rfp for procurement of tpc.ver1.11

Tender Document

for

Procurement of Tablet PC

NIT Number: - BSEDC/2012/7426 Dated: 02/11/2012

Bihar State Electronics Development Corporation Limited

BELTRON Bhawan, Shastri Nagar,

Patna 800 023, Bihar

Phone: 0612- 228 1857, FAX: 0612-228 1857

Mob: 08051109698

E-mail [email protected], Website: www.beltron.in

Tender Document for Procurement of Tablet PC

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Table of Contents

1 Project background ............................................................................................................. 4

1.1 Key Events & Dates .................................................................................................... 4

1.2 Procurement of RFP Document .................................................................................. 5

1.3 Pre-Bid Conference ..................................................................................................... 5

1.4 Amendment of RFP Document ................................................................................... 5

1.5 Venue and Deadline for submission of proposal ........................................................ 6

1.6 Bid Currencies ............................................................................................................. 6

1.7 Validity of the Bids ..................................................................................................... 6

1.8 Earnest Money/Security Deposit ................................................................................. 6

1.9 Evaluation of Bids ....................................................................................................... 7

1.10 Financial Evaluation Process ...................................................................................... 7

1.11 e-Procurement related instructions .............................................................................. 7

2 Notice Inviting Bids.......................................................................................................... 10

2.1 Scope of work............................................................................................................ 11

2.2 General Terms and Conditions .................................................................................. 12

2.3 Liquidated Damage ................................................................................................... 16

2.4 Standard RFP Clauses ............................................................................................... 16

2.5 Force Majeure ........................................................................................................... 18

3 About the RFP document ................................................................................................. 18

3.1 Documents to be furnished with General cum Technical Bid .................................. 21

3.2 Tender Form .............................................................................................................. 22

3.3 Checklist .................................................................................................................... 28

3.4 Vendor Undertaking .................................................................................................. 30

4 Technical Bid .................................................................................................................... 32

4.1 Bid Letter................................................................................................................... 32

4.2 Technical Specifications of Tablet PC ...................................................................... 34


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5 Financial Bid..................................................................................................................... 37

ANNEXURE A ..................................................................................................................... 39

ANNEXURE - B...................................................................................................................... 40

ANNEXURE C ..................................................................................................................... 43


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1 Project background

Bihar, with its bountiful natural resources of fertile soil, abundant water, varied climate and

rich cultural and historical heritage is one of the most fascinating states of India. Recently

honourable Chief Minister of Bihar has taken an initiative in this direction and launched the

state's Bagicha Bachao Abhiyan (Save Orchard Campaign). In Save Orchard Campaign needs

survey of Orchards and generation of MIS reports and tag Orchard location on Google map.

The success of Save Orchard Campaign depends on how accurate survey data is collected.

To overcome the problem and difficulties during survey data collection, a hand handled

device based web solution is required. A hand handled device based application will be

developed which contains the prescribed survey form as per survey requirement. Field staffs

will carry handheld device with preloaded application and visit Orchards for survey and fills

up the requirement information and capture geo tagged time stamped photographs directly

onto the device.

Bihar State Electronics Development Corporation Ltd (BSEDC - herein after referred to as

BSEDC) a undertaking under Department of Information Technology, Govt. of Bihar, invites

bids from leading OEMs/Bidders in the industry for the supply of the OEM packed boxes of

Tablet PCs to be provided at districts (as per Annexure C).

1.1 Key Events & Dates

Event Target Date

Publication and Sale of Tender

Document

All working days during office hours starting from

5th

Nov 2012 to 29th

Nov 2012 till 2:00 PM

Last date to send in requests for

clarifications on the tender

For any clarification and queries relating to tender

document, Bidders have to submit their written

clarifications & queries before 11:00 AM of

22/11/2012

Pre bid Conference

On 22/11/2012 at 3:00 PM

Venue: BSEDC Ltd, Beltron Bhawan, Shastri

Nagar, Patna

Request for e-Forms through

www.eproc.bihar.gov.in

From 22nd

Nov 2012 to 29th

Nov 2012 till 2:00 PM

http://www.eproc.bihar.gov.in/


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Submission of Tender Documents

(only through e-Procurement site)

Up to 3:00 P.M. on 29th

Nov 2012

General cum Technical Bid Opening On 29th

Nov 2012 at 04:00 PM

Note: This Tender Document is not transferable.

1.2 Procurement of RFP Document

Interested OEMs/bidders can download RFP document from the Beltron website

www.beltron.in & e-Procurement website www.eproc.bihar.gov.in from 5th

Nov 2012 to

29th

Nov 2012 till 02:00 PM and has to deposit a tender document fee with payment of the

non refundable fee of Rs. 10,000/- (Rupees Ten Thousand Only). This fee shall be paid in

form of a demand draft of any nationalized bank located in India, payable at Patna, drawn in

favor of Bihar State Electronics Development Corporation Ltd or through e-Payment prior

to the last date of tender submission. This tender document fee receipt is require to submit

along with the other tender document at the time of final tender submission prior to the last

date of tender submission.

1.3 Pre-Bid Conference

The BSEDC shall organize a Pre Bid Conference on 22nd

Nov at 03:00 PM in the Beltron

Bhawan, Patna. The BSEDC may incorporate any changes in the RFP based on acceptable

suggestions received during the interactive Pre-Bid Conference. The decision of the BSEDC

regarding acceptability of any suggestion shall be final in this regard and shall not be called

upon to question under any circumstances. The prospective bidders shall submit their

questions in writing to reach BSEDC on or before 22nd

Nov 2012 till 11:00 AM. It may not

be possible at the Pre Bid Conference to answer questions which are received late. The

responses will be conveyed to all the prospective bidders (by way of hosting amendments /

clarifications on the website i.e. at www.beltron.in, www.eproc.bihar.gov.in) in accordance

with the respective clauses of the RFP and no participant would be intimated individually

about the response of the BSEDC.

1.4 Amendment of RFP Document

BSEDC may, for any reason, whether at own initiative or in response to a clarification

requested by a prospective Bidder, modify the bidding document by amendment. All the

amendments made in the document would be published in the website of www.beltron.in,

www.eproc.bihar.gov.in. All such amendments shall be binding on bidders. The bidders are

also advised to visit the aforementioned website on regular basis for checking necessary

http://www.beltron.in/http://www.eproc.bihar.gov.in/http://www.beltron.in/http://www.eproc.bihar.gov.in/http://www.beltron.in/http://www.eproc.bihar.gov.in/


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updates. The BSEDC reserves the rights to amend the dates mentioned in clause 1.1 of this

volume for bid process.

1.5 Venue and Deadline for submission of proposal

Bidder can submit the Proposal only through e-Procurement portal and must be uploaded in

the site www.eproc.bihar.gov.in on or before 29th

Nov 2012 till 03:00 PM. BSEDC shall not

be responsible for any delay in uploading the documents. No further correspondence on this

matter will be entertained.

1.6 Bid Currencies

All prices shall be quoted in Indian Rupees and the contract price shall be paid in Indian

Rupees.

1.7 Validity of the Bids

Financial bid should be valid for a minimum period of 90 days from the last date of tender

submission for placing the initial order.

1.8 Earnest Money/Security Deposit

a) The General cum Technical Bid should also contain relevant supporting documents and

Earnest Money Deposit as per details given below, by Demand Draft/pay order / e-

payment/ Irrevocable Bank Guarantee (valid for nine month) of any nationalized bank

drawn in favour of Bihar State Electronics Development Corporation Ltd. Patna.

