rfid proposal for schools v1.0

RFID ProposalPresented to

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Longitude Consultancy Services#Lavelle Road; Hitananda II; 3rd Floor;Bangalore 560 001

Contact PersonMr. Rizwan ShariffPhone: +91 80 4112 0719 Fax: +91 80 4112 0719www.longitudecs.com

Prepared by : Mr. Rizwan Shariff

Document Version : 1.0

DisclaimersThis document is the proprietary and exclusive property of Longitude Consultancy Services except as otherwise indicated. No part of this document, in whole or in part, may be reproduced, stored, transmitted, or used for design purposes without the prior written permission of Longitude Consultancy Services.

The information in this document is for information purposes only. Longitude Consultancy Services claims all warranties, expresses or limited, including, but not limited, to the implied warranties of merchantability and fitness for a particular purpose, except as provided for in a separate software license agreement.

Document HistoryVersion Issued By Issue Date Comments

1.0 Rizwan Shariff Month DD, Year Initial Proposal

Table of Contents Sl Content Pg

1 Company Profile 4

2 RFID Solutions 6

3 RFID Solution for Time & Attendance 7

4 RFID Solution for Library Management 10

5 RFID Solution for Logging in School Bus 13

6 Educational ERP 16

7 Document Imaging and Management 20

8 Payment Method 21

9 Other Terms 21

10 RFID Hardware Implementation 21

11 Conclusion 21

12 Contact Us 22

Confidential Longitude Consultancy services P a g e | 3

Company Profile

Longitude Consultancy Services (LCS), is one of the fastest growing Organizations with focus on Education Sector, with the advancement of the education sector, parents as well as the students are cautious about selecting the perfect institution which provides the best of education in conjunction with all the other amenities, infrastructure and state of technology, LCS does just that in providing the educational institutions with the tinge, that creates an edge from the others in terms of the technological solutions.

Longitude Consultancy Services in Technological Alliance with DELONTI employs a large pool of software engineers coming from different backgrounds. With DELONTI we are able to balance product development efforts and project duration to your business needs.

Being reliable means being ready for any challenge. That’s why our Technological Partners (DELONTI) as well as our resources are well-versed in all the current technologies and protocols, including major programming languages (Java, .Net, C ,C++), applications, servers (WebLogic, WebSphere, Apache) and databases (Oracle, SQL Server, DB2). We also have expertise in leading-edge technologies such as Web Services, BI, SAP and SOA. And all of our software development services follow the industry’s best software development practices. By working with you continuously, we will be able to execute a project from a mere concept to the final, polished solutions.

"We earn the confidence of our distinguished clients by offering them high-quality solutions to their many IT challenges - On-Time and On-Budget."

Longitude Consultancy Services is one of the few organizations with a strong motivation to achieve excellence in quality. Longitude Consultancy Services has shown the ability to use Statistical Process Control very effectively, Causal Analysis and the ability to prevent defects in the products and services by quantified past performance and achieving reduction in re-work, defects, schedule and effort variance for projects, which gives customers world class and high quality services and products and lower time to market. This, coupled with commitment from the management and the entire team will go a long way in using the CMM-I® practices effectively in its continuous improvement journey.

Our Value

Quality

Commitment

Customer Satisfaction and

Associate Satisfaction

Key Success Factor

We focus on Delivering Quality and On time Solutions We believe in building long-term relationships We partner with our customers to meet their goals We believe that our Customers are our First Priorities Our Account executives strive for the best customer satisfaction We know that associates are our greatest assets, we reward them! We invest in sourcing and retaining Quality Talent We conduct Active Training, Knowledge Management and Continuous Process Improvement Programs


Core Strengths and Services Offerings

Products and Solutions Infrastructure Management

Educational ERP Server Storage and Maintenance

RFID Products and Solutions Application Services

Time and Attendance Management System

Remote Networking Solutions

Access Control System

Vehicle Tracking System Infrastructure Management

Asset Tracking and Management Technology Implementation

Library Management System Project Management Services

Networking Solutions Application Outsourcing

Document Imaging and Management

Data Processing

RFID Solutions

Infrastructure and Facilities

Longitude Consultancy Services in partnership with DELONTI has offshore development center. This center is a virtual extension of our customers’ onsite operations. They are modern, state-of-the-art and adhere to international security standards to meet the needs of the most aggressive of requirements.

