revised - home - city of sycamore...2013/11/04 · 3430) $1,820,672 one tenth of all state income...

Revised

Fiscal Year 2014

Annual Budget

May 1, 2013 to April 30, 2014

Ken Mundy, Mayor

Ald. Alan Bauer, First Ward

Ald. Gary Waight, First Ward

Ald. Chuck Stowe, Second Ward

Ald. Pete Paulsen, Second Ward

Ald. Steve Braser, Third Ward

Ald. Greg Taylor, Third Ward

Ald. Janice Tripp, Fourth Ward

Ald. Rick Kramer, Fourth Ward

Candy Smith, City Clerk

Prepared by: Brian Gregory, City Manager

TABLE OF CONTENTS Budget Message Page 1

General Fund (Fund 1) Page 3

General Fund Revenues Page 5

General Fund Expenditures Page 11

General Fund Departments

Mayor and Council Page 22

City Clerk Page 26

Administration Page 30

Police Page 39

Fire Page 57

Public Works Page 69

Building and Engineering Page 85

General Fund Support Page 91

Enterprise Funds

Water Fund (Fund 2) Page 95

Sewer Fund (Fund 4) Page 106

Special Funds

Water Impact Fee Fund (Fund 3) Page 121

Sewer Impact Fee Fund (Fund 5) Page 123

Hotel/Motel Tax Fund (Fund 9) Page 125

Foreign Fire Insurance Tax Fund (Fund 10) Page 127

Police Pension Fund (Fund 15) Page 129

Fire Pension Fund (Fund 16) Page 131

Employee Benefit Assistance Fund (Fund 23) Page 133

Transfer Tax Fund (Fund 28) Page 135

Radium Decommission Fund (Fund 33) Page 137

Public Improvements Escrow Fund (Fund 37) Page 139

Capital Funds

Capital Assistance Fund (Fund 6) Page 142

Motor Fuel Tax Fund (Fund 7) Page 144

Road and Bridge Fund (Fund 8) Page 146

Public Buildings Fund (Fund 11) Page 148

Downtown Façade Grant Fund (Fund 13) Page 150

Tax Increment Financing Fund (Fund 21) Page 152

Sales Tax Distributive Fund (Fund 22) Page 155

Street Maintenance Fund (Fund 30) Page 158

Bond and Loan Funds

1994 EPA Loan Fund (Fund 17) Page 161


2002 G.O. Bond Fund (Fund 24) Page 165







2009 Bond Fund (Fund 34) Page 179


2012 Refunding Bond Fund (Fund 36) Page 183

Debt Service Tables Page 186

Chart of Accounts Page 188

Budget Message

TO: Honorable Mayor Ken Mundy

Sycamore City Council

FROM: Brian Gregory

City Manager

DATE: November 4, 2013

RE: Revised Fiscal Year 2013-2014 Budget

The Annual Budget for Fiscal Year 2013-14 extends from May 1, 2013 through April 30,

2014. This budget document compiles the numerical and narrative budgets for each

General Fund department and each of the City’s capital funds, special funds, and bond

funds in one volume for easy reading and reference.

Spending within the FY2014 Budget totals $59,072,673 inclusive of all City funds

(including $27,785,000 in pass-through fuel funds). The General Fund expenditure

budget totals $13,884,958. These expenditures are offset by $13,885,915 in anticipated

General Fund revenues. The General Fund operating reserve or starting fund balance as

of May 1, 2013 is $4,592,324 or 33.07% percent of the planned General Fund

expenditures for FY2014.

General Fund operating expenditures continue to be constrained to meet general

revenues that are beginning to rebound from the depths of the great recession. Overall,

operational spending on commodities, contractual work, small tools and equipment,

vehicles, office supplies, computer software and hardware, employee training, fire

supplies, Police supplies, and dozens of other operating line items remain at 2004 levels.

The notable exceptions are the City’s health, comp and liability insurance premiums; our

dispatch agreement with DeKalb County; and fuel costs.

In addition, $535,000 in general capital reserves have been brought into the General

Fund to achieve departmental spending targets that continue basic services. Consistent

with the 5-7 year plan to bring the General Fund to financial independence, capital

transfers have been reduced by $175,000 from FY13. This has been possible due to an

improving economy, reducing debt service obligations through a refunding bond, the

addition of new business and fiscal constraint.

Aside from conventional operating expenditures, other significant General Fund

expenditures include the following:

1

� Debt service of $408,500 to fund the principal and interest on the 2007 general obligation bond ($200,000); 2005 refunding bond ($55,000); and the

2002 general obligation bond ($153,500).

� An allocation of $325,000 (513-8493) to pay the FY14 sales tax rebates. � An slight increase health insurance premiums (line items 8474 & 8477) and

an increase of 6.25% in worker comp costs;

� An increase of 1.2% in Dispatch Services with DeKalb County. � A reserve transfer of $75,000 to the Employee Benefit Assistance Fund (Fund

23) for accrued leave payouts in the event of the retirement of several senior

employees in FY2014.

Despite the sharp drop in developmental revenues and slowly rebounding local sales tax

revenues, the City Council has maintained a commitment to capital infrastructure

improvements. This commitment honors the deep community concern about failing

streets, in particular. The ability to maintain this commitment is also based, in part, on

prudent fiscal measures taken in years past to segregate capital funds from operational

funds, and to appropriately match such funds with uses that reflect community

expectations. In FY2014 the capital and special funds will remain balanced with

appropriate reserves.

Highlights of the FY2013-2014 capital program are listed below:

� A street maintenance program of $2,375,000 ($2,000,000 from the Street Maintenance Fund and $375,000 from the Motor Fuel Tax Fund). This

will include residential streets and the widening and resurfacing of

Bethany Road from Peace Road to Aster Drive which will begin in the

spring of 2014.

� The Treatment Plant expansion project originally planned for improvements over two-phases; dewatering and expansion. Phase I has

been completed and Phase II will be split into Phase II (chlorination of the

excess flow clarifier and the addition of a centrifuge) and Phase III (the

expansion). Phase II work and design of Phases II and III will begin in

FY14.

� The construction work for the Well #10 building from a Water Fund reserve Transfer to the Water Impact Fee Fund.

2

Fund Overview

The General Fund is the largest of all

City funds. It receives general, non-

dedicated revenues from such sources

as property taxes, sales and use taxes,

state income tax, service contracts,

fines, permits, licenses, and transfers

from other City funds that purchase

General Fund services. General Fund

expenditures support the operations of

the Police Department, Fire

Department, Public Works Department,

Administration Department, Building &

Engineering Department, City Clerk’s

Office, and the Mayor & Council.

The FY2013-2014 General Fund budget

shows budgeted expenditures in

balance with anticipated FY2013-2014

revenues.

On May 1, 2013 the beginning fund

balance, or General Fund operating

reserve, on a modified accrual basis, is

$4,071,727 or 29.3% of the FY2013-

2014 General Fund expenditures

($13,884,958).

GENERAL FUND

3

GENERAL FUND

4

Total revenues of $13,885,915 are

budgeted in FY2013-2014, including

capital reserve transfers totaling

$535,000 . The projected general

revenues in FY14 are expected to be

$53,532 less than the estimated General

Fund revenues for FY13 (due to a large

one-time accelerated home rule tax

payment from the State of Illinois in

FY13).

Property Taxes (3110-3115)

$1,764,497

The 2012 City property tax levy, which is

payable in the summer of 2013,

supports the FY14 budget. Excluding fire

and police pension receipts which are

deposited directly in the respective

pension funds, the 2012 City operations

levy is $1,764,497, the same as the 2011

operations levy. The City’s general

operating levy includes a $20,000 levy

to partially fund the crossing guard

program of the Police Department. The

estimated City EAV in 2012 is

$371,595,222, a decrease of

$39,088,819 from the 2011 City-wide

EAV. The estimated 2012 City tax rate

(payable in 2013) is $0.70631 per $100

EAV, an increase of 11.3% over the 2011

rate of 0.63452 per $100 EAV.

The 2012 corporate tax levy includes a

$943,400 Library tax levy, which is

$28,034 (3.1%) higher than the 2011

Library levy. The 2012 corporate levy of

$3,568,021 is $28,034 or .8% higher

than the 2011 corporate levy of

$3,539,987.

Property taxes constitute 12.7% of all

projected General Fund revenues

(versus 13.1% in the revised FY13

Budget). In FY1976, property taxes

constituted 50.7% of the City’s overall

operating revenues.

Sales and Use Taxes (3210-3215)

$6,823,289

The City imposes a home rule sales tax

on retail sales within the corporate

limits. In 1990, the state removed this

tax from automobile sales and, in 1991,

the state removed this tax from the sale

of food and drugs. This tax is collected

by retailers and paid directly to the

Illinois Department of Revenue, which

then remits the proceeds back to the

City about 2-3 months after the taxes

are initially reported.

The State sales tax is a 1 percent sales

tax applied on all retail sales within the

City, including automobiles, food, and

drugs. For accounting purposes, this

category also includes the local share of

the state use tax, which is basically a tax

on catalog and electronic shopping, or

non-titled items purchased out of state

but used in state. The local use tax will

amount to about $16.20 per capita in

FY14.

