reunion timetable - cloudinary · ☐ contact the new orleans convention and visitors bureau for...

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For complimentary planning assistance with your next New Orleans Family Reunion, contact Rachel Funel at [email protected] or 800-748-8695 x 5018, or visit NewOrleansFamilyReunions.com Reunion Timetable 24-18 months before ☐ Select New Orleans. ☐ Create mailing list of attendees. ☐ Form reunion committee(s); establish responsibilities and schedules. ☐ Confirm reunion dates. ☐ Contact the New Orleans Convention and Visitors Bureau for the best dates for your reunion and hotel assistance. 1 year before ☐ Select the host hotel based on the hotel assistance from the New Orleans Convention and Visitors Bureau. ☐ Arrange and hire entertainment, caterer and photographer for banquet. ☐ Choose the Family Reunion theme. ☐ Develop estimated registration budget. ☐ Send out Save the Date cards. For ways to promote your reunion, please visit NewOrleansFamilyReunions.com. 6-9 months before ☐ Meet with hotel staff for site visit of selected hotel. ☐ Send second mailer, include registration form and reunion website. ☐ Schedule events and group activities. For a list of tours and family-friendly activities, please visit NewOrleansFamilyReunions.com. 4-5 months before ☐ Confirm entertainment, caterer and photographer for banquet. ☐ Prepare decorations, signs and banners for registration. Contact the New Orleans Convention and Visitors Bureau for New Orleans Brochures and Bags. Six Weeks Before ☐ Write checklist for reunion day tasks. ☐ Make assignments for reunion volunteers. Two Weeks before ☐ Purchase last minute decorations and supplies. ☐ Reconfirm banquet, hotel and group activities with Sales Managers. ☐ Review Final Checklist. The day before ☐ Meet with hotel managers to go over last minute details. ☐ Review final details with reunion committee. Reunion day(s) ☐ Set-up registration tables. ☐ Decorate/Set-Up for Banquet. ☐ Laissez le bon temps rouler! ‘Let the Good Times Roll!’

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Page 1: Reunion Timetable - Cloudinary · ☐ Contact the New Orleans Convention and Visitors Bureau for the best dates for your reunion and hotel assistance. 1 year before ☐ Select the

For complimentary planning assistance with your next New Orleans Family Reunion, contact Rachel Funel at

[email protected] or 800-748-8695 x 5018, or visit NewOrleansFamilyReunions.com

Reunion Timetable24-18 months before

☐ Select New Orleans.

☐ Create mailing list of attendees.

☐ Form reunion committee(s); establish responsibilities and

schedules.

☐ Confirm reunion dates.

☐ Contact the New Orleans Convention and Visitors Bureau for

the best dates for your reunion and hotel assistance.

1 year before ☐ Select the host hotel based on the hotel assistance from the

New Orleans Convention and Visitors Bureau.

☐ Arrange and hire entertainment, caterer and photographer

for banquet.

☐ Choose the Family Reunion theme.

☐ Develop estimated registration budget.

☐ Send out Save the Date cards. For ways to promote your

reunion, please visit NewOrleansFamilyReunions.com.

6-9 months before ☐ Meet with hotel staff for site visit of selected hotel.

☐ Send second mailer, include registration form and reunion

website.

☐ Schedule events and group activities. For a list of

tours and family-friendly activities, please visit

NewOrleansFamilyReunions.com.

4-5 months before ☐ Confirm entertainment, caterer and photographer for

banquet.

☐ Prepare decorations, signs and banners for registration.

Contact the New Orleans Convention and Visitors Bureau for

New Orleans Brochures and Bags.

Six Weeks Before ☐ Write checklist for reunion day tasks.

☐ Make assignments for reunion volunteers.

Two Weeks before ☐ Purchase last minute decorations and supplies.

☐ Reconfirm banquet, hotel and group activities with Sales

Managers.

☐ Review Final Checklist.

The day before ☐ Meet with hotel managers to go over last minute details.

☐ Review final details with reunion committee.

Reunion day(s) ☐ Set-up registration tables.

☐ Decorate/Set-Up for Banquet.

☐ Laissez le bon temps rouler! ‘Let the Good Times Roll!’

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