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RFP 15.8 – LED Lighting 1 Due: Wednesday, July 1, 2015, 2:00 p.m. CDT

Proposals Requested by the:

Cooperative Purchasing Connection Servicing cooperative members in Minnesota, North Dakota & South Dakota

RFP 15.8 – LED Lighting

Due: 2:00 p.m. CDT on Wednesday, July 1, 2015 Cooperative Purchasing Connection

Respondents/Vendors will submit their proposals online via Public

Purchase (www.publicpurchase.com)

http://www.publicpurchase.com/


Table of Contents

Instructions to Respondents Page 3 Cooperative Purchasing Connection Map Page 10 Technical Specifications Page 11


RFP 15.8 – LED Lighting I. Instructions to Respondents

Proposals for the requested products and/or services are detailed in the accompanying Technical Specifications. In Minnesota, the Service Cooperatives, organized pursuant to Minnesota Statute 123A.21, are public, nonprofit cooperatives designed to provide a variety of services to their member organizations including, but not limited to, cooperative purchasing services. The Service Cooperatives currently provide purchasing contracts to more than 1,200 members (schools, cities, counties, other governmental organizations and nonprofit agencies) in Minnesota and South Dakota through the Cooperative Purchasing Connection. The Cooperative Purchasing Connection is a joint powers group of eight (8) Minnesota service cooperatives:

• Lakes Country Service Cooperative (LCSC), Fergus Falls, MN • Metro ECSU (METRO), Arden Hills, MN • Northeast Service Cooperative (NESC), Mt. Iron, MN • Northwest Service Cooperative (NWSC), Thief River Falls, MN • Resource Training and Solutions (RESOURCE), Sartell, MN • South Central Service Cooperative (SCSC), Mankato, MN • Southeast Service Cooperative (SSC), Rochester, MN • Southwest/West Central Service Cooperative (SW/WC), Marshall, MN, also serves members

in South Dakota In addition, the North Dakota Educators Service Cooperative (NDESC) is a joint powers group of North Dakota school districts, multi-district special education units, cities, counties, other governmental agencies, and nonprofits organized under the provisions of Chapter 54-40.3 of the North Dakota Century Code. NDESC holds a joint powers agreement with LCSC to provide purchasing contracts to its members. NDESC currently serves approximately 200 members across the state of North Dakota. Together, these cooperatives operate a joint purchasing program under the name of Cooperative Purchasing Connection. In this Request for Proposal (RFP), the Cooperative Purchasing Connection and the North Dakota Educators Service Cooperative will be referred to as the Cooperative Purchasing Connection (CPC). LCSC provides the administrative functions of CPC. Administrative functions include, but are not limited to: bid and contract research, development, and negotiations; fiscal reporting agent; marketing development; contract promotion and member support services.

II. Bid Procedures

A. Intent of the Request for Proposals Purpose: CPC is seeking to partner with a vendor(s) to develop a program for service cooperative members to have the ability to purchase light-emitting diode (LED) lighting at a consortium discount as described in the accompanying technical specifications at substantial savings.

Objective: To accept a vendor(s) proposal(s) that will provide a broad-line of quality LED lighting products at discounted pricing. CPC strives to bring value to its members through an LED lighting agreement, CPC’s goal is to provide members with an alternative lighting option (LED) that will provide a safer, more efficient, and cost-effective way to illuminate their facilities. CPC believes that


an LED lighting agreement will benefit CPC members by decreasing their energy consumption and lowering their maintenance and disposal costs. Through the combination of purchasing power, CPC’s objective is to achieve cost savings through a single competitive solicitation process. This process eliminates vendor(s) from responding to multiple quotes and proposals allowing for the reduction in administrative and overhead costs through our purchasing procedures. CPC will work closely with the awarded vendor(s) to market this contract not only to CPC members, but also to potential members where the contract would be an advantageous option for growing membership and purchases through the awarded vendor(s).

B. RFP Timeline June 3, 2015 Publication of RFP 15.8 – LED Lighting June 15, 2015 at 11:00 a.m. CDT Non-Required Conference Call; a demonstration of the Express

marketplace will be available during the conference call June 17, 2015 at 2:00 p.m. CDT Deadline for Bidders to Submit Questions July 1, 2015 at 2:00 p.m. CDT Deadline for RFP Submission July 8, 2015 Vendor Presentations (if necessary); location TBD July 15, 2015 Contact Awarded Vendor(s) August 1, 2015 Initial Start of Contract Term

C. Questions

Questions regarding the RFP need to be submitted electronically via Public Purchase by 2:00 p.m. CDT on Wednesday, June 17, 2015. Questions will be answered via Public Purchase, tracked and logged within the system.

D. Responding Vendor Qualifications

All proposals must contain answers, responses and/or documentation to the information requested. Any respondent failing to provide the required information/documentation may be considered non-responsive. Respondents must demonstrate their ability, capacity and available resources to provide LED lighting products and/or services to CPC members. Respondents are required to communicate and demonstrate within their response that they have extensive knowledge, background, and at least five (5) years of experience with manufacturing, obtaining, delivering, installing, maintaining and/or supporting the product lines of products, equipment, services or software offered. CPC reserves the right to accept or reject respondents failing to demonstrate their abilities or capacity solely based on information provided in the bid response and/or its own investigation of the company.

E. Required Securities Awarded vendor(s) will be required to post a $1,000.00 performance bond at the time of the award(s). The performance bond may be in the form of a bond, certified or cashier’s check, or money order payable to Lakes Country Service Cooperative, Attn: Bid & Contract Facilitator, 1001 E. Mount Faith Ave., Fergus Falls, MN 56537. It may also be a bond naming Lakes Country Service Cooperative as obligee written by a corporate surety, satisfactory to CPC, pledging that the respondent will abide by the terms stated in this RFP and in the vendor’s proposal and pledges the faithful performance of the contract and the payment of all obligations arising thereunder. Failure to comply with the awarded vendor(s) proposal, the performance bond shall be forfeited to CPC as liquidating damages, not as a penalty. Loss of the performance bond may include, but is not limited to: poor customer service, poor quality of product, delivery issues, lack of reporting, and lack of administrative fee payments.


F. Bid Submission Public Purchase: CPC has moved its RFPs to a web-based system called Public Purchase. Public Purchase is an easy-to-use platform that provides respondents/vendors with automatic notification of open solicitations, automatic notification of answered questions and issued addenda, and a way to electronically submit your organizations solicitation response. All changes, updates, uploads, and downloads are time stamped and logged as part of the RFP process. Submission of Proposals: It is the responsibility of the respondent to be certain that the proposal submission has been uploaded to Public Purchase by the due date and time of July 1, 2015 at 2:00 p.m. CDT, as described in the Technical Specifications. All proposals MUST be submitted electronically via Public Purchase. If the proposal has not completed its upload to Public Purchase by the due date and time, the Public Purchase system and CPC will not accept the proposal. If any issues occur during the upload of the proposal, respondents/vendors should contact Public Purchase at [email protected] or utilize the chat function within Public Purchase for immediate technical support. If the data in the submission is password protected, the password must be provided with the proposal. Oral or hardcopy proposals are invalid and will not receive consideration. Interpretations: Requests for additional information, including Instructions to Respondents or Technical Specifications shall be asked via the Public Purchase platform for all participating respondents to see. CPC will respond accordingly via Public Purchase to all questions and/or by issuing an addenda.

G. RFP Particulars Addenda: Addenda are written instruments issued by CPC which modify or interpret the RFP documents by additions, deletions, clarification, or corrections. All addenda issued by CPC shall become a part of the specifications and will be made part of the contract. Addenda will be sent automatically upon CPC’s response via the Public Purchase platform. Addenda are logged and tracked within the Public Purchase system. If such confirmation is not received, the respondent may be deemed non-responsive. Interpretations, corrections, or changes made in any other manner will not be binding, and respondents shall not rely upon such interpretations, corrections and changes. No answers to questions or addenda will be issued later than seven (7) business days prior to the due date and time of the proposal, except an addendum withdrawing the proposal or one which includes postponement of the date of receipt of proposals. Correction of RFP Documents: Upon examination of the RFP documents, respondents shall promptly notify the RFP Facilitator of any ambiguity, inconsistency or error, which they may discover. Any notification of ambiguity, corrections and/or requests for interpretation must be submitted, via the Public Purchase platform, no later than ten (10) business days prior to the RFP opening. Interpretations, corrections, and changes to the documents will be made either by answers or an addendum. Such addenda will be sent to respondents via the Public Purchase platform. All changes are logged and tracked automatically by the Public Purchase system. If such confirmation is not received, the respondent may be deemed non-responsive. Interpretations, corrections, or changes made in any other manner will not be binding, and respondents shall not rely upon such interpretations, corrections and changes. Late Submissions: Proposals will not be allowed to be submitted and/or uploaded after the RFP due date and time set by CPC (see Technical Specifications). It is the respondent’s responsibility to ensure that RFP responses are received by the due date and time listed. Modifications or Withdrawal of a Proposal: A proposal may not be modified, withdrawn or cancelled by the respondent for a period of one hundred-twenty (120) days following the due date

mailto:[email protected]


and time of the proposal, as each responder so agrees in submitting a proposal. Prior to the due date and time of the proposals, any proposal submitted may be modified or withdrawn within the Public Purchase system. Withdrawn proposals may be resubmitted online via Public Purchase up to the due date and time designated for the proposal provided that they are fully in conformance with these Instructions to Respondents. Opening of Proposals: The properly identified proposals which have been submitted on time will be opened after the RFP due date and time. A summary of the proposals will be made available for public inspection during normal business hours in the RFP Facilitator’s office (Fergus Falls, MN) free of charge during normal business hours. For those requesting a copy (electronic or hard copy) of the RFP responses will need to pay a twenty-five ($25.00) service fee for that compilation.

H. Bid Evaluation Conditions Precedent to Award: CPC shall have the right to waive any informality or irregularity in any proposal or proposals received; to accept the proposal or proposals which, in their judgment, is in the best interest of CPC members; and to advertise for new proposals where the acceptance, rejection, waiving, or re-advertising is determined to be in the best interest of the CPC members. Within these categories, specific criteria considered are included (but are not necessarily limited to) the following: 1. Award(s) will be based on, but not necessarily limited to, the following:

a. Adherence to all conditions and requirements of the bid specifications b. Proposed pricing c. Services and support to members d. Qualifications and experience; reputation with current and past users e. “Value Added” services offered f. Needs and requirements of CPC members g. Evaluation of bidder’s ability to service CPC h. Ease and efficiency of the bidder’s order process i. Respondent’s ability to meet RFP requirements j. Geographic service capability k. Nature and extent of company data furnished upon request of CPC l. Ability of vendor to develop partnership with CPC

CPC reserves the right to award the entire contract to one vendor, to award multiple contracts, or to reject any or all proposals. A response to this solicitation is an offer to contract with CPC based upon the terms, conditions, scope of work, and specifications contained in this request. The awarded vendor(s) acknowledges that the contract offer and award (Form G – Contract Offer & Award) binds the awarded vendor(s) to all terms and conditions stated in the proposal until a contract has been signed by both parties. CPC will conduct a cost evaluation analysis of the lowest responsible vendor(s) by creating a market basket (from Form C – Pricing Schedule) and/or by creating a core list of products from multiple categories defined in this proposal to measure proposed pricing between vendors. Proposal responses will be reviewed, analyzed, and evaluated based on the evaluation criteria stipulated within this RFP document. All proposals shall be evaluated using the same criteria and scoring process of 250 points. The following criteria shall be used by CPC to evaluate proposals:

Evaluation Item Maximum Points

Qualifications & Experience 30 Quality & Variety of Product Selection Offered 50 Pricing 75


Services & Support – “Value Added Attributes” 50 Ease of Ordering 45 Total Points 250

The evaluation points listed within the evaluation table above are the maximum number of points that a respondent can receive for their proposal. CPC may grant partial point for each category. Forms found in Form C – Pricing Schedule that are labeled as “Optional” are considered as “Value Added Attributes” along with other services and support that can be evaluated and scored to receive a maximum of fifty (50) points per the evaluation table.

I. Contract Award Contract Development: Following the final evaluations, CPC will develop a contract with the most highly qualified respondent(s). If a satisfactory contract cannot be developed with the most highly qualified respondent(s) the second most qualified respondent(s) may then be approached to develop a contract.

III. General Terms & Specifications

Assignment: Any contract awarded under the conditions of this RFP shall be for the use of organizations eligible for membership in the Cooperative Purchasing Connection Consortium. In addition, any eligible agency outside of the tri-state area may participate (piggyback) with this contract at their discretion, with the consent of the awarded vendor(s). All requirements of this RFP will apply to all participating eligible agencies. Agencies outside of the tri-state area participating in this RFP contract shall be responsible for obtaining approval from their approving body of authority when necessary and shall hold the agencies of the Cooperative Purchasing Connection harmless from any disputes, disagreement, or actions which may arise as a result of using this RFP contract. Audit: In accordance with applicable law, the awarded vendor will agree that a member(s) of CPC’s purchasing team may audit their records to establish that total compliance of the agreement is met. CPC will give at least three days’ notice of an audit. The audit will be conducted at a reasonable place and time. Collusion: Collusion between respondents is cause for rejection of those respondents involved. Confidential Information: CPC is a public entity; the information contained in the proposals shall be considered public information under the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 et. seq. No part of a proposal shall be treated as confidential unless so designated, by the vendor submitting the proposal, as trade secret information having met the criteria under Minnesota Statutes § 13.37 Subd. 1(b) and other applicable laws. Any data claimed by the vendor submitting the proposal to be trade secret data must be clearly marked "proprietary and confidential." Should a challenge occur to said vendor’s designation of data as "proprietary and confidential," the vendor shall indemnify and hold CPC harmless for any attorney's fees, costs, penalties, or losses associated with such designation. CPC make no representations to any vendor regarding their designation of data as “proprietary and confidential.” Defects: All products must be 100% guaranteed. Any product which is received damaged, found to be defective, or does not perform to the end users’ expectations must be replaced at the vendor's expense including all shipping/delivery charges. If a member receives product(s) that appear to be damaged, they reserve the right to refuse delivery. Participating members will not be charged for items that are refused.


Delivery: All prices submitted are to be F.O.B. Destination, Freight Pre-Paid and Allowed. Unless clearly stated otherwise by the respondent, prices submitted shall include all charges for transportation, packaging, etc., necessary to complete delivery on an F.O.B. Destination basis. Express Online Marketplace: CPC provides members with an online purchasing platform called Express. Through Express, members are able to search for and purchase items. Essentially, Express is a one-stop shop for many of CPC’s commodity based contracts. Awarded vendor(s) do not have to have an e-commerce site to be included in Express. Over the span of a year, members have purchased over $815,000 in commodity type goods through Express. As Express offers integration into two of the main school financial systems in Minnesota, CPC expects members utilizing the marketplace and sales to grow significantly. A demonstration of Express will be available to all respondents who participate in the non-required conference call. CPC will work with the awarded vendor(s) to determine if the LED Lighting contract is suitable for the online platform.

Force Majeure: Except for payments of sums due, neither party shall be liable to the other, nor deemed in default under this contract, if and to the extent that such party’s performance of this contract is prevented by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of either party affected and occurs without fault or negligence, including, but not limited to, the following: acts of nature; acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; flood; earthquakes; famine; volcanic eruptions; meteor strikes; lockouts; injunctions-interventions-acts or failures; or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring force majeure notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with this agreement. Force majeure shall not include late deliveries of software or materials caused by congestion at a manufacturer’s plant or elsewhere, an over-sold condition of the market, inefficiencies and poor management practices, or similar occurrences. If either party is delayed at any time by force majeure, then the delayed party shall notify the other party in writing of such delay within 48 hours. Insurance: The awarded vendor(s) shall purchase, maintain and provide certification from insurer(s) for minimal coverage during the life of an awarded contract, to include, but not limited to comprehensive public and/or commercial liability, errors and omissions, workman’s compensation, unemployment, and other insurance coverage required by and applicable to each of CPC’s individual state’s statutes and federal laws which proposed products and services will be offered and provided. Leasing: Members may intend to purchase products and/or equipment from the awarded vendor(s) through a leasing program. The awarded vendor(s) should attempt to work with CPC’s current leasing vendor. The current leasing vendor may require a minimum purchase amount to begin the leasing process. Should the awarded vendor(s) be required to utilize their own financial leasing company, this should be noted/requested as an exception in Form B – Questionnaire. New Member Notification: CPC will email the current membership list to the awarded vendor(s) each quarter. Those members not renewing membership should not receive member pricing/discounts. Ordering: All orders will be executed by CPC members, directly, with the awarded vendor(s). The awarded vendor(s) will provide products and/or service(s) directly to the specified member and invoice that member directly. The awarded vendor(s) may offer a variety of options for members to place orders.


Patents: The awarded vendor(s) shall hold and save CPC and CPC members and their officers, agents, servants, and employees, harmless from liability of any nature or kind, including cost and expense for, or on account of, any patented or non-patented invention, process, article or appliance manufactured or used in the performance of this contract, including its use by the owner, unless specifically stipulated in the contract document. Quarter: As used herein, quarters are defined as the periods from July 1 through September 30, October 1 through December 31, January 1 through March 31, and April 1 through June 30. Recalls: The awarded vendor(s) shall notify CPC and their participating members immediately of any product recalls. The awarded vendor(s) will issue a credit or comparable substitute for any delivered, recalled product at the member’s discretion. All costs associated with voluntary and involuntary product recalls shall be borne by the awarded vendor(s). Service Cooperative Member: A service cooperative member shall be defined in accordance with the, Minnesota Statutes M.S. 471.59, and M.S. 123A.21, Sub. 11, North Dakota Century Code Chapter 54-40.3, and South Dakota Statutes 5-18A-37. An eligible member includes any school, city, county, other governmental agency, or nonprofit organization that has been deemed eligible for participation. Sales Representation and Marketing: The awarded vendor(s) agree(s) to provide identified sales/marketing representatives whom CPC can contact for sales and product information.

Sales Tax: Sales tax shall not be included in the prices quoted on the proposal form. Substitutions: The materials, products or equipment described in these documents establish a standard of type, function and quality to be met by any proposed substitution. Unless the particular specification prohibits substitution, respondents are encouraged to propose materials, products or equipment of comparable type, function and quality. Proposals for substitute items shall be stated in the appropriate blank on the proposal form, or if the form does not contain blanks for substitution, on the respondent’s letterhead attached to the pricing form. Respondents shall attach to the form a statement of the manufacturer and brand name of each proposed substitution plus a complete description of the item, including descriptive literature, illustrations, performance and test data and any other information necessary for an evaluation. The burden of proof is upon the respondent for the merit of the proposed substitution. Value Added Attributes: Attributes that a vendor can provide that assist in educating or providing additional service to CPC members. This would include, but is not limited to products/services, such as promotional items, participation in vendor shows, demonstration of products, training seminars, and ability to integrate with CPC’s Express online marketplace (if applicable). CPC also considers any “optional” forms listed within Form C- Pricing Schedule to be value added attributes.


RFP 15.8 – LED Lighting

I. Technical Specifications A. Purpose: CPC is seeking to accept a vendor(s) proposal(s) that will provide a broad line of quality

LED lighting products at discounted pricing. As CPC strives to bring value to its members, CPC’s goal is to provide members with an alternative lighting option (LED) that will provide a safer, more efficient, and cost-effective way to illuminate their facilities. CPC believes that an LED lighting agreement will benefit CPC members by decreasing their energy consumption and lowering their maintenance and disposal costs.

Through the combination of purchasing power, CPC’s objective is to achieve cost savings for its members through a single competitive solicitation process. This process eliminates vendor(s) from responding to multiple proposals allowing for the reduction in administrative and overhead costs through our purchasing procedures. CPC will work closely with the awarded vendor(s) to market this contract, not only to CPC members, but also to potential members where the contract would be an advantageous option for growing membership and purchases through the awarded vendor(s).

B. RFP Facilitator: Lisa Truax, Bid & Contract Facilitator Cooperative Purchasing Connection 1001 East Mount Faith Avenue, Fergus Falls, MN 56537 1-218-737-6535 (direct) [email protected]

C. Non-Required Conference Call: A web conference will be on Monday, June 15, 2015, at 11:00 a.m. CDT to allow respondents to ask questions relating to this RFP. Respondents are encouraged to participate and address any questions, concerns and/or issues they may have. Respondents participating in the conference call will have the opportunity to view a demonstration of CPC’s Express online marketplace. To register for the non-required conference call, please visit: https://www.anymeeting.com/839-024-614.