On January 19, 2010 the Sycamore City

Council approved an increase in the

home rule tax rate from 1.25% to

1.75%. This rate went into effect on July

1, 2010. Since July 1, 2010, 1/7th of the

overall home rule tax proceeds have

been directly deposited in the Capital

GENERAL FUND Revenues

5

Assistance Fund (Fund 6) for general

capital purposes (e.g. vehicle and

equipment purchases); 2/7ths have

been deposited in the Street

Maintenance Fund (Fund 30) for street

repairs; and 4/7ths have been deposited

in the General Fund for operational

needs.

A 2% restaurant/bar tax was imposed

on May 1, 2002. Aside from support for

general operations, the proceeds are

also used to fund the debt on a $4

million capital projects bond (See the

2002 Bond Fund—Fund 24). The tax is

collected by the City.

A 5% telecommunication tax became

effective on July 1, 2003. This tax applies

to local and long-distance calls, either

land-based or wireless, and is charged

against the caller’s billing address. It is

collected by the Illinois Department of

Revenue and remitted to the City on a

monthly basis.

The combined home rule tax proceeds,

state sales tax proceeds, restaurant/bar

tax proceeds, and telecommunication

tax proceeds will constitute 49.1% of all

General Fund revenues in FY14 (versus

47.3% of the FY13 general revenues).

Licenses (3310-3319)

$123,000

FY2013-2014 revenues are budgeted at

$123,000 which represents an increase

of $3,200 from the FY13 Budget. As a

result of the deep recession affecting

local building starts, no growth-related

increase resulting from the interest of

new licensed subcontractors in our

commercial, industrial and residential

construction work is expected in FY13.

However, a few new liquor licenses

were issued in FY12, slightly increasing

the expected overall revenues in this

category in the coming fiscal year. No

license fee increases are proposed for

FY13.

Intergovernmental Revenue (3410-

3430) $1,820,672

One tenth of all state income tax

receipts are deposited in the Local

Government Distributive Fund and

distributed to municipalities and

counties on a per capita basis.

The 2010 Census pegs Sycamore’s

official population at 17,519. Based on

this total and the Illinois Municipal

League estimate of per capita

allocations, the FY14 Budget assumes a

per capita income tax allocation of

about $1.54 million ($88 times 17,519).

The personal property replacement tax

has been distributed to municipalities

since the 1978 abolition of the

corporate personal property tax. It is

derived from a 2.5% corporate income

tax along with infrastructure

maintenance fees from

telecommunication and electricity

distributors.

The Sycamore School District has

pledged $75,000 to offset the cost of

the crossing guard program and to

partially fund the school resource officer

position. The DeKalb/Sycamore

boundary agreement is expected to

generate about $39,000.

6

Budgeted intergovernmental revenues

are estimated to be 13.1% of all General

Fund revenues in FY14, up from 12.9%

in FY13.

Service Charges (3510-3530)

$751,457

Revenues from the aggregate of all

service charges in FY2013-2014 are

expected to decrease from the FY13

budget of $761,457. Inspection and plan

review fees, which represent the largest

categorical share of non-tax revenue

continue to decrease. The inspection

fee categories include line items 3510-

3515. The totals over the past nine

years are shown in the table below:

Budget

Year

Development & Inspection

Fees (Line Items 3510-

3515)

FY14 $56,750 (Budget)

FY13 $56,000 (Estimate)

FY12 $49,752

FY11 $72,381

FY10 $82,413

FY09 $146,782

FY08 $317,919

FY07 $417,509

FY06 $707,823

FY05 $422,591

FY04 $437,661

Fines (3610-3620)

$132,500

Based on year-end projections for FY13,

it is estimated that fine revenues will be

less in FY2013-2014.

Other Income (3710-3748)

$2,025,500

The “Other Income” category is an

amalgam of miscellaneous income

sources such as investment interest,

refunds and reimbursements, franchise

fees, and user fees associated with the

City’s trash pickup program. The

decrease in this overall category is

primarily due to the reduction of

planned reserve transfers in FY14.

Transfers In (4502-4509)

$445,000

Revenue transfers into the General

Fund typically reimburse the General

Fund for services purchased by other

City special and capital funds. In FY14,

the Capital Fund will transfer most of its

accruing general capital revenues to the

General Fund to shore up departmental

operating budgets. These transfers will

constitute 3.2% percent of all General

Fund revenues.

