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RF-ATTENDANCE - Attendance Automation System RF-ATTENDANCE RFID BASED STUDENT ATTENDANCE AUTOMATION SYSTEM NECESSITY All the parents & Institute Administration are always concerned about their ward’s / student’s irregular attendance, their tendency of bunking the classes / labs and safety & where about of their ward / students. The problem is day by day increasing. At the same time, the conventional method of taking attendance in every lecturer / lab by calling names / roll numbers or signing on paper is very time consuming, unsecured, inefficient, difficult and monotonous for faculty. Their valuable time is wasted in taking attendance. Therefore many times proper attendance is not taken by the faculty. Also proxy attendance is always a problem in most of the campuses. Government & statutory bodies are also insisting Institutions for full proof attendance system. Further compilation of attendance reports and communication with parents is further a tough activity for Institute Administration. Even if a student is missing the classes for almost 15 days, in-time communication in the existing manual attendance system without any software is difficult task. Since Institute do not have a full proof attendance automation & monitoring system, there is a tendency of missing the classes by students which affects his Academic performance seriously. To solve all above problems & to manage the Student attendance in a most efficient way, Master Software Group, Nagpur has used RFID technology along with biometric technology & developed product RF-ATTENDANCE. RF-ATTENDANCE provides robust, secured and automatic attendance management in Educational campuses with minimum human involvement. Its ability to uniquely identify each student based on their RFID tag / thumb impression makes the process of taking the attendance automatic, faster and secured as compared to conventional method. RF-ATTENDANCE automates the whole system of students Registration & ID card printing, automatic attendance recording, data processing on Attendance Server, daily SMS to parents, Weekly & monthly attendance reports for teachers, MIS attendance reports….. USAGE OF RFID ID CARD IN CAMPUS Single RFID ID cards issued to student can be used for multiple purpose : For identification, authentication & attendance / tracking at o Campus entrance gate o Hostel o Library o Class room o Labs o Computer Centre o Examination hall…… Identification & authentication at Fees Collection Counter, Library - Circulation As a cash card - in campus co-operative stores, canteen, Gym, Library fine etc Attendance of faculty, officials and non teaching staff and Leave management ---------------------------------------------------------------------------------------------------------------------------------------- By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 1 of 10

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Page 1: RF-ATTENDANCE - Attendance Automation System RF-ATTENDANCE … · RF-ATTENDANCE - Attendance Automation System RF-ATTENDANCE RFID BASED STUDENT ATTENDANCE AUTOMATION SYSTEM NECESSITY

RF-ATTENDANCE - Attendance Automation System

RF-ATTENDANCE

RFID BASED STUDENT ATTENDANCE AUTOMATION SYSTEM

NECESSITYAll the parents & Institute Administration are always concerned about their ward’s / student’s irregular

attendance, their tendency of bunking the classes / labs and safety & where about of their ward /

students. The problem is day by day increasing. At the same time, the conventional method of taking

attendance in every lecturer / lab by calling names / roll numbers or signing on paper is very time

consuming, unsecured, inefficient, difficult and monotonous for faculty. Their valuable time is wasted in

taking attendance. Therefore many times proper attendance is not taken by the faculty. Also proxy

attendance is always a problem in most of the campuses. Government & statutory bodies are also

insisting Institutions for full proof attendance system. Further compilation of attendance reports and

communication with parents is further a tough activity for Institute Administration. Even if a student is

missing the classes for almost 15 days, in-time communication in the existing manual attendance

system without any software is difficult task. Since Institute do not have a full proof attendance

automation & monitoring system, there is a tendency of missing the classes by students which affects

his Academic performance seriously.

To solve all above problems & to manage the Student attendance in a most efficient way, Master

Software Group, Nagpur has used RFID technology along with biometric technology & developed

product RF-ATTENDANCE. RF-ATTENDANCE provides robust, secured and automatic attendance

management in Educational campuses with minimum human involvement. Its ability to uniquely identify

each student based on their RFID tag / thumb impression makes the process of taking the attendance

automatic, faster and secured as compared to conventional method.