1. Dial-in Number: 323-920-0091 2. Attendee PIN: 858 9785#

D. Questions: Questions regarding the RFP must be submitted electronically via Public Purchase by

2:00 p.m. CDT on Wednesday, June 17, 2015. Questions will be answered via Public Purchase, tracked and logged within the system.

E. Proposal Due Date: Proposals must be submitted online via Public Purchase by 2:00 p.m. CDT on Wednesday, July 1, 2015. Proposals will be opened after the scheduled due date and time.

F. RFP Submission: CPC requires that responses be submitted electronically via Public Purchase

(www.publicpurchase.com). Any issues encountered during the submission, respondents/vendors should contact [email protected] or for immediate assistance use the Public Purchase chat function to solve any technical issues. For RFP 15.8 – LED Lighting, your submission should reflect the following submitted documents:

1. Form A – Vendor Information (PDF form, not scanned/re-uploaded) 2. Form B – Questionnaire (Word) 3. From C – Pricing Schedule (Excel) 4. Form D - References (PDF form, not scanned/re-uploaded)


https://www.anymeeting.com/839-024-614




5. Form E – Level of Support (PDF signature, scanned document) 6. Form F – Assurance of Compliance (PDF signature, scanned document) 7. Form G – Contract Offer & Award (PDF signature, scanned document) 8. Form H – Proposal Checklist (PDF signature, scanned document)

Required documents MUST be submitted in the indicated format. Any documents with inserted images of completed documents will not be accepted.

G. Vendor Presentations: Vendors submitting proposals may be asked to make a formal presentation

of their proposal to CPC, if necessary, on Wednesday, July 8, 2015. Exact presentation location, time, and details will follow.

H. Notification of Intent to Award: RFP award notification will be made by Wednesday, July 15, 2015. The actual award is subject to approval by CPC’s Board of Directors.

I. Contract Term: The term of the contract resulting from this RFP will be from August 1, 2015 through September 30, 2016. There will be an optional yearly renewal for a period lasting no longer than three (3) additional years, based on successful performance. All renewals and performance criteria will be mutually agreed upon between CPC and the awarded vendor(s).

J. Administrative Fee: The awarded vendor(s) will be required to pay a two (2.0%) percent

administrative fee on the total gross sales to CPC members. This fee is used to cover CPC’s program costs, including the cost of conducting the RFP, continuing support of the contract, and marketing the contract to current and potential members through direct mail, email notifications, and personal on-site visits. Administrative fees shall be paid to Lakes Country Service Cooperative on a quarterly basis.

K. Reports Required of the Awarded Vendor(s): The awarded vendor(s) will provide CPC with quarterly reports listing the sales volume showing the total gross dollar volume of all purchases made by members within that quarter and the correlating administrative fee calculations. CPC may also request reports on commonly purchased items or top selling items to create or update a market basket. All reports must be submitted in MS Excel.

L. Specific Terms and Conditions: 1. To accept a vendor(s) proposal(s) that will provide a broad line of quality LED lighting products

at discounted pricing. As CPC strives to bring value to its members, CPC’s goal is to provide members with an alternative lighting option (LED) that will provide a safer, more efficient, and cost-effective way to illuminate their facilities. CPC believes that an LED lighting agreement will benefit CPC members by decreasing their energy consumption and lowering their maintenance and disposal costs.

2. Standard terms and conditions: a. The awarded vendor(s) agrees to:

i. Have access to a full inventory of the awarded product line(s). ii. Provide sales and marketing representation that is able to educate, introduce and

demonstrate products and/or services to CPC members. iii. Demonstrate that it possesses the necessary resources to, and agrees to, provide a

comprehensive training and support program on the operation and use of the LED lighting agreement. Services offered must be appropriate and adequate to ensure a successful partnership.

iv. Supply quoted pricing to CPC’s members upon their request. Quoted pricing should reflect the pricing found in Form C – Pricing Schedule.


v. Maintain a minimum monthly average fill rate of 95% or above. Items that are reordered, backordered, or partially filled are not considered filled items when calculating this service level.

vi. Invoice and ship all items directly to CPC’s participating members. vii. Provide packing slips with all deliveries including the members’ purchase order

number. viii. Orders not filled and partial shipments shall be indicated on the packing list. CPC

members shall be notified of an anticipated availability date. ix. Deliver goods during normal hours of operation on weekdays, unless at the

convenience of the member and through mutual agreement with the awarded vendor(s).

x. Pay return shipping and give full credit on any defective product. All products must be 100% guaranteed.

xi. Warranty the products and supplies purchased by members against any defects in design, workmanship and as suitable use intended for a period equal to the original manufacturer’s warranty period.

xii. Assist members in reaching a resolution in a dispute with the manufacturer over warranty terms. Equipment warranties must be clearly and visibly stated.

xiii. Provide an electronic online catalog for order entry use by and suitable for the members’ needs. The online catalog will note product discounts and, if applicable, the differing discounts for catalog categories awarded.

xiv. Verify that all items conform to applicable federal and state safety requirements. xv. Provide proper Safety Data Sheets (SDS) as required by law for all products sold. The

SDS literature must be delivered to the member with each shipment of goods. xvi. Include delivery in all pricing, although the awarded vendor(s) may require a

minimum order for no delivery charge to be assessed. If the member’s order is below the minimum order, a delivery charge may be assessed. The minimum order is based upon the member’s order. No delivery surcharge may be assessed if the order meets or exceeds the minimum, even though the actual delivery may be below the minimum due to “out of stock” or backordered items.

xvii. CPC reserves the right to request samples of products for evaluation. The awarded vendor must provide the requested samples, at no charge, within five (5) business days of the request.

3. Product and/or category terms and conditions: a. The awarded vendor(s) agrees to:

i. Provide pricing in the form of a discount percentage off catalog or the manufacturer’s suggested retail price (MSRP). Discount pricing shall remain intact for the duration of the contract term.

ii. Offer LED lighting products that will serve educational, city, county, and other governmental, and nonprofit organizations.

iii. On Form C – Pricing Schedule, C.1 – Column Definitions: 1. Read the provided column definitions and clarifying requests as they pertain to

sheet C.2 – LED Lighting. iv. On Form C – Pricing Schedule, C.2 – LED Lighting (Required Form):

1. Offer LED lighting products such as, but is not limited to: decorative lighting, exterior lighting, high/low bay lighting, bulbs, lamps, linear lighting, interior lighting, and retrofit kits.

2. Offer LED lighting products that meet the following specifications: a. A full five (5) year replacement warranty. b. Maintain at least seventy (70%) of their initial light output when they reach

their rated life hours (L70) c. A rated life ≥ 25,000 (bulbs) hours and ≥ 50,000 hours (all others).


d. An efficacy ≥ 90. e. Maintain a Color Rendering Index (CRI) ≥ 80. f. Indicate whether the product offered is dimmable with a Yes (Y) or No (N). g. Indicate whether the product offered is intended for indoor or outdoor use. h. Indicate whether the product offered is Design Light Consortium (DLC)

qualified or Energy Star certified; all LED products offered must be either DLC qualified or Energy Star certified.

i. List a catalog/MSRP list price. j. List the percent discount offered to CPC members. k. List the net price offered to CPC members.

v. On Form C – Pricing Schedule, C.3 – Emergency Exit Signs (Optional Form): 1. If available, offer clear, green, and red LED emergency exit sign lamps and retrofit

kits that meet the following specifications: a. Are UL 924-Listed and ETL-Listed. b. Meet current National Fire Protection Association (NFPA) 101 Life Safety

Code, NFPA 70 Electrical Standards, National Electric Code, and Occupational Safety and Health Administration illumination standards.

c. Retrofit kits not to exceed five (5) watts and include a five (5) year minimum warranty.

d. Individual exit sign lamps not to exceed two (2) watts and include a five (5) year minimum warranty.

vi. On Form C – Pricing Schedule, C.4 – Services (Optional Form): 1. List any additional services and their applicable charges that your organization

can offer to CPC members. Services can include, but are not limited to energy audits and walk-throughs, energy savings planning, installation services, etc.

vii. On Form C – Pricing Schedule, C.5 – Volume Discounts (Optional Form): 1. List any products and/or catalogs that your organization is willing to provide

large volume discounts on to CPC members.

M. Glossary of Terms 1. Awarded Vendor(s). The company or companies chosen by CPC to provide goods and/or

services to CPC members through the RFP process. 2. Respondent. A respondent has notified CPC of a desire to respond to the proposal and/or has

submitted a proposal in response to the Request for Proposals (RFP). 3. Safety Data Sheet SDS. Documentation providing workers and emergency personnel with

procedures for handling or working with a specific substance in a safe manner, and include information such as physical data, toxicity, health effects, first aid, reactivity, storage, disposal, protective equipment, and spill-handling procedures.

4. Light Emitting Diode (LED). A semiconductor diode that emits visible light when an electric current passes through it.

Form A – Vendor Information

Company Information

Company Name

Address

City/State/Zip

Phone

Fax

Toll Free Customer Number

Company Contacts

General Manager Name

Email

Phone

Sales Manager Name

Email

Phone

Customer Service Manager Name

Email

Phone

Account Manager(s) for the

Cooperatives Name(s)

Email

Phone

Responsibilities

CPC New Member Notification

Name

Email/Phone

CPC Member Customer Service

Name

Email/Phone

Submitting Sales Reports to CPC

Name

Email/Phone

Payment of Administrative Fees to CPC

Name

Email/Phone

Conducting Audits

Name

Email/Phone

Form B – Questionnaire Instructions. Please complete the questionnaire below by placing your company’s answers in the correlating response column.

Responding Company’s Name: Instructions: For those responding to the RFP, please respond to the questions below. Question Response 1. As you envision it, what is your

company’s role in this partnership? Please include sales and marketing strategies.

2. Does your company have a dedicated marketing department in which CPC can communicate with and obtain marketing materials, images, etc.?

3. Does your company have the capability to provide product/service demonstrations at shows and training seminars? If so, please explain what training options would be available to CPC members.

4. How many staff members are dedicated to in-house customer service? How many staff members will be working directly with CPC members if your company is awarded the contract?

5. Using the map provided in the RFP (pg. 10), please identify the regions and/or states that your company is able to service.

6. Inventory: where are your company’s distribution hubs located? What is the service/fill rate of inventory from those locations?

7. Describe your company’s ordering process and what methods can be used by members to place or create orders?

8. Does your company have retail locations that members would be able to access to make purchases? If so, please describe how our members would receive their discount(s) at your retail locations.

9. Does your company offer online ordering? How many staff members are dedicated to your online ordering help desk?

10. State your company’s process for introducing new products to participating members.

11. Describe the sales process that your company would take with an educational member (i.e. school)? Will this process differ from a city, county or nonprofit member? If so, please describe both processes.

12. Does your company offer and/or conduct energy audits, savings calculations, or an energy plan? If so, please describe the offerings and

describe the associated charges. The charges can also be defined in Form C – Pricing Schedule, C.4 – Services.

13. Does your company employ or directly work with electricians that will be able to assist with the installation or retrofitting of LED lighting for a CPC member? If so, please describe the process and note any applicable charges in Form C – Pricing Schedule, C.4 – Services.

14. Does your company work with purchasing members to submit lighting rebates? If so, please explain the process you would take with the member.

15. Does your company require a minimum order? If so, what are your minimum order requirements? If the minimum is not met, what surcharge would you assess?

16. Briefly explain your delivery policy and the lead time required from a member placing an order to receipt of delivery.

17. At times there are issues with service and/or deliveries. Please describe your process for addressing issues with participating members.

18. Please describe any other “value adds” your company can bring to the members of CPC.

19. What are your payment terms? 20. Does your company accept payment by

procurement card? If so, is a member assessed a fee for purchasing with a procurement card?

21. Does your company offer any prompt payment discounts? If so, please describe.

22. State your company’s process for handling returns and/or credits.

23. Does your organization currently have another other contracts in place with purchasing consortiums similar to CPC? If so, please list your current contracts and the contract maturity date with that consortium.

If your organization currently has contracts with other consortiums in Minnesota, North Dakota, and South Dakota, please describe how your company will position this contract to CPC members, if awarded.

24. List any additional stipulations and/or requirements your company requests that are not covered in the RFP.

25. List any exceptions that your company is requesting to the terms set forth in the Instructions to Respondents and Technical Specifications.

C.1 - Column Definitions Page 1

Product Description

Base Type The connector at the bottom of the bulb or end of a lamp.

Efficacy The total luminous flux emitted by the light source divided by the lamp wattage; expressed in lumens per watt (lm/W). For this RFP, all products submitted must have an efficacy of ≥ 90.

Manufacturer (Brand)

Manufacturer SKU

Vendor SKU

A description of the product assigned by the manufacture or private labeler to a product for sales and marketing purposes.An identifier assigned by the manufacturer or private labeler to a product or family/series of products for sales and marketing purposes.A distinguishing identifier, usually alphanumeric, assigned to a product by the manufacturer or private labeler.A distinguishing identifier, usually alphanumeric, assigned to a product by private labeler or reseller.

Voltage The electrical potential difference between oppositely charged conductors.Energy Used (Watts)Lumens (Brightness)

C.1 - Column Definitions*Please note this workbook has multiple tabs.

Header/Characteristic DefinitionProduct Category The type of LED technology. Respondents should note, by product, the type of

technology: lamp, bulb, fixture, driver, retrofit kit, etc.

Color Rendering Index (CRI)

Warranty (Years)

Rated Life (Hours)

The number of years the product is covered under the manufacturer's warranty. For this RFP, all products submitted must include a full 5-year replacement warranty.

The estimated time for the product's light output to decrease light by 30%. This RFP requires that all products submitted maintain 70% of their initial light output when they reach their rated life hours. For this RFP, all products submitted shall have a rated life of ≥ 25,000 hours (bulbs), and ≥ 50,000 hours (all others).

The electrical power needed for the product to operate.A unit of measure of the luminous flux or quantity of light emitted by a source; more lumens = more light.

The measure of color quality and representatation of the degree of color shift objects undergo when illuminated by the light source as compared with the color of those same objects when illuminated by a reference source of comparable color temperature. The higher the CRI (max. 100), the better appearance. This RFP requires all products submitted to have a CRI ≥ 80.

Color Temp. (Kelvin)

Dimmable Y/N

Indoor or Outdoor

A description of the "color" of a light source measured on the Kelvin (K) scale. Lower values (2700 - 3000K) mean the white light has a warmer (yellow-red) tone, while higher kelvin (4100-6500K) mean the white light has a cooler (blue) tone. Indicates if the product manufacturer claims that the lamp is dimmable and meets the requirements in the specification. This RFP requires respondents to note if the product is dimmable with a Yes (Y) or No (N).The application and environment in which the luminaire is intended to be used. This RFP requires respondents to note if the product is intended for indoor or outdoor use.


The percentage discount offered from a manufacturer, private labeller or reseller for the submitted product.The price a CPC member will pay when purchasing the submitted product; catalog list price less percentage discount. For this RFP, the net price to member will automatically calculate based off of the catalog list price and percentage discount entered.

Catalog List Price (MSRP)

Percent Discount

Net Price To Member

The Designlight Consortium (DLC) prompts quality, performance and energy efficient commercial sector lighting solutions through collaboration among its federal, regional, state, utility, and energy efficiency programs members. Energy Star certification is an internationsal standard for energy efficient consumer products originated in the United States. This RFP requires respondents to note if the product is DLC qualified or Energy Star certified; all LED products must be DLC qualified or Energy Star certified.Respondents are able to make any additional comments about the specific product being submitted.The catalog list price or the manufacturers suggested retail price offered to individuals and/or agencies.

Qualification: DLC or Energy Star

Notes

C.2 - LED Lighting Page 3

Product Category Product Description Manufacturer (Brand) Manufacturer SKU Vendor SKU Warranty

(Yrs.)Rated

Life (Hrs.)Base Type Voltage

Energy Used

(Watts)

Lumens (Brightness) Efficacy

Color Rendering

Index (CRI)

Color Temp

(Kelvin)

Dimmable Y/N

Indoor or Outdoor

Qualification (DLC or

Energy Star)Notes Catalog List

Price (MSRP) Percent Discount

Net Price To Member

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Form C.2 - LED Lighting*Please note this workbook has multiple tabs.

Instructions. Please complete the following form for all LED lighting your organization wants to include in this potential agreement. The form should be completed by the standards listed in the Technical Specifications and C.1 - Colum Definitions (where applicable). Additional rows may be added. Please note this is a required form.

REQUIRED FORMResponding Company's Name:

C.3 - Emergency Exit Signs Page 4


(Yrs.) Voltage Indoor or Outdoor Notes Catalog List


Net Price To Member

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Form C.3 - Exit Signs*Please note this workbook has multiple tabs.

Instructions. Please complete the following form for all LED emergency exit lighting your organization wants to include in this potential agreement. The form should be completed by the standards listed in the Technical Specifications and C.1 - Colum Definitions (where applicable). Additional rows may be added. Please note this is a required form.

Responding Company's Name: 0 OPTIONAL FORM





Net Price To Member

$ -

C.4 - Services Page 6

Responding Company's Name: OPTIONAL FORM

Description Standard Price & Rate

Discounted Price & Rates

Per Diem Charges (if any)

Mileage Charges (if any)

Additional Discounts on Large Projects: Y/N, please detail if Yes.
















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C.4 - Services Price Schedule*Please note this workbook has multiple tabs.

Instructions. Please complete the tables below if your company offers any of the following services. Please note this is an optional form.

0

C.5 - Volume Discounts Page 7


Dollar Amount From Dollar Amount To Catalog Additional Discount Offered

Instructions. Please complete the form below if your company is offering additional discounts for a one time purchase OR a group of local agencies in a geographic area combining requirements (estimate annual spend). Please note this is an optional form.

Form C.5 - Volume Discounts*Please note this workbook has multiple tabs.

FormD–ReferencesInstructions: Pleaseprovide fivereferences in thespacesbelow. Pleasenotethedifferentreferencecategories.

RespondingCompany’sName: K‐12InstitutionReferenceReferenceNameReferenceContactName

Phone Email

Notes(forCPCuseonly):City/CountyReferenceReferenceNameReferenceContactName

Phone Email

Notes(forCPCuseonly):Non‐Profit/501(c)3ReferenceReferenceNameReferenceContactName

Phone Email

Notes(forCPCuseonly):

ReferenceReferenceNameReferenceContactName

Phone Email

Notes(forCPCuseonly):ReferenceReferenceNameReferenceContactName

Phone Email


Form E – Level of Support

Instructions: Please indicate the level of support you will offer on this contract category. Check only one box in each section.

Prices are (check one box): No different from what we ordinarily offer to individual members.

Two percent (2%) lower than our best price to individual members.

Three percent (3%) lower than our best price individual members.

Four percent (4%) lower than our best price to individual members.

Five percent (5%) lower than our best price to individual members.

Ten percent (10%) lower than our best price to individual members.

Other, please explain

Prices are (check one box): No different from what we ordinarily offer to other consortiums.

Two percent (2%) lower than our best price to other consortiums.

Three percent (3%) lower than our best price other consortiums.

Four percent (4%) lower than our best price to other consortiums.

Five percent (5%) lower than our best price to other consortiums.

Ten percent (10%) lower than our best price to other consortiums.

Other, please explain

Authorized Signature (must match Signature on Form F) Date

FormF–AssuranceofComplianceToWhomItMayConcern:

Therespondenthascarefullycheckedtheaccuracyofallitemsincludingdescription,priceperunit,and listed total price per item in this proposal. In addition, the respondent accepts the generalprovisions of the proposal, including delivery timelines, and all responsibilities of delivery asoutlined.Therespondentisawareofanydetailedandspecialconditions.Insubmittingthisproposal,itisunderstoodthattherightisreservedbytheCooperativePurchasingConnectiontorejectanyorallproposals,anditisagreedthatthisproposalmaynotbewithdrawnduringaperiodofonehundred‐twenty(120)daysfromthetimeoftheopeningdate.