Summary of facilities available at the development centres

Global standards in structure and function Power back-up, Uninterrupted Power Supply Fire-protection Networking – With high speed, fully secured firewall, VOIP. Connectivity – Dedicated leased line or VPN access over 2 Mbps or higher circuits, as preferred by the

customer. VOIP and Video Conferencing.


RFID Solution for ---------School

RFID is an AIDC (automatic information, data capture) technology that uses radio-frequency waves to transfer data between a reader and a movable item with RFID tags to identify, categorize and track. There are numerous applications of RFID when it comes to school. From managing your staff and students’ attendance to automating your library, RFID helps bring efficiency and cost savings for your school. Based on our discussion, we propose the following main applications for your school –

All these applications work using a combination of tags and readers that captures data, which in turn helps you to track and authenticate people and assets and take decisions accordingly. The following pages explain each of these applications in detail and give you the best combination of hardware and software that we suggest.

Our expertise and years of experience with data collection and integration, supply chain management and our strategic partnerships with leading RFID hardware suppliers make us your best choice for RFID solution.


RFID Solution for Time & AttendanceWhile many are content with the current method of attendance taking, others are slowly realizing that it is a time consuming and inefficient method of taking attendance. From the point of view of a school which has hundreds of students spread across different standards and sections, this could be a tiresome method. Normally, the process takes

about ten minutes. And when you multiply the same for different periods within the same day, the total time spent in a day for time and attendance nears almost an hour per day. This time could instead be used for imparting knowledge to students. Also, since the attendance is usually taken with the help of registers; the collected data has to be keyed into a Microsoft Excel Sheet or any other application at the end of a month.

On the other hand, the attendance for teachers can be captured using two RFID readers at the two locations mentioned during the discussion, where the teachers can simple flash their RFID card and register their attendance.

RFID promises to change this and has proved to deliver results. An RFID enabled time and attendance system helps you in the following ways –

1. Attendance of the entire class can be taken automatically 2. The attendance of the teacher can also be captured at the same time in order to know the time when the

teacher walked into the classroom and to associate the particular period with a particular teacher3. The collected data can be automatically sent to the database and reports can be published to various users

which might include the students, teachers and parents etc., 4. Eliminate manual entry of attendance data into a separate spreadsheet or application.

How it works

Attendance for Teachers

RFID Readers are installed at locations that are pre-specified by the Technical experts Teachers are assigned RFID tagged ID Cards, which, when crosses the RFID Reader and Antenna, records

their attendance When the card is scanned, the time and attendance of the faculty member is recorded and the information is

sent to the database. Reports and alerts can be generated as per predetermined parameters Depending on the configuration set up for the tag during registration, business rules are executed

Attendance for Students

RFID Readers are installed inside the classroom close to the entrance, where the students’ attendance is registered when the RFID tagged ID cards cross.

The attendance of all the students inside the classroom can be captured before the teacher arrives to the classroom.

A report can be immediately generated and mailed to the teacher for him/her to cross check and confirm the list of absentees in the classroom.


Image 1: RFID Attendance

Reader (Actual May Vary)

RFID Solution for Library ManagementLibrary Management

Libraries are an invaluable asset for a school and its students. Yet, running a library efficiently is quite a challenging task. Research among librarians running libraries of various sizes shows that some of the prime issues they face are with filing books in the right place, taking stock of books periodically and finding a missing book. Passive RFID technology is a proven & reliable method for automating the process of library management, providing an invaluable tool for the effective monitoring and management of the books in the library. Once your books have been tagged and the required readers are installed, you can transform a lot of processes within your library. For example, unlike having to wait for your school to close for vacations for doing stock checking, RFID lets you do multiple stock checks in a month. Books wrongly shelved can be found out during stock checks can be put in the right place. On using a self checkout kiosk, students can even issue books on their own. Therefore, RFID can increase satisfaction levels for all its uses.