7

Property Tax $1,764,497

Sales / Use Taxes $6,823,289

Licenses $123,000

Intergovernmental Revenue $1,820,672

Service Charges $751,457

Fines & Fees $132,500

Other Income $2,075,500

Transfers In $395,000

Total $13,885,915

Property Taxes

13%

Sales/Use Taxes

49%

Licenses

1%

Intergovt Revenue

13%

Service Charges

5%

Fines & Fees

1%Other Income

15%

Transfers In

3%

GENERAL FUND REVENUES Fund 01

8

GENERAL FUND REVENUES

Revenue Code Type of Revenue FY12 Actual FY13 Budget FY13 Actual FY14 Budget

Property Tax

3110 General $1,441,191.00 $1,407,322.00 $1,402,663.00 $1,407,322.00

3112 FICA/IMRF $375,447.00 $337,175.00 $335,711.00 $337,175.00

3113 Police Pension $0.00 $0.00 $0.00 $0.00

3114 Fire Pension $0.00 $0.00 $0.00 $0.00

3115 Crossing Guards $19,982.00 $20,000.00 $19,910.00 $20,000.00

Total $1,836,620.00 $1,764,497.00 $1,758,284.00 $1,764,497.00

Sales/Use Taxes

3210 City Sales Tax (1.25%) $1,812,119.00 $1,819,720.00 $2,135,943.00 $1,888,289.00

3211 State Sales Tax (1%) $3,123,878.00 $3,237,280.00 $3,374,810.00 $3,510,000.00

3214 Restaurant/Bar Tax (2%) $868,066.00 $850,000.00 $918,785.00 $915,000.00

3215 Telecommunication Tax (5%) $469,711.00 $500,000.00 $485,208.00 $510,000.00

Total $6,273,774.00 $6,407,000.00 $6,914,746.00 $6,823,289.00

Licenses

3310 Liquor Licenses $78,817.00 $85,000.00 $67,225.00 $87,500.00

3311 Dog Licenses $9,975.00 $11,000.00 $9,902.00 $10,000.00

3312 Electrical Licenses $5,600.00 $5,300.00 $5,200.00 $5,500.00

3319 Other $21,070.00 $18,500.00 $41,171.00 $20,000.00

Total $115,462.00 $119,800.00 $123,498.00 $123,000.00

Intergovt Rev

3410 Federal Pass-Through $0.00 $0.00 $0.00 $0.00

3411 Federal Direct Grant $0.00 $0.00 $0.00 $0.00

3412 State Direct Grants $0.00 $0.00 $0.00 $0.00

3413 State Income and Misc Tax $1,484,316.00 $1,400,000.00 $1,657,603.00 $1,541,672.00

3414 Pers Prop Replace Tax $155,894.00 $204,304.00 $169,183.00 $165,000.00

3415 Sycamore Schools $73,000.00 $73,000.00 $75,000.00 $75,000.00

3418 Sycamore/DeKalb Agmt. $36,955.00 $39,000.00 $37,471.00 $39,000.00

3430 Other $0.00 $2,000.00 $0.00 $0.00

Total $1,750,165.00 $1,718,304.00 $1,939,257.00 $1,820,672.00

Serv Chge

3510 Planning/Zoning $750.00 $2,500.00 $1,920.00 $2,500.00

3511 Engineering Inspection $4,015.00 $10,000.00 $2,746.00 $4,000.00

3512 Building Inspection $23,790.00 $25,000.00 $43,014.00 $27,500.00

3513 Electrical Inspection $7,761.00 $10,000.00 $11,433.00 $10,500.00

3514 Plumbing Inspection $4,460.00 $6,000.00 $6,680.00 $5,250.00

3515 Other Inspection $8,976.00 $7,500.00 $9,087.00 $7,000.00

3517 Police Contractual Services $10,830.00 $13,000.00 $11,050.00 $13,500.00

3518 Police Misc Services $2,216.00 $3,000.00 $2,264.00 $2,750.00

3519 Fire User Fees $368,813.00 $392,500.00 $454,563.00 $388,500.00

3520 Fire Protection General $126,148.00 $126,148.00 $126,148.00 $126,148.00

3521 Fire Protection Ambulance $144,309.00 $144,309.00 $144,309.00 $144,309.00

3522 Fire Trust Funds $12,465.00 $13,000.00 $12,522.00 $13,000.00

3523 Fire Miscellaneous $3,242.00 $3,500.00 $0.00 $3,500.00

3524 Annex/Develop $0.00 $5,000.00 $0.00 $3,000.00

Fund 01

9

3530 Other $0.00 $0.00 $0.00 $0.00

Total $717,775.00 $761,457.00 $825,736.00 $751,457.00

Fines & Fees

3610 Circuit Clerk Fines $64,427.00 $75,000.00 $71,302.00 $67,500.00

3611 Parking Fees $21,863.00 $23,000.00 $22,086.00 $23,000.00

3612 Parking Fines $29,093.00 $34,000.00 $32,112.00 $32,000.00

3620 Other $8,975.00 $14,000.00 $10,910.00 $10,000.00

Total $124,358.00 $146,000.00 $136,410.00 $132,500.00

Other Income

3710 Investment Interest $28,039.00 $45,000.00 $24,340.00 $25,000.00

3711 Refunds/Reimbursements $184,615.00 $183,000.00 $163,609.00 $183,000.00

3712 Sales of Assets $0.00 $250.00 $0.00 $250.00

3713 Rental Income $800.00 $600.00 $1,400.00 $500.00

3714 Trash Removal $1,246,831.00 $1,225,000.00 $1,276,733.00 $1,261,750.00

3715 Franchise Fees $258,184.00 $265,000.00 $265,025.00 $268,000.00

3720 Misc. $12,090.00 $12,000.00 $10,473.00 $12,000.00

3741 Res Trsf fr General Fund $0.00 $0.00 $0.00 $0.00

3745 Res Trsf fr Hotel/Motel Fund $50,000.00 $50,000.00 $50,000.00 $0.00

3748 Res Trsf fr Sales Tax Dist Fnd $450,000.00 $450,000.00 $450,000.00 $275,000.00

Total $2,230,559.00 $2,230,850.00 $2,241,580.00 $2,025,500.00

Transfers In

4502 Water Fund $40,000.00 $40,000.00 $40,000.00 $40,000.00

4504 Sewer Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00

4506 Capital Assistance Fund $228,000.00 $210,000.00 $210,000.00 $210,000.00

4507 MFT Fund $20,000.00 $20,000.00 $20,000.00 $20,000.00

4508 Road & Bridge Fund $30,000.00 $30,000.00 $30,000.00 $30,000.00

4509 Hotel/Motel Fund $45,000.00 $45,000.00 $45,000.00 $95,000.00

Total $413,000.00 $395,000.00 $395,000.00 $445,000.00

TOTAL: ALL REVENUE $13,461,713.00 $13,542,908.00 $14,334,511.00 $13,885,915.00

Beginning Fund Balance $3,171,570.00 $3,577,680.00 $3,577,680.00 $4,592,324.00

Available Resources $16,633,283.00 $17,120,588.00 $17,912,191.00 $18,478,239.00

Expenditures $12,980,603.00 $13,492,278.00 $13,393,301.00 $13,884,958.00

Ending Fund Balance $3,652,680.00 $3,628,310.00 $4,518,890.00 $4,593,281.00

Prior Period Adjustment $0.00 $0.00 $148,434.00 $0.00

Reserv Trsf to General Fund $0.00 $0.00 $0.00 $0.00

Reserv Trsf to Empl Ben Fnd ($75,000.00) ($75,000.00) ($75,000.00) ($75,000.00)

Reserv Trsf to Pub Bldg Fnd $0.00 $0.00 $0.00 $0.00

Reserv Trsf to Cap Asst Fnd $0.00 $0.00 $0.00 $0.00

Res Trsf to Dntn Rev Ln Fnd $0.00 $0.00 $0.00 $0.00

Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00

Restated Cash Balance $3,577,680.00 $3,553,310.00 $4,592,324.00 $4,518,281.00

10

In FY14 the General Fund dedicates its

available revenues to the services

delivered by five operating departments

(Police, Fire, Public Works, Building &

Engineering, and Administration), as

well as the Mayor and Council, the City

Clerk’s Office, and General Fund

Support.

FY2013-2014 General Fund

expenditures are budgeted at

$13,884,958. This number is in balance

with FY14 budgeted revenues and

reserve transfers totaling $13,885,915.

The budgeted FY14 operating costs are

$392,680 (2.9%) greater than the

budgeted FY13 expenditures. Much of

this increase can be attributed to

increases in the City’s worker comp,

health and life insurance premiums,

garbage contract and the rebate

obligation to the new auto dealer

which opened in September 2012.

Included in the FY14 operating

expenditures is an allocation of

$153,500 for debt service on the 2012

refunding bond, $55,000 for debt

service on the 2005 refunding bond, and

$200,000 for the 2007 general

obligation bond. The following table

breaks down the General Fund spending

by category:

Category FY13-14

Budget

FY12-13

Budget

Personnel $6,929,148 $6,702,379

Commodities $439,135 $414,300

Contractual

Services

$1,426,463 $1,433,488

Other Services $4,659,263 $4,480,512

Equipment $22,449 $21,599

Permanent

Improvement

$0 $0

Transfers Out $408,500 $440,000

Total $13,884,958 $13,492,278

Because of revenue constraints,

departmental allocations for training

continue to be limited to conferences

and classes necessary to retain licensure

and certifications. The allocations for

equipment repair and maintenance are

spare. As in recent years, the Capital

Assistance Fund (Fund 6) and Sales Tax

Distributive Fund (Fund 22) will again

supplement General Fund expenditures

by providing monies to replace “big

ticket” capital items and to proceed

with some equipment upgrades. The

capital monies in Fund 6 are principally

derived from 1/7th of the expanded

home rule sales taxes that are directly

deposited in the Capital Fund. The

capital monies in Fund 22 are derived

from sales-tax sharing arrangements

with United Aviation Fuel Corporation

and American Aviation Supply LLC.

GENERAL FUND Expenditures

11

General Fund Spending by

Department for FY13-14 Dept. FY11-12

Budget

FY12-13

Budget

FY13-14

Budget

Mayor/

Council

$157,021 $157,021 $162,331

Admin. $573,171 $532,132 $536,890

Clerk $117,619 $120,175 $122,366

Police $3,296,462 $3,400,335 $3,491,154

Fire $2,614,620 $2,682,868 $2,769,515

Street

Division

$983,464 $934,148 $917,383

Bldg &

Engineering

$324,556 $339,101 $400,056

General

Fund

Support

$5,112,261 5,326,498 5,485,263

Total $13,179,174 $13,492,278 $13,884,958

Revenue $13,184,665 $13,542,908 $13,885,915

Mayor and Council

$162,331

This budget includes the part-time

salaries of the Mayor and Council, as

well as the cost of contractual legal

services ($95,000). In FY14, the Mayor

will receive a gross annual salary of

$20,000 plus an additional $5,000 for

service as Liquor Commissioner.

Aldermen will receive a gross annual

salary of $4,800. The City’s annual grant

support for the Voluntary Action Center,

DeKalb County Community Foundation,

and DeKalb County Economic

Development Corporation has been

shifted to the Hotel/Motel Tax Fund (09-

8489). In FY14, no monies have been

allocated for Illinois Municipal League

conferences and other educational

events such as the annual DCEDC dinner

(701-8376).

City Clerk

$122,366

This department includes the City Clerk

and the greatest share of the full-time

pool secretary’s time. The Clerk’s office

is the keeper of the City’s records. The

Clerk’s salary is set by Ordinance.

Administration

$536,890

In FY14 the Administration department

includes the City Manager, Assistant to

the City Manager (who is also the City

Treasurer), the Finance Office with two

full-time Account Clerks, the Human

Resource Director, and an accounting

supervisor who supervises the parking

meter fine and fee collection (previously

in the Police department), the collection

of the new gasoline tax proceeds and

other financial duties for the

organization. The City Manager

performs planning and development

functions and the Assistant to the City

Manager/Treasurer performs general

ledger duties.

Police Department

$3,491,154

The City will contribute $665,000

toward the consolidated dispatch

center’s functions in FY14, an increase

of $8,000 from FY13. No new hires are

budgeted. Two replacement squad cars

will be purchased from the Sales Tax

Distributive Fund (Fund 22). The

department will continue to work

toward state certification.

12

Fire Department

$2,769,515

The FY14 Fire department budget

proposes no new hires. Future staffing

needs will be addressed in a revised Fire

strategic plan. The Fire department’s

capital expenditures include a new

command vehicle, cardiac monitor and

BLS ambulance equipment from the

Sales Tax Distributive Fund.

Public Works Department

$917,383

In FY08, the Public Works department

and Water department were

successfully merged to achieve more

efficiency and better planning. The

department’s three divisions are

separately funded: the Street division is

funded by the General Fund, the

Treatment Plant division is funded by

the Sewer Fund, and the Water division

is funded by the Water Fund.

In FY14 as in the past few years, a

number of operating costs (e.g. salt

purchases) are shifted from the General

Fund to City capital funds to help with a

shortfall in general revenues. This

process was begun in FY10. In addition,

since the creation of the Street

Maintenance Fund (Fund 30) in FY10 the

department has not been obliged to

dedicate a substantial portion of its

limited operating revenues toward

street maintenance.

Building and Engineering Department

$400,056

In FY11 the building, zoning and

engineering functions of the City were

merged into one new “Building and

Engineering” department under the

leadership of John Sauter, resulting in a

cost savings. City Engineer John

Laskowski has continued to supervise

City infrastructure improvements,

perform engineering reviews and

inspections of new subdivisions, provide

mapping services, help prepare the

annual City capital budget, and solicit

grant assistance for public works

projects. Since FY10, the consulting

firm, Municipal Engineering

Corporation, has performed a number

of essential engineering functions and

will continue to do so in FY14. The

Director of Building & Engineering will

coordinate building and engineering

services under the supervision of the

City Manager.

