REX Solutions

Application Version 1.1

What is ERP?

ERP Stands for Enterprise Resource Planning.

It is business management software system of integrated applications to manage the business.

ERP is a distinct feature of an operation, including product planning, development, manufacturing processes, sales and marketing.

Significance of ERP in today's Competition ERP applications help streamline business processes within an

organization to enhance the competitive edge.

ERP applications is to achieve cost savings.

Real time financial data and reports to upper management

With the integration and flow of data, more information is available to users for the organization in one place.

ERP helps to improve analytical and planning capabilities for management by storing data in a common, consistent format that can be accessed quickly

Features of REX-ERP Application

Cloud Based ERP Solution.

All user data is stored in Server, User has no worries to take a Backup of Data timely.

Client Data is Secured and Safe.

Easy accessibility to Old data.

Its Desktop Application.

Manual and Auto Party Transaction Clearing functionality.

Posting Visibility before approving transaction.

Configurable Screen as per user need at user end.

• ODR – On Demand Reports.

• Drill Down Reports.

• Export and Import Data.

• Configuring The Search Screen.

• Copy Transaction.

• Viewing Postings.

• Clearing Party Balance.

• Deleting Master and Transactions from front end.

Key Functionality of REX

• ODR – On Demand Report is a functionality where user can Configure the Reports to design Financial report as per the User Requirement and can save it for future requirement.

• Drill Down functionality - User can directly drill the report tillthe Transaction level, that means if user is willing to see the

transactions done for particular Ledger he can just click the Voucher number and can see the transaction

• Export and Importing the data from front End screen without having any Backend Intervene.

• User can Configure the Search Screen Listing as per User Requirement and can save and delete the same as and when Required

• Copy Functionality – This Functionality will reduce end user effort for making similar transaction again and again. By clicking Copy Button all the necessary data will be Fetched from the Previous Transaction.

• Viewing Posting – User can view the Posting of transaction before Approving it from Posting Tab available in transaction .

• Clearing Party Balances – Auto Clearing and Manual Clearing Functionality is available to user where he can choose the Clearing the Outstanding Balances of Party from transaction as well as from Party Clearing Screen

• Delete Function- By this Function User can Delete the Desired Data from front end without having any Trace record for the deleted data.

• Starting Up with REX.

How to Download the Application?

Open Internet Explorer

Go to the link

Download ERPSTARTUP.EXE

Download the File named and save the file in “C:/” Drive

Double Click on downloaded .exe File.

Login with the User Id given by the ERP Application Solution Team.

First Step for Activating the Application

To start using ERP Application user need to do Master Setups, below are few Mandatory Setups:-

i. Creation of User- Creating User Login who will be using the Application and defining the Privileges to the user

i. Creation of Sites – Defining Organization Hierarchy and its working nature Like Organization may have its Accounting Site, Transactional Site, Factory, Warehouse etc. which needs to be defined in the ERP Application

i. Creation of Ledger Accounts:-Ledger is a book which contains a classified and permanent record of all the transactions of a business.

i. Defining Transaction Type, Category and Group Masters

i. Creation of Document Sequence:- Creating Document Sequence enables user to provide identification to the Transaction.

i. Creation of Parties and Bank/Cash Codes:- Creating Parties makes easier to distinguish between the Suppliers and Customers. By defining Bank/Cash Codes user is able to record each Monetary Transactions Record easily.

Modules And Business Scenarios

Know Modules

I. Accounts Payable.

II. Accounts Receivable.

III. General Ledger.

IV. Treasury.

V. Reports.

VI. Register Report.

VII. Ledger Reports.

VIII. Statutory Reports.

Accounts Payable Module

Recording Expense Voucher with/without Taxes, Charges, Discount.

Creating one Expense Voucher and making One Payment voucher.

Creating One Expense Voucher and Making Partial Payments Cash/Bank Vouchers.

Making TDS Entries.