CompanyName:

AuthorizedAgent’sSignature:Agent’sName(printed):

Address:City/State/Zip:TelephoneNumber: FaxNumber:

E‐MailAddress:

Form G – Contract Offer & Award

OFFER TO BE COMPLETED BY VENDOR In compliance with the Request for Proposal, the undersigned warrants that I/we have examined the Instructions to Respondents and Technical Specifications, and being familiar with all of the conditions surrounding the proposed projects, hereby offer and agree to furnish all professional services in compliance with all terms, conditions, specifications and amendments in this solicitation and any written exceptions in the offer. Signature also certifies understanding and compliance of this proposal. The undersigned understands that his/her competence and responsibility and that of his/her proposed subcontractors, time of completion, as well as other factors of interest to the Cooperative Purchasing Connection as stated in the evaluation section, will be a consideration in making the award. This contract offer and award binds said vendor to all terms and conditions stated in the proposal until a contract has been signed by both parties.

Company Name: Address: City: State: Zip: Contract Contact Person: Authorized Signature: Printed Name:

ACCEPTANCE OF OFFER AND CONTRACT AWARD TO BE COMPLETED ONLY BY THE COOPERATIVE PURCHASING CONNECTION

Contract Term: It is the Cooperative Purchasing Connection’s intent to award a contract(s) for LED Lighting for one (1) year, with the option to renew annually for three (3) years. The contract term shall be for a term of August 1, 2015, through September 30, 2016. 15.8 - LED CPC Authorized Signature Contract Number Awarded this day of , 2015.

Form H – Proposal Checklist The following items/submittals are required to be qualified as a respondent to the RFP. Respondents must submit an electronic version of their proposal by the due date and time listed in this RFP via Public Purchase (www.publicpurchase.com). Please take a moment to review the checklist provided and ensure all of the necessary documents have been uploaded with your response. Your organization’s uploaded proposal should include the following submitted documents:

1. Form A – Vendor Information (PDF form, not scanned/re-uploaded) 2. Form B – Questionnaire (Word) 3. From C – Pricing Schedule (Excel) 4. Form D - References (PDF form, not scanned/re-uploaded) 5. Form E – Level of Support (PDF signature, scanned document) 6. Form F – Assurance of Compliance (PDF signature, scanned document) 7. Form G – Contract Offer & Award (PDF signature, scanned document) 8. Form H – Proposal Checklist (PDF signature, scanned document)

IMPORTANT: Forms MUST be submitted electronically in the format indicated for the proposal to receive consideration. MS Word documents with inserted images of completed documents will not be accepted. _________________________________________________________________ ________________________________ Authorized Signature Date


Notifications ReportAgencyBid Number 15.8Bid Title LED Lighting

Vendor Name State Business Type Invitation Date Email ReasonAccord Electric, Inc. MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationBorder States Electric MN Invited 2015-06-03 08:37:18 [email protected] Bid NotificationEnergy18,LLc IA Classification 2015-06-03 08:37:26 [email protected] Bid NotificationFastenal Company MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationForesightPower MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationGraybar MN Self Invited 2015-06-26 08:57:46 [email protected] Addendum NotificationGraybar MN Self Invited 2015-06-30 08:49:37 [email protected] Bid AnswerGraybar MN Self Invited 2015-06-30 09:05:04 [email protected] Addendum NotificationGraybar Electric Co. MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationGreen Lighitng Company NE Classification 2015-06-03 08:37:26 [email protected] Bid NotificationHD SUPPLY FACILITIES MAINTENANCE, LTD. CA Classification 2015-06-03 08:37:26 [email protected] Bid NotificationHD SUPPLY FACILITIES MAINTENANCE, LTD. CA Classification 2015-06-12 10:00:37 [email protected] Bid AnswerHD SUPPLY FACILITIES MAINTENANCE, LTD. CA Classification 2015-06-12 11:45:02 [email protected] Addendum NotificationHD SUPPLY FACILITIES MAINTENANCE, LTD. CA Classification 2015-06-16 07:27:48 [email protected] Bid AnswerHD SUPPLY FACILITIES MAINTENANCE, LTD. CA Classification 2015-06-30 08:49:37 [email protected] Bid AnswerHD SUPPLY FACILITIES MAINTENANCE, LTD. CA Classification 2015-06-30 09:05:04 [email protected] Addendum NotificationIronMan Engineering LLC MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationJ H LARSON ELECTRICAL COMPANY MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationJ H LARSON ELECTRICAL COMPANY MN Classification 2015-06-12 10:00:37 [email protected] Bid AnswerJ H LARSON ELECTRICAL COMPANY MN Classification 2015-06-12 11:45:02 [email protected] Addendum NotificationJ H LARSON ELECTRICAL COMPANY MN Classification 2015-06-16 07:27:48 [email protected] Bid AnswerJ H LARSON ELECTRICAL COMPANY MN Classification 2015-06-30 08:49:37 [email protected] Bid AnswerJ H LARSON ELECTRICAL COMPANY MN Classification 2015-06-30 09:05:04 [email protected] Addendum Notification

Lakes County Service Cooperative MN Invited 2015-06-03 08:37:18 [email protected] Bid NotificationLED Supply CO WI Classification 2015-06-03 09:38:27 [email protected] Bid NotificationLED Supply CO WI Classification 2015-06-12 10:00:37 [email protected] Bid AnswerLED Supply CO WI Classification 2015-06-12 11:45:02 [email protected] Addendum NotificationLED Supply CO WI Classification 2015-06-16 07:27:48 [email protected] Bid AnswerLED Supply CO WI Classification 2015-06-30 08:49:37 [email protected] Bid AnswerLED Supply CO WI Classification 2015-06-30 09:05:04 [email protected] Addendum NotificationLED Supply Company CO Invited 2015-06-03 08:37:18 [email protected] Bid NotificationNietz Electric MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationPremier Lighting MN Invited 2015-06-03 08:37:18 [email protected] Bid NotificationRenaissance Power Conservation VA Classification 2015-06-11 08:10:44 [email protected] Bid NotificationRenaissance Power Conservation VA Classification 2015-06-12 10:00:37 [email protected] Bid AnswerRenaissance Power Conservation VA Classification 2015-06-12 11:45:02 [email protected] Addendum NotificationRenaissance Power Conservation VA Classification 2015-06-16 07:27:48 [email protected] Bid AnswerRenaissance Power Conservation VA Classification 2015-06-30 08:49:37 [email protected] Bid AnswerRenaissance Power Conservation VA Classification 2015-06-30 09:05:04 [email protected] Addendum NotificationRyan Electric Inc MN Classification 2015-06-03 08:37:26 [email protected] Bid NotificationSchreder Lighting IL Classification 2015-06-03 08:37:26 [email protected] Bid NotificationSchreder Lighting IL Classification 2015-06-30 12:54:08 [email protected] Addendum NotificationSchreder Lighting IL Classification 2015-06-30 12:54:09 [email protected] Addendum NotificationSolus LED MN Classification 2015-06-03 14:11:57 [email protected] Bid NotificationSolus LED MN Classification 2015-06-12 10:00:37 [email protected] Bid AnswerSolus LED MN Classification 2015-06-12 11:45:02 [email protected] Addendum NotificationSolus LED MN Classification 2015-06-16 07:27:48 [email protected] Bid AnswerSolus LED MN Classification 2015-06-30 08:49:37 [email protected] Bid AnswerSolus LED MN Classification 2015-06-30 09:05:04 [email protected] Addendum NotificationSolus LED LLC MN Invited 2015-06-03 08:37:18 [email protected] Bid NotificationThe Blue Book Building & Construction Network NY Self Invited 2015-06-12 10:00:37 [email protected] Bid AnswerThe Blue Book Building & Construction Network NY Self Invited 2015-06-12 11:45:02 [email protected] Addendum NotificationThe Blue Book Building & Construction Network NY Self Invited 2015-06-16 07:27:48 [email protected] Bid AnswerThe Blue Book Building & Construction Network NY Self Invited 2015-06-30 08:49:37 [email protected] Bid AnswerThe Blue Book Building & Construction Network NY Self Invited 2015-06-30 09:05:04 [email protected] Addendum NotificationThe J Paul Company TX Classification 2015-06-25 08:15:09 [email protected] Bid NotificationThe L.E. Myers IA Classification 2015-06-03 08:37:26 [email protected] Bid NotificationTotal Lighting LLC MN Invited 2015-06-03 09:38:20 [email protected] Bid Notification

Cooperative Purchasing Connection

Traffic and Parking Control Co., Inc. WI Classification 2015-06-03 08:37:26 [email protected] Bid Notification

Unleashing Effective Products.com LLC dba Mallory Energy Inc. MO Classification 2015-06-03 08:37:26 [email protected] Bid NotificationViking Electric Supply Inc. MN Invited 2015-06-03 08:37:18 [email protected] Bid NotificationVoss Electric Company NE Classification 2015-06-17 10:32:16 [email protected] Bid NotificationVoss Electric Company NE Classification 2015-06-17 10:38:42 [email protected] Addendum NotificationVoss Electric Company NE Classification 2015-06-30 08:49:37 [email protected] Bid AnswerVoss Electric Company NE Classification 2015-06-30 09:05:04 [email protected] Addendum NotificationVoss Lighting MN Invited 2015-06-03 08:37:18 [email protected] Bid NotificationWESCO Distribution Inc. MN Classification 2015-06-03 08:37:26 [email protected] Bid Notification

West Plains Engineering, Inc. SD Classification 2015-06-03 08:37:26 [email protected] Bid NotificationWinkels Electric, Inc. MN Classification 2015-06-03 08:37:26 [email protected] Bid Notification

Access ReportAgency Cooperative Purchasing ConnectionBid Number 15.8Bid Title LED Lighting

Vendor Name Accessed First Time Most Recent Access Documents Most Recent Response Date

Graybar Electric Co. 2015-06-03 09:40 AM CDT 2015-06-22 02:12 PM CDT

Solus LED 2015-06-08 09:22 AM CDT 2015-07-01 01:04 PM CDT

Form C - Pricing Schedule_Addendum 6.30.2015.xlsxRFP 15.8 - LED Lighting_Addendum 6.30.15.pdfRFP 15.8 - LED Lighting_Addendum_6.12.15.pdf

Form A - Vendor Information.pdfForm H - Proposal Checklist P2.pdf

Form G - Contract Offer & Award.pdfForm F - Assurance of Compliance.pdf

Form E - Level of Support.pdfForm D - References.pdf

Form C - Pricing Schedule.xlsxForm B - Questionnaire.docxRFP 15.8 - LED Lighting.pdf

2015-07-01 09:08 AM CDT

Ryan Electric Inc 2015-06-03 12:35 PM CDT 2015-06-03 12:35 PM CDTCooper's Office Supply, Inc. 2015-06-05 08:30 AM CDT 2015-06-18 12:44 PM CDT

Renaissance Power Conservation 2015-06-11 08:49 AM CDT 2015-06-30 10:34 AM CDT

Form C - Pricing Schedule_Addendum 6.30.2015.xlsxRFP 15.8 - LED Lighting_Addendum 6.30.15.pdf

Form H - Proposal Checklist P2.pdfForm G - Contract Offer & Award.pdf

Form F - Assurance of Compliance.pdfForm E - Level of Support.pdf

Form D - References.pdfForm B - Questionnaire.docx

Form A - Vendor Information.pdfRFP 15.8 - LED Lighting_Addendum_6.12.15.pdf

Form C - Pricing Schedule.xlsxRFP 15.8 - LED Lighting.pdf

J H LARSON ELECTRICAL COMPANY 2015-06-03 09:47 AM CDT 2015-06-03 11:01 AM CDT RFP 15.8 - LED Lighting.pdf

Graybar 2015-06-26 09:34 AM CDT 2015-06-30 10:07 AM CDT

RFP 15.8 - LED Lighting_Addendum 6.30.15.pdfForm C - Pricing Schedule_Addendum 6.30.2015.xlsx

Form C - Pricing Schedule.xlsxForm B - Questionnaire.docx


BOX RESEARCH 2015-06-04 12:01 AM CDT 2015-06-04 12:01 AM CDT

HD SUPPLY FACILITIES MAINTENANCE, LTD. 2015-06-03 03:13 PM CDT 2015-06-12 01:31 PM CDT

Form C - Pricing Schedule.xlsxForm A - Vendor Information.pdf

RFP 15.8 - LED Lighting.pdf

Voss Electric Company 2015-06-17 11:28 AM CDT 2015-06-30 01:34 PM CDT

Form C - Pricing Schedule_Addendum 6.30.2015.xlsxForm H - Proposal Checklist P2.pdf



Form C - Pricing Schedule.xlsxForm B - Questionnaire.docx


Durba Construction 2015-07-01 05:53 PM CDT 2015-07-01 05:53 PM CDT

The Blue Book Building & Construction Network 2015-06-04 01:22 AM CDT 2015-06-30 10:19 AM CDT

RFP 15.8 - LED Lighting_Addendum_6.12.15.pdfRFP 15.8 - LED Lighting.pdf

Schreder Lighting 2015-06-03 09:42 AM CDT 2015-06-30 02:47 PM CDT

RFP 15.8 - LED Lighting_Addendum_6.12.15.pdfRFP 15.8 - LED Lighting_Addendum 6.30.15.pdf

Form C - Pricing Schedule_Addendum 6.30.2015.xlsxForm H - Proposal Checklist P2.pdf



Form B - Questionnaire.docxForm A - Vendor Information.pdf

WESCO Distribution Inc. 2015-06-04 09:05 AM CDT 2015-06-04 09:41 AM CDTenergy design service systems 2015-06-10 08:25 AM CDT 2015-06-11 02:26 PM CDT

LED Supply CO 2015-06-03 10:02 AM CDT 2015-07-02 09:12 AM CDT

RFP 15.8 - LED Lighting_Addendum 6.30.15.pdfForm C - Pricing Schedule_Addendum 6.30.2015.xlsx

Form H - Proposal Checklist P2.pdfForm G - Contract Offer & Award.pdf

Form F - Assurance of Compliance.pdfForm E - Level of Support.pdf

Form D - References.pdfForm C - Pricing Schedule.xlsx

RFP 15.8 - LED Lighting_Addendum_6.12.15.pdfRFP 15.8 - LED Lighting.pdf

Form B - Questionnaire.docxForm A - Vendor Information.pdf

2015-07-02 09:12 AM CDT

Cooperative Purchasing ConnectionTabulation Report RFP #15.8 - LED Lighting

Vendor: LED Supply CO

Page of 1 1

General Comments: Many more product SKU's available for interior lamps -80 lumens-watt rather than 90 l-w, and 1000,'sof additional SKU's available for exterior providing -70CRI rather than 80CRI.

General Attachments: Form A - Vendor Information (2).pdfForm B - Questionnaire (3).docxForm C - Pricing Schedule_Addendum 6.30.2015.xlsxForm D - References (1).pdfForm E.jpegForm F.jpegForm G.jpegForm H.jpeg


Responding Company’s Name: LED Supply Co

Instructions: For those responding to the RFP, please respond to the questions below.

Question Response

1. As you envision it, what is your company’s role in this partnership? Please include sales and marketing strategies.

We’re a distributor with the majority of the major LED manufacturers available to us, and strictly a lighting distributor which provides us expertise in the lighting area that other distributors may lack as lighting is not their entire business model. Additionally we have 15+ years of rebate management experience at Xcel Energy so can assist and maximize any available rebate opportunities. In short, more of a consultative role than a strictly sales relationship.


We do, headed up by Scott Gaston out of our CO headquarters.


Yes, we can gladly perform on site trainings, product demonstrations, financial analysis examples, etc…and of course always available by phone for interactions.


2 strictly on customer service, however all employees manage their customers directly. Currently able to offer 3 staff members, but can source 10+ from other locations, and additional hiring is possible in the future.


All - national distributor, on site presentations most applicable to MN.


Lakewood CO


Directly with their account managers as well as online ordering being forthcoming within 60 days with direct logins/ordering for customers.


No.


Within 90 days, our Ecommerce site will be up an running with backend login’s for customers to input purchase orders. 3-5 staff, including account managers available for support.


We're consistently rolling out new products, nearly weekly. Typically with existing customers we simply email the relevant details, specifications, applications, etc….if there is a large group of folks signed up we have mass email functionality to provide similar info to those signed up for the newsletter.


All customers treated equally in regards to process, evaluation, specification, rebate determination, etc….always inquire as to customer needs/goals prior to suggesting solutions.

12. Does your company offer and/or conduct energy audits, savings calculations, or an energy plan? If so, please describe the offerings and describe the associated charges. The charges can also be defined in Form C – Pricing Schedule, C.4 – Services.

Our Regional Manager, Tony Beman was previously the manager of the commercial energy efficiency team at Xcel Energy serving the MN/CO/NM markets for the last 10yrs. That position entailed exactly what is listed here, via his team of 20+ reps, inclusive of energy savings calculations, audits, energy management plans (prioritized planning), this is all standard offerings at no fee, additionally rebate determination/maximization, tax benefits, financing, and detailed financial analysis to support internal budget requirements.


We do not directly employ electricians, but work with many throughout the state of MN so have a broad offering to support customers.


We will absolutely handle this part of the process 100% as it is very much within our value proposition e.g. #12. Essentially we’ll determine the maximum rebates, complete the applications, invoicing, specification sheets, preapprovals, etc….essentially the only thing we can’t take care of in regards to rebates for customers is signing the documents for them.


Various manufacturers do have minimum orders in order to attain free freight, ranging from $1000-20000. LED Supply CO has no minimum purchase order requirements.


If product in stock in CO warehouse, ships same or following business day. Some manufacturers provide backend websites to us to allow visibility into inventory availability. Also, consistently reaching out to the manufacturers to vet lead times and associated customer expectations.


Customer service is our background, via Xcel Energy and we will always do everything in the best interest of the customers.


More major manufacturer availability than most (e.g. Cree, Cooper, Philips, GE, Lithonia, etc…), years of energy efficiency/rebate/utility experience and customer service, consultative approach to give customers the best visibility into their facility opportunities rather than strictly selling product SKU’s. All services available w/o fees.

19. What are your payment terms? CC payments upon shipment, or 1% net 30.

20. Does your company accept payment by procurement card? If so, is a member assessed a fee for purchasing with a procurement card?

<$10,000 no CC fees, 5% over $10,000.


1% if paid within 15 days.


If LED Supply CO error, we take back returns/credit accordingly. If not, typical 20% restocking fee, however that is negotiable depending upon details.



We're on the State of MN contract currently (MNDOT, MNSKU, etc…).


NA


NA

Product Description


Efficacy The total luminous flux emitted by the light source divided by the lamp wattage;

expressed in lumens per watt (lm/W). For this RFP, all products submitted must

have an efficacy of ≥ 90.


Manufacturer SKU

Vendor SKU

A description of the product assigned by the manufacture or private labeler to a

product for sales and marketing purposes.

An identifier assigned by the manufacturer or private labeler to a product or

family/series of products for sales and marketing purposes.

A distinguishing identifier, usually alphanumeric, assigned to a product by the

manufacturer or private labeler.

A distinguishing identifier, usually alphanumeric, assigned to a product by private

labeler or reseller.

Voltage The electrical potential difference between oppositely charged conductors.

Energy Used (Watts)

Lumens (Brightness)


Header/Characteristic Definition

Product Category The type of LED technology. Respondents should note, by product, the type of

technology: lamp, bulb, fixture, driver, retrofit kit, etc.


Warranty (Years)

Rated Life (Hours)

The number of years the product is covered under the manufacturer's warranty. For

this RFP, all products submitted must include a full 5-year replacement warranty.

The estimated time for the product's light output to decrease light by 30%. This RFP

requires that all products submitted maintain 70% of their initial light output when

they reach their rated life hours. For this RFP, all products submitted shall have a

rated life of ≥ 25,000 hours (bulbs), and ≥ 50,000 hours (all others).

The electrical power needed for the product to operate.

A unit of measure of the luminous flux or quantity of light emitted by a source; more

lumens = more light.

The measure of color quality and representatation of the degree of color shift objects

undergo when illuminated by the light source as compared with the color of those

same objects when illuminated by a reference source of comparable color

temperature. The higher the CRI (max. 100), the better appearance. This RFP

requires all products submitted to have a CRI ≥ 80.


