https://covid19.ca.gov/pdf/guidance-
schools.pdf 57
CDC Decision-Making Tree 57
Campus Access 57
Hygiene and PPE 57
Cleaning and Disinfecting 57
Information for Staff Training 57
Communication with School Community 57
Food Services 57
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APPENDIX E: COMMUNICATIONS 59
Cases and Exposures Correspondence 59
Confirmed Case Letter 59
Close Contact Letter 60
Symptoms Letter 62
Scenario 3 - Quarantine Letter 63
APPENDIX F: DISTANCE LEARNING 65
Distance Learning Outline 65
Distance Learning 65
Communication 65
Attendance 66
Daily Learning Goals 66
School Day 66
Content 66
Delivery 67
School-Wide Technology 67
Technology Support 67
School Communication Platform 68
Synchronous Instruction 68
Asynchronous Instruction 68
ELA 68
Math 68
Religion 68
Social Studies 68
Science 68
Independent, Remote Learning for Students 69
Overview 69
Roles and Responsibilities 69
Next Steps & Additional Information 69
APPENDIX G: APPLICATION FOR WAIVER 70
Waiver Application Cover Form 70
Background Information 70
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GENERAL PROTOCOLS
Social Distancing
● All persons on campus will practice social distancing of six feet or more as much as it is
practicable.
● Close contact interactions (for the purposes of determining contact tracing) is considered
< 6ft and > 15 minutes. Cohorts are considered close contacts even with distancing
given prolonged indoor exposure.
● Signage will be used throughout campus to support social distancing and proper
hygiene norms (Examples in Appendix B).
● Ad-hoc interactions by adults should be avoided.
● Mass gatherings, such as in-person assemblies, are prohibited.
● Students will be mindful of the social distancing and health practices as instructed or
they will not be allowed on campus.
● No more students will be admitted into a restroom at a time than there are sinks.
Student Cohorts
St. Mary School has one class each for grades 1-8. Each class will be its own cohort. These
cohorts will be stable and will have minimal contact with other groups or individuals who are
not part of their cohort. TK and Kindergarten cohorts (or classes) will be divided into two sub
cohorts (sub cohort AM and sub cohort PM) for instruction and activities except for outdoor
activities when the cohorts will be together, such as: recess, P.E., and when lunch is able to be
served outside. Facilities will be adjusted to create additional classroom areas (see Shared
Spaces) to allow for the sub cohort model.
● Outdoor spaces will be utilized as much as possible
● Cohorts are not to share instructional spaces unless thorough cleaning occurs between
uses
● Students will have a designated space solely for their use in their classrooms and the
Extension space
● Students and staff will not share workspaces or supplies
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Shared Spaces
Employees are encouraged to disinfect their workspace multiple times throughout the day,
paying special attention to commonly touched surfaces. Sites have hand sanitizers and cleaning
products accessible throughout the workplace to disinfect frequently touched objects and
surfaces.
Classrooms
● Student desks have been designated for each person and desks are spread out to
maximize space.
● Windows will be opened for proper ventilation.
● Classroom rugs, group tables, and superfluous furniture have been removed and
individual desks installed, except in the TK and Kindergarten room, where plexiglass
dividers and designated workspaces are used at tables.
● Students have their own designated desk with their own supplies and water bottle.
● Teachers will utilize outdoor space as much as possible.
● Hand sanitizer at entrance/exit points, ceiling fans, classroom sinks for handwashing with
instructional signage for proper hygiene.
Other Facility Adjustments
● Extension, Learning Center, and the gym will be safely divided to accommodate sub
cohorts.
● Drinking fountains will be turned off, and an additional water bottle filling station will be
added.
● Hooks have been installed to allow for room between student backpacks.
● Outdoor hand sanitizer stations and pump-operated handwashing stations placed
throughout campus.
● Walkway markings and signage to indicate social distancing.
● Instructional signage for proper hygiene in bathrooms
Office Capacity
● Site will restrict the number of persons in the offices to maintain social distancing.
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Staff Lounge
● Staff lounge has been set up for proper social distancing per health protocol.
● Shared appliances such as the coffee machine refrigerator and microwave can be used
one employee at a time, and appliances must be disinfected after each use.
● Staff meetings will be virtual, even for employees in the same office or school.
Hall/Gym
The gym will be converted for use to ensure social distancing in the after school Extension
program.
Screening
● Students and staff must conduct a daily self-check (See Appendix B Student Checklists)
before they come to campus
● Designated screeners: School employees may all function as designated screeners for
students and non-employees. The principal or school office staff may serve as screeners
for faculty and staff if a third-party screener is required.
● A temperature check and symptom check will be conducted for all persons entering
campus, and staff will complete an additional screening document (See Appendix B). A
school may opt to use a Google Form or similar electronic document for employees as
approved by the Catholic School Department. If a student registers a temperature of
100.4 degrees Fahrenheit, school will call the student’s emergency contact to be picked
up.
● During the day, any person experiencing or showing symptoms will report to the office
and be place in the designated isolation space for screening – for St. Mary School, this is
the Cabrini Center chapel.
● The principal will retain a record of employee temperatures in a locked cabinet for a
minimum of 90 days.
● If a staff member already at school shows symptoms described above, a supervisor will
allow them to go home without penalty for that day.
● The Diocese is working with the County of Sacramento to provide testing for faculty and
staff at regular intervals. The Diocese will notify principals of the testing schedule once
established in collaboration with the County.
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Personal Protective Equipment (PPE)
PPE is not a substitute for social distancing or proper handwashing. In addition to using PPE,
please remember to:
● Wash your hands often with soap and water for at least 30 seconds. Use hand sanitizer
with at least 60% alcohol if soap and water are not available.
● Avoid touching your eyes, nose, and mouth.
Face Coverings
Face coverings, personal hygiene, social distancing, and frequent cleaning efforts are critical
parts of employee protection.
The school will have extra masks on hand for people who come to campus without one. If the
school cannot provide a mask (for example, if they have exhausted supplies of spare masks),
individuals without them will not be allowed on campus.
Studies continue to emphasize the importance of face coverings in slowing the progress of
COVID. A recent study by Duke University found that, after N95 and surgical masks, a
poly/cotton face mask is the most effective in reducing droplet counts.
Per CDPH/CalOSHA Industry-Specific Guidance:
● Face coverings must be used in accordance with CDPH guidelines unless a person is
exempt, as explained in these guidelines.
● Teaching and reinforcing the use of face coverings, or in limited instances, face shields:
The school will review the proper wear and care of face coverings with all staff, students,
families, and anyone present on campus.
● The school shall frequently remind students and staff not to touch the face covering and
to wash their hands frequently.
● Information for staff and families in the school community on the proper use, removal,
and washing of cloth face coverings can be found here: https://bit.ly/washingfacecoving
● Training will be provided on policies on how people who are exempted from wearing a
face covering will be addressed (see policies below).
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FACE MASKS FOR STUDENTS
The CDPH guidelines strongly encourage masks for children 2 years through 2nd grade, and
mandate them for older students; therefore, the Diocese of Sacramento requires all students
wear face masks at school.
Students who refuse to wear face masks will be excluded from campus, with the following
exceptions:
● Persons younger than two years old and anyone who is unconscious or incapacitated;
● Students engaging in socially distanced (6’ separation) outdoor physical activity
● Persons who have difficulty breathing or who are otherwise unable to remove the face
covering without assistance may only be exempted from wearing a face mask with the
express permission of the principal, and only after the principal has explored other
options, like distance learning, to accommodate the individual.
A cloth face covering or face shield should be removed for meals, snacks, naptime, or outdoor
recreation, or when it needs to be replaced.
When a cloth face covering is temporarily removed, it should be placed in a clean paper bag
(marked with the student’s name and date) until it needs to be put on again.
