revised tender call noticer for rajarani music festival - 2013

ODISHA TOURISM DEVELOPMENT CORPORATION LIMITED (A Govt. of Odisha Undertaking)

Panthanivas (Old Block): Lewis Road: Bhubaneswar-14

Tender call Notice for Stage Light & Sound and other arrangements for Rajarani Music Festival – 2013 & 2014

Original No.8588/PP/OTDC Dt.12.10.2012

Revised No.9511/PP/OTDC Dt12.11.2012

On behalf of Department of Tourism, Govt. of Odisha, Odisha Tourism Development Corporation

Ltd. is going to organize Rajarani Music Festival at Rajarani Temple premises. Bhubaneswar from 18th to

20th Jan.2013 &14. Offers are invited from reputed firms /agencies having experience and expertise in

making light & Sound and other arrangements in Classical Musical Festival. Offers should be submitted

in two bids – “Pre-qualification Bid” with required documents and “Price Bid” in the prescribed format.

The offers should reach the office of the Managing Director, Odisha Tourism Development Corporation

Ltd., Lewis Road, Bhubaneswar -14 by 11 A.M of 19.11.2012. “Pre-qualification Bids” will be opened first

on the same day at 3.30P.M. followed by opening of price Bids of those who will fulfill the Pre-

qualification bids. The covers should be sealed and super-scribed in Bold letters “Pre-qualification

Bid”/“Price Bid” of stage and Light and Sound Arrangement for Rajarani Music Festival.

The Authority deserve the right to reject any or all offers without assigning any reason thereof

and is not under any obligation to accept the lower offer.

Eligibility Criteria Documents required for Pre-qualification 1. Experience in making Stage light

arrangement for similar programme for any Govt. /Semi Govt. / Corporate Office/Any other reputed organization (individual work order should be not less than Rs. 2.00 lakh)

2. Minimum average annual Turnover for similar work not less than Rs. 10.00 lakhs during last 3 years.

1. EMD of Rs. 5,000/- in shape of D.D drawn on any nationalized Bank in favour of M.D. O.T.D.C. 2. Copy of valid Service Tax Registration Certificate. 3. Participation fee (non-refundable ) of Rs. 1,000/- in shape of DD drawn in favour of M.D. O.T.D.C 4. Copy of the profit & Loss A/C certified by the

Chartered Accountant confirming the annual turnover of last 3 years

5. Copy of the work order confirming execution of similar work not less than Rs. 2.00lakh.

6. Copy of the PAN/TIN. Service Tax Registration.

SR. DIVN. MANAGER (BP-II)

Signature of the Tenderer

RAJARANI MUSIC FESTIVAL (18TH TO 20TH JANUARY 2013) AT RAJARANI TEMPLE PREMISES, BHUBANESWAR.

Sl No.

ITEM Quantity Rate per unit/day

Amount

1 Construction of pipe Pendal with 19MM solid ply top and wooden carpet on top stage (one side) & steps:

i) Stage (Single Level)size: (a) 30ft (L) X 20ft(W) X 3’ (H)

ii) Anchor stage – 6’ X 4’ X 3’ Stage will be properly designed and decorated with 3 wooden steps with railings (radium tape affix) and cloth/ hessian canopy cover. Top of the stage should be covered with wooden matt and clean white cloth (to be changed every day).

1 No.

1 No.

2 Octonom System Green Room: Size-10’-0” x 10’-0”, 6” Platform – roofing with ply and mattress, 1 ceiling fan, 5 steel cushion chairs, 1 table, 1no. water filter, glass mirrors and adequate tube light with 4 Nos. 15A Socket.

2nos.

3 Service stall: Size-10’-0” x 10’-0”, 1 ceiling fan, 5 steel cushion chairs, 1 table, and adequate tube light with 4 Nos. 15A Socket.

3nos.

4 Signage (Flex mounted on iron frame) as per the specification and direction of OTDC / DOT a) 20’ X 10’ b) 4’ X 3’

4nos. 15nos.