EMD for this project is Rs. 10, 00,000/- (Rupees Ten Lakh only). The Earnest Money

Deposit of the unsuccessful bidders will be refunded without any interest within one

month from the declaration of L1 bidder.

b) In the case of bidders whose bids are accepted for undertaking the work assigned for

this tender, this successful bidder will submit a Performance Security deposit, which

will be equal to 10% (Ten percent) of the contract price that the bidder has quoted in his

Financial Bid. The same would have to be in form of irrevocable valid Bank Guarantee

for the entire warranty period and would have to be submitted within 15 days from the

issuance of the LoI.

c) The successful bidder will also submit an acceptance of the LoI within two days from

the awarding of the Contract.

d) Earnest Money Deposit of the successful bidder will be refunded on receipt of

Performance Security Deposit from the bidder. Performance Security deposit will be in



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the form of irrevocable Bank Guarantee drawn in the name of "Bihar State Electronics

Development Corporation Ltd." valid for the entire warranty period.

1.9 Evaluation of Bids

A duly constituted Tender Cum Purchase Committee (TCPC) shall shortlist the Technical

Bids on the basis of Technical Parameters. The names of short listed bidders will be

communicated to the respective bidders only whose Technical bids are found suitable for

opening the financial bids. The Financial/Commercial bids will be evaluated by a duly

constituted Tender Cum Purchase Committee (TCPC). The OEMs / bidders, who are not

registered with Bihar Sales Tax, if selected, should get themselves registered with Bihar Sales

Tax before receiving award of contract or purchase order or else they will have to pay

requisite tax.

1.10 Financial Evaluation Process

The F.O.R. destination price for OEM packed boxes of Tablet PC (including one year

comprehensive warranty) and additional annual maintenance (including comprehensive

warranty) for subsequent next 2 years maintenance should be quoted in Indian rupees. The

price quoted is inclusive of Excise duty, Sales Tax / VAT and all other statutory taxes as

applicable, failing which these are not payable extra. Form-D for concessional rate of sales

tax as well as certificates for exemption from payment of octroi charges shall be furnished.

Financial bid will be evaluated on the basis of Gross Bid Value which is sum total of F.O.R.

destination Price and Net Present Value of 2nd

and 3rd

year AMC.

Selection of Vendor: The lowest quotation identified amongst all the financial bids would be

derived on the basis of the lowest financial.

The decision of BSEDC Ltd. arrived at as above will be final and no representation of any

kind will be entertained on the above said. The issuance of a Letter of Intent (LoI) in favour

of the successful bidder would be co-terminus with the Awarding of the Contract for this

Tender.

1.11 e-Procurement related instructions

The bidder shall submit his response through Bid submission to the tender on e-Procurement

platform at www.eproc.bihar.gov.in by the procedure given below:

1. The bidder must have the DSC/PKI and user id of the e-procurement website before

participated in the e-tendering process. The bidder may use their DSC/PKI if they



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already have the DSC/PKI. They can also take it from any of the authorized agencies

or they may contact on our e-procurement help desk. For user id they can get

registered themselves on e-procurement website www.eproc.bihar.gov.in and submit

their bids online on the same. Offline bids shall not be entertained by the Tender

Inviting Authority for the tenders published in e-procurement platform.

2. The bidders shall submit their eligibility and qualification details, Technical bid,

Financial bid etc., in the online standard formats given in e-Procurement web site. The

bidders shall upload the scanned copies of all the relevant certificates, documents etc.,

in support of their eligibility criteria / technical bids and other certificate /documents

in the e-Procurement web site. The bidder shall sign on the statements, documents,

certificates, uploaded by him, owning responsibility for their correctness/authenticity.

The bidder shall attach all the required documents for the specific tender after

uploading the same during the bid submission as per the tender notice and bid

document.

3. All the required documents will be attached at the proper place as mentioned in the e-

forms otherwise the tender will be rejected.

4. Cost of the tender document to be paid either at the BELTRON counter through

Demand Draft drawn in favour of Bihar State Electronics Development Corporation

Limited or through online prior to the last date of tender submission.

5. Bihar e-Procurement facilitates the e-payment solutions to their bidders using Axis

Bank payment gateway. Currently the Tender Fee & EMD may be paid using Internet

Payment Gateway (IPG) and Direct Debit (Net Banking) apart from manual mode of

payment where bidder used to submit the Tender Fee / EMD in the department before

tender closing. Internet Payment Gateway (IPG) enables bidders to use their Credit /

Debit card issued by Master / Visa. Any Bank card which is issued from Master / Visa

will be accepted on the e-Procurement portal. Direct Debit (Net Banking) may be done

with the existing Internet Banking user id & password of Axis Bank. The payment

done through any of the above mentioned two modes will automatically be credited to

the concerned account. In case Bidder has used e-payment facilities then they need not

visit to department for submission of Tender Fee / EMD.

6. The tender opening and evaluation will be done online only. Any corrigendum or date

extension notice will be given on the BELTRON and e-procurement website only.

7. For support related to e-tendering process, bidders may contact at following address:



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e- Procurement HELP DESK

No. 22, Telephone Colony,Kidwaipuri,

ITO Golamber,Patna,

Bihar 800 001

Ph. No: 0612-2523006, Mob; +91 9939035696


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2 Notice Inviting Bids

BIHAR STATE ELECTRONICS DEVELOPMENT CORPORATION LIMITED

(A Government of Bihar Undertaking)

Beltron Bhawan, Shastri Nagar, Patna-800023

0612-2281857, Fax: 2281857, email: [email protected]

NIT No: BSEDC/2012/7426 Dated: 02/11/2012

e-Tender Notice

Bihar State Electronics Development Corporation Ltd. (BSEDC), a Government of Bihar

undertaking, under Department of Information Technology, Bihar, undertakes projects on

total IT solutions involving supply of Computer Hardware, Software, and Electronic

Equipments and after sale support services to various Government organizations in the state

of Bihar.

BSEDC invites bids to meet the immediate requirement of about 2500 Tablet PCs to be

provided to field surveyor of Agriculture Department, Government of Bihar during this

financial year, from the Original Equipment Manufacturers (O.E.Ms.), Principal National

Distributors/ Bidder authorised by OEM in India by the undersigned. Bids can be submit

through e-Procurement portal on or before 29/11/2012 upto 03:00 P.M. The General cum

Technical bids will be opened on the same day at 4.00 PM in the presence of the bidders who

desire to participate.

Detailed Tender document containing technical specifications, terms and conditions can be

downloaded from BSEDC web site (www.beltron.in) & e-Procurement website

(www.eproc.bihar.gov.in). Bidder has to purchase the tender document with payment of non

refundable fee of Rs 10,000/- on any working day during business hours till 03.00 PM upto

29/11/2012, in favour of Bihar State Electronics Development Corporation Ltd payable at

Patna or through e-Payment mode. Bidder has to submit receipt/transaction number (in case

of e-payment) of tender fee along with the bid document at the time of bid submission, if

downloaded from the website. Tender document will be available on our web-site w.e.f.

05/11/2012.

Sd/-

Managing Director

http://www.beltron.in/


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2.1 Scope of work

The successful Bidder(s) will provide the following services:

1. Supply: The bidder has to supply OEM packed boxes of Tablet PC (including one

year comprehensive warranty) and additional annual maintenance (including

comprehensive warranty) for next 2 years. All goods need to be supplied F.O.R. to the

destination mentioned in Annexure-C. In addition to this verification of sample TPCs

of about 10% will be done at warehouse. In case Bidder schedule multiple delivery

dates then on that case BSEDC reserves rights of verification at warehouse for

multiple times.

2. Testing: Testing/ Bench marking as per requirement of the Purchaser and in such

manner and for such size of sample as may be prescribed subsequently may be got

done as a part of the Contract.

3. Installation and Commissioning of Tablet PCs: The successful bidder in respect of

Tablet PCs will do installation of software (as per specification mentioned in fact

sheet), Application and SIM Card(as provided by BSEDC) .