FACE MASKS FOR STAFF
All staff must use face coverings in accordance with CDPH guidelines unless Cal/OSHA
standards require respiratory protection.
● In limited situations, where face coverings cannot be used for pedagogical or
developmental reasons, (i.e., communicating or assisting young children or those with
special needs) a face shield can be used by staff in the classroom instead of a cloth
face covering as long as the wearer maintains physical distance from others. Staff must
return to wearing a face-covering outside of the classroom.” 1
Face coverings are an important part of employee protection, as well as personal hygiene, social
distancing, and frequent cleaning efforts.
To reiterate, everyone on campus must wear a mask, with the following exceptions:
1 COVID-19 Industry Guidance: Schools and School-Based Program (CDPH 2020)
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● Students engaging in socially distanced (6’ separation) outdoor physical activity
● In limited situations where face coverings cannot be used for pedagogical or
developmental reasons, (i.e., communicating or assisting young children or those with
special needs) a face shield can be used by staff in the classroom instead of a cloth face
covering as long as the wearer maintains physical distance from others. Staff must
return to wearing a face-covering outside of the classroom.
● Proper wear and care of face coverings found here: https://bit.ly/washingfacecoving
Gloves
● All custodians and food services personnel must wear gloves
● Employers should consider where disposable glove use may be helpful to supplement
frequent handwashing or use of hand sanitizer; examples are for workers who are
screening others for symptoms or handling commonly touched items.
● Touching your face with contaminated hands, whether gloved or not, poses a significant
risk of infection. Wearing gloves does not diminish the need to wash your hands.
Additionally, the proper removal of gloves reduces the risk of being exposed to
contamination.
Staff Training and Family Education
Delivering Instruction
● Staff and families will be trained and educated in sanitation and hygiene instruction
through thorough training and review of this protocol, posters, and routines (See
Appendix E).
● The principal will review the full Return-to-School plan with faculty and staff prior to
students returning to campus.
● Parents must review and acknowledge the plan prior to their students returning to
campus. Principals will present the plan to their communities by webinar and make
themselves available for questioning.
○ The school will distribute all diocesan communication and public service
announcements pertaining to the plan.
○ The school will draw particular attention to at-home and at-school screening,
PPE, and hygienic procedures and materials (See Appendix B).
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● Teachers will provide initial and routine instruction in social distancing and health
practices to their students in keeping with all provisions of this protocol.
● Schools will Highlight any changes to this Plan via their information system, and post the
updated Plan on the school website.
● Activities where there is increased likelihood for transmission from contaminated exhaled
droplets—such as singing, yelling, chanting, blowing wind instruments —are not
permitted at this time.
● Implement procedures for turning in assignments to minimize contact.
● Consider the use of non-classroom space for instruction, including regular use of
outdoor space, weather permitting.
● Avoid sharing things; where sharing occurs, clean, and disinfect between uses.
● Lessons that involve food prep, or shared snacks are prohibited (bake sales, friendships,
salads, etc.)
Cleaning & Disinfection Routine
● Students will be responsible for cleaning their desk surface throughout the day. The
school will provide the cleaning supplies and proper hygiene practice will be followed.
● Teachers will spray the area with disinfectant to ensure proper coverage and wait times.
Our cleaning service will disinfect all school areas nightly with the electrostatic sprayer.
Healthy Hygiene Practices
Reducing the risk of exposure to COVID-19 by proper personal hygiene practices and
disinfection is a critical part of ensuring student and staff safety.
● Staff and families will be trained and educated in sanitation and hygiene instruction
through thorough training and review of protocols (See Appendix E).
● Within cohorts, we will emphasize strong hygienic practice.
● Cleaning hands at key times with soap and water for at least 20 seconds, or an alcohol-
based hand sanitizer with at least 60% alcohol if soap and water are not readily available,
is essential.
○ Build time into daily routines for students and staff to wash hands.
● Families will be constantly reminded to maintain hygiene and distancing at home and in
the community.
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Visitor & Volunteer Protocols
The safety of our staff and students is our primary concern.
● We will not allow normal visitation to our campus.
● Volunteers are not allowed at this time.
● Only diocesan scheduled workers are allowed on campus.
Food & Package Delivery
Sharing food is prohibited at all times. Personal food and/or personal package deliveries are not
allowed. Students must bring their own food to school or purchase meals through the approved
food service program.
Travel Restrictions
Diocesan schools will discontinue staff travel to conferences and workshops until further notice
unless pre-approved by the Catholic Schools Department.
COVID Symptoms and Case Response
Definitions
A contact is defined as a person who is <6 feet from a case for >15 minutes. An entire cohort or
group is considered a contact if they have shared time indoors, even with distancing.
A cohort is a stable group with fixed membership that stays together for all courses and
activities (e.g., lunch, recess, etc.) and avoids contact with other persons or cohorts.
Contact Tracers
● The school has a designated employee who is a contact tracer whose name is on file with
the Catholic School Department and County Health.
● The School’s Contact Tracers are: Mary DaRosa, Principal; Aprille Girardot, Advancement
Director
● Contact tracers must be trained either by the county within which the school resides, or
take one of the following courses on contact tracing:
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● Webinar-Based as recommended by the CDC:
https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/general-
training-modules.html
● Coursera Option: https://www.coursera.org/learn/contact-tracing-for-covid-19
Symptoms
Students
● Fever of 100.4 degrees or higher;
● Sore throat;
● New uncontrolled cough that causes difficulty breathing (for students with chronic
allergic/asthmatic cough, a change in their cough from baseline);
● Diarrhea, vomiting, or abdominal pain;
● New onset of severe headache, especially with a fever.
● (If a student is exhibiting symptoms refer to student health history form)
Adults
● Fever of 100.4 degrees or higher;
● Chills;
● Cough;
● Shortness of breath/ difficulty breathing; Fatigue;
● Muscle or body aches;
● Headache;
● New loss of taste or smell;
● Sore throat;
● Congestion or runny nose;
● Nausea or vomiting; Diarrhea
Testing
● Any student or staff person with symptoms not explained by another non-
infectious condition diagnosed by a medical professional needs to be tested for
COVID-19.
● Per this directive, symptomatic individuals must be tested within 48 hours of
symptom onset, and provide test results within 72 hours.
● If the medical provider for the individual with symptoms cannot guarantee a 72-
hour turnaround in test results, the symptomatic individual must refer to the
following link for the appropriate testing laboratory:
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https://www.saccounty.net/COVID-19/Pages/Symptom-
Screening_MobileTestingSite.aspx
Parents and students are responsible for the cost of their own testing.
Response to Confirmed/Suspected COVID-19 Cases and Close Contacts
(TABLE 1)
SCENARIO 1: ANSWERING “YES” ON SCREENING OR EXHIBITING A COVID SYMPTOM
IMMEDIATE ACTIONS COMMUNICATION
Student/staff are isolated at the site in the designated office space
until they can be sent home or to a healthcare facility per CDPH
guidance
To return to school:
All symptomatic persons should be tested for COVID-19.
● If they test positive, they can return to campus 10 days after
symptoms started, 24 hours without fever, and improving
symptoms. (There is no requirement for 24 hours of improving
symptoms).
● If they test negative, they can return 72 hours after symptoms
resolve.
All persons in the COVID-positive person’s cohort and any other close
contacts must be tested for COVID per the testing guidelines, above.
● If student/staff tests positive, see Scenario 3.
● If student/staff tests negative, see Table 2 below.
In addition, the individual may have a medical note by a physician that
provides an alternative explanation for symptoms and reason for not
having a COVID-19 test (e.g., seasonal allergies)
School site will remain open
COVID-19 symptoms
letter provided to the
individual or
individual’s guardian
(See Appendix E)
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SCENARIO 2: FAMILY MEMBER OR CLOSE CONTACT (OUTSIDE COMMUNITY) TESTS POSITIVE
Student/staff sent home
RD & COVID-19 School Liaison notified
Student/staff instructed to quarantine/monitor for symptoms, even if
they test negative, for a full 14 days after last exposure to the person
testing positive for COVID.