Dimmable Y/N

Indoor or Outdoor

A description of the "color" of a light source measured on the Kelvin (K) scale. Lower

values (2700 - 3000K) mean the white light has a warmer (yellow-red) tone, while

higher kelvin (4100-6500K) mean the white light has a cooler (blue) tone.

Indicates if the product manufacturer claims that the lamp is dimmable and meets the

requirements in the specification. This RFP requires respondents to note if the

product is dimmable with a Yes (Y) or No (N).

The application and environment in which the luminaire is intended to be used. This

RFP requires respondents to note if the product is intended for indoor or outdoor use.


The percentage discount offered from a manufacturer, private labeller or reseller for

the submitted product.

The price a CPC member will pay when purchasing the submitted product; catalog list

price less percentage discount. For this RFP, the net price to member will

automatically calculate based off of the catalog list price and percentage discount

entered.


Percent Discount

Net Price To Member

The Designlight Consortium (DLC) prompts quality, performance and energy efficient

commercial sector lighting solutions through collaboration among its federal,

regional, state, utility, and energy efficiency programs members. Energy Star

certification is an internationsal standard for energy efficient consumer products

originated in the United States. This RFP requires respondents to note if the product

is DLC qualified or Energy Star certified; all LED products must be DLC qualified or

Energy Star certified.

Respondents are able to make any additional comments about the specific product

being submitted.

The catalog list price or the manufacturers suggested retail price offered to

individuals and/or agencies.

Qualification: DLC or Energy

Star

Notes


Product Category Product DescriptionManufacturer

(Brand)Manufacturer SKU Vendor SKU

Warranty

(Yrs.)

Rated Life

(Hrs.)Base Type Voltage

Energy

Used

(Watts)

Lumens

(Brightness)Efficacy

Color

Rendering

Index

(CRI)

Color

Temp

(Kelvin)

Dimmable

Y/N

Indoor or

Outdoor

Qualification

(DLC or

Energy Star)

Notes Catalog List

Price (MSRP)

Percent

Discount

Net Price To

Member

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc. LED-35150-UNV-850-XXX-XXX 10 75000 120-277 147.49 18067.73 122.5 81.6 4864 Y Outdoor DLC

150W, Bi-level dimming, 0-10V dimming

optional $ 831.43 10% $ 748.29

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc. LED35080-UNV-850-XXX-XXX 10 75000 120-277 80 8833.9 122.5 81.6 4864 Y Outdoor DLC 80W, Bi-level, 0-10V dimming optional $ 710.00 10% $ 639.00

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc. LED-35100-UNV-850-XXX-XXX 10 75000 120-277 99.77 10659 106.84 84.6 5173 Y Outdoor DLC 100W, Bi-level dimming optional $ 741.43 10% $ 667.29

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc.

LED-35080-UNV-0-10VDIM-850-XXX-

XXX 10 75000 120-277 80 8834 110.55 84.6 5159 Y Outdoor DLC 80W, price includes 0-10V dimming $ 721.43 10% $ 649.29

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc.

LED-35100-UNV-0-10VDIM-850-XXX-

XXX 10 75000 120-277 99.77 10659 106.84 84.6 5173 Y Outdoor DLC 100W, price includes 0-10V dimming $ 752.86 10% $ 677.57

Area Light D Series Size 2 LED Area Luminaire Lithonia Lighting DSX2 LED 80C 530 30K 80CRI T4M 5 100000 120-277 132.88 12434 93.58 82 3061 Y Outdoor DLC Pole/Arm Mounted Area/Roadway Luminaire $ 1,328.57 10% $ 1,195.71

Area Light D Series Size 2 LED Area Luminaire Lithonia Lighting DSX2 LED 100C 530 30K 80CRI T4M 5 100000 120-277 169.72 15385 90.65 82 3066 Y Outdoor DLC Pole/Arm Mounted Area/Roadway Luminaire $ 1,471.43 10% $ 1,324.29

Area light 75W, Area Flood Light GigaTera WP075-A50 5 50000 120-277 75 9000 120 80 5000 N Outdoor DLC Pole Mounting Optional $ 321.43 10% $ 289.29

Area Light 100W, Area Flood Light GigaTera WP100-A50 5 50000 120-277 100 12000 120 80 5000 N Outdoor DLC Pole Mounting Optional $ 371.43 10% $ 334.29

Area Light 50W, Area Flood Light GigaTera WP050-A50 5 50000 120-277 50 5750 115 80 5000 N Outdoor DLC Pole Mounting Optional $ 242.86 10% $ 218.57

Area Light 100W, Area Light Neptun Light, Inc. LED-16080-UNV 10 75000 120-277 80 8460.84 104.65 81.2 5072 N Outdoor DLC $ 528.57 10% $ 475.71

Flood 39W Floodlight RAB Lighting FFLED39Y 5 100000 120-277 39 3644 90 82 3000 N Outdoor DLC 150W equivalent $ 312.86 10% $ 281.57

Flood 39W Floodlight RAB Lighting FFLED39N 5 100000 120-277 41 3902 96 83 4000 N Outdoor DLC 150W equivalent $ 312.86 10% $ 281.57

Lamp 17W Omnidirectional A21 Dimmable 3000K MaxLED 17A21GUDLED30 5 25000 GU24 120-277 17 1600 94.1 83 3000 Y Indoor Energy Star 100W Incandescent equivalent $ 20.00 10% $ 18.00

Lamp 12W Omnidirectional A19 Dimmable 2700K MaxLED 12A19DLED27 5 25000 E26(Medium) 120-277 12 1100 91.7 82 2700 Y Indoor Energy Star 75W Incandescent equivalent $ 15.71 10% $ 14.14






Lamp 18W Omni Dimmable A-Lamp TCP LED18A21DOD41K 5 25000 E26(Medium) 120-277 17 1650 97 85 4000 Y Indoor Energy Star 100W Incandescent equivalent $ 26.12 10% $ 23.51

Lamp 18W Omni Dimmable A-Lamp TCP LED18A21DOD27K 5 25000 E26(Medium) 120-277 17.3 1600 92 83 2700 Y Indoor Energy Star 100W Incandescent equivalent $ 26.12 10% $ 23.51

Lamp 18W Omni Dimmable A-Lamp TCP LED18A21DOD50K 5 25000 E26(Medium) 120-277 18 1675 93 83 5000 Y Indoor Energy Star 100W Incandescent equivalent $ 26.12 10% $ 23.51

Linear Ambient

Fixture Commercial Ceiling Fixture

GE Lighting

Solutions WS-2N-0-A3-S-V-WHTE 5 50000 120-277 31 3200 103 80 4000 Y Indoor DLC $ 119.57 10% $ 107.61

Linear Ambient


GE Lighting

Solutions WS-4N-0-A3-S-V-WHTE 5 50000 120-277 51 5600 110 80 4000 Y Indoor DLC $ 152.93 10% $ 137.64

Linear Ambient


GE Lighting

Solutions WS-2W-0-A3-S-V-WHTE 5 50000 120-277 41 4300 105 80 4000 Y Indoor DLC $ 127.50 10% $ 114.75

Linear Ambient


GE Lighting

Solutions WS-4W-0-A3-S-V-WHTE 5 50000 120-277 72 8000 113 80 4000 Y Indoor DLC $ 161.43 10% $ 145.29

Linear Fixture LED Surface Ambient Luminaire CREE LS4-25L-35K-10V-XXX 5 50000 120-277 23 2500 109 90 3500 Y Indoor DLC Optional Mounting and Reflectors $ 137.86 10% $ 124.07





Linear Fixture LED Surface Ambient Luminaire CREE LS4-40L-35K-XXX 10 50000 120-277 40 3867 94 93 3500 Y Indoor DLC Optional Mounting and Reflectors $ 140.14 10% $ 126.13



Linear Fixture LED Linear Luminaire CREE CS18-44L-35K-XXX 10 50000 120-277 40 4400 104 91 3500 Y Indoor DLC Mounting Options, 0-10V dimming $ 421.43 10% $ 379.29

Linear Fixture LED Linear Luminaire CREE CS18-44L-40K-XXX 10 50000 120-277 40 4400 104 91 4000 Y Indoor DLC Mounting Options, 0-10V dimming $ 421.43 10% $ 379.29

Linear Fixture LED Light Engine CREE CR-LE-50L-30K-XXX 10 50000 120-277 50 5258 108 94 3000 Y Indoor DLCMounting: Surface or Suspended, 0-10V

dimming $ 285.71 10% $ 257.14

Linear Replacement

Lamp LED T8 4ft Tube Replacement, 360 Beam Neptun Light, Inc. LED-88020-UNV-841-XX 5 70000 G13 120-277 20 1940 97 80 4000 N Indoor DLC self ballasted, operates off existing ballast $ 32.86 10% $ 29.57

Linear Replacement

Lamp LED T8 4ft Tube Replacement, 360 Beam Neptun Light, Inc. LED-88026-UNV-841-XX 5 70000 G13 120-277 26 2522 97 80 4000 N Indoor DLC self ballasted, operates off existing ballast $ 32.86 10% $ 29.57

Linear Replacement

Lamp Refit Solutions from GE, LED T8

GE Lighting

Solutions LED18ET8/4/835 5 50000 G13 120-277 18 2200 120 80 3500 N Indoor DLC internal driver, operates off existing ballast $ 30.00 10% $ 27.00


Instructions. Please complete the following form for all LED lighting your organization wants to include in this potential agreement. The form should be completed by the standards listed in the Technical Specifications and C.1 - Colum Definitions (where applicable). Additional rows may be added. Please

note this is a required form.

REQUIRED FORMResponding Company's Name:




Warranty

(Yrs.)

Rated Life


Energy

Used

(Watts)

Lumens


Color

Rendering

Index

(CRI)

Color

Temp

(Kelvin)

Dimmable

Y/N

Indoor or

Outdoor

Qualification

(DLC or

Energy Star)

Notes Catalog List

Price (MSRP)

Percent

Discount

Net Price To

Member

Linear Replacement


GE Lighting


Linear Replacement


GE Lighting


Linear Replacement Lamp21W Ballast Bypass T8 Replacement Maxlite, Inc L18T8SE440-G 5 50000 G13 120-277 21 2200 105 82 4000 N Indoor DLC Internal Driver $ 25.00 10% $ 22.50



Linear Replacement Lamp9W LED T8 2FT 3500K 50,000H Litetronics LD09T82835 5 50000 G13 120-277 10 1150 115 82 3500 N Indoor DLC internal driver,operates off existing ballast $ 15.71 10% $ 14.14



Linear Replacement Lamp15W LED T8 4FT 3500K 50,000H Litetronics LD15T84835 5 50000 G13 120-277 17.5 1900 108 82 3500 N Indoor DLC internal driver,operates off existing ballast $ 17.14 10% $ 15.43



Parking Garage Polygon Linear 8ft LED Parking Garage Fixture Maxlite, Inc LSP9605HU55DV35PKG 5 50000 120-277 55 5700 95 80 3500 Y Outdoor DLC $ 314.29 10% $ 282.86

Parking Garage Polygon Linear 8ft LED Parking Garage Fixture Maxlite, Inc LSP9605HU55DV50PKG 5 50000 120-277 55 8010 137 80 5000 Y Outdoor DLC $ 314.29 10% $ 282.86

Retrofit (Indoor) LED 2x4 Door Kit

GE Lighting

Solutions LED35/DK24/835/10/SO 5 50000 120-277 36 3900 106 80 4000 Y Indoor DLC $ 186.93 10% $ 168.24

Retrofit (Indoor) LED 2x4 Door Kit

GE Lighting

Solutions LED35/DK24/840/10/SO 5 50000 120-277 36 4100 112 80 4000 Y Indoor DLC $ 186.93 10% $ 168.24

Retrofit (Indoor) 32W 2x2 3-Lamp Retrofit Kit QC 120-277V 3500K Litetronics RF32UQT235 7 85000 120-277 32 3100 96.875 83 3500 N Indoor DLC 2X2 Troffer Retrofit Kit $ 92.85 10% $ 83.57



Retrofit (Indoor) 50W 2x4 3-Lamp Retrofit Kit QC 120-277V 3500K Litetronics RF50UQT435 7 85000 120-277 52.38 4910 93.74 83 3500 N Indoor DLC 2x4 Troffer Retrofit Kit $ 121.43 10% $ 109.29

Retrofit (Indoor) 50W 2x4 3-Lamp Retrofit Kit QC 120-277V 4000K Litetronics RF50UQT440 7 85000 120-277 51.85 4879 94 82 4000 N Indoor DLC 2x4 Troffer Retrofit Kit $ 121.43 10% $ 109.29

Retrofit (Indoor) Linea Retrofit Kit, 1x4 troffer, 4000 lumens DECO LINEA-14-35-40-UNV 10 50000 120-277 40.09 4035 101 82.7 3953 N Indoor DLC Retrofit Kit for 1x4 Troffer $ 127.14 10% $ 114.43

Retrofit (Indoor) Linea Retrofit Kit, 2x2 troffer, 3600 lumens DECO LINEA-22-50-60-UNV 10 50000 120-277 58.2 3625 90 85 5053 N Indoor DLC Retrofit Kit for 2x2 Troffer $ 127.14 10% $ 114.43

Retrofit (Indoor) Linea Retrofit kit, 2x4 troffer, 4800 lumens DECO LINEA-24-50-60-UNV 10 50000 120-277 58.2 4834 90 84 5053 N Indoor DLC Retrofit Kit 2x4 Troffer $ 141.43 10% $ 127.29

Troffer ZR14, 4000 lumen, 3500K, 0-10V dimming CREE ZR14-40L-35K-10V 10 75000 120-277 44 4000 90 90 3500 Y Indoor DLC $ 155.71 10% $ 140.14




Troffer ZR24, 4000 lumens, 3500K, 0-10V dimming CREE ZR24-40L-35K-10V 10 75000 120-277 44 4000 90 90 3500 Y Indoor DLC $ 162.86 10% $ 146.57

Troffer ZR24, 4000 lumens, 4000K, 0-10V dimming CREE ZR24-40L-40K-10V 10 75000 120-277 44 4000 90 90 4000 Y Indoor DLC $ 162.86 10% $ 146.57

Troffer 2x4, Architectural LED troffer, 5000 lumens, 3000K CREE CR24-50L-30K-XXX 10 50000 120-277 50 5206 107 94 3000 N Indoor DLC $ 341.43 10% $ 307.29





Troffer 1x4, Architectural LED troffer, 5000 lumens, 5000K CREE CR14-50L-50K-XXX 10 50000 120-277 48.4 4993 102 94 5000 N Indoor DLC $ 310.00 10% $ 279.00



Troffer 40W Flat Panel LED Fixture DECO DFP-LED-22-40005

69000 120-277 40 4000 100 85 4000 N Indoor DLC $ 232.53 10% $ 209.28

Troffer 34W 2x2 high transmission acrylic lens, UL listed damp locations RAB Lighting PANEL2X2-34Y 5 100000 120-277 34 3211 92 83 3000 N Indoor DLC $ 184.29 10% $ 165.86

Troffer 34W 2x2 high transmission acrylic lens, UL listed damp locations RAB Lighting PANEL2X2-34YN 5 100000 120-277 34 3237 94 84 3663 N Indoor DLC $ 184.29 10% $ 165.86

Troffer 34W 2x2 high transmission acrylic lens, UL listed damp locations RAB Lighting PANEL2X2-34N 5 100000 120-277 35 3392 97.5 83 4170 N Indoor DLC $ 184.29 10% $ 165.86

Troffer 2x4 LED Recessed Direct/Indirect Luminaire Juno Lighting S2X4BO-5530[U,3]-WH3 5 50000 120-277 52.64 5739 109 81 4000 Y Indoor DLC $ 124.29 10% $ 111.86




Wall-Mounted Medium Wall Pack 40W DECO D402-LED-40-30-UNV-XX-FC 5 50000 120-277 50 4500 90 80 3000 N Outdoor DLCMultiple Options ( Photocell, Full Cutoff, Glare

Shield) $ 190.90 10% $ 171.81


Shield) $ 190.90 10% $ 171.81


Shield) $ 190.90 10% $ 171.81




Warranty

(Yrs.)

Rated Life


Energy

Used

(Watts)

Lumens


Color

Rendering

Index

(CRI)

Color

Temp

(Kelvin)

Dimmable

Y/N

Indoor or

Outdoor

Qualification

(DLC or

Energy Star)

Notes Catalog List

Price (MSRP)

Percent

Discount

Net Price To

Member

Wall-Mounted 14'' Flood Type Wall Fixture Neptun Light, Inc. LED-21040FCT-UNV-850-B120 5 70000 120-277 42.69 3954.42 92.62 81.6 5210 Y Outdoor DLC Optional Dimming and Accessories $ 361.43 10% $ 325.29

Wall-Mounted 13W Low Profile LED Wall Pack Lithonia Lighting OLWX1 LED 13W 50K DDB 5 50000 120-277 13.6 1289 94.78 83 5134 N Outdoor DLC $ 121.43 10% $ 109.29




Warranty

(Yrs.)Voltage

Indoor or

OutdoorNotes

Catalog List

Price (MSRP)

Percent

Discount

Net Price To

Member

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -

$ -


Instructions. Please complete the following form for all LED emergency exit lighting your organization wants to include in this potential agreement. The form should be completed

by the standards listed in the Technical Specifications and C.1 - Colum Definitions (where applicable). Additional rows may be added. Please note this is a required form.





Warranty

(Yrs.)Voltage

Indoor or

OutdoorNotes

Catalog List

Price (MSRP)

Percent

Discount

Net Price To

Member

$ -



DescriptionStandard Price &

Rate

Discounted Price

& Rates

Per Diem

Charges (if any)

Mileage Charges

(if any)

Additional Discounts on Large Projects:

Y/N, please detail if Yes.

Lighting Assessment/Consultation no costLighting Design/Layout no costEnergy Modeling/Analysis no cost


Rate

Discounted Price

& Rates

Per Diem

Charges (if any)

Mileage Charges

(if any)



NA - able to facilitate MN installs through various variestrade partners


Rate

Discounted Price

& Rates

Per Diem

Charges (if any)

Mileage Charges

(if any)



On site/remote training available no cost


Rate

Discounted Price

& Rates

Per Diem

Charges (if any)

Mileage Charges

(if any)



100% rebate assistance - 15+ years Xcel Energy no costrebate management experienceTax benefit determination if applicable no costCash flow positive financing if applicable no cost

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LED Supply Co. LLC




Phone Email


Phone Email


Phone Email



Phone Email


Phone Email


Cooperative Purchasing ConnectionTabulation Report RFP #15.8 - LED Lighting

Vendor: Solus LED

Page of 1 1

General Comments:

General Attachments: Form A - Vendor Information (1).pdfForm B - Questionnaire (1).docxForm C (Addendum) Solus 7-1-15.xlsxForm D - References.pdfForm E - Level of Support_scanned.pdfForm F - Assurance of Compliance_scanned.pdfForm G - Contract Offer - Award_scanned.pdfForm H - Proposal Checklist P2_scanned.pdfSolus_Catalog_v5 (2).pdf

Form A – Vendor Information

Company Information

Company Name

Address

City/State/Zip

Phone

Fax

Toll Free Customer Number

Company Contacts

General Manager Name

Email

Phone

Sales Manager Name

Email

Phone

Customer Service Manager Name

Email

Phone

Account Manager(s) for the

Cooperatives Name(s)

Email

Phone

Responsibilities

CPC New Member Notification

Name

Email/Phone

CPC Member Customer Service

Name

Email/Phone

Submitting Sales Reports to CPC

Name

Email/Phone

Payment of Administrative Fees to CPC

Name

Email/Phone

Conducting Audits

Name

Email/Phone


Responding Company’s Name: Instructions: For those responding to the RFP, please respond to the questions below. Question Response 1. As you envision it, what is your

company’s role in this partnership? Please include sales and marketing strategies.

We envision ourselves as not just a supplier but as a resource for education, audits, financing, rebates for existing projects as well as for future budgetary considerations. We supply these services at no additional costs or obligations.


Our primary manufacture does have a dedicated marketing staff where we obtain all the above information. Solus has a full time staff person who just works on School, Govt. and non-profit projects. All images, marketing material and specifications can be obtained through him.