RF-ATTENDANCE automates the whole system of students Registration & ID card printing, automatic

attendance recording, data processing on Attendance Server, daily SMS to parents, Weekly & monthly

attendance reports for teachers, MIS attendance reports…..

USAGE OF RFID ID CARD IN CAMPUSSingle RFID ID cards issued to student can be used for multiple purpose :

� For identification, authentication & attendance / tracking at

o Campus entrance gate

o Hostel

o Library

o Class room

o Labs

o Computer Centre

o Examination hall……

� Identification & authentication at Fees Collection Counter, Library - Circulation

� As a cash card - in campus co-operative stores, canteen, Gym, Library fine etc

� Attendance of faculty, officials and non teaching staff and Leave management

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 1 of 10

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RF-ATTENDANCE - Attendance Automation System

INTRODUCTION TO RFID

What Is RFID - Radio Frequency Identification?

RFID is an acronym for Radio Frequency Identification - The use of wireless communications to establish the identity of a physical object. RFID term is used to describe a system that transmits the identity (in the form of a unique serial number – EPC – Electronic Product Code) of an object wirelessly, using radio waves. RFID technology provides wireless identification of people, books or assets. A RFID tag is attached to an object and contains information about that object.

RFID Components:

A typical RFID system is made up of three components: Tags (RFID ID Cards), Readers and the host computer system.

� Tag (RFID ID Cards) : Tag is made up of an integrated antenna and memory. The information can be written and rewritten on Tag memory. The unique ID written on Tag while manufacturing is known as the EPC (Electronic Product Code). This Tag is enclosed in a Rectangular Plastic Card of the size of Bank Debit / credit card.

� Reader : An RFID reader is a device that is used to read RFID tag data. The reader has an antenna that emits radio waves; the tag responds by sending back data stored in it to Reader.

� Host Computer : It reads/writes data from / to the tags through the reader. It stores and evaluates obtained data and links the transceiver to applications.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 2 of 10

10010001000011110000010001000111100100010000111100000100

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RF-ATTENDANCE - Attendance Automation System

Features and benefits of RFID over barcodes

� No line of slight is required to read a RFID card / tag. So no need of Oriented reading like bar

code.

� Multiple RFID Cards can be read.

� No human error like bar code reading while reading a card. Can be read in any orientation.

� Very Limited data can be stored in bar code.

� Re-usable for other purpose.

Different Types of RFID

There are several versions of RFID that operate at different radio frequencies. The choice of frequency is dependent on the business requirements and read environment. Three primary frequency bands are being used for RFID:

� Low Frequency (125/134KHz) – Most commonly used for Attendance & access control,

� High -Frequency (13.56 MHz) – Used where medium data rate and read ranges up to about 1.5 meters are acceptable. This frequency also has the advantage of not being susceptible to interference from the presence of water or metals.

� Ultra High-Frequency (850 MHz to 950 MHz) – offer the longest read ranges of up to approximately 3 meters and high reading speeds.

RFID tags are further broken down into two categories:

� Active RFID Tags are battery powered. They broadcast a signal to the reader and can transmit

over the greatest distances (100+ meters). Typically they can cost Rs. 500 or more and are

used to track high value goods like vehicles and large containers of goods. Shipboard

containers are a good example of an active RFID tag application.

� Passive RFID Tags do not contain a battery. Instead, they draw their power from the radio

wave transmitted by the reader. The reader transmits a low power radio signal through its

antenna to the tag, which in turn receives it through its own antenna to power the integrated

circuit (chip).

NETWORK LF Readers WITH BIOMETRIC (THUMB) for Attendance

Features & Technical Sects. of Network

Biometric RFID Readers

� Read and write functions.

� Compact size & Wall mountable.

� User friendly interface.

� Stores Data

� Finger prints images

� Attendance record 50,000 to 1,00,000

Record

� Remote control & real time access &

monitoring by Server Program.