4. After sales service: The Supplier will open or authorize a service centre at least in

nine divisions (Patna, Bhagalpur, Purnia, Muzaffarpur, Gaya, Dharbanga,

Saharsa, Saran and Munger) in Bihar for the maintenance/comprehensive

warranty of Tablet PCs under this tender. Similarly, the Supplier of Tablet PCs shall

keep at least 2% equipments as spare, to provide immediate replacement, with the

service centre during the warranty and extended warranty period, It will be desirable

that minor functional problems of these equipments are taken care of by the service

centre only. In case of major & specific problems, respective vendors will have to

rectify the defect within the time-limits prescribed in the tender document; others

must have to replace with the new one. In case the Bidder has no presence in above

mentioned locations, he/she may furnish an undertaking for establishing the same

within 30 days from the awarding of Contract.

5. The bidder will deploy an online Web based monitoring tool (OMT). As soon as the

user lodges a complaint at service centre, a system generated ticket number has to be

communicated to the user and department nodal point via SMS/Mail. After the

complaint resolution, the status has to be communicated to the user and Department

Nodal Point via SMS or mail. Monthly report of the complaint lodging and resolution

report in order to calculate the down time to the agriculture department/BSEDC at the


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end of every month. Bidder has to provide access of OMT to BSEDC and Agriculture

department.

6. Department will authorize a person from each district for acceptance of delivery of

TPCs. Date of distribution of TPCs will be communicated by the supplier to the end

users well in advance. On the communicated date supplier will install SIM and take

sign off from the end user in presence of the designated person. For users who are not

able to collect the TPCs on that particular date, the authorised person will give the

final sign-off on behalf of those users. Supplier will prepare a Sign-off Report and

submit it to the BSEDC Ltd.

2.2 General Terms and Conditions

2.2.1 Definitions

The following interpretation of terms shall be taken:

a) "The Contract" means an agreement regarding supply of the goods & provision of

services entered into between the BSEDC and the Supplier, as recorded in the

Contract Form signed by the parties, including all appendices thereto and all

documents incorporated by reference therein.

b) "The Contract Price" means the price payable to the Supplier under the Contract for

the full and proper performance of its contractual obligations.

c) "The Goods" means all the equipment and/or other material, which the Supplier is

required to supply to the Purchaser under the Contract.

d) "Services" mean services ancillary to the supply of the Goods, such as transportation

and insurance, and any other incidental services, such as installation, commissioning,

training, maintenance and other such obligations of the Supplier covered under the

Contract.

e) "The Purchaser" means the Bihar State Electronics Development Corporation Ltd

(BSEDC).

f) "The Supplier", means short listed Bidder supplying the goods and services under this

Contract.

Note: The aforesaid definitions will be valid with respect to one or more Suppliers short-

listed to execute the Project. Services to be executed by each Supplier have been explained in

detail in this Tender Document.


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2.2.2 General Conditions

These General Conditions shall apply to the extent that these are not superseded specific by

provisions in other parts of this tender document. A detailed Contract agreement shall be

signed after the order is placed. Detailed provisions of such a contract-agreement shall have

an over-riding effect vis-a-vis this Tender Document.

2.2.3 Standards

The goods supplied under this Contract shall conform to the standards mentioned in the

Technical Specifications and the latest improvements incorporated after the finalisation of

contract, but before the dispatch.

2.2.4 Patent Rights of the Goods

The Supplier shall indemnify the Purchaser against all third party claims of infringement of

patent, trademark or industrial design rights arising from use of the goods or any part thereof

in India.

2.2.5 AFTER SALES SERVICES

2.2.5.1 Comprehensive Warranty

The Supplier shall provide comprehensive warranty (including labour and spares) for 12

calendar months and additional extended comprehensive warranty for subsequently 2 years

that the equipment / software would continue to conform to the description and quality as

specified for the period from the date of verification of the said equipment to be purchased

and that notwithstanding the fact that BSEDC Ltd. may have inspected and/or approved the

said equipment, if during the aforesaid period. The comprehensive warranty shall cover

the system software, Labour and all the hardware parts including updation / up gradation

(free of cost) of the Operating System.

In addition to warranty as mentioned in above clause, the bidder shall during the warranty

period replace the parts, if any, and remove any manufacturing defect, if found during the

above said period, so as to make the equipment operative. The bidder shall also replace parts

of equipment, in case it is found to be malfunctioning and defective, and that the

equipment cannot be put to operation otherwise. Complaint logging procedure and contact

number will be given to end user with each supply for Complaint logging and resolution

along with SLA for response time and resolution time. Failing to this compliance will result


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in deduction in AMC payment, forfeiture of the Performance Security Deposit and

blacklisting of firm with BSEDC /Govt of Bihar for future transaction.

In the event the Bidder / company or the concerned division of the Bidders Company is

taken over / bought over by another company, all the obligations under the agreement with

BSEDC Ltd., should be passed on for compliance by the new company in the negotiation for

their transfer.

2.2.5.2 Service Centre

The Service Centres in the State shall be manned by qualified Engineers and one call

coordinator. The supplier will provide prompt after sales support and shall attend any

complaint as soon as the user lodges the complaint at service centre. The maximum response

time for maintenance complaint from any of the service centre shall not exceed 3 working

days. During contract period, if the complaint is not attended and resolved within 3 working

days, after three working days; for each delayed days the penalty of Rs. 100 per delayed day

per unit. If defect is not rectified within the time stipulated as above penalty as prescribed by

the Purchaser will be imposed. During the warranty period, this penal clause will be enforced

by ensuring that the supplier gives a Performance Security by way of Bank Guarantee to the

Purchaser.

The Agency shall ensure repairing/ replacement of all faulty material within the shortest

possible time thus ensuring minimum downtime (maximum of 3 days), failing which penalty

will be imposed. The Agency shall be responsible for maintaining the desired performance

and availability of the system/services.

General Information about the company (Company profile), Manufacturing and Maintenance

procedure, a list of locations where they have their offices along with number of customer

engineers, number of machines installed, address of service centres, locations of maintenance

inventory available etc.

2.2.5.3 Inventory of Spares

Based on the past experience of the performance of devices and problem faced, supplier or

ASP has to maintain inventory of spares to ensure that all critical spares/ components apart

from the 2% inventory of new equipments for replacement purposes are available with the

Service Centres in sufficient quantity.


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2.2.6 Inspections and Testing

a) The Purchaser or its representative shall have the right (if it so desires) to test the

goods to ascertain their conformity to the specifications. The Purchaser shall notify to

the Supplier in writing of the identity of the representative deputed for this purpose &

nature of tests that may be conducted (if found necessary) for bench-marking.

b) Minimum 10% of total goods and acceptance of the supplied goods will be done by

district administration at specified location. Detailed address of the site will be

communicated during the time of agreement. However, wherever it is considered

necessary, testing and acceptance may be done at the time of delivery.

c) If any inspected or tested Goods fail to conform to the Specifications, the Purchaser

may reject them and the Supplier shall either replace the rejected goods or make all

alterations necessary to meet specification requirements to the Purchaser. No payment

will be made for the rejected items.

d) At the destination site, the cartons will be opened only in the presence of concerned

official of district administration and Manufacturer's representative and the intact

position of the seal for not being tampered with shall also form the basis for certifying

the receipt in good condition.

e) Bidder has to submit one sample of the standard tablet PC, which matches all the

specifications mentioned in the tender document (in section 4.2). This sample should

be submitted at BSEDC office within 2 working days from the last date of bid closing/

submission date for the purpose of verification, inspection and testing. In case bidder

fails to submit the sample tablet PC or sample tablet PC doesnt match the

specifications mentioned in the tender document, BSEDC reserves the right to reject

the bid of that particular bidder.

2.2.7 Packing Delivery & Documentation.

The supplier shall provide such packing as is required to prevent damage or deterioration of

the goods during transit to their final destination as indicated in the Contract. The packing

shall be sufficient to withstand, without limitations, rough handling during transit and

exposure to extreme temperatures and precipitation during transit and open storage. The

Supplier shall be responsible for any defect in packing.