We currently are members of the School Facility Managers group, MASMS. Minnesota League of Cities, and the Minnesota Chief Engineer Guild and do demonstrations at all of their conferences. We also regularly do in-house demonstrations at sites for staff and administrators. This would be available to any of your members. We regularly attend most conferences and meetings.


We currently have one full time staff for government, school and non profit entities. We have 2 additional staff who regularly work with these groups, primarily with audits and conferences. One of these staff are in our Aberdeen office. Currently we are looking for one additional staff for Govt. projects and may add another depending upon sales.


We currently have representatives in the Twin Cities, Northern Minnesota, and South Dakota and working on representatives in North Dakota with anticipated fall 2015 staffing. We currently serve all regions on map and will be able to serve all regions on the map.


The National warehouse for our primary supplier is located at the same site as our office in Maple Grove MN. Our monthly service/fill rate for our products that are on our current MN state contract is above 95%.


We are very flexible primarily using purchase orders. We also take verbal, email, phone orders and Credit card orders.


We currently do not have retail locations but members are welcome to stop at the office/warehouse in Maple Grove and pick up an order.


We offer an order blank and a one time credit card authorization form or they can use a credit card. We typically set up an account with their first order and have all their shipping and billing information at that point. Customers have the option of using main office or dedicated customer representatives to order.


We have a pdf flyer called “Watts New!” That we email out on our mailing list and have on the dedicated link on our web site. We also hand them out at the many meetings and conferences we attend as well as site visits.


For smaller school districts we usually contact the Superindentant first and introduce ourselves. In larger school districts we usually contact the facilities manager. We typically end up starting with a demonstration as we carry mosto of the products used in schools with us for that purpose. It is really all about establishing a relationship with the decisionmakers and end users. Not really to much different with other Govt. or nonprofits we work with.

12. Does your company offer and/or conduct energy audits, savings calculations, or an energy plan? If so,

We provide all the services mentioned and also internal marketing (ie school board meetings), financing assistance, rebate assistance, installation oversite and training , follow up to verify energy savings all at no additional cost or

please describe the offerings and describe the associated charges. The charges can also be defined in Form C – Pricing Schedule, C.4 – Services.

obligation. Solus is committed to this business model and base our growth and business success on satisfied customers.


We do on occasion hire an electrician to complete the work but this is the exception and not the rule although we are looking seriously on having in house electrician. We offer and regularly offer verbal assistance on many projects for electricians if it is their first time using one of our products. We do not anticipate applying for this on this contract. We do work with the clients to find, review, write specifications for projects using our products at no additional cost.


Yes, First we identify power company and calculate rebates and/or contact power company reps (ex. CEE for Excel or Energy Insight for Minnesota Power) We typically assist client with filling out forms and submitting rebates. We also follow up to make sure the get the correct rebate amount.


No minimum order, no surcharges


Our strategy is to limit the number of sku’s that we submit on the contract to the primary equipment that is used by the schools, govt. and non profits and still meet the minimum qualifications. We have m0st of these items on stock in Maple and can get these shipped typically the same day they are ordered. We also have a full line of LED’s that are not on the contract that vary in their shipping time that will be available at Govt. pricing.


We do everything possible to make the client satisfied up to and including personally delivering product or picking up returns. Typical warranty procedure has been to either pick up or send shipping label and send or hand deliver replacement products. No receipts needed as we have record of all transactions. We use shipping date as warranty date as this is a date we can verify.


Assessments, training, installation overview, follow-up on installation, rebate processing at no additional cost or obligation. We also offer financing on larger projects. We offer all of the products we sell at wholesale pricing to CPC Members and 15% off MSRP (less than wholesale) on items in same family as products in same family. Example if they wanted to order a wall pack on list with a photocell or a color of bulb not on list. Example is a specialty 2700 K tube light we use in Special Education rooms.

19. What are your payment terms? Typical is 30 days from shipping date (and invoice) but are flexible. Example being we have worked with customer for portion of payment for rebate or grant funding.


Yes, No


No


45 day return policy at full credit if not satisfied for any reason


If your organization currently has contracts with other consortiums in Minnesota, North Dakota, and South Dakota, please describe how your

Current Minnesota State contract L290 (5) for LED lamps and fixtures. This expires at end of year with 2 years additional renewal options. This contact has some of our newer products and thus will be more desirable to use for most schools. We are offering 2 additional lines of LED Tube Lights on this contract that are less expensive and more efficient. We offer on this contract higher discounts on our most supplied bulbs, (LED tube lights)

company will position this contract to CPC members, if awarded.

38% discount vs 15% discount on the state contract. (same MSRP) The State contract is ending at end of year with no guarantee of extension. We offer products in the same “family’ of products with the same discounts as products submitted on contract and offer all of our other products at our regular wholesale rate. 90% of MSRP with volume discounts available on large projects in this category.


None at this point.


We would like to offer our whole RVLT catalog at reduced price in addition to the contract offers. The reason most of these are not proposed on contract is that we do not stock them in our warehouse or they have a efficiency <90% or CRI < 80. (see #23 above)



Dimmable Y/N

Indoor or Outdoor



Warranty (Years)

Rated Life (Hours)

The number of years the product is covered under the manufacturer's warranty. For this RFP, all products submitted must include a full 5-year replacement warranty.

The estimated time for the product's light output to decrease light by 30%. This RFP requires that all products submitted maintain 70% of their initial light output when they reach their rated life hours. For this RFP, all products submitted shall have a rated life of ≥ 25,000 hours (bulbs), and ≥ 50,000 hours (all others).





technology: lamp, bulb, fixture, driver, retrofit kit, etc.Product Description




Manufacturer SKU

Vendor SKU




The Designlight Consortium (DLC) prompts quality, performance and energy efficient commercial sector lighting solutions through collaboration among its federal, regional, state, utility, and energy efficiency programs members. Energy Star certification is an internationsal standard for energy efficient consumer products originated in the United States. This RFP requires respondents to note if the product is DLC qualified or Energy Star certified; all LED products must be DLC qualified or Energy Star certified.Respondents are able to make any additional comments about the specific product being submitted.The catalog list price or the manufacturers suggested retail price offered to individuals and/or agencies.


Notes



Percent Discount

Net Price To Member



(Yrs.)Rated Life


Energy Used

(Watts)


Color Rendering

Index (CRI)

Color Temp

(Kelvin)

Dimmable Y/N

Indoor or Outdoor



Price (MSRP) Percent

Discount Net Price To

Member

Bulb- screw in 17W 3000K A21 Bulb RVLT 140800-001 140800-001 5 25000 A21 120 17 1600 94 83 3000 Y INDOOR Energy Star 85% MSRP on all bulbs of same family 30.40$

15% $ 25.84

Bulb-screw in 12 Watt 3000K A19 Bulb Maxlite 12A19DLED30 12A19DLED30 5 25000 A19 120 12 1100 91.67 82 3000 Y INDOOR Energy Star 85% MSRP on all fixtures of same family $ 18.00 15% $ 15.30

Bulb-Tube G3 SP 4 Foot 15W 4000K Clear Lens RVLT 200803-002 200803-002 10 70000 bi pin 100-277 15 1800 120 81 4000 N INDOOR DLC 85% MSRP on all bulbs of

same family 34.77$ 38% $ 21.56

Bulb-Tube G3 SP 4 Foot 15W 4000K Milky Len RVLT 200803-012 200803-012 10 70000 bi pin 100-277 15 1700 113 81 4000 N INDOOR DLC 85% MSRP on all bulbs of

same family 34.77$ 38% $ 21.56

Bulb-Tube G3 SP 4 Foot 15W 5000K Milky Len RVLT 200803-013 200803-013 10 70000 bi pin 100-277 15 1700 113 81 5000 N INDOOR DLC 85% MSRP on all bulbs of

same family 34.77$ 38% $ 21.56

Bulb-Tube G3 HP 4 Foot 18W 4000K Milky Len RVLT 200810-102 200810-102 10 70000 bi pin 100-277 18 2100 117 81 4000 N INDOOR DLC 85% MSRP on all bulbs of

same family 36.73$ 19% $ 29.75

Bulb-Tube G3 HP 4 Foot 18W 5000K Clear Len RVLT 200810-103 200810-103 10 70000 bi pin 100-277 18 2200 122 81 5000 N INDOOR DLC 85% MSRP on all bulbs of

same family 36.73$ 19% $ 29.75

Bulb-Tube G3 HP 4 Foot 18W 5000K Milky Le RVLT 200810-113 200810-113 10 70000 bi pin 100-277 18 2100 117 81 5000 N INDOOR DLC 85% MSRP on all bulbs of

same family 36.73$ 19% $ 29.75

Bulb-Tube 2 foot 9W 4000K Milky Lens SP SEP RVLT 200820-012 200820-012 10 70000 bi pin 100-277 9 950 106 81 4000 N INDOOR DLC 85% MSRP on all bulbs of

same family 23.87$ 35% $ 15.52

Bulb-Tube 2 foot 9W 5000K Milky Lens SP SEP RVLT 200820-013 200820-013 10 70000 bi pin 100-277 9 950 106 81 5000 N INDOOR DLC 85% MSRP on all bulbs of

same family 23.87$ 35% $ 15.52

Bulb-Tube G4 4 Foot 12 watt 4000k Milky Lens RVLT 204001-303 204001-303 10 70000 bi pin 100-277 12 1705 142 83 4000 N INDOOR DLC 85% MSRP on all bulbs of

same family 28.79$ 15% $ 24.47

Bulb-Tube G4 4 Foot 12 watt 5000k Milky Len RVLT 204001-304 204001-304 10 70000 bi pin 100-277 12 1705 142 83 5000 N INDOOR DLC 85% MSRP on all bulbs of

same family 28.79$ 15% $ 24.47

Bulb-Tube 4 Foot 15W 4100K Milky Lens SEP LED TUBE Maxlite L15T8SE441 L15T8SE441 5 50000 DR 100-

277 15 1575 105 82 4100 N INDOOR DLC 85% MSRP on all fixtures of same family $ 22.00 15% $ 18.70


277 15 1575 105 82 5000 N INDOOR DLC 85% MSRP on all fixtures of same family $ 22.00 15% $ 18.70


277 18 1950 108.3 82 4100 N INDOOR DLC 85% MSRP on all fixtures of same family $ 24.00 15% $ 20.40


277 18 1950 108.3 82 5000 N INDOOR DLC 85% MSRP on all fixtures of same family $ 23.00 15% $ 19.55

Fixture 50W NW 1X4 Vapor-Tight LED RVLT 114403-102 114403-102 7 50000 DR 100-277 50 4700 94 83 4000 N OUTDOO

R DLC 85% MSRP on all fixtures of same family 130.00$

15% $ 110.50

Fixture 150W 5000K Linear High Bay/IP65 RVLT 126032-011 126032-011 7 50000 DR 100-277 145 15157 105 85 5000 Y INDOOR DLC 85% MSRP on all fixtures

of same family 423.00$ 15% $ 359.55

Fixture 2x2 30W 4000K Dimmable LED Thi RVLT 150310-001 150310-001 5 50000 DR 100-277 30 3000 100 83 4000 Y INDOOR DLC 85% MSRP on all fixtures

of same family 98.00$ 15% $ 83.30

Fixture 2x2 40W 5000K Dimmable LED Thi RVLT 150312-002 150312-002 5 50000 DR 100-277 38 3720 98 83 5000 Y INDOOR DLC 85% MSRP on all fixtures

of same family 157.00$ 15% $ 133.45

Fixture 2X4 50W 4000K Dimmable LED Thi RVLT 150320-001 150320-001 5 50000 DR 100-277 50 4700 94 83 4000 Y INDOOR DLC 85% MSRP on all fixtures

of same family 224.00$ 15% $ 190.40

Fixture Architectural 26W 4000K Wall Pac RVLT 280402-001 280402-001 7 50000 DR 100-277 26 2430 93 83 4000 N OUTDOO


15% $ 159.80


Instructions. Please complete the following form for all LED lighting your organization wants to include in this potential agreement. The form should be completed by the standards listed in the Technical Specifications and C.1 - Colum Definitions (where applicable). Additional rows may be added. Please note this is a required form.

REQUIRED FORMResponding Company's Name: SOLUS LED



(Yrs.)Rated Life


Energy Used

(Watts)


Color Rendering

Index (CRI)

Color Temp

(Kelvin)

Dimmable Y/N

Indoor or Outdoor





Member

Fixture Architectural 26W 5000K Wall Pac RVLT 280402-002 280402-002 7 50000 DR 100-277 26 2430 93 83 5000 N OUTDOO


15% $ 159.80

Fixture 35 Watt Large Wall Pack- Full Cutoff 5000K Maxlite MLLWP40LED50DMLLWP40LED50D 5 100000 DR 100-

277 35 3350 95.71 >80 5000 N OUTDOOR DLC 85% MSRP on all fixtures

of same family $ 310.00 15% $ 263.50

Fixture 52 Watt Large Wall Pack- Full Cutoff 5000K Maxlite MLLWP70LED50D MLLWP70LED50D 5 95000 DR 100-

277 52 4900 94.23 >80 5000 N OUTDOOR DLC 85% MSRP on all fixtures

of same family $ 360.00 15% $ 306.00

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -






Member Exit Signs LED Dual Color Exit Sign RVLT 500001 500001 5 100-277 Indoor Red/ Green duel color $ 39.50 15% $ 33.58 Exit Signs LED Green Exit Sign Maxlite MLEU2GWEM MLEU2GWEM 5 100-277 Indoor Green color $ 39.50 15% $ 33.58 Exit Signs LED Red Exit Sign Maxlite MLEU2RWEM MLEU2RWEM 5 100-277 Indoor Red color $ 39.50 15% $ 33.58 Emergency Light LED Emergency Light Westgate EL-1 EL-1 5 100-277 Indoor $ 35.00 15% $ 29.75 Emergency Light LED Emergency Light Westgate EL-2 EL-2 5 100-277 Indoor $ 38.00 15% $ 32.30

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -


Instructions. Please complete the following form for all LED emergency exit lighting your organization wants to include in this potential agreement. The form should be completed by the standards listed in the Technical Specifications and C.1 - Colum Definitions (where applicable). Additional rows may be added. Please note this is a required form.

Responding Company's Name: SOLUS LED OPTIONAL FORM






Member $ -








Full Lighting Energy Audit and report $0 $0 $0 $0 N






Installation technical support $0 $0 $0 $0 NSpecification review and writing assistance $0 $0 $0 $0 N






on site staff training $0 $0 $0 $0 Non site contractor training $0 $0 $0 $0 N






45 day product trial $0 $0 $0 $0

Ener

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Inst

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tion

Se

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esTr

aini

ng

Serv

ices

Oth

er S

ervi

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SOLUS LED


Responding Company's Name: SOLUS LED OPTIONAL FORM






Phone Email


Phone Email


Phone Email



Phone Email


Phone Email


LED LIGHTING Lamps & Fixtures

solusled-usa.com 2

LINEAR TUBE LIGHTS

EXTERIOR LIGHTS

INTERIOR LAMPS & DOWNLIGHTS

HIGH BAYS & VAPOR TIGHT FIXTURES

INTERIOR THIN PANEL & TROFFER

solusled-usa.com 3

Solus LED is more than just a distributor of LED lighting, we are a solution based company and we will work with you to create the best results to fit your lighting needs. Solus will provide you with a free audit and proposal that will quantify your energy and maintenance savings, payback period and IRR. We try to go above and beyond.

Our warehouse is centrally located in Maple Grove, Minnesota making the shipping and delivery process quick for our customers. We stock our most popular items to minimize lead time for our clients so their lighting needs can be met quicker, sometimes as quick as one to three business days.

We offer quality products backed by exceptional warranties. If a bulb fails within the warranty time frame, send it back and it will be replaced. Many of our products are ENERGY STAR® or DesignLights Consortium® (DLC) rated and all of our products meet the UL® safety requirements to ensure the best product possible is lighting up your business.

Solus LED has a lot of experience working with state and government agencies. We have many state, local, county, township, tribal, and school projects completed. Our government sales operation is run by a former city public works and retired state facilities supervisor, who knows the ins and outs of the industry. We have firsthand experience working in the state and government sector which helps us to serve you better.

MAINTENANCE FREE

• No ballast required

• No hazardous waste

• Extended warranties up to 10 years

SUSTAINABILITY

• No mercury

• No lead

• No UV emission

• 95% recyclable components

SAFETY

• Durable

• Shock resistant

• Impact resistant

ENERGY EFFICIENCY

• 90% more efficient than standard bulbs

• 50% more efficient than fluorescents

• Low heat output reduces cooling loads

• 50-90% energy savings

High Power LEDs

High Pressure Sodium

Mercury Vapor

Fluorescent

Metal Halide

Halogen

Incandescent

Burning Hours

Burning Hours

0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000

solusled-usa.com 4

LED Liner Tube Lighting

4 ft Standard Output G3 LED TubeSKU Color Lens

Option Efficacy CRI Voltage Rating (L70) Certifications Lumen

Output Wattage Contract Price

200803-000 3000K Clear 120 lm/W

81 120- 277V

72,000 hrs

cUL, RoHS, DLC, FCC

1,800 lm

15W $29.55

200803-002 4000K Clear 121 lm/W 1,801 lm

200803-003 5000K Clear 122 lm/W 1,802 lm

200803-010 3000K Milky 113 lm/W 1,700 lm

200803-012 4000K Milky 114 lm/W 1,700 lm

200803-013 5000K Milky 115 lm/W 1,700 lm

4 ft High Output G3 LED TubeSKU Color Lens



200810-100 3000K Clear 122 lm/W

81 120- 277V

72,000 hrs

cUL, RoHS, DLC, FCC

2,200 lm

18W $30.91

200810-102 4000K Clear 125 lm/W 2,250 lm

200810-103 5000K Clear 133 lm/W 2,400 lm

200810-110 3000K Milky 116 lm/W 2,100 lm

200810-112 4000K Milky 125 lm/W 2,250 lm

200810-113 5000K Milky 133 lm/W 2,400 lm

2 ft Standard Output G3 LED TubeSKU Color Lens



200820-000 3000K Clear 100 lm/W

81 120- 277V

72,000 hrs

cUL, RoHS, DLC, FCC

1,000 lm

9W $20.97

200820-002 4000K Clear 100 lm/W 1,000 lm

200820-003 5000K Clear 100 lm/W 1,000 lm

200820-010 3000K Milky 95 lm/W 950 lm

200820-012 4000K Milky 95 lm/W 950 lm

200820-013 5000K Milky 95 lm/W 950 lm

Socket– Call for Bracket Specifications and Pricing

G3 LED tubes are designed for single-end power wiring and require non-shunted sockets on the powered end. Replacement

of existing tombstones is recommended when retrofitting.

