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RFP 5137002Webinar:

Cost Proposal Tuesday, January 7, 2014

Session 1 – 10:00 a.m.Session 2 – 2:00 p.m.

Pacific Time

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Teleconference Information

If you can see the Webinar, but cannot hear through your Computer speakers, please call the number above to

listen along with the Webinar presentation.

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How the Webinar WorksCost Proposal informationQuestion & Answer session provided at the end of the webinar◦State’s responses will be verbal or written during the webinar

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Webinar Objectives1 – Cost Proposal

Walk through sample RFP Proposal Packet

A: CommunicationsB: SubmissionC: EvaluationD: Cost Negotiations

2 – Sample Cost Proposal Walkthrough

2 – Sample Cost Proposal Walkthrough

3 – Rules Governing Award(s) - RFO

4 – Questions and Answers Session

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Webinar Cost Fact Sheet Email Notices

1 – Cost Proposal A - Communications

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Send to RFP5137002@dgs.ca.gov

Time and date due in State’s e-mailbox: 2:00 p.m. Pacific Time (PT) on Monday, January 13, 2014

1 – Cost Proposal B – Submission

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Use Excel Cost Proposal Template Complete only the yellow

highlighted fields Enter whole number values in

rate(s) per hour fields Omit letters, cents, commas, and

decimal points

1 – Cost Proposal B – Submission

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“Save As” an Excel document (version 1993 or later)

Name file “Your Company Name – COST Proposal”

Email Cost Proposal attachment to RFP5137002@dgs.ca.gov

1 – Cost Proposal B – Submission

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Evaluated by classification in each tier

Proposers must meet baseline for classification in tier for award

Each classification baseline established as the average plus 15% of all proposers’ rates

1 – Cost Proposal C – Scoring

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1 - RFP Highlights A: Communications1 – Cost Proposal D – Cost Negotiations

Occur in a Tier only when less than sixty percent (60%) of Cost Proposals achieve award

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1 - RFP Highlights A: Communications1 – Cost Proposal D – Cost Negotiations

One (1) opportunity for Administratively and Technically responsive Proposers whose initial proposed rate(s) exceed the baseline to lower its rates within the baseline to achieve award

Respond within 24 hours

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1 - RFP Highlights A: Communications1 – Cost Proposal D – Commitment to Lowest Rate

Occurs only when Cost Proposals are not negotiated

One (1) opportunity to commit to lowest awarded rate(s) per hour in a tier’s classification(s)

Respond within 24 hours

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“Check mark”

2 – Sample Cost Proposal Walkthrough

Checkmarks and arrows highlight areas that require attention

Arrow

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SAMPLE

Open Excel

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SAMPLE Enable

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SAMPLE

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SAMPLE

Click Retry

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Not Seeking Award

SAMPLE

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SAMPLE

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SAMPLE

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SAMPLE

Respond

within 24 hrs

Attach Saved

File

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3 – Rules Governing Award(s) - RFO

MSA awardees who achieved at least sixty (60) Technical points may elect to offer RFO rates from either:

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3 – Rules Governing Award(s) - RFO

Own awarded rate(s)OR Lowest awarded rate(s) for

classifications in the next highest Tier

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Total Technical Score

Tier 1 RFO ≤ $1.5M Project Manager

Tier 2 RFO ≤ $5M Project Manager

Tier 3 RFO ≤ $10M Project Manager

Tier 1 AT ProposalA 62 $15 $15 N/A

B 60 $15 $20 N/A

Tier 2 AT ProposalC 63 $20 $20 $20

D 61 $20 $20 $25

Tier 3 AT ProposalE 60 $25 $25 $25

Own Tier 2 awarded rates

Tier 3 Lowest Rate

RFO Application of Rates

Own Tier 1 awarded rates

Tier 2 Lowest Rate

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Session at the end of the webinar Keep questions relevant to Cost

Proposal State will respond to questions verbally or

in writing during the Webinar

4 – Questions and Answers Session

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4 – Questions and Answers Enabled

Keep questions relevant to Cost Proposal

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Resources:• https://www.bidsync.com/DPX/ca/cdgs?

ac=view&auc=1948989 • http://www.dgs.ca.gov/pd/Programs/

Leveraged/masteragreements/InformationTechnologyConsultingServices.aspx• http://www.dgs.ca.gov/pd/Resources/

BroadcastBulletins.aspx• masters@dgs.ca.gov

Thank You