Delivery of the goods and associated documentation will be done in such manner as may be

prescribed by the Purchaser in the Contract.


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2.2.8 Insurance

All costs related to insurance (if any) shall be borne by the supplier for goods supplied under

the Contract against loss or damage incidental to manufacture or acquisition, transportation,

storage and delivery.

2.2.9 Transportation

The entire cost of carriage/transportation from the port of discharge to the destination shall be

borne by the Supplier.

2.2.10 Literature and Instruction

Sufficient number of copies of illustrated literature and instruction books regarding the

installation, handling, maintenance and use of the Goods at each station shall be supplied by

the supplier as part of the Contract price before dispatch of the first assignment.

2.3 Liquidated Damage

The RFP to be given for testing and acceptance and / or delivery and installation at site is to

be strictly adhered to in view of the strict time schedule for implementation of various

projects. Any unjustified and unacceptable delay in delivery beyond the delivery schedule as

per purchase order (which shall not be more than three weeks for all items from the date of

purchase order delivery of APK File and SIM Card from BSEDC Ltd., whichever is later.)

will render the Bidder/Manufacturer liable for damage at the rate of 1% (one percent) on

incremental basis for 5th

and 6th

week on remaining TPCs and simultaneously for 7th

and 8th

week onwards bidder will be liable for damage at the rate of 2% (two percent) on incremental

basis on remaining TPCs. Thereafter BSEDC Ltd. holds the option for cancellation of the

order for pending supply, and procurement the same from any other Manufacturer, forfeiting

the EMD/Security deposit of the Vendor and blacklisting of firm with BSEDC /Govt of Bihar

future transaction. Also, BSEDC ltd. has option to procure the items from alternate source at

the risk and cost of the defaulting Vendor.

2.4 Standard RFP Clauses

a) In the event the Bidder / company or the concerned division of the Bidders Company

is taken over / bought over by another company, all the obligations under the

agreement with BSEDC Ltd., should be passed on for compliance by the new

company in the negotiation for their transfer.


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b) The Bidder will have to enter into written agreement with BSEDC Ltd. for honouring

all aspects of fair trade practices in executing the purchase orders placed by BSEDC

Ltd. by responding to this tender.

c) Change in Product Name: If the name of the product is changed for describing

substantially the same in a renamed form, then all techno financial benefits agreed

with respect to the original product, shall be passed on to BSEDC Ltd. and the

obligations with BSEDC Ltd. taken by the Bidder with respect to the product with the

old name shall be passed on to the product so renamed.

d) The system must be supplied in full as per specified configuration for acceptance. The

acceptance tests will include the running of the evaluation test as conducted during

selection of the bidder. The system must give same performance results as shown

during initial benchmark/evaluation tests. The delivered systems, in addition to

meeting the evaluation test, should also contain the same subsystem

(Branch/Manufacturer) as were given at the time of initial evaluation tests. Failure to

fulfil any of the above-mentioned conditions will entail damage, deduction or

cancellation of the purchase order along with forfeiture of the EMD/Security Deposit.

e) A pre-receipted bill shall be submitted in triplicate in the name of Bihar State

Electronics Development Corporation Ltd. or designated authority. It shall be done

soon after the delivery along with a copy of the duly receipted delivery challan. The

payment of the bills will be made after complete delivery/testing and acceptance of

the systems and on submission of Performance Bank Guarantee.

f) On completion of the warranty period, the performance bank Guarantee shall be

released after satisfying that proper free warranty support has been provided during

warranty period of one year for all the supplies. If considered necessary, suitable

amount of penalty shall be recovered from the bidder or from their security deposit as

mention in SLA, while releasing the security deposit. After expiry of warranty,

BSEDC LTD. or designated authority will either enter into Annual Maintenance

Contract with the supplier for post-warranty maintenance of the system or maintain

them in-house or enter into Annual Maintenance Contract with third party. In case

BSEDC LTD. or designated authority opts to maintain the systems in-house or

through third party, the bidder shall make available to BSEDC ltd. or designated

authority all necessary spares, same or equivalent spares without affecting the

compatibility or performance of any part of the system, for a period of at least two

years from the expiry of the warranty period.


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g) This shall be binding on the Bidder/Manufacturer under the terms and conditions of

the purchase order to be placed on finalization of the tender process. Hardware vendor

should provide all kinds of after sales support during the warranty period.

h) All the items from must be supplied, installed or commissioned of all locations within

FOUR Weeks from the date of awarding of Contract (release of Purchase Order or

delivery of APK File and SIM Card from BSEDC Ltd., whichever is later).

i) Bidder cannot quote for more than one model/Product either from same OEM or from

different OEM.

j) In case OEM is bidding for the tender, OEM cannot authorize any other bidder to

quote for his product.

2.5 Force Majeure

Neither party shall be responsible to the other for any delay or failure in performance of its

obligations due to any occurrence commonly known as Force Majeure which is beyond the

control of any of the parties, including, but without limited to, fire, flood, explosion, acts of

God or any Governmental body, public disorder, riots, embargoes, or strikes, acts of military

authority, epidemics, strikes, lockouts or other labour disputes, insurrections, civil

commotion, war, enemy actions. If a Force Majeure arises, the Bidder shall promptly notify

Tenderer in writing of such condition and the cause thereof. Unless otherwise directed by

Tenderer, the successful bidder shall continue to perform his obligations under the contract as

far as is reasonably practical, and shall seek all reasonable alternative means for performance

not prevented by the Force Majeure event. The successful bidder shall be excused from

performance of his obligations in whole or part as long as such causes, circumstances or

events shall continue to prevent or delay such performance.

a) Tenders not conforming to any or all the above terms and conditions are liable to be

rejected.

b) BSEDC LTD reserves the right to reject any or all the tenders without assigning any

reason whatsoever. BSEDC LTD. would not be under obligation to give any

clarification to such rejected tenders. BSEDC Ltd may decide not to procure any

particular item even after opening the bids.

c) All disputes are subject to jurisdiction within the geographical and administration

confines of Patna only.

3 About the RFP document


Page 19 of 44

There are two parts of tender document papers namely:-

General cum Technical Bid

Financial Bid

a) The tender should be submitted through e-Tendering / e-Procurement portal only. No

other form of tender submission will be valid for evaluation.

b) Tenders duly filled and accompanying all supporting documents, should be uploaded

in the e-Procurement / e-Tendering portal as per the defined schedule in section 1.1,

after which no tender would be accepted and would be able for outright rejection.

c) The bidders can submit the EMD in form of DD or Bank Guarantee or can pay the

EMD amount through e-payment prior to the last date of tender submission.

d) The online bids will be opened at Bihar State Electronics Development Corporation

Ltd., Beltron Bhawan, Shastri Nagar, Patna- 800 023. The Financial Bids of only the

Bidders short listed from the General Cum Technical bids will be opened.

e) Tenders should be fully in accordance with the requirements of the Terms and

Conditions as specified in this RFP.

f) Appropriate forms furnished with this specification shall be used in filling quotation.

Incomplete, illegible e-form will be rejected.

g) All offers should be made in English. Conditional offers and offers qualified by such

vague and indefinite expression such as Subject to immediate acceptance, Subject

to prior sale etc. will not be considered.

h) The Price and conditions of the offer should be valid for at least a period of 90

days from the date of tender opening. Quotations/ Bids with validity of less than 90

days may be rejected.

i) Modification of specifications and extension of closing date of tender, if required,

will be made by an Addendum. Copies of Addenda will be sent to those who have

purchased the tender document. This shall be signed and shall form a part of the

tender in full and/or part thereof.

j) Bidders shall carefully examine the tender documents and the technical specification

and fully inform themselves as to all the conditions and matters, which may in any

way, affect the work or the cost thereof.

k) In case a bidder finds any discrepancies in or omissions from the specification or

other documents, or in case there be any doubt as to their meaning, he should at once


Page 20 of 44

notify BSEDC Ltd. This however does not entitle the bidder to ask for time beyond

the due date fixed for receipt of tenders.

l) Submitted tender forms, illegible rate or rates not shown in figures and words in

English, will be liable for rejection. In case of discrepancy between words and figures

noted against each items of the tender and between unit rates and the total amount, the

decision of the tender issuing authority (BSEDC Ltd.) will be final and binding on the

bidders. Total of each item and grand total of whole tender should be clearly written..