Making Direct (Miscellaneous) Payments Cash/Bank Voucher.

Making Advance Payments to Party.

Raising Debit Note against Party.

Party Clearing can be done Manually or Automatically

Accounts Receivable Module

Creating Sales Invoice from ERP Application.

Recording receipt Voucher in Cash or in Bank.

Receiving Advance Receipts from customers against Sales.

Miscellaneous receipts can be recoded as Other Receipts.

Raising Credit notes against party.

Clearing the pending vouchers from Party Clearing Screen.

Auto Clearing and Manual Clearing functionality

General Ledger Module

Uploading Balances:- Uploading balances is One Time Activity for the user. Below are the Balances which user can upload

User can upload Ledger Opening Balances.

User can Upload Bank Opening Balance from this module which will be utilized for Banking transaction and Bank Reconciliation.

User can upload Party Balances which will help to know the party balances till the date and there outstanding.

Uploading Tax Balances.

User can do Party to Party Entries and Ledger to Ledger Entries from this module.

Treasury Module

This Module provides to do Treasury Transaction(Contra Entries). Below are the functionality given in this module:-

BANK TO BANK (Payment and Receipt).

BANK TO CASH (Payment and Receipt).

CASH TO CASH (Payment and Receipt).

CASH TO BANK (Payment and Receipt).

Bank Reconciliation and Uploading Bank Statement.

Reports Modules

ERP Application is having reports module where user will be able to find the Reports as per Business Requirement.

Register Report Module- This reporting module will provide all the transactions which have occurred relating to particular given period of time.

Ledger Reports Module- Ledger Report Module will provide the detailed view of all transactions entered into the ledger accounts for the specified period for each Accounting Site selected. This module also provide the Outstanding Reports for Parties, Banks, Employee

Statutory Reports Module- From Statutory Reporting Module user can take the report that a company is legally obligated to publicly release in regards to their financial affairs like P&L, Balance Sheet, Trial Balance Reports.

Register Reports Module

This Report module provides user to know all types of Transaction booked in one report screen. In this Module user can take Register Reports of :-

Expense Register.

Debit /Credit Note (Account Payable and Account Receivable).

Party Payment (Bank and Cash Payments).

Other Payment (Bank and Cash Payments).

Booked Sales Invoices.

Party Receipts (Bank and Cash Payments).

Other Receipts (Bank and Cash Payments).

Contra Entries (Payments and Receipts)

Ledger Report Module

This report module provides the report of all type of ledgers that was transacted in specified Period of time with the Transaction Details. In this Module User will be facilitated to see below reports

General Ledger Report:-General Ledger Report will provide the detailed view of all transactions entered into the ledger accounts for the specified period for each Accounting Site selected

Party/Employee Ledger Report:- Party/Employee ledger Report gives summary/details of all parties with their opening and closing balance for a particular period.

…cont

Party/Employee Outstanding Report:- Party/Employee Outstanding report will provides the summary/details of the outstanding balances of each party.

Party/Employee Ageing Report:-Party/Employee ageing report is used to see the duration for which any amount is outstanding for a particular party/employee

Bank Ledger:- Bank Ledger Report will provide Summary/Details report with opening and closing balances of the bank account for the given period.

Statutory Report

From Statutory Reporting Module user can take the report that a company is legally obligated to publicly release in regards to their financial affairs like P&L, Balance Sheet, Trial Balance Reports.

Trial Balance Report:- Trial Balance is a statement which gives the list of all ledger accounts along with their balances as on a particular date.

Profit and Loss Statement:- Profit and Loss Statement is a company's financial statement that indicates the total income and expenses for the period and the resulting profit / loss (retained earnings). This report is available in Vertical and in Horizontal Format.

Balance Sheet:-Balance Sheet is a statement of the total assets and liabilities of an organization as on a particular date. This report is available in Vertical and in Horizontal Format.

Thank You