General Fund Support

$5,485,263

This “department” is really an amalgam

of expenditures common to all City

departments. Among a list of items, it

accounts for the costs of insurance

premiums, gas and oil purchases, the

residential refuse collection contract,

land-line

phone usage, and the debt service

obligations of the General Fund. It also

contains the only “contingency” account

for the General Fund ($20,000). The

highlights of the FY14 General Fund

Support budget are as follows:

� An increase of $50,000 (7.5%) in budgeted worker comp premium

costs (8472). The City is hoping its

safety program brings dividends in

13

the form of fewer major comp

claims;

� A modest increase of $39,126 in budgeted refuse removal costs to

account for new households (Line

item 8480). This increase is offset by

corresponding new revenue in the

General Fund;

� A slight increase in electronic data processing (“EDP”) or information

technology service (8330). The City’s

computer system is considerably

more complex than its original

network in 1998, when the City

owned and operated only 12

computers. About 125 monitors and

hard drives now churn information

daily, coordinated through extensive

back-up and server systems. The

City is also responsible for

monitoring and maintaining

connections with state and county

law enforcement agencies, and for

maintaining a variety of financial

software applications in the Finance

Office and Water division. A retainer

agreement will be renewed with the

City’s “IT” contractor to separate

ongoing maintenance from new

installations.

� An increase of $15,354 (.67%) in health insurance premium costs

(Line items 8474 and 8477). FY13’s

renewal was less than expected

which helped keep FY14 costs in

check.

� Debt service of $408,500 for the 2012, 2005 and 2007 general

obligation bonds.

� An increase of $86,000 for the tax rebate obligations.

Overall, the General Fund Support

budget in FY14 is $158,765 (+3%) higher

than the same budget in FY13.