How it works

• Our unique solution works with RFID readers to verify and track RFID tagged books and member to whom the book is issued to.

• During issue, the application adds the scanned books to individual member accounts with the help of a desktop or self check out kiosks.

• A book that is taken out of the library without getting it scanned will raise an alert at the exit point which is installed with a walk through RFID reader (Optional. Requires the installation of walk through antennas)

• Inventory check can be done instantly with the help of a handheld reader.• Books wrongly shelved can be found during stock checks as well.• Depending on the configuration set up for the tag during registration, business rules are executed


Image 2: Asset Monitoring in a library using

RFID Solution for Logging in School BusStudent Logging in School Bus

Schools ferrying students from their campus to their respective drop locations would like to have a log of which students got in / out of the bus at what time. This would give the school precise data each and every student picked up in a given day and send confirmation alerts to parents via SMS or email. Implementing RFID readers in the buses will let the helper in the bus to automatically scan the tags worn by students using an handheld reader.

How it works

Option 1

Buses are installed with a GPRS enabled Multi Protocol Reader where the students have to scan their id cards to log into the bus. Similarly, the students while getting out of the bus have to scan their ID Cards at the entrance to log out of the bus.

The collected data can then be transferred automatically to the application by the MPR using GPRS Based on the collected data, reports and alerts can be generated.

Option 2

Helpers in each of the bus are given a Handheld reader that can scan cards of students as they get into the bus.

The Unique ID (UID) in the RFID Tag is stored in the Handheld reader


Image 3: Students Logging in a

+

Image 4: Handheld

The students who have been issued with a RFID ID Card can use the same card for getting logged into the bus. After arriving at the school, the helper can scan each of the tag as the students walk out Scanning of an RFID tag takes place in milliseconds, ensuring quick movement of students from the bus. All the stored information in the handheld reader can be downloaded onto the application using an USB or an

Ethernet port and reports and alerts can be generated


Educational ERPEducation Institutions Management System

Longitude Consultancy Services‘ Education Institutions Management System is a robust application developed mainly for the education sector to promote the Institution as a powerful brand. Optimization and resource utilization is the key aspect of any Organization or Institution which has the willingness to achieve the best results from the existing infrastructure. Institute management is the biggest challenge for any Educational Organization to avail the desired goals, quality and the targets.

To overcome above strategies “Longitude Consultancy Services” brings to you a complete decision support system integrating all the Departments of the institute with a modular approach. The modules are ready to use at various departments of the institute and give the freedom to the user to access the essence of the system with proper inter modular data exchange and data sharing on behalf of control of the administrative bird eye.

This is a web based application where all the features related to any website of any school, college, university; etc is already present in a dynamic format.

As different level of educational Institutes works on different administrative and educational processes which gives power to Administrators, Management Team, Institute’s Employees, Teachers, Students, Parents. Keeping in mind this nature of working of different types of Educational Institutes Longitude Consultancy Services’ ERP Team has developed different versions of Education Institutions Management System.

The basic concept of Longitude Consultancy Services ‘s Education Institutions Management System is not only to give the details about Facilities, Features provided by the Educational Organization but to also provide a common platform to their Students, Alumni (ex-students) & Teacher where they can interact with each other & share knowledge, as well as show their creativity to the outer world. Education Institutions Management System is easy to use application where all sections are easily managed by administrators through an Admin Panel.