solusled-usa.com 5

Shoebox-Flood Area LightSKU Color Lens



280540-001 4000K

Clear

77 lm/W 65120- 277V

50,000 hrs

cUL, RoHS, DLC, FCC

6,130 lm 80W $521.48

280550-001 4000K 79 lm/W 77 11,900 lm 150W $569.59

280530-001 5000K 74 lm/W 65 4,400 lm 60W $395.28

Street LightSKU Color Lens



190104 5500K Clear 93 lm/W 76 120-277 50,000 hrs

cUL, RoHS, DLC, FCC 11,634 lm 125W $879.57

Standard Wall PackSKU Color Lens



280220-001 4000KClear

78 lm/W 65 120- 277V

50,000hrs

cUL, RoHS, DLC, FCC

4,690 lm 60W $392.91

280220-002 5000K 78 lm/W 65 4,690 lm 60W $392.91

Architectural Wall PackSKU Color Lens



280400-001 4000K

Clear

101 lm/W 83

120- 277V

50,000 hrs

cUL, RoHS, DLC, FCC

1,310 lm 13W $132.17

280400-002 5000K 101 lm/W 83 1,310 lm 13W $132.17

280401-001 4000K 94 lm/W 83 1,870 lm 20W $136.92

280401-002 5000K 94 lm/W 83 1,870 lm 20W $136.92

280402-001 4000K 93 lm/W 83 2,430 lm 26W $159.55

280402-002 5000K 93 lm/W 83 2,430 lm 26W $159.55

Slim Line Wall PackSKU Color Lens



280410-002 4000KClear

72lm/W 65 120- 277V

50,000 hrs

cUL, RoHS, DLC, FCC

1,860 lm 26W $205.49

280411-002 5000K 72 lm/W 65 3,860 lm 60W $300.04

Exterior Lighting

solusled-usa.com 6

Interior Lamps & Downlights

PLEASE CONTACT US Other lamps not in contract are available

LED BR-30 Style LampsSKU Size Color Efficacy CRI Voltage Rating

(L70) Certifications Lumen Output Wattage Contract

Price

183600-001 BR20

3000K

74 lm/W 81

120 25,000 hrs

cUL, RoHS, Energystar

550 lm 7W $10.17

185600-001 BR30 80 lm/W 81 650 lm 8W $12.45

185601-001 BR30 77 lm/W 81 850 lm 11W $14.45

185602-001 BR30 57 lm /W 95 800 lm 14W $15.70

184600-001 BR40 81 lm/W 81 1,050 lm 13W $16.81

184601-001 BR40 61 lm/W 95 1,200 lm 16W $19.57

184602-001 BR40 82 lm/W 81 1,400 lm 17W $21.35

PAR Style LampsSKU Size Color Efficacy CRI Voltage Rating


Price

183400-021 PAR20

3000K

61 lm/W 81

120 25,000 hrs


470 lm 8W $10.48

182400-021 PAR30 70 lm/W 81 850 lm 12W $14.78

181402-021 PAR38 77 lm/W 80 1,300 lm 17W $20.94

LED Retrofit DownlightsSKU Size Color Efficacy CRI Voltage Rating


Price

210150-000 4" Can2700K

65 lm/W 85120 35,000

hrscUL, RoHS, Energystar

720 lm 11W $18.70

210154-000 6" Can 76 lm/W 80 1,450 lm 19W $25.50

LED A Style LampsSKU Size Color Efficacy CRI Voltage Rating


Price

140603-201 A19

3000K

83 lm/W 81

120 25,000 hrs


800 lm 10W $10.56

140603-101 A19 67 lm/W 96 800 lm 12W $14.35

140800-001 A21 94 lm/W 83 1,600 lm 17W $25.84

solusled-usa.com 7

Flexible and High Light Output—While saving Energy

Highbay & Vaportight Fixture

Linear High BaySKU Color Lens



120540-002 4000K

Clear

122 lm/W

85 120- 277V

50,000 hrs

cUL, RoHS, DLC, FCC

11,400 lm 120W $324.23

120540-004 5000K 125 lm/W 11,400 lm 120W $324.23

120541-002 4000K 133 lm/W 14,900 lm 150W $392.14

120541-004 5000K 116 lm/W 14,900 lm 150W $392.14

120542-002 4000K 125 lm/W 19,900 lm 200W $517.01

120542-004 5000K 100 lm/W 19,900 lm 200W $517.01

Linear Low Bay- VaportightSKU Color Lens



110401-101 4000K Clear 98 lm/W 85 120-277 50,000 hrs

cUL, RoHS, DLC, FCC

IP655,900 lm 60W $170.88

solusled-usa.com 8

Interior Thin Panel & Troffer

LED 2x2 Thin Panel LuminaireSKU Color Lens



150310-001 4000K

Edge-Lit

99 lm/W

83 120- 277V

50,000 hrs

DLC, UL, RoHS, cUL

3000 lm 30W $83.25

150310-002 5000K 99 lm/W 3000 lm 30W $83.25

150312-001 4000K 99 lm/W 3720 lm 40W $133.63

150312-002 5000K 99 lm/W 3720 lm 40W $133.63

150320-001 4000K 92 lm/W 4700 lm 50W $190.59

LED 2x4 Thin Panel LuminaireSKU Color Lens

Options Efficacy CRI Voltage Rating (L70) Certifications Lumen


150320-002 5000K

Edge-Lit

92 lm/W 83120-277V

50,000 hrs

DLC, UL, RoHS, cUL

4700 lm 50W $190.59

150321-001 4000K 96 lm/W 84 7000 lm 75W $205.93

150321-002 5000K 96 lm/W 84 7000 lm 75W $205.93

LED 2x2 Recess Troffer LuminaireSKU Size Lens



150203-003 4000K FrostedBarrel

88 lm/W 86 120-277V

50.000 hrs

DLC, UL, RoHS, cUL

3176 lm 36W $150.72

150300-001 3500K 88 lm/W 84 3500 lm 40W $159.92

LED 2x4 Recess Troffer LuminaireSKU Size Lens



150204-003 4000K FrostedBarrel

93 lm/W 86 120-277V

50.000 hrs

DLC, UL, RoHS, cUL

3913 lm 42W $196.73

150205-003 4000K 94 lm/W 85 6364 lm 68W $282.60

solusled-usa.com 9

BEST USES FOR LED• Lobbies• Corridors / Hallways• Parking Garages• Exit Stairwells• Exterior Signage• Dining Areas• High Bay Applications• General Office• Warehouse

• Any areas with 24-hour conditions

solusled-usa.com 10

Additional products not included in the state contract are available.

Call for information

Services RenderedExisting Lighting Conditions Audit-Free

Custom Energy Saving Analysis

Pre-design Assistance

Lighting Design Assistance

Rebate Processing

Research Grant Program if Available

Locate Governmental Incentives

solusled-usa.com 11

Think Green!

Corporate Offices8752 Monticello Lane NMaple Grove, MN 55369

P. 612.605.5806

Contract ManagerJim Azure

[email protected]

Form B – Questionnaire

Responding Company’s Name: Solus LED LED Supply CO

Question Response 1. As you envision it, what is

your company’s role in this partnership? Please include sales and marketing strategies.

We envision ourselves as not just a supplier but as a resource for education, audits, financing, rebates for existing projects as well as for future budgetary considerations. We supply these services at no additional costs or obligations.

We’re a distributor with the majority of the major LED manufacturers available to us, and strictly a lighting distributor which provides us expertise in the lighting area that other distributors may lack as lighting is not their entire business model. Additionally we have 15+ years of rebate management experience at Xcel Energy so can assist and maximize any available rebate opportunities. In short, more of a consultative role than a strictly sales relationship.


Our primary manufacture does have a dedicated marketing staff where we obtain all the above information. Solus has a full time staff person who just works on School, Govt. and non-profit projects. All images, marketing material and specifications can be obtained through him.

We do, headed up by Scott Gaston out of our CO headquarters.


We currently are members of the School Facility Managers group, MASMS. Minnesota League of Cities, and the Minnesota Chief Engineer Guild and do demonstrations at all of their conferences. We also regularly do in-house demonstrations at sites for staff and administrators. This would be available to any of your members. We regularly attend most conferences and meetings.

Yes, we can gladly perform on site trainings, product demonstrations, financial analysis examples, etc…and of course always available by phone for interactions.


We currently have one full time staff for government, school and non profit entities. We have 2 additional staff who regularly work with these groups, primarily with audits and conferences. One of these staff are in our Aberdeen office. Currently we are looking for one additional staff for Govt. projects and may add another depending upon sales.

2 strictly on customer service, however all employees manage their customers directly. Currently able to offer 3 staff members, but can source 10+ from other locations, and additional hiring is possible in the future.


We currently have representatives in the Twin Cities, Northern Minnesota, and South Dakota and working on representatives in North Dakota with anticipated fall 2015 staffing. We currently serve all regions on map and will be able to serve all regions on the map.

All - national distributor, on site presentations most applicable to MN.


The National warehouse for our primary supplier is located at the same site as our office in Maple Grove MN. Our monthly service/fill rate for our products that are on our current MN state contract is above 95%.

Lakewood CO


We are very flexible primarily using purchase orders. We also take verbal, email, phone orders and Credit card orders.

Directly with their account managers as well as online ordering being forthcoming within 60 days with direct logins/ordering for customers.

8. Does your company have retail locations that members would be able to

We currently do not have retail locations but members are welcome to stop at the

No.

access to make purchases? If so, please describe how our members would receive their discount(s) at your retail locations.

office/warehouse in Maple Grove and pick up an order.


We offer an order blank and a one time credit card authorization form or they can use a credit card. We typically set up an account with their first order and have all their shipping and billing information at that point. Customers have the option of using main office or dedicated customer representatives to order.

Within 90 days, our Ecommerce site will be up an running with backend login’s for customers to input purchase orders. 3-5 staff, including account managers available for support.


We have a pdf flyer called “Watts New!” That we email out on our mailing list and have on the dedicated link on our web site. We also hand them out at the many meetings and conferences we attend as well as site visits.

We're consistently rolling out new products, nearly weekly. Typically with existing customers we simply email the relevant details, specifications, applications, etc….if there is a large group of folks signed up we have mass email functionality to provide similar info to those signed up for the newsletter.


For smaller school districts we usually contact the Superindentant first and introduce ourselves. In larger school districts we usually contact the facilities manager. We typically end up starting with a demonstration as we carry mosto of the products used in schools with us for that purpose. It is really all about establishing a relationship with the decisionmakers and end users. Not really to much different with other Govt. or nonprofits we work with.

All customers treated equally in regards to process, evaluation, specification, rebate determination, etc….always inquire as to customer needs/goals prior to suggesting solutions.

12. Does your company offer and/or conduct energy audits, savings calculations, or an energy plan? If so, please describe the offerings and describe the associated charges. The charges can also be defined in Form C – Pricing Schedule, C.4 – Services.

We provide all the services mentioned and also internal marketing (ie school board meetings), financing assistance, rebate assistance, installation oversite and training , follow up to verify energy savings all at no additional cost or obligation. Solus is committed to this business model and base our growth and business success on satisfied customers.

Our Regional Manager, Tony Beman was previously the manager of the commercial energy efficiency team at Xcel Energy serving the MN/CO/NM markets for the last 10yrs. That position entailed exactly what is listed here, via his team of 20+ reps, inclusive of energy savings calculations, audits, energy management plans (prioritized planning), this is all standard offerings at no fee, additionally rebate determination/maximization, tax benefits, financing, and detailed financial analysis to support internal budget requirements.


We do on occasion hire an electrician to complete the work but this is the exception and not the rule although we are looking seriously on having in house electrician. We offer and regularly offer verbal assistance on many projects for electricians if it is their first time using one of our products. We do not anticipate applying for this on this contract. We do work with the clients to find, review, write specifications for projects using our products at no additional cost.

We do not directly employ electricians, but work with many throughout the state of MN so have a broad offering to support customers.

14. Does your company work with purchasing members to submit lighting rebates? If so, please explain the

Yes, First we identify power company and calculate rebates and/or contact power company reps (ex. CEE for Excel or Energy Insight for Minnesota Power) We typically

We will absolutely handle this part of the process 100% as it is very much within our value proposition e.g. #12. Essentially we’ll determine the maximum rebates, complete the

process you would take with the member.

assist client with filling out forms and submitting rebates. We also follow up to make sure the get the correct rebate amount.

applications, invoicing, specification sheets, preapprovals, etc….essentially the only thing we can’t take care of in regards to rebates for customers is signing the documents for them.


No minimum order, no surcharges Various manufacturers do have minimum orders in order to attain free freight, ranging from $1000-20000. LED Supply CO has no minimum purchase order requirements.


Our strategy is to limit the number of sku’s that we submit on the contract to the primary equipment that is used by the schools, govt. and non profits and still meet the minimum qualifications. We have m0st of these items on stock in Maple and can get these shipped typically the same day they are ordered. We also have a full line of LED’s that are not on the contract that vary in their shipping time that will be available at Govt. pricing.

If product in stock in CO warehouse, ships same or following business day. Some manufacturers provide backend websites to us to allow visibility into inventory availability. Also, consistently reaching out to the manufacturers to vet lead times and associated customer expectations.


We do everything possible to make the client satisfied up to and including personally delivering product or picking up returns. Typical warranty procedure has been to either pick up or send shipping label and send or hand deliver replacement products. No receipts needed as we have record of all transactions. We use shipping date as warranty date as this is a date we can verify.

Customer service is our background, via Xcel Energy and we will always do everything in the best interest of the customers.


Assessments, training, installation overview, follow-up on installation, rebate processing at no additional cost or obligation. We also offer financing on larger projects. We offer all of the products we sell at wholesale pricing to CPC Members and 15% off MSRP (less than wholesale) on items in same family as products in same family. Example if they wanted to order a wall pack on list with a photocell or a color of bulb not on list. Example is a specialty 2700 K tube light we use in Special Education rooms.

More major manufacturer availability than most (e.g. Cree, Cooper, Philips, GE, Lithonia, etc…), years of energy efficiency/rebate/utility experience and customer service, consultative approach to give customers the best visibility into their facility opportunities rather than strictly selling product SKU’s. All services available w/o fees.

19. What are your payment terms?

Typical is 30 days from shipping date (and invoice) but are flexible. Example being we have worked with customer for portion of payment for rebate or grant funding.

CC payments upon shipment, or 1% net 30.


Yes, No <$10,000 no CC fees, 5% over $10,000.


No 1% if paid within 15 days.


45 day return policy at full credit if not satisfied for any reason

If LED Supply CO error, we take back returns/credit accordingly. If not, typical 20% restocking fee, however that is negotiable depending upon details.

23. Does your organization currently have another other contracts in place

Current Minnesota State contract L290 (5) for LED lamps and fixtures.

We're on the State of MN contract currently (MNDOT, MNSKU, etc…).

with purchasing consortiums similar to CPC? If so, please list your current contracts and the contract maturity date with that consortium.


This expires at end of year with 2 years additional renewal options. This contact has some of our newer products and thus will be more desirable to use for most schools. We are offering 2 additional lines of LED Tube Lights on this contract that are less expensive and more efficient. We offer on this contract higher discounts on our most supplied bulbs, (LED tube lights) 38% discount vs 15% discount on the state contract. (same MSRP) The State contract is ending at end of year with no guarantee of extension. We offer products in the same “family’ of products with the same discounts as products submitted on contract and offer all of our other products at our regular wholesale rate. 90% of MSRP with volume discounts available on large projects in this category.


None at this point. NA


We would like to offer our whole RVLT catalog at reduced price in addition to the contract offers. The reason most of these are not proposed on contract is that we do not stock them in our warehouse or they have a efficiency <90% or CRI < 80. (see #23 above)

NA


The Designlight Consortium (DLC) prompts quality, performance and energy efficient commercial sector lighting solutions through collaboration among its federal, regional, state, utility, and energy efficiency programs members. Energy Star certification is an internationsal standard for energy efficient consumer products originated in the United States. This RFP requires respondents to note if the product is DLC qualified or Energy Star certified; all LED products must be DLC qualified or Energy Star certified.


Dimmable Y/N

Indoor or Outdoor




Warranty (Years)

Rated Life (Hours)

The number of years the product is covered under the manufacturer's warranty. For this RFP, all products submitted must include a full 5-year replacement warranty.The estimated time for the product's light output to decrease light by 30%. This RFP requires that all products submitted maintain 70% of their initial light output when they reach their rated life hours. For this RFP, all products submitted shall have a rated life of ≥ 25,000 hours (bulbs), and ≥ 50,000 hours (all others).



C.1 - Column Definitions


technology: lamp, bulb, fixture, driver, retrofit kit, etc.Product Description




Manufacturer SKU

Vendor SKU




Respondents are able to make any additional comments about the specific product being submitted.The catalog list price or the manufacturers suggested retail price offered to individuals and/or agencies.

Notes



Percent Discount

Net Price To Member



(Yrs.)Rated

Life (Hrs.) Base Type VoltageEnergy

Used (Watts)



Color Temp

(Kelvin)

Dimmable Y/N

Indoor or Outdoor





Member

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc. LED-35150-UNV-850-XXX-XXX 10 75000 120-277 147.49 18067.73 122.5 81.6 4864 Y Outdoor DLC150W, Bi-level dimming, 0-10V dimming optional $ 831.43 10% $ 748.29

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc. LED35080-UNV-850-XXX-XXX 10 75000 120-277 80 8833.9 122.5 81.6 4864 Y Outdoor DLC 80W, Bi-level, 0-10V dimming optional $ 710.00 10% $ 639.00 Area Light Round Post-Top Area Light Fixture Neptun Light, Inc. LED-35100-UNV-850-XXX-XXX 10 75000 120-277 99.77 10659 106.84 84.6 5173 Y Outdoor DLC 100W, Bi-level dimming optional $ 741.43 10% $ 667.29

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc.LED-35080-UNV-0-10VDIM-850-XXX-XXX 10 75000 120-277 80 8834 110.55 84.6 5159 Y Outdoor DLC 80W, price includes 0-10V dimming $ 721.43 10% $ 649.29

Area Light Round Post-Top Area Light Fixture Neptun Light, Inc.LED-35100-UNV-0-10VDIM-850-XXX-XXX 10 75000 120-277 99.77 10659 106.84 84.6 5173 Y Outdoor DLC 100W, price includes 0-10V dimming $ 752.86 10% $ 677.57

Area Light D Series Size 2 LED Area Luminaire Lithonia Lighting DSX2 LED 80C 530 30K 80CRI T4M 5 100000 120-277 132.88 12434 93.58 82 3061 Y Outdoor DLC Pole/Arm Mounted Area/Roadway Luminaire $ 1,328.57 10% $ 1,195.71 Area Light D Series Size 2 LED Area Luminaire Lithonia Lighting DSX2 LED 100C 530 30K 80CRI T4M 5 100000 120-277 169.72 15385 90.65 82 3066 Y Outdoor DLC Pole/Arm Mounted Area/Roadway Luminaire $ 1,471.43 10% $ 1,324.29 Area light 75W, Area Flood Light GigaTera WP075-A50 5 50000 120-277 75 9000 120 80 5000 N Outdoor DLC Pole Mounting Optional $ 321.43 10% $ 289.29 Area Light 100W, Area Flood Light GigaTera WP100-A50 5 50000 120-277 100 12000 120 80 5000 N Outdoor DLC Pole Mounting Optional $ 371.43 10% $ 334.29 Area Light 50W, Area Flood Light GigaTera WP050-A50 5 50000 120-277 50 5750 115 80 5000 N Outdoor DLC Pole Mounting Optional $ 242.86 10% $ 218.57 Area Light 100W, Area Light Neptun Light, Inc. LED-16080-UNV 10 75000 120-277 80 8460.84 104.65 81.2 5072 N Outdoor DLC $ 528.57 10% $ 475.71 Flood 39W Floodlight RAB Lighting FFLED39Y 5 100000 120-277 39 3644 90 82 3000 N Outdoor DLC 150W equivalent $ 312.86 10% $ 281.57 Flood 39W Floodlight RAB Lighting FFLED39N 5 100000 120-277 41 3902 96 83 4000 N Outdoor DLC 150W equivalent $ 312.86 10% $ 281.57 Lamp 17W Omnidirectional A21 Dimmable 3000K MaxLED 17A21GUDLED30 5 25000 GU24 120-277 17 1600 94.1 83 3000 Y Indoor Energy Star 100W Incandescent equivalent $ 20.00 10% $ 18.00 Lamp 12W Omnidirectional A19 Dimmable 2700K MaxLED 12A19DLED27 5 25000 E26(Medium) 120-277 12 1100 91.7 82 2700 Y Indoor Energy Star 75W Incandescent equivalent $ 15.71 10% $ 14.14 Lamp 17W Omnidirectional A21 Dimmable 2700K MaxLED 17A21GUDLED27 5 25000 GU24 120-277 17 1600 94.1 82 2700 Y Indoor Energy Star 100W Incandescent equivalent $ 20.00 10% $ 18.00 Lamp 17W Omnidirectional A21 Dimmable 3000K MaxLED 17A21DLED30 5 25000 E26(Medium) 120-277 17 1600 94.1 83 3000 Y Indoor Energy Star 100W Incandescent equivalent $ 20.00 10% $ 18.00 Lamp 17W Omnidirectional A19 Dimmable 2700K MaxLED 17A21DLED27 5 25000 E26(Medium) 120-277 17 1600 94.1 82 2700 Y Indoor Energy Star 100W Incandescent equivalent $ 20.00 10% $ 18.00 Lamp 12W Omnidirectional A19 Dimmable 3000K MaxLED 12A19GUDLED30 5 25000 GU24 120-277 12 1100 91.6 83 3000 Y Indoor Energy Star 75W Incandescent equivalent $ 15.71 10% $ 14.14 Lamp 12W Omnidirectional A19 Dimmable 2700K MaxLED 12A19GUDLED27 5 25000 GU24 120-277 12 1100 91.7 82 2700 Y Indoor Energy Star 75W Incandescent equivalent $ 15.71 10% $ 14.14 Lamp 18W Omni Dimmable A-Lamp TCP LED18A21DOD41K 5 25000 E26(Medium) 120-277 17 1650 97 85 4000 Y Indoor Energy Star 100W Incandescent equivalent $ 26.12 10% $ 23.51 Lamp 18W Omni Dimmable A-Lamp TCP LED18A21DOD27K 5 25000 E26(Medium) 120-277 17.3 1600 92 83 2700 Y Indoor Energy Star 100W Incandescent equivalent $ 26.12 10% $ 23.51 Lamp 18W Omni Dimmable A-Lamp TCP LED18A21DOD50K 5 25000 E26(Medium) 120-277 18 1675 93 83 5000 Y Indoor Energy Star 100W Incandescent equivalent $ 26.12 10% $ 23.51 Linear Ambient Fixture Commercial Ceiling Fixture