� Authentication media : Finger print /

Password / RFID card / combination.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 3 of 10

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RF-ATTENDANCE - Attendance Automation System

COMPONENTS OF RFID STUDENT ATTENDANCE SYSTEM

A complete radio-frequency

identification attendance system

comprises of following hardware:

� RF-Attendance Software

� RFID Readers / Portals

� RFID ID Cards to students

� Computers, Networking &

UPS

� Bulk SMS facility

� Manpower for monitoring

HOW RF ATTENDANCE SYSTEM WORKS?

In LF – Low Frequency Attendance system, low cost LF card Readers are mounted either in each class room or shared between two or more class rooms or at common entrance. Student shows his LF ID card to LF Reader to mark his arrival & departure. The read range is just 5 Centimeters. In one minute, one Reader Readers reads around 15 students.

� RFID device installed at various locations & are connected with the RFID Attendance

Server housed in the campus.

� Every Student is given RFID ID CARD.

� Student shows RFID ID Cards to Reader in every lecturer ever day.

� Data is transferred to attendance server every 10 mins.

� Faculty gets list of absent roll numbers before end of lecturer & faculty can verify the same.

� The Attendance record is updated on Attendance web server. Parent & student can log-in

and view attendance or apply on-line for Leave so that Campus is aware of Leave in

advance.

� They can also check Home work given to their ward.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 4 of 10

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RF-ATTENDANCE - Attendance Automation System

In following section this process is described in further details.

1. INSTALLATION OF RFID READERS

RFID Reader Devices can be installed at various locations in campus based on number of student

who will use the deice & importance of that location in attendance system. A tentative count of RFID

Readers which may be installed at various locations in campus is listed below.

� Class Room : Normally one device per 50 students in

class with at least two devices in a class to avoid any

inconvenience if one device fails.

� Lab : One device per Lab of 50 students.

� Library : Minimum 4 devices at different location.

� Mess : One device per 50 students.

� Gym : Two devices

� Fess Counter : One device per counter

� Campus Gate : Two devices per gate

� Bank , post office, Canteen, Store sin Campus : One

device per unit

2. NETWORKING WITH ATTENDANCE SERVER

These devices are connected to the RFID Attendance server housed in the Campus. The Readers

have memory of 1,00,000 transactions & even if net work fails for temporarily, the Attendance data is

stores on Readers. As soon as network with Attendance server is established, Attendance server reads

the data from Readers & updates in its own data base.

3. PRINTING & TAGGING OF RFID ID CARDS FOR STUDENTS

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 5 of 10

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RF-ATTENDANCE - Attendance Automation System

Capture Student’s Photo : Student’s photos can be

captured in two ways. Either by scanning of students

photo submitted by the student along with the form or by

asking student to submit scanned image of his photo or

by having a photo session for all the students on the day

of admission.

Capture Student’s Signature : Student signature can be captured either by scanning his signature from application form or asking student to sign on Digital signature pad.

Scan left thumb impression : Student thumb

impression can be collected using a Thumb device at

the time of admission.

Other information of Student : Other information of

student which is to be printed can be taken from our

MIS. The Basic information required is complete name of

student, his course, his year & section, mobile no., Blood

group, Address for communication, Emergency number

for contact…

Printing RFID ID Card plastic card printer : Once the

data is compiled & ID card format is designed, Student

ID cards can be printed using Plastic card printer. The

advantage of printing with plastic card printer the printed

matter is all weather proof & colors will remain constant

for quite long period as compared to Laser / inkjet

printers.

Tagging of ID Cards & Registration in Attendance

devices : Each Printed Id card is to be Tagged in

Attendance MIS. This means the unique EPC –

Electronic Product Code of RFID ID card is to be

assigned to that student record in the MIS. This process

is called as Tagging. Once the tagging is done, all the

EPC codes tagged are transferred to all the LF card

Reader devices through Attendance server. This is ID

Card Registration process.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 6 of 10

EPC Code : 1233 4567 8767 1234

ID NO OF STUDENT : 9234RFID ID CARD

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RF-ATTENDANCE - Attendance Automation SystemRegistration of Thumbs: Thumb impression of individual

student can be captured & registered using a Biometric

Thumb Reader device. This thumb impression image is stored

on Attendance Server & is assigned (tagged) to ID no. of

student in MIS. Subsequently this Thumb impression image is

transferred to all the Attendance devices at a time using RF-

Attendance MIS. So the Student thumb is now registered on

all the biometric attendance device in the Campus.