14

Personnel $6,929,148

Commodities $439,135

Contractual Services $1,426,463

Equipment $22,449

Other Services $4,659,263

Permanent Improvements $132,500

Transfers Out $2,075,500

Total $13,884,958

Personnel

44.2%

Commodities

2.8%Contractual Services

9.1%

Equipment

0.1%

Other Services

29.7%

Permanent

Improvements

0.8%

Transfers Out

13.2%

GENERAL FUND EXPENDITURES Fund 01

15

Mayor & Council

Administration

City Clerk

Police

Fire

Street Division

Bldg & Engineering


Total

Fire

20%

Street Division

7%

GENERAL FUND EXPENDITURES

Mayor & Council $162,331

Administration $536,890

City Clerk $122,366

$3,491,154

$2,769,515

Street Division $917,383

Bldg & Engineering $400,056

General Fund Support $5,485,263

$13,884,958

Administration

4%City Clerk

1%

Police

25%

Street DivisionBldg & Engineering

3%


39%

EXPENDITURES

Mayor & Council

1%

Administration

4%

Fund 01

16

GENERAL FUND EXPENDITURES

Fund Code Description FY 12 Actual FY 13 Budget FY 13 Actual FY 14 Budget

1 8100 Salaries--Regular $5,498,546.00 $5,732,737.00 $5,631,542.00 $5,876,126.00

1 8102 Salaries--Overtime $496,239.00 $403,000.00 $474,338.00 $431,650.00

1 8103 Salaries--Part-Time $184,711.00 $195,747.00 $190,102.00 $219,389.00

1 8171 FICA $90,160.00 $98,405.00 $93,704.00 $100,983.00

1 8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00

1 8173 IMRF $149,547.00 $172,004.00 $171,502.00 $196,500.00

1 8174 IMRF Early Retirement $0.00 $0.00 $0.00 $0.00

1 8175 Health Insurance $0.00 $0.00 $0.00 $0.00

1 8176 Life Insurance $0.00 $0.00 $0.00 $0.00

1 8177 Medicare $85,270.00 $90,990.00 $89,231.00 $94,750.00

1 8178 Worker Comp $0.00 $0.00 $0.00 $0.00

1 8179 Unemployment $0.00 $0.00 $0.00 $0.00

1 8185 Accrued Compensation $0.00 $0.00 $0.00 $0.00

1 8186 Unemployment Payouts $5,647.00 $2,000.00 $0.00 $2,000.00

1 8190 Employee Payouts $0.00 $0.00 $0.00 $0.00

1 8192 Police/Fire Commission $6,494.00 $5,496.00 $6,373.00 $5,750.00

1 8193 EAP Retainer $2,000.00 $2,000.00 $2,000.00 $2,000.00

Total Personnel $6,518,614.00 $6,702,379.00 $6,658,792.00 $6,929,148.00

1 8202 Printed Materials $20,950.00 $21,800.00 $15,706.00 $18,900.00

1 8204 Office and Library $8,778.00 $11,975.00 $8,193.00 $11,725.00

1 8219 Building Supplies $24,160.00 $17,700.00 $19,566.00 $19,825.00

1 8223 Equipment R & M $0.00 $0.00 $0.00 $0.00

1 8224 Street Paint/Supplies $0.00 $0.00 $0.00 $0.00

1 8225 Barricade Parts $0.00 $0.00 $0.00 $0.00

1 8226 Vehicle Maintenance Parts $38,988.00 $48,250.00 $58,019.00 $52,275.00

1 8227 Sweeper Parts $4,973.00 $4,500.00 $10,825.00 $6,500.00

1 8228 Street/Alley materials $46,384.00 $46,000.00 $47,362.00 $48,260.00

1 8229 Streetlights--Parts $1,570.00 $2,500.00 $2,178.00 $2,500.00

1 8230 Traffic Signals--Parts $1,949.00 $1,000.00 $384.00 $1,000.00

1 8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,263.00 $8,500.00

1 8232 Water System Parts $0.00 $0.00 $0.00 $0.00

1 8233 Storm Sewer Parts $4,665.00 $3,500.00 $651.00 $6,500.00

1 8234 Treatment Plant Equipment $0.00 $0.00 $0.00 $0.00

1 8235 Salt/Ice Control $980.00 $1,100.00 $896.00 $1,000.00

1 8236 Solids Dewatering $0.00 $0.00 $0.00 $0.00

1 8237 Sidewalk R & M $404.00 $1,250.00 $2,624.00 $3,500.00

1 8238 Welding Supplies $1,320.00 $1,200.00 $1,110.00 $1,500.00

1 8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00

1 8240 Firefighting Supplies $8,533.00 $7,000.00 $7,017.00 $7,000.00

1 8241 Ambulance Supplies $32,077.00 $31,500.00 $38,679.00 $35,000.00

1 8242 Patrol Supplies $19,747.00 $16,000.00 $20,102.00 $16,000.00

1 8243 Investigation Supplies $1,913.00 $2,000.00 $2,393.00 $2,000.00

1 8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00

1 8245 Gas, Oil and Antifreeze $150,667.00 $150,000.00 $146,477.00 $152,500.00

1 8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00

1 8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00

1 8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00

1 8249 Dare Supplies $0.00 $0.00 $0.00 $0.00

1 8250 Potable Water Chemicals $0.00 $0.00 $0.00 $0.00

1 8270 Wearing Apparel $19,214.00 $21,225.00 $26,024.00 $22,750.00

Fund 01

17

1 8285 EDP Supplies $162.00 $850.00 $539.00 $1,200.00

1 8291 Janitorial Supplies $4,874.00 $6,100.00 $6,101.00 $7,750.00

1 8295 Small Tools/Equipment $11,786.00 $10,550.00 $12,947.00 $12,100.00

1 8299 Commodities, NEC $394.00 $1,300.00 $541.00 $550.00

Total Commodities $410,327.00 $414,300.00 $435,597.00 $439,135.00

1 8301 Rental Equipment $15,859.00 $18,525.00 $22,755.00 $14,825.00

1 8303 Meal Allowance $5,899.00 $4,750.00 $3,981.00 $4,800.00

1 8304 Car Allowance $5,060.00 $6,100.00 $6,016.00 $6,050.00

1 8305 Freight and Postage $6,533.00 $8,363.00 $5,860.00 $7,438.00

1 8306 Special Events $0.00 $0.00 $0.00 $0.00

1 8310 Equipment, R&M $17,492.00 $13,300.00 $12,917.00 $17,750.00

1 8311 Building Mechanical R&M $5,891.00 $8,500.00 $5,344.00 $8,500.00

1 8313 Landscape/Grounds $24,357.00 $25,350.00 $16,838.00 $25,800.00

1 8314 Tree Planting $8,250.00 $5,000.00 $9,772.00 $8,500.00

1 8315 Vehicles, R&M $46,571.00 $37,250.00 $40,648.00 $35,800.00

1 8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00

1 8318 Traffic Signals R&M $28,613.00 $24,000.00 $14,618.00 $25,000.00

1 8319 Snow & Ice Control $0.00 $1,500.00 $0.00 $1,000.00

1 8320 Intergovernmental Services $17,131.00 $19,000.00 $23,960.00 $19,000.00

1 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

1 8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

1 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00

1 8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00

1 8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

1 8328 Water System R&M $0.00 $0.00 $0.00 $0.00

1 8330 EDP Services $59,047.00 $56,150.00 $60,508.00 $61,100.00

1 8331 Consulting Services $0.00 $0.00 $0.00 $0.00

1 8332 Mapping Services $0.00 $0.00 $0.00 $0.00

1 8337 Telephone System $57,194.00 $49,500.00 $57,356.00 $51,500.00

1 8342 Financial Services $80,164.00 $70,000.00 $67,931.00 $70,000.00

1 8343 Developmental Services $0.00 $0.00 $0.00 $0.00

1 8344 Dispatch Services-DeKCty $621,333.00 $657,000.00 $650,287.00 $665,000.00

1 8345 Medical Services $21,451.00 $24,150.00 $23,425.00 $22,800.00

1 8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00

1 8347 Nuisance Abatement $0.00 $500.00 $0.00 $500.00

1 8348 Buildings, R&M--NEC $3,612.00 $4,100.00 $3,203.00 $4,100.00

1 8349 Legal Services $108,777.00 $95,000.00 $104,270.00 $95,000.00

1 8352 Electricity $260,861.00 $267,300.00 $230,913.00 $240,000.00

1 8353 Natural Gas $4,260.00 $7,500.00 $5,178.00 $6,500.00

1 8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

1 8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00

1 8366 Legal Notices $1,700.00 $3,450.00 $1,724.00 $3,550.00

1 8373 Marketing, Public Information $1,082.00 $1,950.00 $2,825.00 $2,700.00

1 8375 Dues and Subscriptions $7,027.00 $6,800.00 $8,352.00 $9,100.00

1 8376 Training, Professional Devel $18,956.00 $18,100.00 $23,430.00 $20,150.00

1 8385 Taxes, Licenses, Fees $209.00 $250.00 $190.00 $250.00

1 8399 Contractual Services NEC $10.00 $100.00 $0.00 $150.00

Total Contractual Services $1,427,339.00 $1,433,488.00 $1,402,301.00 $1,426,463.00

1 8411 Debt Service--Principal $0.00 $0.00 $0.00 $0.00

1 8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00

1 8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

1 8414 Note Payments $0.00 $0.00 $0.00 $0.00

1 8471 Surety Bonds and Insurance $0.00 $550.00 $0.00 $550.00

1 8472 Worker Comp/Liability Premium $631,201.00 $665,000.00 $730,131.00 $715,021.00

18

1 8474 Health Insurance Premium $1,612,901.00 $1,736,000.00 $1,684,245.00 $1,800,000.00

1 8475 Life Insurance Premium $14,060.00 $43,000.00 $0.00 $45,000.00

1 8476 Section 125 Payments $1,476.00 $1,550.00 $1,600.00 $1,600.00

1 8477 Retiree Health Insurance $493,787.00 $548,646.00 $474,400.00 $500,000.00

1 8480 Garbage Contract $1,176,828.00 $1,206,966.00 $1,211,083.00 $1,246,092.00

1 8490 Intergovernmental Agreement $1,861.00 $1,800.00 $1,893.00 $2,000.00

1 8492 Refunds/Reimbursements $6,465.00 $6,000.00 $6,408.00 $4,000.00

1 8493 Incentive Payments $204,383.00 $239,000.00 $308,586.00 $325,000.00

1 8497 Contingencies $20,124.00 $32,000.00 $21,058.00 $20,000.00

1 8499 Other Services NEC $0.00 $0.00 $0.00 $0.00

Total Other Services $4,163,086.00 $4,480,512.00 $4,439,404.00 $4,659,263.00

1 8500 Bad Debt Expense $2,517.00 $0.00 $1,061.00 $0.00

1 8510 Office Furniture & Equipment $2,907.00 $2,549.00 $1,120.00 $1,949.00

1 8515 EDP Equipment $330.00 $1,250.00 $0.00 $2,250.00

1 8521 Vehicles $0.00 $0.00 $0.00 $0.00

1 8540 Machinery/Major Tools $3,370.00 $4,800.00 $3,453.00 $6,000.00

1 8580 Telephone/Radio Equipment $12,113.00 $13,000.00 $11,573.00 $12,150.00

Total Equipment $21,237.00 $21,599.00 $17,207.00 $22,449.00

1 8620 Depreciation $0.00 $0.00 $0.00 $0.00

1 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00

1 8623 Property Demolition $0.00 $0.00 $0.00 $0.00

1 8625 Remodeling $0.00 $0.00 $0.00 $0.00

1 8626 New Construction-Boulding/Grounds $0.00 $0.00 $0.00 $0.00

1 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $0.00

1 8628 Storm Water System Improvements $0.00 $0.00 $0.00 $0.00

1 8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00

1 8631 Water Valves $0.00 $0.00 $0.00 $0.00

1 8632 Water System Improvements NEC $0.00 $0.00 $0.00 $0.00

1 8633 Sanitary Sewer System Improvements $0.00 $0.00 $0.00 $0.00

1 8634 Street Construction or Reconstruction $0.00 $0.00 $0.00 $0.00

1 8635 Street Light Construction $0.00 $0.00 $0.00 $0.00

1 8636 Bridge Inprovements $0.00 $0.00 $0.00 $0.00

1 8637 Street Improvements-Maintneance $0.00 $0.00 $0.00 $0.00

1 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00

Total Permanent Improvements $0.00 $0.00 $0.00 $0.00

1 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00

1 9002 Trsf to Water Fund $0.00 $0.00 $0.00 $0.00

1 9003 Trsf to Water Impact fee Fund $0.00 $0.00 $0.00 $0.00

1 9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00

1 9005 Trsf to Sewer Impact Fee Fund $0.00 $0.00 $0.00 $0.00

1 9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00

1 9007 Trsf to Motor Fuel Tax Fund $0.00 $0.00 $0.00 $0.00

1 9008 Trsf to Road & Bridge Fund $0.00 $0.00 $0.00 $0.00

1 9009 Trsf to Hotel/Motel Tax Fund $0.00 $0.00 $0.00 $0.00

1 9010 Trsf to For. Fire Insur Tax Fund $0.00 $0.00 $0.00 $0.00

1 9011 Trsf to Public Buildings Fund $0.00 $0.00 $0.00 $0.00

1 9012 Trsf to Ambulance Fund $0.00 $0.00 $0.00 $0.00

1 9013 Trsf to Interest Fund $0.00 $0.00 $0.00 $0.00

1 9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9015 Trsf to Police Pension Fund $0.00 $0.00 $0.00 $0.00

1 9016 Trsf to Fire Pension Fund $0.00 $0.00 $0.00 $0.00

1 9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00

19

1 9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00

1 9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00

1 9021 Trsf to TIF Fund $0.00 $0.00 $0.00 $0.00

1 9022 Trsf to Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00

1 9023 Trsf to Emp Ben Asst Fund $0.00 $0.00 $0.00 $0.00

1 9024 Trsf to 2002 Bond Fund $185,000.00 $185,000.00 $185,000.00 $0.00

1 9026 Trsf to 2003 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9027 Trsf to 2005 Bond Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00

1 9029 Trsf to 2007 Bond Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00

1 9034 Trsf to 2009 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9036 Trsf to 2012 Bond Fund $0.00 $185,000.00 $185,000.00 $153,500.00

$440,000.00 $440,000.00 $440,000.00 $408,500.00

TOTAL ALL EXPENDITURES $12,980,603.00 $13,492,278.00 $13,393,301.00 $13,884,958.00

Total Transfers Out

20

CITY DEPARTMENTS SUPPORTED BY THE GENERAL FUND

DEPARTMENT PAGE

Mayor & Council 22

City Clerk 26

Administration 30

Police 39

Fire 57

Public Works (Street) 69

Building and Engineering 85

General Fund Support 91

21

Department Overview

This is not an operational department

but a way of accounting for the

expenses of the Mayor and the City

Council.

Key Spending Items � Personnel: The Mayor receives a

gross annual salary of $20,000 plus

an additional $5,000 for service as

Liquor Commissioner. The City

Council members will receive an

annual gross salary of $4,800.

� Contractual: The City contracts for its legal services which include the

prosecution of ordinance violations;

counsel to the Liquor Commissioner,

Plan Commission, and Board of

Zoning Appeals; the review of

ordinances and resolutions; legal

support at all Council meetings, etc.

� Contractual: Other. Legal Services constitute the largest category of

contractual spending by our elected

officials. In FY14,

annual grant support for the DeKalb

County Economic Development

Corporation ($16,000) and the

Voluntary Action Center ($17,000)

will be paid from the Hotel/Motel

Tax Fund (09-8489). From other

funding sources, the Council awards

an additional grant of $20,000 to

VAC (22-8343) to sustain flexible bus

route service in Sycamore.