Household contacts can end quarantine 14 days after their last exposure
to the positive household member.
If the infected household member isolates in their own bedroom with
their own bathroom, the exposed person’s quarantine can be concurrent
with the infected person’s isolation.
School site will remain open
Student (Guardian)
or Staff:
Immediately notify
the COVID-19 School
Liaison if they are
defined as a close
contact of a
confirmed case
(See Appendix E)
SCENARIO 3: STUDENT OR STAFF MEMBER TESTS POSITIVE
Student/staff sent home, if not already at home.
School administration, RD, and county COVID-19 School Liaison
notified.
Public Health – School Unit Sacramento County notified;
Close off and clean any areas used by the person who tested
positive, per CDPH and CDC guidance
Student/staff that tested positive:
● Positive persons must isolate for 10 days from symptom onset go
24 hours without fever (without fever-reducing medication) and
demonstrate improving symptoms.
School-based close contacts:
● identified and instructed to self-quarantine and monitor
symptoms for 14 days.
● Close contacts include the entire cohort and any non-cohort
members who have been within 6 feet for 15 minutes or more.
● Even if a cohort maintains 6 feet of distance, the prolonged
duration of indoor exposure warrants quarantine.
COVID-19 positive
Individual: Notify
school
administration
and/or COVID-19
School Liaison
immediately
School Site:
• Contact County
Public Health
• Close Contact
letter and Self-
Quarantine
Instructions sent to
school close contacts
within 48 hours.
(See Appendix E)
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*Close contacts should be tested, whether they have symptoms or not.
Testing does not shorten the quarantine requirement.
School site will remain open
Steps to Take in Response to Negative COVID-19 Test Result (TABLE 2)
A student or staff member tests negative for COVID-19 after Scenario 1 (symptomatic)
IMMEDIATE ACTIONS COMMUNICATION
● If a symptomatic school member testing negative had a
known close-contact exposure to a COVID-positive person,
they must complete a 14-day quarantine, even with a negative
test.
● If the symptomatic person testing negative did not have a
known exposure, they can return to school 72 hours after their
symptoms resolve.
Student family/staff
to bring evidence of
negative COVID-19
test or medical note if
testing not
performed
A student or staff member tests negative after Scenario 2 (close contact)
● Student/staff must remain in quarantine for a full 14 days after
the date of last exposure to COVID-19 positive non-household
contact.
● Household contacts can end quarantine 14 days after their last
exposure to the positive household member.
● If the infected household member isolates in their own
bedroom with their own bathroom, the exposed person’s
quarantine can be concurrent with the infected person’s
isolation.
No action is needed
A student or staff member tests negative after routine surveillance testing
(no symptoms and no close contact to a confirmed COVID-19 case)
Can return to school/work immediately No action is needed
Chart adapted from COVID-19 and Reopening In-Person Learning Framework for K-12
Schools in California, 2020-2021 School Year July 17, 2020
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Additional Details
Distance Learning
Support students who are at higher risk for severe illness or who cannot safely distance from
household contacts at higher risk, by providing options such as virtual learning or independent
study (See Appendix D)
School Closure and Subsequent Reopening: The Catholic School Department, in consultation
with Public Health, will determine if a partial or full school closure is needed based on guidance
and recommendations from CDPH. Both the school and the county must meet current state
guidance to reopen. The most current state guidance is:
State Criteria for Allowing In-Person Instruction: (as of July 17, 2020)
a) Closure: A school must close in-person instruction if the County is placed on the
County Monitoring List (CML). If the County is added to the CML before school resumes,
schools must conduct distance learning until the county is off the CML for 14 days. If the
County is added to the CML, superintendents (in consultation with labor, parent, and
community organizations) may request a waiver for elementary schools for in-person
instruction. The county department of public health publishes, reviews, and approves all
waiver applications.
b) \Reopening: The school can reopen in-person instruction after the County has been
removed from the CML for at least 14 days. The county department of public health
publishes, reviews, and approves all waiver applications.
Local Criteria for Closure and Re-opening in response to COVID-19 Cases:
c) Individual School Closure: Closure is recommended based on the number of cases,
the percentage of the teacher/students/staff that are positive for COVID-19, and
following consultation with the County Health Officer. For example, school closure may
be appropriate in any of the following scenarios:
i) Multiple cases in multiple cohorts at a school
ii) There are at least 5 percent of the total number of teachers/student/staff cases
within a 14-day period, depending on the size and physical layout of the school.
iii) Public health investigation or other local epidemiological data results in the
County Health Officer recommending school closure.
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d) Reopening: Public Health and the school will be in communication throughout this
process. School and school districts can typically reopen after 14 days and the following:
i) Cleaning and disinfection have occurred;
ii) Public health investigation is complete
iii) Local public health is consulted and has no concerns with re-opening.
SAFE ENVIRONMENT
The safety of our employees and students is our first priority. Upon reopening, our schools have
been completely cleaned and disinfected, and we will continue to adhere to all necessary safety
precautions. Sites have considered the CDC guidelines for reopening buildings after an
extended closure (See https://bit.ly/cdcwater). In addition, the process outlined below will
routinely serve to protect everyone and reduce the risk of spread of infection.
Product Guides
Hand Sanitizer
Ethyl alcohol-based hand sanitizers are preferred and should be used when there is the potential
of unsupervised use by children.
▪ Isopropyl hand sanitizers are more toxic when ingested or absorbed in skin.
▪ Do not use hand sanitizers that may contain methanol, which can be hazardous when
ingested or absorbed.
Cleaner
When choosing disinfecting products, use those approved for use against COVID-19 on the
Environmental Protection Agency (EPA)- approved list “N,” and avoid products that contain
peroxyacetic (peracetic) acid, sodium hypochlorite (bleach) or quaternary ammonium
compounds, which can cause asthma.
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General Disinfection Measures
Category Area Frequency
Workspaces Classrooms, Offices At the end of each use/day
Appliances Refrigerators, Microwaves Daily
Electronic Equipment Copy machines, shared computer
monitors, telephones, keyboards
At the end of each use/day
and/or between use
General Used Objects Handles, light switches, sinks,
restrooms
After each recess
Common Areas Cafeteria, Library, Conference
rooms, Gyms, Common Areas
At the end of each use/day;
between groups
Additional cleaning guidance available at https://bit.ly/covidcdcclean
Safe Water ● Use of drinking fountains is suspended; water bottle filling stations are provided.
● Flushing our water system and additional measures as needed have been taken per CDC
guidelines to minimize the risk of Legionnaires’ disease and other diseases associated
with water.
HVAC Considerations ● Fresh outdoor air is introduced as much as possible - when using air conditioning, the
setting that brings in outside air is used.
● If opening windows poses a safety or health risk (e.g., by allowing pollen in or
exacerbating asthma symptoms) to persons using the facility, we have considered
alternatives such as installing portable high-efficiency air cleaners, upgrading the
building’s air filters to the highest efficiency possible, and making other.modifications to
increase the quantity of outside air and ventilation in classrooms, offices, and other
spaces.
● Replace and check air filters and filtration systems to ensure optimal air quality on a
schedule.
● Ensure proper ventilation during cleaning and disinfecting.
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● When cleaning, air out the space before children arrive; plan to do a thorough cleaning
when children are not present.
School Procured Additional Supplies
Item Quantity Notes
Hand Pump Sprayer 1/classroom For teachers to spray desks for students to wipe
down.