Clerical and arithmetical mistakes may result in rejection of the tender.

m) The terms of payment delivery and acceptance applicable in this case and indicated in

the Terms and Conditions of this RFP. BSEDC Ltd on behalf of the State Govt. or its

own may, in exceptional cases, considers alternative terms than those specified.

n) In comparing tenders and in making awards BSEDC Ltd may consider such factors as

compliance with the specifications, relative quantity of supply, ability to provide

repairs and maintenance service, the time of delivery and such other conditions as it

may consider relevant.

o) Request from the bidder in respect of additions, alterations, modifications, corrections

etc. of both terms and conditions or rates after opening of the tender will not be

considered.

p) The bidder shall make its own arrangements, for supply, installation and

commissioning of materials at the identified delivery sites at all districts.

q) While tenders are under consideration, bidders and their representatives or other

interested parties, are advised to refrain from contacting by any means Purchaser's

personnel or representatives, on matters relating to the tenders under study. BSEDC

Ltd. if necessary will obtain clarification on tenders by requesting such information

from any or all the bidders either in writing or through personal contact as may be

necessary. The bidder will not be permitted to change the substance of his offer after

the tenders have been received in BSEDC Ltd. Any attempt by any bidder to bring

pressure of any kind, may disqualify the bidder for the present tender and the bidder

may be liable to be debarred from bidding for BSEDC Ltd. tenders in future for a

period of three years.


Page 21 of 44

3.1 Documents to be furnished with General cum Technical Bid

Documents advised to be furnished along with General Cum Technical Bid (in the following

order). For the General Cum Technical Bid Bidders should upload attested scanned copies of

the following basic documents along with the bid.

a) The bidder has to submit his company registration certificate.

b) The copy of Sales Tax, Registration number allotted by Commercial Tax,

Department. The OEMs (bidders) who are not registered with Bihar Sales Tax, if

selected, should get themselves registered with Bihar Sales Tax before receiving

award of contract or purchase order. Or else they bill have to pay entry tax.

c) Copy of PAN/TIN number of the Bidder / Manufacturer allotted by the Income Tax

Authorities.

d) The attested copy of the bidder/Manufacturer Registration No. allotted by Service Tax

Department.

e) Proof of annual turnover (Audited Balance Sheet) of the Bidder and self certified

photo copy of Purchase orders as per eligibility criteria.

f) Certificate of Registration of Manufacturer as per eligibility criteria. Registration

number of the firm along with the CST/BST/VAT/TIN No. allotted by the sales tax

authorities should invariably be given in the tender bid.

g) The valid income Tax Clearance Certificate should also be given.

h) Technical Literature of the tablet PC.

i) Road Map of the product.

j) Copy of ISO 9001:2008 certificate

k) Manufacturer authorisation from the OEM (as per the enclosed format).

l) Undertaking for not being debarred, blacklisted or disqualified from any assignment,

by any Government department (either state or Central) or corporation

m) Undertaking from OEM that if the standard product available with OEM does not

match the features as required (as mentioned in section 4.2, only in case of front

camera) then the product would customize as per the requirement of BSEDC.

n) Any other document which the bidder feels necessary to support his bid.

o) The Manufacturer should also furnish the following with the General Cum Technical

Bid

a. The address of the OEMs Country Office & Local office in Bihar (along with

telephone/ mobile /fax /e-mail/web address).


Page 22 of 44

b. The details of Service Network (Service station with Address, Officer-in-

charge, No. of service engineers, Area Covered etc.) available across Bihar.

3.2 Tender Form

Bihar State Electronics Development Corporation Ltd., Patna

(A Govt. of Bihar Undertaking)

Tender Form

Details of the firm participating in the tender-

1 Name of Bidder

2

Name &

Designation of

Authorized

Signatory

3 Registered

Office Address

4 Factory/Go-

down Address

5 Year of

Establishment

6 Type of Firm Public Limited Private Limited Partnership Proprietary

Put enter "Yes"

7

Telephone

Number(s)/

Mobile

8 Website

9 Fax No.

10 Email Address

Copy of this is attached as IncorporationCertificate_DOC

I The Tender fee amounting to Rs.10,000/- (Rupees ten thousand only) has been deposited

vide cash Receipt

No/DD No.

Dated

or through e-Payment to A/c No 02 of Indian Overseas Bank, Shastri Nagar, Patna

vide e-Payment

transaction No. and

Dated

Copy of this is attached as TDFEE_DOC

II. Following documents are attached towards the proof of earnest money deposited.


Page 23 of 44

Sl.

No.

Instrument of Earnest

Money Deposited (EMD)

DD/Banker's Cheque (Local

Only)/ e-Payment / Others

Amount Number

Starting

date for

EMD BG

Expiry date

for EMD

BG

If exempted

mark (Yes)

10,00,000

Note1: Earnest Money Deposit (EMD) Rs.10,00,000 (Rupees Ten Lakhs Only) as per details

given below, by Demand Draft/pay order/e-Payment/Irrevocable Bank Guarantee (valid for 9

months from last date of submission of tender) of any nationalized bank drawn in favour of Bihar

State Electronics Development Corporation Ltd. Patna

(copy of this is attached as EMD_DOC)

If exempted, the proof of exemption is to be attached in the same attachment

III -OEM Authorization Certificate/Manufacturing Certificate(in case bidder is manufacturer

itself ) is given as per details below:

a) The OEM should also be engaged in the manufacturing of either of the followings: Desktop,

Laptops, Tablets, Touch Pad, and Smart Phones & Mobile Phones.

b) The OEM/Bidder should have its own office in Bihar

c) The OEM/ASP should have at least 75 Service centres in India.

d) OEM should be an ISO 9001:2008 certified company

Sl. No.

OEM Name

& address(to

be filled in

case Bidder is

Not

Manufacturer)

Manufacturer Name & address(to

be filled in case Bidder is

Manufacturer)

Date of

Certificate

No. of

certificate

Issuing

Authority

(Copies of this is attached as OEMAUTH_DOC & ServiceCentrelist_DOC)


Page 24 of 44

IV. ELIGIBILITY CRITERIA:

Turnover criteria-

a) The annual turnover of the bidder who supplies Tablet PCs should be of minimum of

Rupees 10 Crores per annum for each of the last 3 years directly in India.

b) The annual turnover of the OEM whose Tablet PCs are being supplied should be minimum

of Rupees 1,000 Crores per annum for each of the last 3 years in India

c) A Bidder should be manufacturer or authorised Principal National distributor or importer or

large scale system integrator of the required Tablet PC.

d) After sale support can be directly provided by OEM or ASP. It is bidder's responsibility

either backed by OEM or itself to provide comprehensive warranty mentioned in RFP

within time period as mentioned in SLA.

Details of present / past turnover of our firm (OEM) is given as below

Sl. No. Turnover (In lac Rs.) Year

2011-2012

2010-2011

2009-2010

Copy of audited financial statement is attached as TURNOVEROEM_DOC

Details of present / past turnover of our firm (Bidder) is given as below

Sl. No. Turnover (In lac Rs.) Year

2011-2012

2010-2011

2009-2010

Copy of audited financial statement is attached as TURNOVERBIDDER_DOC.