5 Sitting arrangement: i) Coir Matress – 3’ X 6’ with clean white cloth to cover entirely (7’ X 5’), roll cushion (3nos.) with white cotton towels and tarpaulin . (white cloth, cover 7 towel shall be changed every day) i) Brass Sofa with arm 3 seater 2 seater Single seater iii) Steel cushion chairs with white cover iv) Tea Poy

27 sets

12 sets 6 sets 6 sets

800 nos. 6 nos.

6 Partition wall with thick black cloth

1000 Sqft

7 Risers for Television Camera (8’-0” x 8’-0” x 6’-0”) made of bamboo structure & ply platform with black cloth covering & aluminum/ wooden ladder

3 Nos


8 Pre-fab Toliet (dismantlable) for gents & ladies separately with two Nos. attendants (one male & one female sweeper and security personnel) of Signal/ Group 4) with water supply, buckets & mugs

2 Nos. gents 2nos. ladies

9 Risers for Sound Box (8’-0” x 8’-0” x 6’-0”) made of bamboo structure & ply platform with black cloth covering

4 Nos

10 Stage with Pipe frames for live painting with wooden cot (12’-0” x 8’-0” x 2’-0”) with synthetic carpeting & steps

1 No.

11 a)

Flower pots with flower 500 Nos.

b) Ghuma with flowers 3nos. 12 Plastic Table with 4 chairs (clean and good

quality) 3 sets

13 Reading lamp for anchor 3nos.

14 Wooden/ Pipe steps to cross over from main pathway to stage area (5ft. width X 4ft. height appox.) with railing

3nos.

15 Fiber Dustbin (Big size) 20 Nos 16 Supply of benches for photographers (10’-0” x

2’-0” x 2’-0”) made of 19mm ply with black mica (Box type)

2 Nos.

17 STAGE LIGHT

a) PAR 1kw (Osram, Sylvania or GE Bulb only). (Bulb – 60,61 & 62)

25nos

b) Mulity 20 with barn doors 6nos

c) Citi Colour 6nos

d) Halogen Light 1 kw for Auditorium & others 10nos

e) Table Lamp for musicians 8nos

f) Operating Console more than 48 channels for par and other lights (Avolite Pearl 2010)/SCL with programmer.

One set

g) Necessary color filters and light stands. Gel Paper

h) Sound less Generator 125 KVA with fuel (two for stage & Audience lighting and one for external lighting)

2 nos.

i) III Phase changeover 3 nos

j) Proper communication system between light operator to follow spot operator, sound operator, stage coordinator and vice versa with wacky talky

1 set (As per the

requirement)


j) Control Panel Board for the above lights. As per requirement

k) Adequate main cable and wires including 2nos of earthing

L.S.

Light assistants for installing the above said lights and necessary technical checkups, as per the requirement of the light designer.

The stage light will be controlled by the appointed lght designer during the Rajarani Music Festival The stage light arrangement should be handed over to the festival authority by 5 P.M on 17.01.13

All light assistants and the generator operators must be present at the programme venue with the light designer during setting up the lights, stage rehersals and performances.

The cultural programme will run on Generator. The stage rehearsals any run on generator if

required.

18 STAGE SOUND a) JBL- SRX 725 Speakers with 2 nos of QSC Power

Amplifier (1200 watt RMS) 4Nos

b) JBL-SRX 725 Speakers with 3nos of QSC Power Amplifier (1000 watt RMS)

6nos

c) Sub Woofer (Bass Bin) with 1 no of QSC Power Amplifier (2000 watt RMS)

4nos

d) JBL 712 Monitor with matching amplifier (Philips /Sundoyne (200 watt RMS

6nos

e) Microphones (Shure/AKG/Senheiser) 30nos f) Cordless Microphones (Shure/Soney/Senheiser) 4nos g) Effect Processor Yamaha SPX 2000 10 nos. h) Equalizer BSS Opal Model/DBX231 2nos i) DBS Cross Over 1no j) Digital setup (Yamaha/Mackie) (40 Channels) 1no k) Microphone Stands Big -15nos

Small -15nos

l) Snake Cable (20M) As per requirement

m) Speaker ramp with Size Height 6ft / Depth. -4 ft /Width – 8ft

2nos

n) Speaker Ramp with Size – Height – 6ft/Depth – 4ft /Width ft-4ft

2nos

o) Adequate main cable and wires Speaker Stands, Switch Boards & Servo Stabilizer.