Staff Gloves 500 count/class Nitrile gloves
Bulk Hand Sanitizer 1/site 1 55 gal barrel or 11 5 gal. containers
Individual Pumps 1/person 1 per student/ 1 per teacher
Cleaning Solution As needed Alcohol-based
Pencil bag/pouch/boxes 1/student
IR Therm 2/school Housed in the school office
Acrylic/Plexiglass Front office counter
Electrostatic Sprayers 4/school Airborne disinfectant
Supplies Provided by Families/Students Student supplies have been provided by a combination of parents and the school in order to
make sure all students have the same supplies and will not share them.
Item Quantity Notes
Water bottle 1 With drinking fountains turned off, students will
be encouraged to fill bottles at home. They will
have access to one of the touchless water bottle
filling stations.
Backpack 1 Students will be assigned a hook where they will
hang their backpack. The backpacks will be at a
distance, as to not touch other backpacks.
Students will have access to their backpacks in
staggered groups.
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Clean cloth face mask 1
FACILITY ADJUSTMENTS
• The office has installed an auto sense hand sanitizer dispenser and paper towel dispenser in the
office area.
• Autosense faucets have been installed in all restrooms.
• Classroom rugs, group tables, and superfluous furniture have been removed and individual
desks or tables installed with three- to six-foot gapping between student stations.
• Students TK-8 have their own designated space (desk/table) with their own supplies, plastic
baggie for trash, water bottle and hand sanitizer. Students in preschool have distanced table
seating space with own supplies.
• Spots outside classrooms and restrooms are designated six feet apart for student lineup and
for parent pick-up.
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• Social distancing and best practices signage posted around campus and distributed to families.
• Hand sanitizer stations installed at every point of egress in every room on campus.
• EcoLab sanitation stations installed at all custodial utility sinks.
• The Eighth Grade class was relocated to the Library due to class size for accommodation of
social distancing guidelines.
• The portable, school gym, and the Learning Center will be converted into additional
classrooms to be used for sub cohorts during the instructional day.
• Classroom rugs, group tables, and extra furniture has been removed, and individual desks or
tables installed with six-foot gapping between student stations.
• Students have their own designated space (desk/table) with their own supplies, water bottle,
cleaning materials, and hand sanitizer.
• Signage will be added to the campus for social distancing reminders.
• Social distancing and best practices signage posted around campus and distributed to families
• Hooks were installed for student personal supplies outside classrooms
• Public space (e.g. number of seats) has been minimized in the front office
• EcoLab sanitation stations installed at all custodial utility sinks
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SCHOOL SCHEDULES AND ROUTINES
Morning Drop-Off Drop-Off Hours: 7:30 AM - 7:55 AM
Staffing: Teachers and Staff
Protocol:
● Children remain in the vehicle until their temperature is taken by a staff member.
● Children exit the vehicle from the passenger side and have belongings with them and go
directly to their classrooms. Drivers should not leave the vehicles. Only students and staff
will be allowed on campus during drop-off.
● There are markings on walkways indicating 6 feet distance. The school has entrance
points all along the walkway (as indicated by arrows to avoid bottlenecks). Teachers will
be at their doors to admit students.
● Campus points of access will be supervised to prevent gathering of any sort.
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Tardies:
● Additional mindfulness will be needed in order to assist our class communities in
allowing teachers to remain in instruction, versus disrupting the class to administer the
protocols in accepting the tardy student(s).
St. Mary School Morning Drop-Off Duty Monday Tuesday Wednesday Thursday Friday
7:40-8:00
(Before School)
Loop: Mary D. Nic Anne: 5-8 Simone: 1-2 Ellie 3-4
Loop: Mary D. Nic Danielle: 5-8 Simone : 1-2 Ellie: 3-4
Loop: Jamie Nic Anne: 5-8 Simone: 1-2 Ellie 3-4
Loop: Mary D. Nic Danielle: 5-8 Simone: 1-2 Michelle T. 3-4
Loop: Mary D. Nic Anne: 5-8 Simone: 1-2 Ellie: 3-4
**All Students must arrive in the Loop before school. No foot traffic is permitted through any other
gate except the front gate for walkers/bicyclists with documentation in office**
UPDATED 9-15-2020
Grade Level Cohorts
Cohort Instructional Plan
Transitional Kindergarten: Monday Tuesday Wednesday Thursday Friday
Grade-
Level
Cohort
Sub A
Cohort
Core
Curriculum
AM AM AM AM AM
Enrichment
Classes
PM PM PM PM PM
Sub B
Cohort
Enrichment
Classes
AM AM AM AM AM
Core
Curriculum
PM PM PM PM PM
Kindergarten: Monday Tuesday Wednesday Thursday Friday
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Grade-
Level
Cohort
Sub A
Cohort
Core
Curriculum
AM AM AM AM AM
Enrichment
Classes
PM PM PM PM PM
Sub B
Cohort
Enrichment
Classes
AM AM AM AM AM
Core
Curriculum
PM PM PM PM PM
Select Area* Designated Stable Area: Learning Center, portable, gym, and 7th and 8th grade
classrooms until these classes can return to school. Outdoors when weather allows.
Core Curriculum: When sub cohorts are in their classroom, they will participate mainly in
instruction, and guided support lessons with their classroom teacher.
Enrichment Classes: When sub cohorts are not in their classroom, they will be in a designated
space with their enrichment class teacher, or instructional aide/designated teacher learning,
receiving support, participating in guided practice, and completing other assignments specific
to the grade-level.
Protocol:
● Each classroom will be divided into two groups for instruction sub cohort A and cohort B.
For example. For example: Kindergarten, a classroom cohort of 40 students will have 20
students in sub cohort A and 20 students in sub cohort B.
● Grade-level Cohort: For recess, P.E., and other activities such as lunch where students are
outdoors or able to socially distance.
● Other Enrichment Classes will be held in sub cohorts on a daily rotation.
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Recess and Physical Education Staffing: Teachers and Staff
Protocol: Students will remain with their cohorts during all activities outside the classroom.
Recesses/Break and Physical Education will be similarly structured, limiting free play to ensure
distancing. Students will break in separate areas of the campus (big playground, little
playground). Activities such as jump rope, calisthenics, and exercise where students can conduct
independently will be the standards. Teachers will support students with hand-washing and
sanitation following each break/recess and physical education. P.E. will be held outside when
possible. Play structures will not be in use.
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Morning Recess
St. Mary School Morning Recess Duty Monday Tuesday Wednesday Thursday Friday
10:00 a.m. -10:15
a.m.
(5-8 Break) Big Yard
5-8 Break Mary D. Danielle
5-8 Break Michelle T.
Suzie
5-8 Break Loretta Rachel
5-8 Break Tim
Michelle T.
5-8 Break Marilyn
Anne 10:00 a.m. –
10:30a.m.
(TK Break)
10:15-10:30
9:45 a.m. – 10:15
a.m.
(K Break)
10:00-10:15
10:00 a.m. – 10:15
a.m.
(1st Break)
10:15-10:30
TK-1 Break Pam/Leslie
Sarah/Karen
Simone/Marte
TK – 1 Break Pam/Leslie
Sarah/Karen
Simone/Marte
TK – 1 Break Pam/Leslie
Sarah/Karen Simone/Marte
TK – 1 Break Pam/Leslie Sarah/Karen
Simone/Marte
TK – 1 Break Pam/Leslie
Sarah/Karen
Kristen/Marte
10:30 a.m. -10:45
a.m.
(2-4 Break)
2-4 Break Mary D.
Ellie
2-4 Break Marte Molly
2-4 Break Ellie
Marte
2-4 Break Marte
LeeAnn
2-4 Break Ellie
Charlotte
UPDATED 9-15-2020
Lunch and Food Service
St. Mary School Lunch and Afternoon Recess Schedule Duty Monday Tuesday Wednesday Thursday Friday
11:00 a.m. -
11:30 p.m.
(TK& K lunch
in classrooms)
Break 11:30
a.m.-12:00 p.m.