C) Experience Criteria - Experience Criteria in terms of sales of Desktop/Laptops/Tablet

PC/Mobile Phone/ TouchPad/ NetBook of order value in last three years. :

Rs. 75 Lakhs in single order

or Rs. 50 Lakhs in two order

or Rs. 35 Lakhs in 3 orders.


Page 25 of 44

The details are given below:

Details of the orders given to our firm is given below:

Sl. No. Date of

Order No of Orders

Name of Ordering

authority

Value of the

Order in INR

Copy of original orders is attached as EXP_DOC

D) Manufacturer Authorisation Form- (Bidder must quote the MAF as per the format given in

Annexure A)

Copy of MAF is attached as MAF_DOC

E) PAN - (Bidder must quote their PAN.) The details of bidders PAN is as follows:

Name of the bidder PAN allotted by Income Tax Department

Copy of PAN is attached as PAN_DOC

F) Service Tax Registration No (Bidder must quote their Service Tax Registration Number of

Manufacturer or bidder) The details are given below:

Name of the bidder Service Tax no allotted by Service Tax Department

Copy of Service tax registration No is attached as SERVICETAX_DOC

G) Digitally Signed copy of entire Original Tender Document and Corrigendum and with one

page undertaking by the firm submitted ( format is annexure after this tender form)

Copy of entire original tender document and corrigendum and with one page undertaking by the

firm is attached as SIGNEDTD_DOC

V. Tax Registration Certificates:


Page 26 of 44

VI. We accept the following terms of Delivery & Installation: 4 Weeks delivery time limit

will be applicable for all deliveries at specified locations at districts from the date of signing of

agreement or delivery of APK File and SIM Card from BSEDC Ltd., whichever is later. (Order

date not to be included) by the supplier. In exceptional cases, BSEDC Ltd. may ask the

Bidder/Manufacturer to deliver the items at BSEDC Ltd. for verification prior to delivery,

installation and commissioning at user site. The installation should be completed within 30 days

of delivery of the equipment at user site.

VII. We accept the payment schedule as per details given below:-

Sl.

No

Percentage

(%) of

payment

Condition/ Event

1 0% No Advance payment shall be made.

2 70% 0n Successful Delivery at the BSEDC after 10% random sample

verification (Original, Duly sealed & signed).

3 20%

On Installation, commissioning, installation of Application from the

APK file and SIM Card provided by the BSEDC Ltd. verification and

distribution thereof at the specified locations at districts as specified in

RFP.

4 10%

After 3 months of successful performance at all places of installations.

During these three months period, it is essential to resolve all complaints

up to the satisfaction of end user regarding performance/shortcoming of

the Tablet PC.

Note: remittance charge on payment made shall be borne by the bidder.

Maintenance service

CST BST VAT ENTRY

TAX

ANY

OTHER

Whether tax clearance certificate enclosed

(Yes/No.)

Certificate Number


Page 27 of 44

Free maintenance services shall be provided by the Bidder during the period of contract at

service centres. The maximum response time for maintenance complaint from any of the

service centre shall not exceed 3 working days. During contract period, if the complaint is not

attended and resolved within 3 working days, after three working days; for each delayed days

the penalty of Rs. 100 per delayed day per unit.

If the bidder fails to keep the equipments in the working conditions the penalty will be

recovered against / from performance bank Guarantee submitted by the bidders /Quarterly

Payment.

The Agency shall ensure repairing/ replacement of all faulty material within the shortest

possible time thus ensuring minimum downtime, failing which penalty will be imposed. The

Agency shall be responsible for maintaining the desired performance and availability of the

system/services.

VIII. We agree to abide by all the conditions mentioned in this Tender Document issued by the

Tendering Authority and also the further conditions of the said Tender Notice given in the (all

the pages of which have been signed by us in token of acceptance of the terms mentioned

therein).

IX The rates quoted are valid for a period of 90 days from the date of tender opening. The

validity can be extended with mutual agreement.

X. Technical Bid duly filled in and signed and the TENDER CONSISTING

SPECIFICATIONS DULY SIGNED (with seal) BY RESPECTIVE OEMs are enclosed with

this tender form along with Terms & Conditions in token of acceptance.

XI. The un-priced Bill of material is enclosed for your evaluation.

XI. The rates for the supply of items mentioned as prescribed are given separately in the

financial bid.

XII. Reproduced / re-word-processed formats or bidder's own formats for the price quotations

will disqualify the tender.

Declaration:

I do hereby declare that copies of above documents have been attached at the right and

correct hyperlink provided with the correct document name in the e-form. In case documents

have been attached at wrong place, our tender is liable to be rejected.


Page 28 of 44

3.3 Checklist

Schedule No. I

Evaluation will be done as per the information provided in the checklist. Hence unattached

checklist may be rejected.

Sl.

No.

Checklist Item Description Document Name Document

attached

(YES/NO)

1 Submission of Tender document Fee TDFEE_DOC

2 Submission of EMD ( if not attached then

proof of exemption)

EMD_DOC

3 Company Incorporation Certificate IncorporationCertific

ate_DOC

4 OEM authorization certificate for this Tender

or Manufacturing Certificate

OEMAUTH_DOC

5 Turnover Eligibility Criteria for OEM and

Bidder ( Audited Balance Sheet)

TURNOVEROEM_

DOC &

TURNOVERBIDDE

R_DOC

6a Order Value Criteria for 75 Lakhs in One

Order

ORDER75LH_DOC

6b Order Value Criteria for 50 Lakhs in two

Order

ORDER50LH_DOC

6c Order Value Criteria for 35 Lakhs in three

Order

ORDER35LH_DOC

7 Manufacturing Authorisation Form MAF_DOC

8 Bidder Undertaking for not being debarred,

blacklisted or disqualified from any

assignment, by any Government department

(either state or Central) or corporation

UNDERTAKING_D

OC


Page 29 of 44

Sl.

No.

Checklist Item Description Document Name Document

attached

(YES/NO)

9 PAN number allotted by the Income Tax

Authorities, copy only.

PAN_DOC

10 Manufacturer's Regd. No. allotted by Service

Tax Dept., copy of certificate only

SERVICETAXREG_

DOC

11 Digitally Signed copy of entire Original

Tender Document and Corrigendum and with

one page undertaking by the firm submitted

SIGNEDTD_DOC

12 Undertaking from OEM that if the standard

product available with OEM does not match

the features as required (as mentioned in

section 4.2, only in case of front camera) then

the product would customize as per the

requirement of BSEDC.

UNDERTAKING_O

EMCUSTOMIZE.D

OC

Note:-Attachments will be attached at right places otherwise it will be rejected.

I do hereby declare that the following self attested copies of the documents submitted with

the tender document


Page 30 of 44

3.4 Vendor Undertaking

Undertaking by the Vendor

I have read all the terms, conditions, enclosures and the whole tender document No...

Dated ..) (page number 1 to page number 44) and corrigendum ( if any) No..,

Dated.(page no1 to page no ) and understood the contents. As a token of

acceptance of all the terms of tender, I am here by submitting the entire tender document and

the full corrigendum electronically in PDF format by using the allotted digital signature. I am

also authorized by my firm to fill in this tender and therefore I am submitting this in the form

of undertaking. Apart from that agree to abide by the following:

1. Certificate of satisfactory past performance (last 3 years) has been enclosed.

2. We will ensure that a minimum of 98% uptime, calculated on an annual basis is

achieved for the supplied items.

3. We shall give benefit of any price reduction found by the time of placing the supply

order.

4. We agree to accept partial order if it is placed.

5. We have quoted rates of items for 1 year comprehensive warranty, with spare and

labour. We agree to maintain/support the quoted items after warranty period as well.

6. In case the item quoted is imported, direct shipment of the entire items including add-

ons from OEM, is ensured & would be provided. It is undertaken that no item

supplied is used/reprocessed or refurbished in any manner either in part or otherwise.