Application Modules Admission Counselling and Follow-up Exams & Results

Provisional Admission Library & Book Bank Management

Student Registration Hostel Management

Fee Management Stock/Store/ Inventory Management

Transport Management Staff Payroll Management


Academic Calendar Planner Back Office File Management

Attendance Management Teacher Evaluation System

Front Office Management Security / Gate Pass Manager

C / Records Generator Employee Daily Report Register

Media Management Accounts Management

HR Management Sports Management

Scheduler & Reminder Student/Faculty Login

Event & Activities Administrative Login

General Features Users / Login & Rights Placement Schedule

Director's Message (Text, SMS & Email) Question Bank (Subject & Department wise)

General Message Important Links (Department wise)

News & Events (General & Department wise)

Online Test

Examination Setting Plan Applications for Job

Short Attendance List (Department Wise)

Parents Forum

Academic Calendar Counseling

Tutorials (General & Department Wise) Career Guidance

Photo Gallery Post a Job Vacancy

Computer Magazine Upload Results

Video Clips Gallery Alumni Registration

Awards & Achievements Alumni Events

Internship News and Sports Events


Document Imaging and Management

Longitude Consultancy Services’ Document Management Solution handles documents by electronically Storing, Organizing, Indexing and Filing. They can be retrieved when required, without any loss of time.

• It uses imaging technology to enable access to the unstructured data in the form of documents present in your organization.

• It brings all documents to your desktop and enables you to work with them, eliminating the need for paper-based documents.

• It is a powerful document archival system, which ensures safety of documents, faster access to them and huge cost savings.

This technology will enable you to manage paper as well as electronic documents and files in a single system. Documents are electronic and can be retrieved easily for quick reference.

Features

• Pioneering innovative technologies

• Longitude Consultancy Services’ Document Management System manages all kinds of documents (paper, electronic — Word, Excel and 200 similar formats) and images (tiff, gif, jpeg, etc)

• Faster retrieval saves time

• Organizes documents

• Safe against natural disaster

• Multiple users can share documents at the same time

• Maintains confidentiality, secrecy and accuracy of data

• Error-free data capturing

Paperless Office


• A paperless office is something that businesses have been striving for, to enhance the performance and efficiencies and can drastically reduce the turn-around time.

• Electronic documentation is fast, reliable, does not require physical manpower

• Data and Information security is given utmost priority in Longitude Consultancy Services

• Job done quickly, reliably, cost effectively and hassle free

• Disaster Recovery

Payment Method

• The first payment of 50% is due once the contract has been signed.• The Second Payment of 25% is due after the deployment of the solution.• The Final Payment of 25% is due at the time of sign off the project.

Other Terms

• This offer is valid up to XX days from the date of its issuance. • All products have a standard 1 year "Carry-In" Warranty • Implementation : X-X weeks • The software and hardware comes with free support and service for one year • All upgrades will be charged based on the client need • The implementation will be done according to the implementation guideline • Remote support (Email/Telephone) support shall be provided free for 1 year for hardware integration

with application software. • For On-site support we shall charge INR. XXX.XX for the first 2 hours and then INR. XXX.XX for each of

support extended after the first 2 hours • We provide AMC at a cost of 18% per year of the total cost of the project for Years 1, 2 and 3.• Training the Clients’ resources will be charged at INR XXXX.XX for every day of Training• Local Sales Taxes and other taxes are extra at actual.

RFID Hardware implementation

• Our team will conduct a site survey and submit the report to the Project Team, based on which the Implementation will be planned and executed

• Based on the report and further analysis, the team would prescribe locations to set up the hardware (RFID Antennas and Readers)

• The deployment team will execute the implementation in consultation with the client• The duration of implementation depends on the complexity of the project • Once the Hardware is deployed, the integration of the Application with the hardware will be initiated• Testing will begin once the integration is complete• Training will follow the successful implementation (Based on client request)


Conclusion

We would like to take this opportunity to thank you for your time and for giving us this opportunity to work on this proposal. We assure you that we will do everything to make this project a success.

Please do give us a call to review the project details and go over each section explaining in detail.

After you go over the proposal, you will surely be very happy and will believe that you have made the right decision of choosing Longitude Consultancy Services for this project.


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Contact Us

#Lavelle Road; Hitananda II; 3rd Floor;Bangalore 560 001

Corporate Office#Lavelle Road; Hitananda II; 3rd Floor;Bangalore 560 001

Websitewww.longitudecs.com

EmailFor General Information: info@ longitudecs.com