K/TK Lunch Leslie (TK a.m.) Pam (T.K. p.m.) Sarah (K a.m.) Karen (K p.m.) Karen & Sarah
(transport lunches to
classes)
K/TK Lunch Leslie (TK a.m.) Pam (T.K. p.m.) Sarah (K a.m.)
Andrea (K p.m.) Karen & Sarah
(transport lunches to
classes)
K/TK Lunch Leslie (TK a.m.) Pam (T.K. p.m.) Sarah (K a.m.) Karen (K p.m.) Karen & Sarah
(transport lunches to
classes)
K/TK Lunch Leslie (TK a.m.) Pam (TK p.m.) Sarah (K a.m.) Karen (K p.m.) Karen & Sarah
(transport lunches to
classes)
K/TK Lunch Leslie (TK a.m.) Karen (TK p.m.) Sarah (K a.m.) Karen (K p.m.) Karen & Sarah
(transport lunches to
classes) 11:45 a.m. -
12:05 p.m.
(1-4 lunch in
classrooms)
1-4 Lunch Karen & Simone
transport lunches to 1st
grade
1-4 Lunch Karen & Simone
transport lunches to 1st
grade
1-4 Lunch Karen & Simone
transport lunches to 1st
grade
1-4 Lunch Karen & Simone
transport lunches to 1st
grade
1-4 Lunch Karen & Simone
transport lunches to 1st
grade
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2nd Ellie walk students to
cafeteria 3rd Karen walk
students to cafeteria
4th Marte walk students to
cafeteria
2nd Ellie walk students to
cafeteria 3rd Karen walk
students to cafeteria
4th Marte walk students to
cafeteria
2nd Ellie walk students to
cafeteria 3rd Karen walk
students to cafeteria
4th Marte walk students to
cafeteria
2nd Ellie walk students to
cafeteria 3rd Karen walk
students to cafeteria
4th Marte walk students to
cafeteria
2nd Ellie walk students to
cafeteria 3rd Karen walk
students to cafeteria
4th Marte walk students to
cafeteria
12:05 p.m. –
12:30 p.m. (1st
Break)
1st Break Simone
Ellie
1st Break Simone
Ellie
1st Break Simone
Ellie
1st Break Simone
Ellie
1st Break Simone
Ellie 12:05 p.m. -
12:30 p.m.
(2-4 Break)
2-4 Break Marte Jamie
2-4 Break Mary Nic
2-4 Break Nic
Marte
2-4 Break Jamie Nic
2-4 Break Mary Nic
12:15 p.m. -
12:35 p.m.
(5-8 Lunch in
classrooms)
5-8 Lunch
Danielle
5-8 Lunch
Michelle T.
5-8 Lunch
Michelle T.
5-8 Lunch
Mary D.
5-8 Lunch
Danielle
12:35 p.m. - 1:00
p.m.
(5-8 Break)
5-8 Break Nic
Patti B.
5-8 Break Nic
Patti B.
5-8 Break Nic
Patti B.
5-8 Break Nic
Patti B.
5-8 Break Nic
Patti B.
UPDATED 9-15-2020
Protocol: Students will eat lunch at their assigned seats in their classrooms for both cold and
hot lunch. For students in grades TK-1st who are signed up for the hot lunch program, the
instructional assistant will retrieve the hot lunches and bring them to the classrooms. The
instructional assistants will be masked and gloved for this procedure. Instructional assistants for
grades 2-8 will escort students to the cafeteria to retrieve their hot lunch, adhering to the social
distancing guidelines and mindful of the directional markings and signs posted along the path
and in the hot lunch line. Students will put trash in their class hall trash can upon finishing their
lunch.
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Masses
Students in grades K-8 will attend weekly live streamed mass by cohort in their classrooms
on Thursdays at 8:00 a.m. Transitional Kindergarten will attend monthly live streamed mass
by cohort in their classrooms on the first Thursday of each month at 9:15 a.m.
After School Pick-Up
Time: 2:45pm TK/K, 2:55pm 1-5 and 3:00pm 6-8
Staffing: Teachers and Staff
Protocol:
● Loop Gate (M Street) will open beginning at 2:55pm.
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● Students will be guided to their designated pick-up location in the Loop and wait with
their teacher and grade-level cohort.
● Children should enter the vehicle from the passenger side.
● Drivers should not leave their vehicles.
Afternoon Pick-Up
Duty Monday Tuesday Wednesday Thursday Friday
3:05 p.m. -
3:20 p.m.
(After School)
Loop: Mary D.
Loop Train: Leslie/Claudia
(TK) Sarah/Ann (K) Simone (1st)
Ellie (2nd) Jamie (3rd) Marte (4th) Rachel (5th)
Tim (6th) Marilyn (7th) Loretta (8th)
Loop: Mary D.
Loop Train: Leslie/Claudia
(TK) Sarah/Ann (K) Simone (1st)
Ellie (2nd) Jamie (3rd) Marte (4th) Rachel (5th)
Tim (6th) Marilyn (7th) Loretta (8th)
Loop: Jane
Loop Train: Leslie/Claudia
(TK) Sarah/Ann (K) Simone (1st)
Ellie (2nd) Jamie (3rd) Marte (4th) Rachel (5th)
Tim (6th) Marilyn (7th) Loretta (8th)
Loop: Mary D.
LoopTrain: Leslie/Claudia
(TK) Sarah/Ann (K Simone (1st)
Ellie (2nd) Jamie (3rd) Marte (4th) Rachel (5th)
Tim (6th) Marilyn (7th) Loretta (8th)
Loop: Jane
Loop Train: Leslie/Claudia
(TK) Sarah/Ann (K Simone (1st)
Ellie (2nd) Jamie (3rd) Marte (4th) Rachel (5th)
Tim (6th) Marilyn (7th) Loretta (8th)
**All Students must exit out the Loop after school. No foot traffic is permitted through any other
gate except the front gate for walkers/bicyclists with documentation in office**
UPDATED 9-15-2020
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Extension Hours of Operation: Morning Shift 7:00 a.m. – 7:55 a.m.; Afternoon Shift 3:05 p.m. – 6:00 p.m.
Staffing: Extension Staff
Protocol: Extension will be held in each student’s homeroom with the cohort plan they are in
during the school day with distanced and assigned student desks as their own. Each student
will have their own supplies, and the cohorts will be assigned a restroom time. Reasonable
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exceptions will be made. They will be the only population to use the classroom space during
the course of the day. The facility will be cleaned between shifts. Parents will pick up by
entering through the coded gate at the parking lot and will have to adhere to the masks on
campus and social distancing procedures. One parent at a time can approach the homeroom
door and request their student(s). All parents must remain at the classroom door; they will
not be admitted into the classroom space. There will be a marked line indicating where to
wait.
Afternoon Extension Schedule
Duty Monday Tuesday Wednesday Thursday Friday
Extension (TK-8)
3:05 p.m. – 6:00
p.m.
Pam Pam Pam Pam Pam
UPDATED 9-15-2020
Extracurricular Activities
Adhering to the guidelines set forth for us, sports, choir and band are suspended until further
notice. These are the only extracurricular activities we have information for at this time. We
will provide updates on these and all other extracurricular activities as we receive them.
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APPENDIX A: FAQ What if a student arrives late?
Students will enter the main office to be admitted as the loop gate will be locked.
What if a student needs to use the restroom?
Restroom time is scheduled for a class during their allotted recess/break times, and at other
class specific times during the day. Use outside of the schedule will be on a limited, case-by-
case basis, and will still entail social distancing and follow restroom sanitation protocols.
What is the plan for inclement weather recess/break and physical education?
The gymnasium will serve as the space designated for when it rains, is too hot, or the air
quality prohibits being outside; however, just like recess/break, it will be used by one class at a
time.