7. The above document is executed on ___/__/2012 at (place) _______ and we accept

that if anything out of the above information is found wrong, our tender shall be liable

for rejection.

8. We hereby undertake that all the components/parts/assembly are original and no

duplicate parts are used in the entire manufacturing process.

Name of Person: _________________________________________________

Complete Address: _______________________________________________

_______________________________________________

Digital Signature of the Bidder


Page 31 of 44

Undertaking of Authenticity for supply of OEM Packed Boxes of Tablet PCs

The Managing Director

BSEDC Ltd, Beltron Bhawan

Shastri Nagar

Patna - 800 023

Sub: Supply of OEM Packed Boxes of Tablet PCs.

Ref: 1. Your Purchase Order No .dated ..

2. Our invoice no/Quotation no ...dated ....

With reference to the OEM Packed Boxes of Tablet PCs being supplied/quoted to you vide

our invoice no/quotation no/order no. Cited above.

We hereby undertake that all the components/parts/assembly/software used for OEM Packed

Boxes of Tablet PCs supplied is from respective OEMs of the products and that no

refurbished/duplicate/second hand components/ parts/ assembly/ software are being used or

shall be used.

In case of default and we are unable to comply with above at the time of delivery or during

installation of OEM Packed Boxes of Tablet PCs, we agree to take back the OEM Packed

Boxes of Tablet PCs without demur, if already supplied and return the money if any paid to

us by your in this regard.

We (OEM name) also take full responsibility of both Parts & Service SLA as per the content

even if there is any defect by our authorized Service Centre/Reseller/Sl etc.

Authorized Signatory.

Name:

Designation

Place


Page 32 of 44

4 Technical Bid

4.1 Bid Letter

The Managing Director,

BSEDC Limited,

Beltron Bhawan, Shastri Nagar,

Patna - 800 023

Reference: Tender Number . Dated

Sir,

We hereby declare:

a) We are the OEM/ Authorised Agents for supply of the OEM Packed Boxes of Tablet

PCs proposed in our solution.

b) That we are equipped with adequate maintenance and service facilities within India

for supporting the offered items. Our maintenance and service facilities are open for

inspection by representatives of BSEDC/GoB.

We hereby offer to supply the OEM Packed Boxes of Tablet PCs and provide the services at

the prices and rates mentioned in the attached commercial bid.

In the event of acceptance of our bid, we do hereby undertake:

a) To supply the equipment and commence services as stipulated in the schedule of

delivery forming a part of the attached technical bid.

b) We affirm that the prices quoted are inclusive of delivery, installation, and

commissioning charges and all sales/service taxes. (Octroi and any local levies will be

charged on actual on submission of proof of remittance.)

We enclose herewith the complete Technical Bid as required by you. This includes:

1. Bid particulars

2. This bid letter

3. Schedule of delivery

4. Warranty

5. Manufacturers authorization form(s)


Page 33 of 44

We agree to abide by our offer for a period of 90 days from the last date of submission of

commercial bid prescribed by Government of Bihar and that we shall remain bound by a

communication of acceptance within that time.

We have carefully read and understood the terms and conditions of the tender and the

conditions of the contract applicable to the tender. We do hereby undertake to provision as

per these terms and conditions.

There will not be any deviations from the terms and conditions of the tender.

We hereby certify that the Bidder is a Directorate and the person signing the tender is the

constituted attorney.

Bid Security in the form of a Bank Guarantee issued by ______________ (bank), valid till

___/___/_____ (dd/mm/yyyy), for an amount of Rs. 10,00,000/- (Rupees Ten Lakhs) is

enclosed in the cover containing pre-qualifying requirements.

We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof and notification of award of contract, shall

constitute a binding contract between us.

Digital Signature of Bidder


Page 34 of 44

4.2 Technical Specifications of Tablet PC

Technical evaluation will be done on the basis of specification given by bidder in below

format.

Features should be present in the standard available Model

Items Technical Specification Bidder

Specification

General Make & Model The model to be supplied

should be a standard product of

the OEM.

Display

Type Capacitive touch screen (7.0

inches or above)

Resolution Minimum 1024 X 600 pixels

Multi touch Yes

Sound

Loudspeaker Yes, with stereo speakers

3.5mm jack Yes

Connectivity

2G (SIM based) Yes, Only GSM

3G (SIM based)

3G (SIM Based) (TPC should

support both 2G & 3G SIM) Only

GSM.

3G USB Modem

Support Yes(optional)

Bluetooth Yes

Wi-Fi 802.11 b/g/n

USB Mini USB / Micro USB 2.0

HDMI Yes (Optional)

Memory

RAM 1 GB or higher

Internal Storage 8 GB storage or higher.

Expandable Storage capacity upto


Page 35 of 44

32 GB.

Card slot type Micro SD / Macro SD (Optional)

Camera

Primary

(at back side) 3MP

* or higher

Secondary (optional)

(at front side) VGA (Optional)

Other features Geotagging, video recording

Other

Features

OS Android 4.0 \ Windows 7 \ IOS

5.0 or equivalent or above

Processor 1 GHz or better

Browser HTML or Equivalent

GPS (Standalone) Yes

A-GPS Yes (Optional)

Document Support Document viewer

Battery Usage Time

Li-lon or Li-Po battery to have

minimum 6 hours of continuous

reading or 4.0 hours of video

playback and application up-Time

(more than 3500 mAH)

Weight Less than 0.6 Kg

Warranty

One year comprehensive

warranty and two year extended

annual maintenance (including

Spares & labour including free

updation / up gradation of the OS

during the warranty period.

Others Certifications OEM to be ISO 9001: 2008

Adapter to be CE certified


Page 36 of 44

Charging

Equipment to support charging

through USB port also. USB

Cable to be provided along with.

*OEM that does not have primary camera of 3MP as a standard product can also be considered but

sample of TPC (with all other specifications matching as mentioned above except camera of 3MP) at

BSEDC as per tender term mention in section 2.2.6.e should be submitted. In such case bidder has to

give undertaking that the product would be customized as per the requirement of BSEDC.

Features/Accessories to be provided along with TPCs

Items Technical Specification Bidder

Specification

Accessories

Adaptor 2 Pin readily available in

market

Screen Guard

Anti- Scratch, Anti-Glare,

Anti Finger Print, UV

Protected Thermoplastic

Screen Guard

Carry Case

Artificial Leather Tablet

Carrying bag with Leather

Belt and Dimension (L x W x

H) matching the dimension of

TPC.

Other

Features Document Support

Document editor and Open

Office Suite

Media Player with support for

MP3/WMA/AAC+/WAV

Video player with support for

DivX/WMV/XviD,


Page 37 of 44

5 Financial Bid

Bihar State Electronics Development Corporation

Name of Bidder__________________________________________________________

Address for Correspondence____________________________________________________

Initial evaluation/ comparison of items given in the Tender Document will be done on the

basis of Gross Bid Value (R) which will take into account F.O.R. destination price (including

Comprehensive warranty for one year and inclusive of all taxes) and Net Present Value of

A.M.C for 2nd

and 3rd

year. The F.O.R. price (including one year warranty) must include

all support, Excise Duty & Entry Taxes etc. However it is preferred that OEM or their

Authorised partner shall have dump/depot in Bihar.

Gross Bid Value: The Gross Bid Value will be calculated using Net Present Value

(NPV) method to evaluate overall offer of the Bidder as on date.

Gross Bid Value (R) = (FOR Destination + Price + ) * Qty

Where B = [1 + (8 /100)] and Ai = AMC value for ith

year

It is clarified that a separate order for AMC will be placed on the successful Bidder for the

AMC at the end of 1st year or beginning of the 2

nd year by the end user.

It is clarified that a separate order for AMC will be placed on the successful Bidder for the

AMC at the end of 1st year or beginning of the 2nd year by the end user and similarly at the

end of 2nd

year or beginning of the 3rd

year.