GE Lighting Solutions WS-2N-0-A3-S-V-WHTE 5 50000 120-277 31 3200 103 80 4000 Y Indoor DLC $ 119.57 10% $ 107.61

Linear Ambient Fixture Commercial Ceiling Fixture

GE Lighting Solutions WS-4N-0-A3-S-V-WHTE 5 50000 120-277 51 5600 110 80 4000 Y Indoor DLC $ 152.93 10% $ 137.64


GE Lighting Solutions WS-2W-0-A3-S-V-WHTE 5 50000 120-277 41 4300 105 80 4000 Y Indoor DLC $ 127.50 10% $ 114.75


GE Lighting Solutions WS-4W-0-A3-S-V-WHTE 5 50000 120-277 72 8000 113 80 4000 Y Indoor DLC $ 161.43 10% $ 145.29

Linear Fixture LED Surface Ambient Luminaire CREE LS4-25L-35K-10V-XXX 5 50000 120-277 23 2500 109 90 3500 Y Indoor DLC Optional Mounting and Reflectors $ 137.86 10% $ 124.07 Linear Fixture LED Surface Ambient Luminaire CREE LS4-50L-35K-10V-XXX 10 50000 120-277 50 5000 100 90 3500 Y Indoor DLC Optional Mounting and Reflectors $ 164.57 10% $ 148.11 Linear Fixture LED Surface Ambient Luminaire CREE LS8-100L-35K-10V-XXX 10 50000 120-277 100 10000 100 90 3500 Y Indoor DLC Optional Mounting and Reflectors $ 321.43 10% $ 289.29 Linear Fixture LED Surface Ambient Luminaire CREE LS8-100L-40K-10V-XXX 10 50000 120-277 100 10000 100 90 4000 Y Indoor DLC Optional Mounting and Reflectors $ 321.42 10% $ 289.28 Linear Fixture LED Surface Ambient Luminaire CREE LS8-100L-50K-10V-XXX 10 50000 120-277 100 10000 100 90 5000 Y Indoor DLC Optional Mounting and Reflectors $ 335.59 10% $ 302.03 Linear Fixture LED Surface Ambient Luminaire CREE LS4-40L-35K-XXX 10 50000 120-277 40 3867 94 93 3500 Y Indoor DLC Optional Mounting and Reflectors $ 140.14 10% $ 126.13 Linear Fixture LED Surface Ambient Luminaire CREE LS4-40L-40K-XXX 10 50000 120-277 40 3867 94 93 4000 Y Indoor DLC Optional Mounting and Reflectors $ 140.14 10% $ 126.13 Linear Fixture LED Surface Ambient Luminaire CREE LS4-40L-50K-XXX 10 50000 120-277 40 3867 94 93 5000 Y Indoor DLC Optional Mounting and Reflectors $ 154.29 10% $ 138.86 Linear Fixture LED Linear Luminaire CREE CS18-44L-35K-XXX 10 50000 120-277 40 4400 104 91 3500 Y Indoor DLC Mounting Options, 0-10V dimming $ 421.43 10% $ 379.29 Linear Fixture LED Linear Luminaire CREE CS18-44L-40K-XXX 10 50000 120-277 40 4400 104 91 4000 Y Indoor DLC Mounting Options, 0-10V dimming $ 421.43 10% $ 379.29

Linear Fixture LED Light Engine CREE CR-LE-50L-30K-XXX 10 50000 120-277 50 5258 108 94 3000 Y Indoor DLC Mounting: Surface or Suspended, 0-10V dimming $ 285.71 10% $ 257.14

Linear Replacement Lamp LED T8 4ft Tube Replacement, 360 Beam Neptun Light, Inc. LED-88020-UNV-841-XX 5 70000 G13 120-277 20 1940 97 80 4000 N Indoor DLC self ballasted, operates off existing ballast $ 32.86 10% $ 29.57

Linear Replacement Lamp LED T8 4ft Tube Replacement, 360 Beam Neptun Light, Inc. LED-88026-UNV-841-XX 5 70000 G13 120-277 26 2522 97 80 4000 N Indoor DLC self ballasted, operates off existing ballast $ 32.86 10% $ 29.57

Linear Replacement Lamp Refit Solutions from GE, LED T8

GE Lighting Solutions LED18ET8/4/835 5 50000 G13 120-277 18 2200 120 80 3500 N Indoor DLC internal driver, operates off existing ballast $ 30.00 10% $ 27.00





Linear Replacement L 21W Ballast Bypass T8 Replacement Maxlite, Inc L18T8SE440-G 5 50000 G13 120-277 21 2200 105 82 4000 N Indoor DLC Internal Driver $ 25.00 10% $ 22.50 Linear Replacement L 21W Ballast Bypass T8 Replacement Maxlite, Inc L18T8SE445-G 5 50000 G13 120-277 21 2200 105 82 4500 N Indoor DLC Internal Driver $ 25.00 10% $ 22.50 Linear Replacement L 21W Ballast Bypass T8 Replacement Maxlite, Inc L18T8SE450-G 5 50000 G13 120-277 21 2200 105 82 5000 N Indoor DLC Internal Driver $ 25.00 10% $ 22.50 Linear Replacement L 9W LED T8 2FT 3500K 50,000H Litetronics LD09T82835 5 50000 G13 120-277 10 1150 115 82 3500 N Indoor DLC internal driver,operates off existing ballast $ 15.71 10% $ 14.14 Linear Replacement L 9W LED T8 2FT 4000K 50,000H Litetronics LD09T82840 5 50000 G13 120-277 10 1150 115 82 4000 N Indoor DLC internal driver,operates off existing ballast $ 15.71 10% $ 14.14 Linear Replacement L 9W LED T8 2FT 5000K 50,000H Litetronics LD09T82850 5 50000 G13 120-277 10 1150 115 82 5000 N Indoor DLC internal driver,operates off existing ballast $ 15.71 10% $ 14.14 Linear Replacement L 15W LED T8 4FT 3500K 50,000H Litetronics LD15T84835 5 50000 G13 120-277 17.5 1900 108 82 3500 N Indoor DLC internal driver,operates off existing ballast $ 17.14 10% $ 15.43 Linear Replacement L 15W LED T8 4FT 4000K 50,000H Litetronics LD15T84840 5 50000 G13 120-277 17.5 1900 108 82 4000 N Indoor DLC internal driver,operates off existing ballast $ 17.14 10% $ 15.43 Linear Replacement L 15W LED T8 4FT 5000K 50,000H Litetronics LD15T84850 5 50000 G13 120-277 17.5 1900 108 82 5000 N Indoor DLC internal driver,operates off existing ballast $ 17.14 10% $ 15.43 Parking Garage Polygon Linear 8ft LED Parking Garage Fixture Maxlite, Inc LSP9605HU55DV35PKG 5 50000 120-277 55 5700 95 80 3500 Y Outdoor DLC $ 314.29 10% $ 282.86 Parking Garage Polygon Linear 8ft LED Parking Garage Fixture Maxlite, Inc LSP9605HU55DV50PKG 5 50000 120-277 55 8010 137 80 5000 Y Outdoor DLC $ 314.29 10% $ 282.86

Retrofit (Indoor) LED 2x4 Door KitGE Lighting Solutions LED35/DK24/835/10/SO 5 50000 120-277 36 3900 106 80 4000 Y Indoor DLC $ 186.93 10% $ 168.24

Retrofit (Indoor) LED 2x4 Door KitGE Lighting Solutions LED35/DK24/840/10/SO 5 50000 120-277 36 4100 112 80 4000 Y Indoor DLC $ 186.93 10% $ 168.24

Retrofit (Indoor) 32W 2x2 3-Lamp Retrofit Kit QC 120-277V 3500K Litetronics RF32UQT235 7 85000 120-277 32 3100 96.875 83 3500 N Indoor DLC 2X2 Troffer Retrofit Kit $ 92.85 10% $ 83.57 Retrofit (Indoor) 32W 2x2 3-Lamp Retrofit Kit QC 120-277V 4000K Litetronics RF32UQT240 7 85000 120-277 32 3100 96.875 83 4000 N Indoor DLC 2X2 Troffer Retrofit Kit $ 92.85 10% $ 83.57 Retrofit (Indoor) 32W 2x2 3-Lamp Retrofit Kit QC 120-277V 5000K Litetronics RF32UQT250 7 85000 120-277 32 3100 96.875 83 5000 N Indoor DLC 2X2 Troffer Retrofit Kit $ 92.85 10% $ 83.57 Retrofit (Indoor) 50W 2x4 3-Lamp Retrofit Kit QC 120-277V 3500K Litetronics RF50UQT435 7 85000 120-277 52.38 4910 93.74 83 3500 N Indoor DLC 2x4 Troffer Retrofit Kit $ 121.43 10% $ 109.29 Retrofit (Indoor) 50W 2x4 3-Lamp Retrofit Kit QC 120-277V 4000K Litetronics RF50UQT440 7 85000 120-277 51.85 4879 94 82 4000 N Indoor DLC 2x4 Troffer Retrofit Kit $ 121.43 10% $ 109.29 Retrofit (Indoor) Linea Retrofit Kit, 1x4 troffer, 4000 lumens DECO LINEA-14-35-40-UNV 10 50000 120-277 40.09 4035 101 82.7 3953 N Indoor DLC Retrofit Kit for 1x4 Troffer $ 127.14 10% $ 114.43 Retrofit (Indoor) Linea Retrofit Kit, 2x2 troffer, 3600 lumens DECO LINEA-22-50-60-UNV 10 50000 120-277 58.2 3625 90 85 5053 N Indoor DLC Retrofit Kit for 2x2 Troffer $ 127.14 10% $ 114.43 Retrofit (Indoor) Linea Retrofit kit, 2x4 troffer, 4800 lumens DECO LINEA-24-50-60-UNV 10 50000 120-277 58.2 4834 90 84 5053 N Indoor DLC Retrofit Kit 2x4 Troffer $ 141.43 10% $ 127.29 Troffer ZR14, 4000 lumen, 3500K, 0-10V dimming CREE ZR14-40L-35K-10V 10 75000 120-277 44 4000 90 90 3500 Y Indoor DLC $ 155.71 10% $ 140.14 Troffer ZR14, 4000 lumen, 4000K, 0-10V dimming CREE ZR14-40L-40K-10V 10 75000 120-277 44 4000 90 90 4000 Y Indoor DLC $ 155.71 10% $ 140.14 Troffer ZR22, 3200 lumen, 3500K, 0-10V dimming CREE ZR22-32L-35K-10V 10 75000 120-277 35 3200 90 90 3500 Y Indoor DLC $ 141.43 10% $ 127.29 Troffer ZR22, 3200 lumen, 4000K, 0-10V dimming CREE ZR22-32L-40K-10V 10 75000 120-277 35 3200 90 90 3500 Y Indoor DLC $ 141.43 10% $ 127.29 Troffer ZR24, 4000 lumens, 3500K, 0-10V dimming CREE ZR24-40L-35K-10V 10 75000 120-277 44 4000 90 90 3500 Y Indoor DLC $ 162.86 10% $ 146.57 Troffer ZR24, 4000 lumens, 4000K, 0-10V dimming CREE ZR24-40L-40K-10V 10 75000 120-277 44 4000 90 90 4000 Y Indoor DLC $ 162.86 10% $ 146.57 Troffer 2x4, Architectural LED troffer, 5000 lumens, 3000K CREE CR24-50L-30K-XXX 10 50000 120-277 50 5206 107 94 3000 N Indoor DLC $ 341.43 10% $ 307.29 Troffer 2x4, Architectural LED troffer, 5000 lumens, 5000K CREE CR24-50L-50K-XXX 10 50000 120-277 50 5206 107 94 5000 N Indoor DLC $ 341.43 10% $ 307.29 Troffer 2x4, Architectural LED troffer, 5000 lumens, 3500K CREE CR24-50L-35K-XXX 10 50000 120-277 50 5200 107 94 3500 N Indoor DLC $ 310.00 10% $ 279.00 Troffer 2x4, Architectural LED troffer, 5000 lumens, 4000K CREE CR24-50L-40K-XXX 10 50000 120-277 50 5200 107 94 4000 N Indoor DLC $ 310.00 10% $ 279.00 Troffer 1x4, Architectural LED troffer, 5000 lumens, 3000K CREE CR14-50L-30K-XXX 10 50000 120-277 50 5000 102 94 3000 N Indoor DLC $ 310.00 10% $ 279.00 Troffer 1x4, Architectural LED troffer, 5000 lumens, 5000K CREE CR14-50L-50K-XXX 10 50000 120-277 48.4 4993 102 94 5000 N Indoor DLC $ 310.00 10% $ 279.00

Form C.2 - LED LightingREQUIRED FORM

Responding Company's Name: LED Supply Co. LLC SOLUS LED



(Yrs.)Rated

Life (Hrs.) Base Type VoltageEnergy

Used (Watts)



Color Temp

(Kelvin)

Dimmable Y/N

Indoor or Outdoor





Member

Troffer 1x4, Architectural LED troffer, 5000 lumens, 3500K CREE CR14-50L-35K-XXX 10 50000 120-277 48.4 4993 102 94 3500 N Indoor DLC $ 310.00 10% $ 279.00 Troffer 1x4, Architectural LED troffer, 5000 lumens, 4000K CREE CR14-50L-40K-XXX 10 50000 120-277 48.4 5000 102 94 4000 N Indoor DLC $ 310.00 10% $ 279.00 Troffer 40W Flat Panel LED Fixture DECO DFP-LED-22-4000 5 69000 120-277 40 4000 100 85 4000 N Indoor DLC $ 232.53 10% $ 209.28 Troffer 34W 2x2 high transmission acrylic lens, UL listed damp locations RAB Lighting PANEL2X2-34Y 5 100000 120-277 34 3211 92 83 3000 N Indoor DLC $ 184.29 10% $ 165.86 Troffer 34W 2x2 high transmission acrylic lens, UL listed damp locations RAB Lighting PANEL2X2-34YN 5 100000 120-277 34 3237 94 84 3663 N Indoor DLC $ 184.29 10% $ 165.86 Troffer 34W 2x2 high transmission acrylic lens, UL listed damp locations RAB Lighting PANEL2X2-34N 5 100000 120-277 35 3392 97.5 83 4170 N Indoor DLC $ 184.29 10% $ 165.86 Troffer 2x4 LED Recessed Direct/Indirect Luminaire Juno Lighting S2X4BO-5530[U,3]-WH3 5 50000 120-277 52.64 5739 109 81 4000 Y Indoor DLC $ 124.29 10% $ 111.86 Troffer 2x4 LED Recessed Direct/Indirect Luminaire Juno Lighting S2X4BO-5535[U,3]-WH3 5 50000 120-277 52.96 5773 109 83 3421 Y Indoor DLC $ 124.29 10% $ 111.86 Troffer 2x4 LED Recessed Direct/Indirect Luminaire Juno Lighting S2X4BO-5540[U,3]-WH3 5 50000 120-277 54.35 5924 109 83 4038 Y Indoor DLC $ 124.29 10% $ 111.86 Troffer 2x4 LED Recessed Direct/Indirect Luminaire Juno Lighting S2X4BO-5550[U,3]-WH3 5 50000 120-277 52.51 5724 109 83 5021 Y Indoor DLC $ 124.29 10% $ 111.86

Wall-Mounted Medium Wall Pack 40W DECO D402-LED-40-30-UNV-XX-FC 5 50000 120-277 50 4500 90 80 3000 N Outdoor DLC Multiple Options ( Photocell, Full Cutoff, Glare Shield) $ 190.90 10% $ 171.81



Wall-Mounted 14'' Flood Type Wall Fixture Neptun Light, Inc. LED-21040FCT-UNV-850-B120 5 70000 120-277 42.69 3954.42 92.62 81.6 5210 Y Outdoor DLC Optional Dimming and Accessories $ 361.43 10% $ 325.29 Wall-Mounted 13W Low Profile LED Wall Pack Lithonia Lighting OLWX1 LED 13W 50K DDB 5 50000 120-277 13.6 1289 94.78 83 5134 N Outdoor DLC $ 121.43 10% $ 109.29

Bulb- screw in 17W 3000K A21 Bulb RVLT 140800-001 140800-001 5 25000 A21 120 17 1600 94 83 3000 Y INDOOR Energy Star 85% MSRP on all bulbs of same family 30.40$

15% $ 25.84

Bulb-screw in 12 Watt 3000K A19 Bulb Maxlite 12A19DLED30 2A19DLED3 5 25000 A19 120 12 1100 91.67 82 3000 Y INDOOR Energy Star 85% MSRP on all fixtures of same family $ 18.00 15% $ 15.30

Bulb-Tube G3 SP 4 Foot 15W 4000K Clear Lens SEP LED TUBE RVLT 200803-002 200803-002 10 70000 bi pin 100-277 15 1800 120 81 4000 N INDOOR DLC 85% MSRP on all bulbs of same family 34.77$

38% $ 21.56

Bulb-Tube G3 SP 4 Foot 15W 4000K Milky Lens SEP LED TUBE RVLT 200803-012 200803-012 10 70000 bi pin 100-277 15 1700 113 81 4000 N INDOOR DLC 85% MSRP on all bulbs of same family 34.77$

38% $ 21.56

Bulb-Tube G3 SP 4 Foot 15W 5000K Milky Lens SEP LED TUBE RVLT 200803-013 200803-013 10 70000 bi pin 100-277 15 1700 113 81 5000 N INDOOR DLC 85% MSRP on all bulbs of same family 34.77$

38% $ 21.56

Bulb-Tube G3 HP 4 Foot 18W 4000K Milky Lens SEP LED TUBE RVLT 200810-102 200810-102 10 70000 bi pin 100-277 18 2100 117 81 4000 N INDOOR DLC 85% MSRP on all bulbs of same

family 36.73$ 19% $ 29.75

Bulb-Tube G3 HP 4 Foot 18W 5000K Clear Lens SEP LED TUBE RVLT 200810-103 200810-103 10 70000 bi pin 100-277 18 2200 122 81 5000 N INDOOR DLC 85% MSRP on all bulbs of same family 36.73$

19% $ 29.75

Bulb-Tube G3 HP 4 Foot 18W 5000K Milky Lens SEP LED TUBE RVLT 200810-113 200810-113 10 70000 bi pin 100-277 18 2100 117 81 5000 N INDOOR DLC 85% MSRP on all bulbs of same family 36.73$

19% $ 29.75

Bulb-Tube 2 foot 9W 4000K Milky Lens SP SEP LED TUBE RVLT 200820-012 200820-012 10 70000 bi pin 100-277 9 950 106 81 4000 N INDOOR DLC 85% MSRP on all bulbs of same family 23.87$

35% $ 15.52

Bulb-Tube 2 foot 9W 5000K Milky Lens SP SEP LED TUBE RVLT 200820-013 200820-013 10 70000 bi pin 100-277 9 950 106 81 5000 N INDOOR DLC 85% MSRP on all bulbs of same family 23.87$