Department Budget: $162,331

8100 Personnel $67,331

8200 Commodities $0

8300 Contractual

Services

$95,000

8400 Other Services $0.00

8500 Equipment $0.00

8600 Remodeling/

Renovation

$0.00

Total $162,331

Department Personnel: Full-Time

Equivalents (FTE)

Personnel FY12 FY13 FY14

Mayor 1 1 1

Council 8 8 8

TOTAL 9 9 9

MAYOR AND COUNCIL Department (510)

22

Code Description FY12 Actual FY13 Budget FY13 Actual FY14 Budget

510-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00

510-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00

510-8103 Salaries--Part-Time $58,400.00 $58,400.00 $58,400.00 $63,400.00

510-8171 FICA $3,621.00 $3,621.00 $3,621.00 $3,931.00

510-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00

510-8173 IMRF $0.00 $0.00 $0.00 $0.00

510-8175 Health Insurance $0.00 $0.00 $0.00 $0.00

510-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

510-8177 Medicare $0.00 $0.00 $0.00 $0.00

510-8178 Worker Comp $0.00 $0.00 $0.00 $0.00

510-8179 Unemployment $0.00 $0.00 $0.00 $0.00

$62,021.00 $62,021.00 $62,021.00 $67,331.00

510-8202 Printed Materials $0.00 $0.00 $0.00 $0.00

510-8204 Office and Library $0.00 $0.00 $0.00 $0.00

510-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

510-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

510-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00

510-8306 Special Events $0.00 $0.00 $0.00 $0.00

510-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00

510-8330 EDP Services $0.00 $0.00 $0.00 $0.00

510-8349 Legal Services $108,777.00 $95,000.00 $104,270.00 $95,000.00

510-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

510-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00

510-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00

510-8376 Training, Professional Devel $10.00 $0.00 $0.00 $0.00

510-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00

$108,787.00 $95,000.00 $104,270.00 $95,000.00

510-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00

510-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

510-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$170,808.00 $157,021.00 $166,291.00 $162,331.00

MAYOR AND COUNCIL

TOTAL PERSONNEL

TOTAL COMMODITIES

Total Contractual Services

TOTAL ALL EXPENDITURES

Total Equipment

Department (510)

23

Program Overview

The Mayor and Council program

incorporates all direct expenses of the

Mayor and the eight Aldermen including

salaries, benefits, travel and conference

expenses, dues and subscriptions, and

miscellaneous materials and supplies.

This program also accounts for the

organization’s legal expenses.

Key Spending Items for FY2013-

2014: � Legal Services: $95,000 (#8349).

Program Budget: $162,331


8200 Commodities $0

8300 Contractual

Services

$95,000


8500 Equipment $0.00

8600 Remodeling/

Renovation

$0.00

Total $162,331

Program Personnel: Full-Time

Equivalents (FTE)


Mayor 1 1 1

Council 8 8 8

TOTAL 9 9 9

MAYOR AND COUNCIL Program (701)

24


701-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00



701-8171 FICA $3,621.00 $3,621.00 $3,621.00 $3,931.00


701-8173 IMRF $0.00 $0.00 $0.00 $0.00

701-8175 Health Insurance $0.00 $0.00 $0.00 $0.00

701-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

701-8177 Medicare $0.00 $0.00 $0.00 $0.00

701-8178 Worker Comp $0.00 $0.00 $0.00 $0.00

701-8179 Unemployment $0.00 $0.00 $0.00 $0.00

$62,021.00 $62,021.00 $62,021.00 $67,331.00



701-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

701-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


701-8306 Special Events $0.00 $0.00 $0.00 $0.00


701-8330 EDP Services $0.00 $0.00 $0.00 $0.00

701-8349 Legal Services $108,777.00 $95,000.00 $104,270.00 $95,000.00

701-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$108,787.00 $95,000.00 $104,270.00 $95,000.00


701-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00

$170,808.00 $157,021.00 $166,291.00 $162,331.00

MAYOR AND CITY COUNCIL

Total Personnel

Total Commodities



Total Equipment

Program (701)

25

Program Overview

The City Clerk’s office is responsible for

preparing, maintaining, and retaining

many of the City’s records which include

the Municipal Code, Council minutes,

Committee minutes, Plan Commission

minutes, Zoning Board of Appeals

minutes, ordinances, resolutions,

agreements, contracts, leases, bonds,

easements, permits, petitions, and

oaths of elected and appointed officials.

FY13 Accomplishments � Continued archiving documents

electronically for reference and

offsite storage.

FY14 Goals � Continue to provide quality and

timely records management.

� Continue archiving documents electronically.


8100 Personnel $100,067

8200 Commodities $7,400

8300 Contractual

Services

$14,050


8500 Equipment $849

8600 Remodeling/

Renovation

$0.00

Total $122,366

Department Personnel:

Full-Time Equivalents (FTE)

Personnel FY1

2

FY1

3

FY

14

City Clerk 1 1 1

Clerk (Part-time) 0 0 0

Pool Secretary .5 .5 .5

TOTAL 1.5 1.5 1.5

CITY CLERK Department (512)

26


512-8100 Salaries--Regular $58,408.00 $60,571.00 $60,555.00 $60,571.00



512-8171 FICA $4,908.00 $5,141.00 $5,069.00 $5,204.00

512-8173 IMRF $8,597.00 $9,814.00 $9,777.00 $10,925.00

$93,728.00 $97,876.00 $97,754.00 $100,067.00

512-8202 Printed Materials $1,727.00 $4,950.00 $2,212.00 $4,950.00

512-8204 Office and Library $1,050.00 $2,000.00 $860.00 $1,850.00

512-8285 EDP Supplies $0.00 $0.00 $0.00 $100.00

512-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $500.00

512-8299 Commodities, NEC $235.00 $750.00 $29.00 $0.00

$3,012.00 $7,700.00 $3,101.00 $7,700.00

512-8301 Rental Equipment $4,842.00 $7,000.00 $6,237.00 $7,800.00

512-8303 Meal Allowance $0.00 $150.00 $30.00 $200.00

512-8304 Car Allowance $0.00 $100.00 $0.00 $50.00

512-8305 Freight and Postage $1,364.00 $1,950.00 $1,420.00 $1,800.00

512-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


512-8330 EDP Services $170.00 $200.00 $200.00 $0.00

512-8345 Medical Services $0.00 $0.00 $0.00 $0.00

512-8366 Legal Notices $1,700.00 $3,300.00 $1,724.00 $3,400.00





$8,474.00 $13,650.00 $10,116.00 $13,650.00


512-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $949.00 $500.00 $949.00

512-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$105,214.00 $120,175.00 $111,471.00 $122,366.00

CITY CLERK


Total Equipment

Total Permanent Improvements

Total Personnel

Total Commodities


Department (512)

27

Program Overview

The City Clerk’s office is responsible for

preparing, maintaining, and retaining

many of the City’s records which include

the Municipal Code, Council minutes,

Committee minutes, Plan Commission

minutes, Zoning Board of Appeals

minutes, ordinances, resolutions,

agreements, contracts, leases, bonds,

easements, permits, petitions, and

oaths of elected and appointed officials.

FY13 Accomplishments � See Department narrative.

FY14 Goals � See Department narrative.


8100 Personnel $100,067


8300 Contractual

Services

$14,050


8500 Equipment $849

8600 Remodeling/

Renovation

$0.00

Total $122,366

Program Personnel:



City Clerk 1 1 1

Clerk (Part-Time) .5 0 0

Pool Secretary 0 .5 .5

TOTAL 1.5 1.5 1.5

CITY CLERK Program (707)

28

Code FY12 Actual FY13 Budget FY13 Actual FY14 Budget




707-8171 FICA $4,908.00 $5,141.00 $5,069.00 $5,204.00

707-8173 IMRF $8,597.00 $9,814.00 $9,777.00 $10,925.00

$93,728.00 $97,876.00 $97,754.00 $100,067.00



707-8285 EDP Supplies $0.00 $0.00 $0.00 $100.00


707-8299 Commodities, NEC $235.00 $750.00 $29.00 $0.00

$3,012.00 $7,700.00 $3,101.00 $7,400.00

707-8301 Rental Equipment $4,842.00 $7,000.00 $6,237.00 $7,800.00

707-8303 Meal Allowance $0.00 $150.00 $30.00 $200.00

707-8304 Car Allowance $0.00 $100.00 $0.00 $50.00


707-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


707-8330 EDP Services $170.00 $200.00 $200.00 $0.00

707-8345 Medical Services $0.00 $0.00 $0.00 $0.00

707-8366 Legal Notices $1,700.00 $3,300.00 $1,724.00 $3,400.00





$8,474.00 $13,650.00 $10,116.00 $14,050.00


707-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $949.00 $500.00 $849.00

707-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$105,214.00 $120,175.00 $111,471.00 $122,366.00

CITY CLERK


Total Equipment


Total Personnel

Total Commodities


Program (707)

29

Department Overview

This department includes the City

Manager’s Office, the City’s Emergency

Services and Disaster Administration

(ESDA), the City’s financial operations (since

August 1999), and the City’s human

resource functions (since July 2001). The

department is responsible for the

implementation of all City Council policies

and directives, the coordination and

management of all city operations, and the

annual budget preparation. The City

Manager is the city’s chief administrative,

financial, budget, development, planning,

personnel, and law enforcement official.

FY13 Accomplishments � Revised three-year capital improvement

plan.

� Prepared FY14 budget, led annual levy discussion and received a clean audit.

� Received a reaffirmation of the City’s credit rating of AA with a stable output.

� Implemented municipal aggregation. � Awarded three façade improvement

grants over $21,000.

� Brought in a lessee for the Sycamore Center retail space.

� Refinanced two outstanding bonds for a savings of $386,000 over ten years.