L.S.


p) Cables as per requirement q) 65 KVA Generator (Soundless) with fuel for

sound for cultural programme 1nos

r) Sufficient man power with 6 nos of walky-talkies

s) Sound Craft 48 channel. 1nos

19 LCD Projector. Size: 4’ X 4’ with screen & black cloth masking for entire event

2nos.

20 GENERAL AMBIENCE CREATION AND OTHER ANCILIARY ARRANGEMENTS

a) Metal Halide 400W green color 60 nos.

b) Metal Halide 400W White 20nos c) Halogen 500W/1000W 25 nos.

d) LED chain light BLUE 800 chains (each 10m)

e) LED Pipe Light (in different colors) 200 rmt

f) Long Lamp shade of Appliqué works 50 nos.

g) Small Lamp shade of Appliqué works 600 nos.

h) Medium size Umbrella of Appliqué works 200 nos.

i) Par light for pathway 500w with Gel Paper 60 nos.

j) 125kva silent DG Set with fuel from 5.00P.M. to 11.30P.M. for ambience

1nos

k) Cabling and wiring With panel board LS N.B : The prices quoted for stage light and sound shall include programme from 18.01.13 to 20.01.13 and the price quoted for general ambience and other ancillary arrangements includes from 16.01.2013 to 20.01.2012. 1. All rates are quoted for the full period exclusive of taxes but inclusive of transportation. 2. The successful bidder shall arrange for electricity supply, clearance from Electrical Inspector and

CESU, if necessary. 3. Taxes as applicable will paid separately. 4. The authortity reserves the right to increase the scope of work as per the side requirement. In

which case, payment shall be made only on the actual work done on unit rate basis. 5. The stage Light section will be controlled by our appointed light Designer during the Rajarani

Music Festival. 6. The Stage Sound arrangements will be monitored by our appointed sound Designer during the

Rajarani Music Festival. 07. The executor shall produce list of equipments and work done each day at the end of the

programme and get it signed from the concern J.E. (Civil), J.E. (electrical) and Officer – in- charge of the festival.

08. Terms of Payment:- 50% of work order value will be released after the completion of the work and handing over the site and the balance payment will be released within 15 days from the completion of the event.


09. Time line for execution of the work:-

Mobilization of the material at the site before 10.00A.M. of 14.01.2013. Completion of fixation and Installation of the equipments etc before 11.00A.M. of

15.01.2013. Handing over of the site after completion of all works before 10.00A.M. of 16.01.2013. Trial run and testing on 16.01.2013, 05.00P.M.

10. Penalty Clause:-

Sl no. Timeline for executing of Work

Remedies available to OTDC/ penalty in case the agency failed to attain the time line

1. Mobilization of the material at the site before 10.00A.M. of 14.01.2013

OTDC can execute partly/ fully the work through other agency/ firm and deduct the cost from the amount due to the agency including forfeiting the EMD and the cancelation of work order.

2. Completion of fixation and Installation of the equipments etc before 11.00A.M. of 15.01.2013.

OTDC can execute partly/ fully the work through other agency/ firm and deduct the cost from the amount due to the agency including forfeiting the EMD including right to cancel the work order.

3. Handing over of the site after completion of all work before 10.00A.M. of 16.01.2013.

Penalty equals to 25% of the work order value to be deducted, in case agency failed to deliver the site before 10.00A.M of 16.01.2013. In that case, OTDC can execute the work through other agency and the cost to be deducted from the dues of the agency. In addition for each hour of delay beyond 10.00A.M. of 16.01.2013, Rs.5000/- shall be charged as penalty.


GATE DESIGN