35% $ 15.52

Bulb-TubeG4 4 Foot 12 watt 4000k Milky Lens SP SEP LED TUBE RVLT 204001-303 204001-303 10 70000 bi pin 100-277 12 1705 142 83 4000 N INDOOR DLC 85% MSRP on all bulbs of same

family 28.79$ 15% $ 24.47

Bulb-Tube G4 4 Foot 12 watt 5000k Milky Lens SP SEP LED TUBE RVLT 204001-304 204001-304 10 70000 bi pin 100-277 12 1705 142 83 5000 N INDOOR DLC 85% MSRP on all bulbs of same

family 28.79$ 15% $ 24.47

Bulb-Tube 4 Foot 15W 4100K Milky Lens SEP LED TUBE Maxlite L15T8SE441 L15T8SE441 5 50000 DR 100-277 15 1575 105 82 4100 N INDOOR DLC 85% MSRP on all fixtures of same family $ 22.00 15% $ 18.70

Bulb-Tube 4 Foot 15W 5000K Milky Lens SEP LED TUBE Maxlite L15T8SE450 L15T8SE450 5 50000 DR 100-277 15 1575 105 82 5000 N INDOOR DLC 85% MSRP on all fixtures of same family $ 22.00 15% $ 18.70

Bulb-Tube 4 Foot 18W 4100K Milky Lens SEP LED TUBE Maxlite L18T8SE441 L18T8SE441 5 50000 DR 100-277 18 1950 108.3 82 4100 N INDOOR DLC 85% MSRP on all fixtures of same family $ 24.00 15% $ 20.40

Bulb-Tube 4 Foot 18W 5000K Milky Lens SEP LED TUBE Maxlite L18T8SE450 L18T8SE450 5 50000 DR 100-277 18 1950 108.3 82 5000 N INDOOR DLC 85% MSRP on all fixtures of same family $ 23.00 15% $ 19.55

Fixture 50W NW 1X4 Vapor-Tight LED RVLT 114403-102 114403-102 7 50000 DR 100-277 50 4700 94 83 4000 N OUTDOOR DLC 85% MSRP on all fixtures of same

family 130.00$ 15% $ 110.50

Fixture 150W 5000K Linear High Bay/IP65 Occ Sensor RVLT 126032-011 126032-011 7 50000 DR 100-277 145 15157 105 85 5000 Y INDOOR DLC 85% MSRP on all fixtures of same family 423.00$

15% $ 359.55

Fixture 2x2 30W 4000K Dimmable LED Thin Panel RVLT 150310-001 150310-001 5 50000 DR 100-277 30 3000 100 83 4000 Y INDOOR DLC 85% MSRP on all fixtures of same family 98.00$

15% $ 83.30

Fixture 2x2 40W 5000K Dimmable LED Thin Panel RVLT 150312-002 150312-002 5 50000 DR 100-277 38 3720 98 83 5000 Y INDOOR DLC 85% MSRP on all fixtures of same family 157.00$

15% $ 133.45

Fixture 2X4 50W 4000K Dimmable LED Thin Panel RVLT 150320-001 150320-001 5 50000 DR 100-277 50 4700 94 83 4000 Y INDOOR DLC 85% MSRP on all fixtures of same family 224.00$

15% $ 190.40

Fixture Architectural 26W 4000K Wall Pack RVLT 280402-001 280402-001 7 50000 DR 100-277 26 2430 93 83 4000 N OUTDOOR DLC 85% MSRP on all fixtures of same

family 188.00$ 15% $ 159.80

Fixture Architectural 26W 5000K Wall Pack RVLT 280402-002 280402-002 7 50000 DR 100-277 26 2430 93 83 5000 N OUTDOOR DLC 85% MSRP on all fixtures of same

family 188.00$ 15% $ 159.80

Fixture 35 Watt Large Wall Pack- Full Cutoff 5000K Maxlite MLLWP40LED50DS LWP40LED5 5 100000 DR 100-277 35 3350 95.71 >80 5000 N OUTDOOR DLC 85% MSRP on all fixtures of same

family $ 310.00 15% $ 263.50

Fixture 52 Watt Large Wall Pack- Full Cutoff 5000K Maxlite MLLWP70LED50DS LWP70LED5 5 95000 DR 100-277 52 4900 94.23 >80 5000 N OUTDOOR DLC 85% MSRP on all fixtures of same

family $ 360.00 15% $ 306.00






Member Exit Signs LED Dual Color Exit Sign RVLT 500001 500001 5 100-277 Indoor Red/ Green duel color $ 39.50 15% $ 33.58 Exit Signs LED Green Exit Sign Maxlite MLEU2GWEM MLEU2GWEM 5 100-277 Indoor Green color $ 39.50 15% $ 33.58 Exit Signs LED Red Exit Sign Maxlite MLEU2RWEM MLEU2RWEM 5 100-277 Indoor Red color $ 39.50 15% $ 33.58 Emergency Light LED Emergency Light Westgate EL-1 EL-1 5 100-277 Indoor $ 35.00 15% $ 29.75 Emergency Light LED Emergency Light Westgate EL-2 EL-2 5 100-277 Indoor $ 38.00 15% $ 32.30

$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -

Form C.3 - Exit SignsOPTIONAL FORM

Responding Company's Name: SOLUS LED







Lighting Assessment/Consultation no costLighting Design/Layout no costEnergy Modeling/Analysis no cost

Full Lighting Energy Audit and report $0 $0 $0 $0 N






NA - able to facilitate MN installs through various variestrade partners

Installation technical support $0 $0 $0 $0 NSpecification review and writing assistance $0 $0 $0 $0 N






On site/remote training available no cost

on site staff training $0 $0 $0 $0 Non site contractor training $0 $0 $0 $0 N






100% rebate assistance - 15+ years Xcel Energy no costrebate management experienceTax benefit determination if applicable no costCash flow positive financing if applicable no cost

45 day product trial $0 $0 $0 $0SOLUS LED

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SOLUS LED

LED Supply Co. LLC

SOLUS LED

LED Supply Co. LLC

C.4 - Services Price ScheduleOPTIONAL FORM

LED Supply Co. LLC

SOLUS LED

LED Supply Co. LLC


Responding Company's Name:


Form C.5 - Volume DiscountsOPTIONAL FORM



Phone Email


Phone Email


Phone Email



Phone Email


Phone Email




Phone Email


Phone Email


Phone Email



Phone Email


Phone Email


Cooperative Purchasing Connection | 888-739-3289 | www.purchasingconnection.org

RFP 15.8 – LED Lighting Due July 2, 2015, at 10:00 a.m. CDT Responses Submitted Online Via Public Purchase Notification Report: 29 companies were invited, self-invited, or met the classification codes of RFP 15.8 and were notified of its availability. Access Report: 16 companies accessed RFP 15.8 9 companies downloaded all or partially downloaded RFP 15.8 2 companies submitted a response to RFP 15.8 by the RFP due date Respondents: LED Supply Co. LLC Solus LED, LLC Both respondents have qualified for full evaluation by CPC. A summary is provided in the following pages.


Executive Summary Respondents were asked to submit discounts on a market basket of products meeting the minimum specifications that would most commonly be purchased by schools, cities, counties, and nonprofit agencies. Respondents had the ability to respond with various types of LED lighting such as, but not limited to: lamps, bulbs, fixtures, troffers, wall-mounts, etc. Respondents also had the option to include emergency LED exit signs and additional services. LED Supply Co. LLC From their website: LED Supply Co. is a wholesale distributor based in Denver, Colorado, that focuses on energy efficiency. As a medium-sized distributor, LED Supply Co. prides themselves on product knowledge, application, and the ability to stay up to date with the most advanced LED fixtures available in the industry. Based on LED Supply Co.’s response to the RFP, it seems their goal is to provide the best lighting products on the market and while they are not locked into a specific manufacturer, it gives LED Supply Co. the ability to recommend the most appropriate lighting for the project. Additionally, LED Supply Co. offers fifteen plus years of rebate management experience, taking on a consultative role versus strictly a sales role. Below are some highlights from LED Supply Co.’s response to RFP 15.8:

1. They are able to perform on-site trainings, product demonstrations, financial analysis examples, etc. 2. They currently are able to provide service to all three states as a national distributor, however, on-

site presentations are most applicable to Minnesota. 3. All inventory is based in Lakewood, Colorado. 4. Able to connect with members weekly via mass email functionality. 5. Currently working to develop their own eCommerce site that will be up and running in 90 days with

back-end logins for customers to input their orders; this will be staffed by 3-5 personnel for support. 6. Relationship based sales process: all CPC members would receive the same service in regards to

process, evaluation, specifications, and rebate determination. They pride themselves on inquiring the goals/needs prior to suggesting solutions.

7. Currently do not employ electricians, but work with many throughout the states. 8. Shipping: LED Supply Co. incurs shipping/freight charges from manufactures, however, LED Supply

Co. has no minimum purchase order requirements for CPC members. 9. Purchases made by procurement card over $10,000 are subject to a 5% surcharge fee. 10. Offering full credit returns if LED Supply Co. error. If not, a 20% restocking fee is standard, but

negotiable depending on details. 11. Currently on the State of Minnesota contract.

Solus LED, LLC From their website: Solus is headquartered in Maple Grove, Minnesota, and is a supplier of interior and exterior LED lighting products. Solus was founded on the basis of educating every sort of individual and business imaginable about lighting efficiencies through use of higher quality, American designed and manufactured LED product. After months of researching the LED industry on an international level, Solus chose to offer solutions through reputable American manufacturers which specialize solely on LED product development. Based on Solus’ response to the RFP, Solus envisions themselves around not just being a product supplier, but a resource for CPC members for education, audits, financing, and rebates pertaining to LED lighting not only for existing projects but also for future budgetary project considerations. Below are some highlights from Solus’ response to RFP 15.8:


1. They currently participate in two conferences that CPC typically attends (MASMS and Minnesota League of Cities).

2. They currently provide representation in the metro area, northern Minnesota, and South Dakota, but are currently working on finding representation in North Dakota (anticipated Fall 2015) staffing. Currently are able to serve all three states and will be able to do so.

3. 95% fill rate on contract items through their Maple Grove office/warehouse; typically has next or same day shipping.

4. Currently run promotions via their “Watts New!” newsletter; ability to email newsletters to members.

5. Relationship based sales process: introduction to the correct personnel at the agency (decision maker and end-user), provide product demonstrations, conduct an energy audit of current lighting infrastructure/products, ability to create internal marketing campaigns (school boards), assist in obtaining financing, assist with applying and receiving energy rebates, and provide the agency with an energy savings report.

6. Considering having an in-house electrician to work solely with the installation process for purchasing members.

7. Shipping: no minimum order and no surcharges for CPC members. 8. Offering government discounts on all products not listed on the pricing form for products. 9. Pricing: Offering all products Solus sells at wholesale pricing to CPC members and 15% off MSRP

on items in the same family of products that are not on the contract list. 10. Offering a 45 day return policy at full credit, no questions asked. 11. Current State of Minnesota contract holder; however, expressed there is no guarantee of renewal.

The products offered to CPC include newer efficient, less expensive lighting products that will be more desirable to members. The CPC offering also is host to a larger discount (38%) or most bulbs rather than the state contract discount (15%) with the same MSRP.

12. Requesting Exceptions: Solus would like to offer their whole RVLT catalog at reduced pricing in addition to the contract offers. The reason is most of these that are not proposed are not stocked in Maple Grove, or they do not have an efficacy of <90% or CRI < 80.

Pricing Schedule Pricing will be reviewed and discussed after the presentations on July 8. Recommendation Based on their responses, both companies operate differently (wholesaler vs. supplier). LED Supply Co. takes the wholesaler role in providing thousands of LED SKU’s and options for CPC members. They provide the support necessary to bring value to all CPC members (K12 and CCOGA’s), but may have minimal on-site, in-person support outside of Minnesota. Solus LED is a supplier looking to provide a LED lighting solution to CPC members. They may provide a fraction of the number of SKU’s, but they have a wider breadth of on-site, in-person support according to their response. After review of the pricing submitted, the value-adds that each respondent could bring to members of the Cooperative Purchasing Connect, it is my recommendation to CPC to invite both respondents in for a formal presentation. This formal presentation will showcase more detail about the company and their products, customer service, and value-adds than what is implied through the details of their response. From the respondents’ presentations, I would recommend an intent to award no later than Wednesday, July 15, 2015.


RFP 15.8 – LED Lighting Pricing Summary

Pricing Schedule Respondents were asked to submit a market basket of items that met the minimum specifications stated within the RFP (i.e. warranty, hours, efficacy, color rendering index, qualification, etc.). Due to the respondents being two different companies, one a wholesaler (LED Supply Co) and the other a supplier of a lighting solution (Solus) there are not a lot of items that can be compared like for like so we filtered by common categories (efficacy, lumens, CRI). When reviewing the market basket, the LED Supply Co. is offering a 10% discount off of MSRP while Solus LED’s discount averages to be 20%. Below are four broad categories when comparing pricing:


Bulbs • 12W A19 Dimmable 3000K (line #25 and #99)

o LED Supply Co.’s net price to member is $14.14 while Solus LED’s net price to member is $15.30, a difference of $1.16. o There are no significant notable factors leading to this price differential.

• 17W A21 Dimmable 3000K (line #20, #23, and #98)

o LED Supply Co.’s net price to member is $18.00 while Solus LED’s net price to member is $25.84, a difference of $7.84. o There are no significant notable factors leading to this price differential.

Tubes/Lamps

• 15W 4 Foot 5000K LED(line #58 and #102)

o LED Supply Co.’s net price to member is $15.43 while Solus LED’s net price to member is $21.56, a difference of $6.13 o Notable factors leading to the price differential include:

Solus LED’s product is listed as a 10 year warranty instead of LED Supply Co.’s 5 year warranty. Solus LED’s product is listed as 70,000 hours (rated life) instead of LED Supply Co.’s 50,000 hour (rated life). Solus LED’s products have a higher efficacy rating than the rating given to LED Supply Co.’s product.

• 15W 4 Foot 4000K LED (line #57, #100, and #101)


o LED Supply Co.’s net price to member is $15.43 while Solus LED’s net price to member on both products is $21.56, a difference of $6.13.

o Notable factors leading to the price differential include: Solus LED’s products are listed as a 10 year warranty instead of LED Supply Co.’s 5 year warranty. Solus LED’s products are listed as 70,000 hours (rated life) instead of LED Supply Co.’s 50,000 hour (rated life). Solus LED’s products have a higher efficacy rating (5 to 12 points) than the rating given to LED Supply Co.’s product.

• 9W 2 Foot 4000K LED (line #54 and #106)

o LED Supply Co.’s net price to member is $14.14 while Solus LED’s net price to member is $15.52, a difference of $1.38. o Notable factors leading to the price differential include:

Solus LED’s product has a 10 year warranty and 70,000 hour rate life instead of LED Supply Co.’s 5 year warranty and 50,000 hour rated life.

Note, Solus LED’s efficacy is 9 points lower than LED Supply Co.’s product.

• 9W 2 Foot 5000K LED (line #55 and #107)

• o LED Supply Co.’s net price to member is $14.14 while Solus LED’s net price to member is $15.52, a difference of $1.38. o Notable factors leading to the price differential include:

Solus LED’s product has a 10 year warranty and 70,000 hour rate life instead of LED Supply Co.’s 5 year warranty and 50,000 hour rated life.

Note, Solus LED’s efficacy is 9 points lower than LED Supply Co.’s product.

Wall Packs • 4000K (line #95 and #119)

o LED Supply Co.’s net price to member is $171.81 while Solus LED’s net price to member is $159.80, a difference of $12.01.


Flat Panel/Troffer

• 40W Flat/Thin Panel (line #85 and #117)


LED Supply Co.’s product list listed as 69,000 hours (rated life) instead of Solus LED’s 50,000 hour (rated life) product. LED Supply Co.’s efficacy and color rending index on its product is slightly higher than that of Solus LED’s. LED Supply Co.’s product is not dimmable, but Solus LED’s product is dimmable.

• 2x4 50W Thin Panel/Troffer (line #80 and #118)


LED Supply Co.’s product has a 10 year warranty versus that of Solus LED’s 5 year warranty. LED Supply Co.’s product has a higher efficacy rating (107 vs. 94) and color rendering index (94 vs. 83). LED Supply Co.’s product is not dimmable, but Solus LED’s product is dimmable.

Within the Form C – Pricing Schedule, respondents had the option to include LED Emergency Exit Signs that met the minimum requirements listed in the RFP. Solus LED was the only company to list/offer any qualified options for emergency exit signs (options shown below).

Other optional forms include services and volume discounts. Neither company is offering volume discounts, however, in regards to services, neither company will be charging for energy audits, and any on-site training. Both LED Supply Co. and Solus LED will assist with rebate assistance and management. Solus LED offers a 45 day free product trial.


July 15, 2015 Solus LED Attn: Jim Azure 8752 Monticello Lane N Maple Grove, MN 55369 Award Decision, RFP # 15.8 – LED Lighting Dear Jim Azure: Congratulations – the cooperative purchasing team comprised of the regional service cooperatives of the Cooperative Purchasing Connection, using the weighted criteria outlined in the Request for Proposal (RFP), have completed their review of the proposals received. Evaluation criteria included qualifications and experience, quality and variety of product selection, pricing, services and support, and ease of ordering. We are pleased to announce that your proposal received the recommendation for award. This decision is subject to approval of the Boards of Directors and the successful negotiation of a mutually acceptable contract. I will be contacting you in the near future to finalize a contract for the awarded goods and/or services. Thank you for submitting your proposal; the Cooperative Purchasing Connection looks forward to working with Solus LED.

Regards,

Lisa M. Truax | Bid & Contract Facilitator Lakes Country Service Cooperative 1001 E. Mount Faith Avenue, Fergus Falls MN, 56537 Enclosure: Performance Bond Requirements


July 15, 2015 Solus LED Attn: Jim Azure 8752 Monticello Lane N Maple Grove, MN 55369 Performance Bond Requirements, RFP #15.8 – LED Lighting

Dear Jim Azure: Congratulations on becoming an awarded vendor with the Cooperative Purchasing Connection (CPC). We’re looking forward to working with you and you’ll soon be receiving a contract for review. In addition, as you may know, CPC requires awarded vendors to post a $1,000.00 performance bond at the time an agreement is met and the contract is signed by the awarded vendor. The performance bond may be in the form of a bond, certified or cashier’s check, or money order payable to Lakes Country Service Cooperative. It may also be a bond naming Lakes Country Service Cooperative as obligee written by a corporate surety, satisfactory to CPC, pledging that the awarded vendor will abide by the terms stated in the RFP and in the vendor’s proposal and pledges the faithful performance of the contract and the payment of all obligations arising thereunder. With any partnership, some are not successful. Failure from an awarded vendor to comply with the proposal and contract agreement, the performance bond shall be forfeited to CPC as liquidated damages, not as a penalty. The loss of the performance bond may include, but is not limited to:

• Poor communication; multiple documented failures to correspond with CPC. • Poor customer service; failure to respond on multiple occasions to CPC members within a timely manner. • Poor quality of product and failure to replace/refund member purchase when appropriate. • Delivery issues; consistent and documented failures to deliver product on time or in proper condition. • Lack of on-time reporting and inaccurate quarterly reports. • Lack of quarterly administrative fee payments.

Performance bonds will be returned in their full amount upon the successful completion of a bid cycle. Please let me know if you have any questions.

Regards,

Lisa M. Truax | Bid & Contract Facilitator Lakes Country Service Cooperative 1001 E. Mount Faith Avenue, Fergus Falls MN, 56537


July 15, 2015 LED Supply Co. LLC Attn: Tony Beman, General Manager 1708 Westgate Road, Suite 201 Eau Claire, WI 54703 Award Decision, RFP # 15.8 – LED Lighting Dear Tony Beman: The Cooperative Purchasing Connection (CPC) would like to thank you for your time, effort, and interest in supplying a response for RFP 15.8 – LED Lighting. The cooperative purchasing team, using the weighted criteria outlined in the Request for Proposal (RFP), have completed their review of the proposals received. Evaluation criteria included qualifications and experience, quality and variety of product selection, pricing, services and support, and ease of ordering. However, the cooperative purchasing team has decided to reject your proposal based on LED Supply Co.’s ability to service members in both North Dakota and South Dakota. We want to thank you for your proposal, taking the time to present in-person to our purchasing team and the interest in this RFP. CPC will look forward to your participation in future RFP’s for similar engagements. Should you have any questions about this matter, please feel free to contact me.

Regards,

Lisa M. Truax | Bid & Contract Facilitator Lakes Country Service Cooperative 1001 E. Mount Faith Avenue, Fergus Falls MN, 56537