� Coordinated the hiring of several positions including Fire Chief,

Accounting Supervisor, and Accounts

Payable Clerk.

� Negotiated health insurance and comp/liability premiums.

� Represented the City at the Regional Planning Commission.

� Represented the City on the Executive Committee of the DeKalb County

Economic Development Corporation.

FY13 Administration Goals � See Program narratives.

Administration Department

Budget: $532,132

8100 Personnel $504,082


8300 Contractual

Services $21,700

8400 Other Services $0

8500 Equipment $100

8600 Remodeling $0

Total $532,132

Department Personnel:



City Manager 1 1 1

Deputy ESDA 0 0 0

Account Clerks 2 2 2

Human

Resource Dir.

1 1 1

Assistant City

Manager and

Treasurer

1 0 0

Asst. to the City

Manager and

Treasurer

0 1 1

Accounting

Supervisor

1 1 1

Admin.

Secretary

0 0 0


TOTAL 6.5 6.5 6.5

ADMINISTRATION Department (511)

30




511-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00

511-8171 FICA $24,910.00 $25,964.00 $25,157.00 $25,992.00


511-8173 IMRF $44,481.00 $50,575.00 $50,163.00 $56,240.00

$483,335.00 $504,082.00 $484,459.00 $509,040.00


511-8204 Office and Library $2,003.00 $2,600.00 $1,238.00 $2,450.00

511-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


511-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$5,986.00 $6,250.00 $3,648.00 $6,050.00

511-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00

511-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

511-8304 Car Allowance $5,060.00 $6,000.00 $6,016.00 $6,000.00


511-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


511-8330 EDP Services $0.00 $0.00 $0.00 $0.00

511-8337 Telephone System $1,133.00 $1,000.00 $693.00 $1,000.00

511-8345 Medical Services $3,809.00 $4,000.00 $6,195.00 $4,250.00

511-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

511-8373 Marketing, Public Information $399.00 $600.00 $1,153.00 $600.00

511-8375 Dues and Subscriptions $1,208.00 $2,250.00 $868.00 $2,175.00

511-8376 Training, Professional Devel $4,115.00 $4,750.00 $4,060.00 $4,600.00


$17,571.00 $21,700.00 $21,230.00 $21,700.00


511-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$100.00 $100.00 $108.00 $100.00

511-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$506,992.00 $532,132.00 $509,445.00 $536,890.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Department (511)

31

Program Overview

This program encompasses the City

Manager’s Office that is responsible for the

implementation of all City Council policies

and directives, the coordination and

management of all city operations, and the

annual budget preparation. The City of

Sycamore adopted the Council-Manager

form of government by referendum on April

1, 2003.

FY13 Accomplishments � See Department narrative.

FY14 Goals � Coordinate interdepartmental

capital program including phase II

of the Treatment Plant, the well

house at well #10 and the annual

street maintenance program.

� Refund debt service on 2002 and 2003 bond calls to achieve interest

savings.

� Continue to promote Sycamore as a member of the Executive

Committee of the DeKalb County

Economic Development

Commission; the DeKalb County

Regional Planning Commission and

the City’s Economic Development

Commission.


8100 Personnel $171,815


8300 Contractual

Services

$7,875


8500 Equipment $0

8600 Remodeling/

Renovation

$0

Total $181,090


Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

City Manager 1 1 1

MAPA Intern 0 0 0

Admin. Secretary 0 0 0


TOTAL 1.5 1.5 1.5

ADMINISTRATION Administration Program (702)

32





702-8171 FICA $7,785.00 $8,134.00 $8,178.00 $8,455.00


702-8173 IMRF $14,233.00 $16,694.00 $17,361.00 $19,500.00

$157,580.00 $165,886.00 $166,597.00 $171,815.00



702-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


702-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$1,266.00 $1,400.00 $1,207.00 $1,400.00


702-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

702-8304 Car Allowance $5,060.00 $6,000.00 $6,016.00 $6,000.00


702-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


702-8330 EDP Services $0.00 $0.00 $0.00 $0.00

702-8337 Telephone System $619.00 $900.00 $693.00 $1,000.00

702-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$6,429.00 $7,875.00 $7,261.00 $7,875.00


702-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00

702-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$165,275.00 $175,161.00 $175,065.00 $181,090.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Administration Program (702)

33

Program Overview

The Finance office is responsible for the

City’s payroll, accounts payable, and

accounts receivable functions; all

General Ledger entries; bank deposits

and reconciliations; employee

withholding; preparation of financial

information for the annual independent

audit; and the general accounting

functions of the organization.

FY13 Accomplishments � Prepared records for annual

independent audit.

� Processed City receivables, payables, and payroll.

� Improved parking meter collections.

FY14 Goals � Prepare and distribute financial

statements for all funds twice a

month to each department.

� Coordinate GASB 34 accounting system.

� Collect and record proceeds from 2 cent per gallon gasoline tax. The

Accounting supervisor performs this

function and the clerking functions

associated with the parking meter

program.

� Work closely with Kishwaukee Community Hospital on hospital

billing.

� Hire and train new Accounts Payable Clerk.


8100 Personnel $249,804


8300 Contractual

Services

$2,800


8500 Equipment $100

8600 Remodeling/

Renovation

$0.00

Total $255,604


Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

Finance Clerks 2.0 2.0 2.0

Assistant to City

Manager

0 0 1

Assistant City

Manager

1 1 0

Accounting

Supervisor

1 1 1

TOTAL 4.0 4.0 4.0

ADMINISTRATION Finance Program (704)

34





704-8171 FICA $12,834.00 $13,350.00 $12,397.00 $12,989.00


704-8173 IMRF $22,728.00 $25,329.00 $24,248.00 $27,200.00

$241,996.00 $252,907.00 $232,471.00 $249,804.00



704-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


704-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$3,227.00 $3,000.00 $1,765.00 $2,900.00


704-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

704-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


704-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


704-8330 EDP Services $0.00 $0.00 $0.00 $0.00

704-8337 Telephone System $514.00 $100.00 $0.00 $0.00

704-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$1,904.00 $2,800.00 $1,905.00 $2,800.00


704-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$100.00 $100.00 $108.00 $100.00

704-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$247,227.00 $258,807.00 $236,249.00 $255,604.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Finance Program (704)

35

Program Overview

The Human Resources program is

administered by the Human Resources

Director who is accountable to the City

Manager. The Director maintains the

personnel files and records of the

organization, maintains an up-to-date

roster of job descriptions, manages

employee benefits, coordinates the annual

employee evaluation process, coordinates

the recruitment of new employees,

develops personnel policies under the

supervision of the City Manager and in

conformance with the City’s collective

bargaining agreements, is the

Administration liaison to the Health

Insurance and Safety Committees, and

provides staff support to the Fire and Police

Commission.

FY2013 Accomplishments � Participated on the City-wide Safety

Committee. The Committee conducted

safety training for all employees on

topics such as cold weather safety and

ladder safety.

� Coordinated the solicitation of health insurance quotes in August and work

comp/liability coverage in October

2012.

� Researched and implemented a better Medicare Part D plan to enhance the

Hartford Medicare Supplement for

post-65 retirees.

� Coordinated annual employee evaluation process.

� Updated the Employee Handbook, and the FMLA policy to comply with changes

in Federal and State legislation

regarding employee benefits.

� Acted as the liaison between the City and prospective employees during the

search processes in the Fire, Police,

Building and Engineering, and

Administration Departments.

� Coordinated interviews and pre-employment testing appointments for

the 9 full-time and 2 part-time new or

replacement hires in FY2013.

� Coordinated Employee Appreciation Day, the annual Holiday Party, and the

employee service awards program.

� Continued to act as Recording Secretary for the Sycamore Fire and Police

Commission and Chairman of the City-

wide Health Insurance Committee.

� Coordinated a flu shot clinic for City employees and retirees.

� Coordinated required Drug/Alcohol Training for Supervisors.

FY2014 Goals: � Continue to work with the IMLRMA and

the Safety Committee in order to keep

our employees safe and our work comp

and liability claims experience at a

minimum.

� Continue to work with the Sycamore Fire and Police Commission as their

Recording Secretary and assist them in

facilitating the creation of a new entry-

level Police Officer eligibility list and

new Promotion List for Fire Lieutenant

and Police Sergeant candidates

� Solicit insurance quotes and continue to work with the Health Insurance

Committee to ensure that our

employees and retirees continue to

receive good and affordable insurance

coverage.

� Update the City’s Employee Handbook and policies to ensure they comply with

the recent passage of laws at both the

ADMINISTRATION Human Resources Program (705)

36

Federal and State law that affect the

workplace and benefit plans.

� Continue to monitor the proposed Healthcare Legislation and evaluate

how it will affect the benefits offered to

City employees.