What if students are outside doing calisthenics during extension when a parent comes to
pick up a child?
The extension staffer at the entrance/breezeway gate will radio the employee with the students
on the playground to send up the student. The parent will not be admitted on campus to
gather their child.
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APPENDIX B: FACILITY ADJUSTMENTS
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APPENDIX C: PROTOCOLS & SIGNAGE
Surface Cleaning
Before & After Snack & Lunch Additional Details
• Students will have one Ziploc-type bag for soiled cleaning materials
• Teacher will spray the area to ensure wait time and proper coverage
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Additional Details:
• No more students in a restroom than sinks
• X Marks the Spot (spaced line-up spots outside restroom)
• Students will disinfect hands at their desk space upon returning to class
Restroom Use
Respect Everyone’s Space
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Teacher Cleaning Expectations:
Keeping Classroom Clean
Respect Everyone’s Space
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V2.22 9-12-20 St. Mary School – Love with Devotion, Learn with Passion, Lead with Faith
Screening: Campus Entry Point (Adults)
Respect Everyone’s Space
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Daily Health Screening (Adults)
Q1: Since your last time on campus, have you had a cough, shortness of breath, difficulty
breathing, or been in close contact with a person lab-confirmed to have COVID-19?
If yes, circle what applies above and see your supervisor immediately.
Q2: Since your last time on campus, have you had any two of these symptoms
Fever
Chills
Repeated shaking with chills
Muscle pain
Headache
Sore throat
New loss of taste or smell
If yes, circle symptoms and see your supervisor immediately.
Running Record
Date Temp Symptoms (Y/N) Screened by Signature
Name:
Position:
Supervisor’s Name:
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< OFFICE USE ONLY >
If a person is exhibiting symptoms or exceeds the body temperature allowable by the
resident county HHS they will be instructed to go home or to the nearest health center.
Then, complete the following section of this form:
Date the employee was sent home: ____________ Recorded temperature: _____________
Are visible signs of respiratory illness present? _____ Yes _____ No
Date the employee returned to work: _____________________
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Student Checklist: Home Checklist for the Front Door
Good Morning!
Have a Great Day!
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Student Checklist: End of School Day Reminders
End of Day!
Have a Great Afternoon!
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Additional Facility Signage
CSD RETURN-TO-SCHOOL PLAN: COVID PROTOCOLS 45
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Symptom Flyer
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Confirmed with Sacramento County 9-11-20
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Confirmed with Sacramento County 9-11-20
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Restroom Daily Checklist
Date: Restroom Area (circle): boys girls Loop Cabrini
Area/
Time
Before
School
After 1st
Recess
After
Lunch
End of Day
cleaned by
cleaners
Floors
Sinks
Toilets
Toilet
Paper
Soap
Urinals
Towels
Trash
Initial next to each item after inspection
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APPENDIX D: AGENCY UPDATES
Sacramento County COVID Community Testing
Information for students and families:
https://www.saccounty.net/COVID-19/Pages/Symptom-Screening_MobileTestingSite.aspx
CA Department of Public Health Guidance
https://covid19.ca.gov/pdf/guidance-schools.pdf
CDC Decision-Making Tree
https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/Schools-Decision-
Tree.pdf
Campus Access
● CDC: What to Do If You Are Sick
● CDC: People Who Are at Higher Risk for Severe Illness
Hygiene and PPE
● https://www.cdc.gov/handwashing/index.html
● CDC: Hygiene Practices (PDF)
● CDC: Using Personal Protective Equipment (PPE)
● CDC: Use of Cloth Face Coverings to Help Slow the Spread of COVID-19
Cleaning and Disinfecting
● EPA: 6 Steps for Safe and Effective Disinfectant Use (PDF)
● EPA: List N - Disinfectants for Use Against SARS-CoV-2
Information for Staff Training
● Healthy Schools Act (PDF)
● CDC: Interim Infection Prevention and Control Recommendations for Patients with
Suspected or Confirmed Coronavirus Disease 2019 (COVID-19) in Healthcare Settings
Communication with School Community
● CDC: Criteria to Discontinue Home Isolation
● CDC: Public Health Recommendations for Community-Related Exposure
Food Services
● Student Meals Cal/OSHA Guidance for Restaurants
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APPENDIX E: COMMUNICATIONS
Cases and Exposures Correspondence
Note: We provide these letters as models for correspondence. We may modify them in
collaboration with County Health as appropriate.
Confirmed Case Letter
[Date]
Dear St. Mary School Parents/Guardians:
The health and safety of our students and staff are our top priority. This letter is to inform you
that an individual at St. Mary School has tested positive for COVID-19. The last date of known
exposure at the school was [date].
While our investigation did not identify your child as having close contact with the individual
during the infectious period, we want to maintain transparent communication with families. Due
to the potential of exposure to COVID-19 that we all face in the community, please continue to
monitor your student for symptoms and keep them home if they are experiencing COVID-19
symptoms: fever, chills, fatigue, muscle or body aches, headache, sore throat, new loss of taste
or smell, nasal congestion or runny nose, nausea or vomiting, or diarrhea (or found online here).
If your child develops symptoms consistent with COVID-19, contact your healthcare provider.
Your healthcare provider will determine if your child needs a COVID-19 test.
Sacramento County Public Health has been notified. St. Mary School and Public Health are
working closely together to take the necessary steps to protect our community and prevent the
spread of COVID-19 in school. In accordance with Public Health guidance, school will continue
to operate in-person instruction. Individuals that were determined to be close contacts to the
individual who tested positive have been notified to stay home.
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If you have any health-related questions, please contact your healthcare provider. If you have
any school related questions, please contact your COVID-19 School Liaison, Mrs. DaRosa.
Additional resources can be found at the following website:
Sacramento County COVID-19 Portal Access
https://www.saccounty.net/Pages/default.aspx
Thank you for your flexibility and ongoing support of safety measures that allow our students to
continue to learn.
Respectfully,
Mrs. DaRosa Principal St. Mary School 916-452-1100 ext.110 "With God all things are possible." ~ Matthew 19:26
Close Contact Letter
[Date]
Dear Parents/Guardian of ________________________________________ (student name):
This letter is to inform you that your child has been identified as a close contact to an individual
who has tested positive for COVID-19 during the infectious period. A close contact is defined as
someone who was within 6 feet of an infected person for at least 15 minutes. The last date of
known exposure was ______[date].
Sacramento County Public Health advises that your child immediately stay at home, except to
get medical care, even if they do not have symptoms. Additional information is included in the
Self-Quarantine document being issued to your child. During your child’s self-quarantine, do not
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allow non-household members into your home, and if there are household members who are
medically frail or elderly they should stay separated from your child.
Please follow the directions in the attached Self-Quarantine from Sacramento County Public
Health. If your child develops symptoms consistent with COVID-19, contact your healthcare
provider. Be sure to let the provider know that your child has had direct exposure to someone
that has tested positive to COVID-19 through school. Your healthcare provider will determine if
your child needs a test.
Although other household members are not on quarantine, everyone should continue practicing
prevention measures when out in the community, including washing your hands with soap and
water frequently, using a face mask, avoiding large gatherings, and practicing social distancing.
If you have health-related questions, please contact your healthcare provider. Additional
resources can be found at:
● Sacramento County COVID-19 Portal Access
https://www.saccounty.net/Pages/default.aspx
● Centers for Disease Control and Prevention (latest information on symptoms, how to
protect other household members, cleaning, and more): www.cdc.gov/coronavirus
● Communication from the principal
The health and safety of our students and staff is our top priority. Thank you for your prompt
attention to this matter.
Respectfully,
Mrs. DaRosa Principal St. Mary School 916-452-1100 ext.110 "With God all things are possible." ~ Matthew 19:26
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Symptoms Letter
Dear Parent or Guardian:
This letter is to inform you that your student feels unwell and has shown symptoms that are
similar to COVID-19 per county guidelines. In order to best care for all students and staff, your
student is being sent home today.