ID CARD ACEESORIES -

4. ATTENDANCE IN CLASSFirst faculty will show his RFID ID card to the Reader and this will start the attendance process of that

lecturer. Student will mark their attendance by showing his / her RFID ID card or by putting thumb on

biometric device. The over all process should take time below 5 mins which is less than the time

required by faculty for taking the manual roll call in the class. The time frame for open for marking the

attendance by students can be fixed by college Administration say 10 mins maximum. So the student

coming after 10 mins will be marked as absent & college administration is having record of such late

comers.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 7 of 10

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RF-ATTENDANCE - Attendance Automation System

5. ATEENDANCE EDITING :

After 10 mins, faculty get a SMS showing total count of absent numbers & list if absent roll numbers.

Faculty can verify overall accuracy and can also verify absent roll numbers. Students attendance may

not get marked on RFID Reader due to any one of the following Reasons.

� Student may forget to bring the RFID ID card

� His card is mal-functioning

� Reader is locked

� Thumb impression is not recognized by Reader

� Student thumb / ID Card is not registered with attendance server

� Student may come to classes beyond stipulated time frame

� Any other un-known reason

It may happen that student has marked his attendance went away from the class without attending the

full class and therefore faculty may like to mark him absent. Therefore Faculty can edit wrong / proxy

attendance or mark a students Present who has not brought ID cards

6. CCTV CAMERA IN CLASS-ROOM :

To avoid damage to RFID Attendance Reader Devices & to avoid proxy attendance and to avoid late

attendance, CCTV cameras can be installed. This will be of great help in case of any damage to

devices or to analysis proxy / wrong attendance. However this may not be a cost effective solution

7. SMS / EMAIL TO STUDENTS & PARRENTS :

Daily auto SMS / email can be sent to student at a fixed time say (7:30 in the evening) stating classes &

labs attended by him and places (Library, Canteen, Gym, Hostel, Bank , post office…) where he has

visited. If the student is absent for more than say three days, SMS may got parents. Weekly SMS may

be sent to parent informing his absentee in the classes. All these SMS / email are customized as per

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 8 of 10

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RF-ATTENDANCE - Attendance Automation Systemneed of the Institutions.

8. ATTENDANCE WEB SERVER :

The Attendance record is updated on Attendance web server. Students & Parents can log-in and view

attendance or apply on-line for Leave so that Campus Administration is aware of Leave in advance.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 9 of 10

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RF-ATTENDANCE - Attendance Automation SystemBENEFITS OF RF- ATTENDANCE :

To Management / Administration / Faculty

� Highly reliable and Real-time attendance recording in every class and movement tracking in

campus.

� With thumb impression, proxy attendance is zero.

� The student is tracked every where – in classroom, Labs, Library, Hostel, Canteen , Mess,

Gym…

� It drastically reduces the non teaching work of Faculty, so that their complete focus is on

teaching and creating an environment of innovation and creativity.

� It can be used as an access control system also. So only authorized persons with valid RFID

card can gain access into the place. Fully secured Campus.

� Integrated with Institute time table & Academic Calendar.

� Daily SMS to parents about their ward’s attendance / movement in campus. Responsibility of the

Institute about Students class attendance and safety is now shared by parents. If student is not

in campus, same will be communicated to parents daily. Parents can talk to their ward.

To Parents

� Daily SMS to parents reducing parents worry about class attendance & safety & of their ward.

� Special alert if student is missing for more than three dates without official permission.

� Attendance on Web site also provides a day to day basis mode of communication to parents.

Features

� Accurate and Timely Student Attendance.

� Automatic SMS Alerts to Parents & Teachers.

� Automatic Attendance data Collection

� Daily Absentee Reports to Administration & Management.

� Daily Attendance Register.

� Mobile Attendance Data Collection and Reporting.

� Monthly / Yearly Attendance Reports.

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By Master’s Software Group, Nagpur 98227 36330 [email protected] Page 10 of 10