8300 Contractual

Services $11,025


8500 Equipment $0

8600 Remodeling/

Renovation $0

Total $98,164


Human Res. Dir. 1 1 1

TOTAL 1 1 1

37





705-8171 FICA $4,291.00 $4,480.00 $4,582.00 $4,548.00


705-8173 IMRF $7,520.00 $8,552.00 $8,554.00 $9,540.00

$83,759.00 $85,289.00 $85,391.00 $87,421.00

705-8202 Printed Materials $1,084.00 $1,200.00 $477.00 $1,100.00


705-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


705-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$1,493.00 $1,850.00 $676.00 $1,750.00


705-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

705-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


705-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

705-8320 Intergovernmental Serv. $0.00 $0.00 $0.00 $0.00

705-8330 EDP Services $0.00 $0.00 $0.00 $0.00

705-8337 Telephone System $0.00 $0.00 $0.00 $0.00

705-8345 Medical Services $3,809.00 $4,000.00 $6,195.00 $4,250.00

705-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

705-8373 Marketing, Public Inform. $399.00 $600.00 $1,153.00 $600.00

705-8375 Dues and Subscriptions $590.00 $1,175.00 $350.00 $1,100.00

705-8376 Training, Professional Dev. $4,095.00 $4,750.00 $4,050.00 $4,600.00


$9,238.00 $11,025.00 $12,064.00 $11,025.00

705-8510 Office Furniture & Equip. $0.00 $0.00 $0.00 $0.00

705-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

705-8580 Telephone/Radio Equip. $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

705-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$94,490.00 $98,164.00 $98,131.00 $100,196.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Human Resources Program (705)

38

The Police Department’s mission is to

provide expert and caring law

enforcement services to those who live,

work and travel in the City of Sycamore

by employing quality people who work

according to “best practices” in

partnership with the community. The

FY14 department budget assumes a

commitment to 30 sworn police officers.

FY2012-2013 Achievements • Assisted the Illinois State Police and the

States Attorney’s Office in the arrest

and conviction of the man responsible

for a 1957 murder.

• Effectively moved into the new 18,000 square foot police facility without

compromising operations.

• Made significant progress in the Illinois Law Enforcement Accreditation

Program.

FY2013-2014 Goals • Issue New Policy Manual using ILEAP

standards and Achieve State

Accreditation.

• Update and Implement Strategic Plan 2013-2017.

• Reduce workplace injuries by reviewing incidents and by providing intensified

training in Emergency Driving, Use of

Force, control tactics and handling

mentally ill and emotionally disturbed

Persons.

Department Budget: $3,491,154

8100 Personnel $2,706,054


8300 Contractual

Services

$738,000


8500 Equipment $2,500

8600 Remodeling/

Renovation

$0.0

Total $3,491,154

Department Personnel: Full-Time

Equivalents (FTE)


Chief 1 1 1

Lieutenants 2 2 2

Sergeants 6 6 6

Patrol Officers 18 17 17

Detectives 3 4 4

Records Clerk 1 1 1

Secretary 1 1 1

Community Svc Ofc 1 1 1

Parking Officers

(Two Part Time)

1 1 1

Crossing Guards

(10 Part Time)

5 5 5

Auxiliary Police

(11Part Time)

1 1 1

TOTAL 40 40 40

POLICE Department (521)

39

Code Description FY 12 Actual FY 13 Budget FY 13 Actual FY 14 Budget

521-8100 Salaries--Regular $2,300,226.00 $2,382,976.00 $2,331,738.00 $2,436,550.00

521-8102 Salaries--Overtime $110,792.00 $115,000.00 $122,103.00 $129,000.00


521-8171 FICA $12,989.00 $14,124.00 $13,470.00 $15,089.00


521-8173 IMRF $17,749.00 $19,070.00 $20,066.00 $23,268.00

$2,521,445.00 $2,621,235.00 $2,574,871.00 $2,706,054.00



521-8219 Building Supplies $9,401.00 $2,000.00 $3,722.00 $2,000.00

521-8242 Patrol Supplies $19,747.00 $16,000.00 $20,102.00 $16,000.00

521-8243 Investigation Supplies $1,913.00 $2,000.00 $2,393.00 $2,000.00

521-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00

521-8270 Wearing Apparel $10,294.00 $12,000.00 $16,025.00 $12,000.00

521-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00

521-8295 Small Tools/Equipment $6,155.00 $4,600.00 $6,845.00 $4,600.00

521-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$58,319.00 $44,600.00 $57,922.00 $44,600.00

521-8301 Rental Equipment $7,262.00 $7,000.00 $10,327.00 $0.00

521-8303 Meal Allowance $5,899.00 $4,500.00 $3,851.00 $4,500.00

521-8304 Car Allowance $0.00 $0.00 $0.00 $0.00

521-8305 Freight and Postage $1,477.00 $500.00 $1,297.00 $500.00

521-8306 Special Events $0.00 $0.00 $0.00 $0.00

521-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00

521-8315 Vehicles, R&M $30,265.00 $22,000.00 $28,054.00 $22,000.00

521-8320 Intergovernmental Services $17,131.00 $19,000.00 $23,960.00 $19,000.00

521-8337 Telephone System $10,745.00 $11,000.00 $12,500.00 $11,000.00

521-8344 Dispatch DeKalb County $621,333.00 $657,000.00 $650,287.00 $665,000.00

521-8345 Medical Services $1,044.00 $2,000.00 $698.00 $2,000.00

521-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

521-8375 Dues and Subscriptions $3,178.00 $2,000.00 $3,811.00 $2,000.00



$714,044.00 $732,000.00 $748,585.00 $738,000.00

$0.00 $0.00 $0.00 $0.00

521-8510 Office Furniture & Equipment $1,372.00 $0.00 $0.00 $0.00

521-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

521-8521 Vehicles $0.00 $0.00 $0.00 $0.00

521-8540 Machinery/Major Tools $1,894.00 $2,500.00 $1,632.00 $2,500.00


$3,266.00 $2,500.00 $1,632.00 $2,500.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$3,297,074.00 $3,400,335.00 $3,383,010.00 $3,491,154.00

POLICE


Total Other Services

Total Equipment


Total Transfers Out

Total Personnel

Total Commodities


Department (521)

40

Division Overview

The Police Administration Division

provides overall management of all

police services, policy formulation and

implementation, financial management,

training and budget administration for

the department. This division also

includes the Records and Parking

Enforcement Program, Auxiliary Police

and the Community Services Program.

FY2012-2013 Accomplishments See Program Narratives

FY2013-2014 Goals See Program Narratives

Division Budget: $1,313,997

8100 Personnel $528,897


8300 Contractual

Services

$738,000

8500 Equipment $2,500

Total $1,313,997

Division Personnel:


Personnel FY

12

FY

13

FY

14

Chief 1 1 1

Lieutenant 2 2 2

Secretary 1 1 1

CSO 1 1 1

Records Clerk 1 1 1

Parking Officer

(Two Part Time)

1 1 1

Auxiliary Police

(10 Part Time)

1 1 1

TOTAL 8 8 8

POLICE Administration Division (610)

41

Code Description FY 12 Actual FY 13 Budget FY 13 Actual FY 14 Budget




610-8171 FICA $10,244.00 $10,827.00 $10,618.00 $11,541.00


610-8173 IMRF $17,749.00 $19,070.00 $20,066.00 $23,268.00

$502,319.00 $510,875.00 $509,586.00 $528,897.00



610-8219 Building Supplies $9,401.00 $2,000.00 $3,722.00 $2,000.00

610-8242 Patrol Supplies $19,747.00 $16,000.00 $20,102.00 $16,000.00

610-8243 Investigation Supplies $1,913.00 $2,000.00 $2,393.00 $2,000.00

610-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00

610-8270 Wearing Apparel $10,294.00 $12,000.00 $16,025.00 $12,000.00

610-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

610-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00

610-8295 Small Tools/Equipment $6,155.00 $4,600.00 $6,845.00 $4,600.00

610-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$58,319.00 $44,600.00 $57,922.00 $44,600.00

610-8301 Rental Equipment $7,262.00 $7,000.00 $10,327.00 $0.00

610-8303 Meal Allowance $5,899.00 $4,500.00 $3,851.00 $4,500.00

610-8304 Car Allowance $0.00 $0.00 $0.00 $0.00

610-8305 Freight and Postage $1,477.00 $500.00 $1,297.00 $500.00

610-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00

610-8315 Vehicles, R&M $30,265.00 $22,000.00 $28,054.00 $22,000.00

610-8320 Intergovernmental Services $17,131.00 $19,000.00 $23,960.00 $19,000.00

610-8330 EDP Services $0.00 $0.00 $0.00 $0.00

610-8337 Telephone System $10,745.00 $11,000.00 $12,500.00 $11,000.00

610-8344 Dispatch DeKalb County $621,333.00 $657,000.00 $650,287.00 $665,000.00

610-8345 Medical Services $1,044.00 $2,000.00 $698.00 $2,000.00

610-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

610-8366 Legal Notices $0.00 $0.00 $0.00 $0.00


610-8375 Dues and Subscriptions $3,178.00 $2,000.00 $3,811.00 $2,000.00



$714,044.00 $732,000.00 $748,585.00 $738,000.00

610-8510 Office Furniture & Equipment $1,372.00 $0.00 $0.00 $0.00

610-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

610-8521 Vehicles $0.00 $0.00 $0.00 $0.00

610-8540 Machinery/Major Tools $1,894.00 $2,500.00 $1,632.00 $2,500.00

revised - home - city of sycamore...2013/11/04 · 3430) $1,820,672 one tenth of all state income...

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