To return to school, wait at least 10 days after symptom onset, 24 hours with no fever (and no
fever reducing medication), and improvement in other symptoms. If medical attention is needed,
households should contact their healthcare provider. Your healthcare provider will determine if
your child needs a COVID-19 test. If your student tests positive, please notify school
administration immediately. If your student tests negative for COVID-19, they should remain
home at least 24 hours with no fever (without fever reducing medicine) and symptoms
improvement. If testing was not done, the individual may have a medical note by a physician
that provides alternative explanation for symptoms and reason for not having a COVID-19 test
or, follow the 10 days after symptom onset, 24-hour fever-free rule outlined above.
I, Mrs. DaRosa, will connect with you ASAP to discuss providing instruction during this hiatus.
If you have any health-related questions, please contact your healthcare provider. If you have
any COVID-19-related questions, please contact name. Additional resources can be found at the
following website:
Sacramento County COVID-19 Portal Access
https://www.saccounty.net/Pages/default.aspx
The health and safety of our students and staff is our top priority. Thank you for your prompt
attention to this matter.
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Respectfully,
Mrs. DaRosa Principal St. Mary School 916-452-1100 ext.110 "With God all things are possible." ~ Matthew 19:26
Scenario 3 - Quarantine Letter
August ZZ, 2020
Dear St. Mary School Parent or Guardian,
This letter serves as notification that a student or staff member of your cohort at St. Mary School
has tested positive for COVID-19. The date of possible on-campus contact was August ZZ, 2020.
The following measures were taken, in keeping with Scenario 3 of our Return-to-School Plan
Protocol:
● School Administration, the Regional Director, the school contact tracer, Sacramento
County Public Health, and I were notified.
● The areas used by the person who tested positive were closed off and thoroughly
cleaned per CDPH and CDC guidance.
● The Student or staff member that tested positive will isolate for 10 days after symptoms
onset or test date. In order to return to campus, positive persons must isolate for 10 days
from symptom onset and go 24 hours without fever (without medication) and
demonstrate improving symptoms.
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The members of your family who were on campus that day must quarantine and monitor for
symptoms for a full 14 days after August ZZ. Testing does not shorten the 14-day quarantine.
Please note that all information, including the name(s) of reporting individuals, is confidential.
For additional information about COVID-19, please visit the CDPH and CDC guidance websites.
The health and safety of our community are our priority. We greatly appreciate everyone’s
efforts in staying informed, calm, and thoughtful as we all do our part to help keep our
communities and schools stay safe.
If you have any questions or concerns, please contact your principal, Mrs. Mary DaRosa, at
[email protected] or (916) 452-1100, ext. 110.
Sincerely,
Lincoln Snyder
Superintendent and Executive Director of Schools
The Diocese of Sacramento
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APPENDIX F: DISTANCE LEARNING
The Distance Learning opportunities provided by St. Mary School are intended to keep us safely in
community.
Distance Learning Outline
A. Campus open - Our primary goal is to provide a quality education while in
community. Independent, remote learning will be available for students in at-risk
scenarios through their regular classroom teacher, in addition to a support/liaison
teacher to ensure connectivity. Modes of instruction provided will include live stream
lessons, recorded sessions, and scheduled check-in times. This program will provide
seamless reentry to an on-site experience for that child when the time comes to
return.
B. Cohort Distance Learning - If the health department sends a cohort to distance
learning, the entire cohort will be provided with a daily program that will include live
stream lessons and a regular period-by-period schedule.
C. Campus closed - The entire school will move to distance learning if the campus is
closed by the health department, similar to the cohort scenario. Students on
independent, remote learning will be folded into the whole site distance learning
program.
Distance Learning
Communication
● Staff will review the survey in preparation for the DL program.
● Teachers will meet and articulate with previous teachers and the EAS teacher to
determine the success of individual students during the previous distance learning
period and any standards gaps that may need to be addressed.
● Orientations will be scheduled with families.
● Teachers will post daily lesson plans.
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● Classroom teachers and aides will be available throughout the school day to respond to
student questions, concerns, and needs.
● Teachers and the principal will post and email a weekly announcement on SchoolSpeak.
● Teachers will focus on building individual relationships with students.
● Teachers will schedule weekly check-ins, and grade appropriate office hours.
● It is important for students to learn to communicate their needs with their teachers. We
recognize that lessons are not one size fits all, and a distance learning format needs to
be adjusted to accommodate all students.
Attendance
Teachers will take their daily attendance by 9:00am each day with a morning check-in
assignment or by taking attendance at the first synchronous session of the day. Teachers will
share their method with each class. Students must work and participate to be marked present
for the day.
Daily Lesson Goals
Daily lesson goals will be posted each day on SchoolSpeak (TK-3rd grade) and Google
Classroom (4th-8th grade) and or via email from the teacher.
School Day
The school day will begin between 8:00 and 8:30 am and end between 2:30 and 3:00pm and by
12:00pm on early release days. Lesson lengths will vary based on a grade-level’s ability and
needs. Though lessons will be laid out like a regular school day, flexibility can be built into the
day. While a teacher may suggest doing independent reading after lunch or take a recess break
following a math lesson, families may choose to bypass the break to finish an assignment and
have their child read at bedtime. Families should communicate their needs with their child’s
teacher should they need to make additional accommodations.
Content
❏ Prayer 5 days a week
❏ English Language Arts 5 days a week
❏ Math 5 days a week
❏ Religion and Virtue Education 5 days a week
❏ Social Studies 2 days a week
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❏ Science 2 days a week
❏ Enrichments (Library/Spanish/PE/Music/ Art) 1-2 times weekly
❏ Check-Ins with individual students or small groups once a week
❏ Office Hours throughout the week
❏ Other May include: Morning Meetings, Virtual Recess, Virtual Lunch, Study Time,
Storytime, and other opportunities to build relationships, allow for social interaction, and
support learning. These will vary depending on a student’s age.
Delivery
● Lesson goals will be delivered with both Synchronous and Asynchronous technology.
● Synchronous may be used to deliver follow up lessons, support a direct instruction
model, and to help the students build community, collaborate, and allow the teachers to
check for understanding and give feedback. Lessons will be recorded and shared with
students who were unable to attend a lesson.
● Asynchronous lessons will also be emphasized. These teacher-made videos will be
beneficial to students who need reinforcement, repeated instruction, or require flexibility
in the schedule.
● We understand the importance of limiting a child’s screen time, so students will also
have assignments to be completed off-line, independently.
School-Wide Technology
Technology Support
● Students who do not have a home device will have the option to check out a device from
the school.
● Families will review and sign a technology agreement.
● Teachers will provide student and parent support in using the school communication
platforms.
● Teachers send home websites and apps that will be used and include student log-in
information.
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Here are some of the applications and sites that St. Mary School will be commonly using during
distance learning. Because these sites vary in complexity, all grades will not be using all
materials. Teachers will be using additional tools as needed.
School Communication Platform
SchoolSpeak TK-3rd Grade
Google Classroom 4th-8th grade
Synchronous Instruction
Zoom
Google Meet
Edpuzzle
Asynchronous Instruction
Screencastify
Loom
ELA
Accelerated Reader
Freckle
Quill
Epic
Math
Freckle
Envision
Big Ideas Math
Religion
Blest Are We 1st-5th
Gospel Weeklies
Social Studies
Studies Weekly
Science
Mystery Science
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Independent, Remote Learning for Students
Overview
Program Intent
Our school emphasizes local, personal interaction through an in-person community. A
homeschool program is limited and is not our mission. Still, when health considerations
necessitate learning from a distance, we will serve our families and keep them connected to their
community with an independent, remote learning program.