Note 1:

SL

.

No

Item Code Quantity FOR Destination

Unit Price

(Inclusive of all

taxes and

inclusive of 1

year warranty)

AMC Price

for 2nd

Year

(Inclusive of

taxes) per

TPC

AMC Price for

3rd

Year

(inclusive of

taxes) per TPC

P (Rs.) A2(Rs.) A3(Rs.)

1. OEM Packed Boxes of

Tablet PCs + Accessories 2500

x.xx x.xx x.xx

3

i=2

Ai

(B)i-1


Page 38 of 44

The Bidder shall not quote prices subject to certain conditions. Bids containing any

conditional prices may be rejected or the Purchaser may take a final decision in its

discretion about such conditionalitys.

Note 2:

Arithmetical errors will be rectified on the following basis. If there is a discrepancy

between the unit price and the total price that is obtained by multiplying the unit price

and quantity, the unit price shall prevail and the total shall be corrected. If the Bidder

does not accept the corrections of errors, its bid will be rejected. If there is

discrepancy between word and figures, the amount in words will prevail.

Note 3:

The Bidders will be ranked in the inverse order of their Gross Bid Value (R).


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ANNEXURE A

Manufacturers Authorization Form

Date: dd/mm/yyyy

To,

Managing Director,

BSEDC Limited,

Beltron Bhavan, Shastri Nagar,

Patna - 800 023

Reference: BSEDC/

Sir,

We _______________________, (name and address of the manufacturer / developer) who

are established and reputed manufacturers of __________________ having factories at

__________________ (addresses of manufacturing locations) do hereby authorize M/s

_______________________ (name and address of the bidder) to bid, negotiate and conclude

the contract with you against the above mentioned tender for the above equipment

manufactured by us. AS an OEM we assure timely supply and back to back support with

services and spares for the offered product for the warranty period and additional 5 years

after completion of standard / comprehensive warranty.

Yours faithfully,

For and on behalf of M/s __________________________(Name of the

manufacturer/ developer of system software)

Authorised Signatory

Note: This letter of authority should be on the letterhead of the concerned manufacturer /

system software developer and should be signed by a person competent and having the power

of att`orney to bind the manufacturer.


Page 40 of 44

ANNEXURE - B

DRAFT FOR AGREEMENT

An Agreement made this Date of Agreement between (Your company Name & Address)

(hereinafter called "the approved vendor", which expression shall, where the context so

admits, be deemed to include his heirs successors, executors and administrators of the one

part and the BSEDC Ltd. Which expression shall, where the context so admits, be deemed to

include his successors in office and assigns of the other part.

Whereas the approved vendor has agreed with the BSEDC Ltd. to Supply to the Managing

Director, BSEDC Ltd., Beltron Bhawan, Shastri Nagar, Patna of the State of Bihar at its Head

Office as well as at branch Offices throughout Bihar, all those articles set forth in the letters

our Order No. xxxxxx appended hereto in the manner set forth in the conditions of the tender

and contract appended herewith and at the rates set forth in the said order.

And whereas the approved vendor has deposited a sum of Rs. ____ in _____

1. Bank Draft/Challan No. /Banker Cheque/Bank guarantee No. ______ dated

Now these Presents witness:

a. In consideration of the payment to be made by the BSEDC Ltd. Through DD at

the rates set forth in this tender hereto appended the approved vendor will duly

supply the said articles set forth in letters nos. Our Order No. thereof in the

manner set forth in the conditions of the tender and contract.

b. The conditions of the tender and contract for open tender enclosed to the Tender

Notice No. __________ Dated ______ and also appended to this agreement will

be deemed to be taken as part of this agreement and are binding on the parties

executing this agreement.

c. Your Offer / Tender No. ------- With date--------- received from bidder and letters

Our Order No. issued by the BSEDC Ltd. And appended to this agreement shall

also form part of this agreement.

d.

i. The BSEDC Ltd. do hereby agree that if the approved vendor shall duly

supply the said articles in the manner aforesaid observe and keep the said

terms and conditions, the BSEDC Ltd. will through DD pay or cause to be


Page 41 of 44

paid to the approved vendor at the time and the manner set forth in the said

conditions, the amount payable for each and every consignment.

ii. The mode of Payment will be as specified below:

2. The delivery and Installation shall be effected and completed within the period as

specified in the supply order.

3. Any unjustified and unacceptable delay in delivery beyond the delivery schedule as

per purchase order (which shall not be more than three weeks for all items from the

date of purchase order or delivery of APK File from BSEDC Ltd., whichever is later)

will render the Bidder/Manufacturer liable for damage at the rate of 1% (one percent)

on incremental basis for 5th

week on remaining TPCs and simultaneously for 6th

and

7th

week onwards bidder will be liable for damage at the rate of 2% (two percent) on

incremental basis on remaining TPCs per week.

Note

i. Fraction of a day in reckoning period of delay in supplies shall be

eliminated if it is less than half a day.

ii. If the supplier requires an extension of time in completion of contractual

supply on account of occurrence of any hindrances, he shall apply in

writing to the authority which had placed the supply order, for the same

immediately on occurrence of the hindrances but not after the stipulated

date of completion of supply.

c) Delivery period may be extended with or without liquidated damages if the delay in the

supply of goods is on account of hindrances beyond the control of the bidder.

4. All disputes arising out of this agreement and all questions relating to the

interpretation of this agreement shall be decided by the BSEDC Ltd and the decision

of the BSEDC Ltd. shall be final. In witness whereof the parties hereto have set their

hands on the Date of Agreement.

5. The scope of work, payment to bidders, penalty etc will be derived from RFP and

corrigendum, hence all the terms and conditions of the RFP along with corrigendum

will form the part of Master Schedule of Agreement (MSA) or Contract.

6. The Comprehensive on-site warranty shall be provided by vendor for 1 year from the

date of supply.

7. Comprehensive Annual Maintenance Contract for two years shall be provided by the

vendor from the date of acceptance.


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IN WITNESS WHEREOF THE PARTIES HERETO HAVE CAUSED THIS AGREEMENT

TO BE EXECUTED BY THEIR AUTHORIZED REPRESENTATIVES ON THIS ______

DAY OF _________ 2010.

Signature of the Signature for and on

Bidder behalf of. BSEDC

Designation -

Date : Date:

Witness 1 Witness 1

Name Name

Designation Designation

Signature Signature

Witness 2 Witness 2

Name Name

Designation Designation

Signature Signature


Page 43 of 44

ANNEXURE C

Tentative list of TPCs to be provided at each district:

S. No. District Tentative No. of TPC provided

1 ARARIA 64

2 ARWAL 26

3 AURANGABAD 60

4 BANKA 56

5 BEGUSARAI 85

6 BHAGALPUR 72

7 BHOJPUR 67

8 BUXAR 45

9 DARBHANGA 91

10 EAST CHAMPARAN 113

11 GAYA 92

12 GOPALGANJ 69

13 JAMUI 47

14 JEHANABAD 33

15 KAIMUR 46

16 KATIHAR 69

17 KHAGARIA 41

18 KISHANGANJ 42

19 LAKHISARAI 29

20 MADHEPURA 52

21 MADHUBANI 109


Page 44 of 44

22 MUNGER 35

23 MUZAFFARPUR 106

24 NALANDA 80

25 NAWADA 56

26 PATNA 96

27 PURNIA 72

28 ROHTAS 73

29 SAHARSA 47

30 SAMASTIPUR 105

31 SARAN 92

32 SHEKHPURA 23

33 SHEOHAR 22

34 SITAMARHI 79

35 SIWAN 82

36 SUPAUL 55

37 VAISHALI 82

38 WEST CHAMPARAN 89

Note: Detailed address of the delivery points and SPOC for each district will be provided at

the time of signing of agreement.