Content
Instruction in math, language arts, science, religion, and social studies will be provided to all
students. Additional content will also be integrated into the curriculum on-site and off.
Roles and Responsibilities
Classroom Teacher
Generates core content and provides feedback to all students (on and off-site) in the regular grading
cycle. Is available to all parents in a regular fashion (phone, email, appointment). Posts content for Teacher
Liaison review a week in advance for collaborative and clarification purposes.
Teacher Liaison – Instruction Aide
Provides additional community connectivity content such as checking in daily with students, monitoring
work completion, and providing on-demand support. Serves as student and parent first point of contact
during the course of the day for assistance.
Student
Keeps to their schedule by starting each day with the morning announcements, attends their remote
lessons, and progresses through the content at their pace during the day content is assigned.
Next Steps & Additional Information
Should your child’s cohort or the school move to distance learning, this remote learning
schedule would change to a full distance learning schedule (more streamed course content, etc.)
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APPENDIX G: APPLICATION FOR WAIVER
In counties on the monitoring list, CDPH guidance allows elementary schools to request a waiver from the local health officer to open for in-person instruction. To receive a waiver, the superintendent (or equivalent for charter or private schools) must consult with labor, parent, and community organizations prior to submitting a waiver application. The local health officer then reviews the application, along with local community epidemiological data, and consults with CDPH about the request. UYI
Waiver Application Cover Form
(for use by a Local Education Agency or equivalent)
Please submit one application for each local educational agency or equivalent. If applying on
behalf of a school district, please submit one application for elementary schools in the district
that are seeking to reopen for in-person instruction. If applying for an independent, private,
faith-based, or charter school, please submit an application for each school.
Background Information
Name of Applicant (Local Educational Agency or Equivalent): Diocese of Sacramento – St. Mary
School
School Type: Private, Catholic School
Number of schools: 1
Enrollment: 283
Superintendent (or equivalent) Name: Lincoln Snyder
Address: 1351 58th Street, Sacramento, CA 95819
Grades/Number of Students Proposed to be Reopened:
TK: 24 K: 37 1st: 28 2nd: 17 3rd: 18 4th: 27 5th: 37 6th: 31
Date of Proposed Reopening: Wednesday, September 16, 2020
Name of Person Completing Application: Mrs. Mary DaRosa
Phone Number: (916) 452-1100, ext. 110
Email: [email protected]
I. Consultation
1. Faculty and staff: Beginning August 11, 2020, St. Mary School Principal, Mrs. DaRosa,
held meetings with faculty and staff. Within those meetings, the following tasks have
taken place:
a. Presented an introductory message from Lincoln Snyder and a public service
announcement from Dr. Daniel McCrimons.
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b. Provided an electronic copy of her school’s Return-to-School plan and all
subsequent, revised plans to each employee.
c. Reviewed her school’s Return-to-School plan in detail as they were updated.
d. Held open forums within the Zoom meetings – both as a whole group and
individually – in which she recorded and answered questions and concerns.
e. Made herself available for follow-up conversation and questions.
2. Parent organizations: Since August 21, 2020, St. Mary School Principal, Mrs. DaRosa, has
held an online meeting with her Catholic School Advisory Committee. During that
meeting, and going forward, the following has been or will be accomplished:
a. Present an introductory message from Lincoln Snyder and a public service
announcement for parents from Dr. Daniel McCrimons.
b. Provide an electronic copy of her school’s Return-to-School plan and all
subsequent, revised plans to each CSAC member.
c. Review her school’s Return-to-School plan in detail as they were updated.
d. Hold a question-and-answer session in which she records and answers any
questions or concerns.
e. Make himself or herself available at a scheduled time for follow-up conversation
and questions.
f. The principal shared a copy of each Return-to-School Plan as they were updated
with the parent population and posted the plan prominently on the school
website.
3. Community Organizations:
a. Following the same agenda as above, during the month of August, St. Mary
School Principal, Mrs. DaRosa, met with the Parish Pastoral Council and other
significant community entities that operate in or on the parish grounds (as
determined by the principal and pastor) to present the Return-to-School plan as
it was updated.
b. On August 5, the Catholic School Department held an informational meeting with
the Parochial Athletic League athletic directors to present on the Return-to-
School Plan and discuss the most recent state guidelines for sports and outdoor
activities.
4. Principal Mrs. DaRosa has documented the dates of all meetings on their website.
a. Faculty and staff meetings held 8/10, 8/11, 8/13 and 8/14
b. CSAC meeting scheduled for 8/17
c. Parish Council meeting scheduled for 9/8
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II. Elementary School Reopening Plans
Please confirm that elementary school reopening plan(s) address the following, consistent with
guidance from the California Department of Public Health and the local health department, and
have been published on the website of the local educational agency or equivalent: (all
reopening plans for schools of the Diocese of Sacramento are available on the diocesan website
(www.scd.org/schools)
☐ Cleaning and Disinfection: How shared surfaces will be regularly cleaned and disinfected
and how use of shared items will be minimized.
Go to: Safe Environment and Shared Spaces
☐ Cohorting: How students will be kept in small, stable groups with fixed membership that stay
together for all activities (e.g., instruction, lunch, recess) and minimize/avoid contact with other
groups or individuals who are not part of the cohort.
Go to: Student Cohorts School and Schedules and Routines
☐ Entrance, Egress, and Movement Within the School: How movement of students, staff, and
parents will be managed to avoid close contact and/or mixing of cohorts.
Go to: Schedules and Routines
☐ Face Coverings and Other Essential Protective Gear: How CDPH’s face covering
requirements will be satisfied and enforced.
Go to: Personal Protective Equipment (PPE)
☐ Health Screenings for Students and Staff: How students and staff will be screened for
symptoms of COVID-19 and how ill students or staff will be separated from others and sent
home immediately.
Go to: Screening and COVID Symptoms and Case Response
☐ Healthy Hygiene Practices: The availability of handwashing stations and hand sanitizer and
how their use will be promoted and incorporated into routines.
Go to: Safe Environment
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☐ Identification and Tracing of Contacts: Actions that staff will take when there is a confirmed
case. Confirm that the school(s) have designated staff persons to support contact tracing, such
as creation and submission of lists of exposed students and staff to the local health department
and notification of exposed persons. Each school must designate a person for the local health
department to contact about COVID-19.
Go to: COVID Symptoms and Case Response
☐ Physical Distancing: How space and routines will be arranged to allow for physical distancing
of students and staff.
Go to: Social Distancing & Shared Spaces
☐ Staff Training and Family Education: How staff will be trained and families will be educated
on the application and enforcement of the plan.
Go to: Staff Training and Family Education
☐ Testing of Students and Staff: How school officials will ensure that students and staff who
have symptoms of COVID-19 or have been exposed to someone with COVID-19 will be rapidly
tested and what instructions they will be given while waiting for test results. Describe how staff
will be tested periodically to detect asymptomatic infections.
Go to: COVID Symptoms and Case Response
☐ Triggers for Switching to Distance Learning: The criteria the superintendent will use to
determine when to physically close the school and prohibit in-person instruction.
Go to: COVID Symptoms and Case Response
☐ Communication Plans: How the superintendent will communicate with students, staff, and
parents about cases and exposures at the school, consistent with privacy requirements such as
FERPA and HIPAA. Go to: Appendix E: Communications
Additional Resources:
CDPH and Cal/OSHA Guidance for Schools and School-Based Programs
https://files.covid19.ca.gov/pdf/guidance-schools.pdf
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California Department of Education Stronger Together: A Guidebook for the Safe Reopening of
California’s Public Schools
https://www.cde.ca.gov/ls/he/hn/strongertogether.asp
CDPH COVID-19 and Reopening In-Person Learning Framework for K-12 Schools in California,
2020-2021 School Year
https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH%20Document%20Library/COVID-
19/Schools%20Reopening%20Recommendations.pdf