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Date of Issue: 04 March 2013

Closing Date: 12 April 2013

REQUEST FOR PROPOSAL FOR SERVICES (RFPS)

UNITED NATIONS CHILDREN’S FUND (UNICEF)

Wishes to invite you to submit a proposal for

RFPS-0001-2013-BISA

The UNFPA/UNICEF Joint Programme on Female Genital Mutilation / Cutting (FGM/C):

Accelerating Change intends to conduct the final evaluation of the TOSTAN COMMUNITY LED

EMPOWERMENT PROGRAMME TO PROMOTE ABANDONMENT OF FEMALE GENITAL

MUTILATION/CUTTING IN GUINEA BISSAU in accordance with the terms of reference and

general and specific terms and conditions set forth in the present Request for Proposal.

The FGM/C Programme is jointly funded, implemented monitored by UNFPA and UNICEF but for

this specific final evaluation, the two Agencies have agreed that UNICEF will act as the lead agency

for the procurement and contracting processes.

The Request for Proposal for consultant Services (“RFPS”) is open to all eligible entities or persons

(“Consultants”), showing a strong knowledge and experience in the field.

Consultants may only associate with each other in the form of a joint venture or in a sub-consultancy

agreement to complement their respective areas of expertise to enhance their capacity to successfully

carry out the assignment and so long as any association is otherwise formed in accordance with the

terms of the RFPS.

The eligible entity will be selected under Quality and Cost Based Selection (QCBS) procedures

described in this RFPS in accordance with UNICEF Financial Rules and Regulations. The eligible

entity’s services and the contract expected to be awarded, are required for 12 weeks and payable in

either U.S. dollars, Euros or Francs CFA BCEAO. The services to be performed under this proposed

contract are expected to start on the 26th April 2013.

IMPORTANT – ESSENTIAL INFORMATION

SEALED offers should be sent to:

UNICEF GUINEA BISSAU

Attention: Operations Managers (Bid Section)

UN Building – 2nd Floor

Rua Rui Djassi

Bissau

Tel: +245 3203581. 3203584

Fax: +245 3203586

Proposals must be received by latest 12th

April 2013, 11:00 GMT


The reference RFPS-0001-2013-BISA must be indicated on the response.

IMPORTANT: Proposals will be invalidated if received after the stipulated date and time or if

SEALED to different address or sent by e-mail, even if received before the stipulated deadline.

Requests for any additional information should be directed in writing to the following email

addresses:

email: [email protected] / [email protected]

Due to the nature of this Request for Proposal for Services, there will be no public opening of

proposals.

It is important that you read all of the provisions of the Request for Proposal for Services, to ensure

that you understand UNICEF’s requirements and can submit a proposal in compliance with them.

Note that failure to provide compliant proposals may result in invalidation of your proposal.

THIS REQUEST FOR PROPOSAL FOR SERVICES HAS BEEN:

PREPARED BY: Innocent Kajeberi, Supply & Logistics Officer Date: /___/___/2013

APPROVED BY: Augustin Birba, Operations Manager Date: /___/___/2013

AUTHORIZED BY: Antero de Pina, OIC Representative Date: /___/___/2013

mailto:[email protected]



Table of Contents

PROPOSAL FORM ................................................................................................................................................... 5

1. PROCEDURES AND RULES ............................................................................................................................. 6

1.1 ORGANIZATIONAL BACKGROUND; SPECIFIC PROJECT SITUATION .................................................................................. 6 1.2 PURPOSE OF THE RFPS ..................................................................................................................................................... 6 1.3 FORECAST SCHEDULE ...................................................................................................................................................... 6 1.4 RFPS RESPONSE FORMAT ................................................................................................................................................ 7 1.5 PROPOSER RESPONSE ...................................................................................................................................................... 8 1.6 CONFIDENTIAL INFORMATION ........................................................................................................................................ 8 1.7 PROPOSAL OPENING ....................................................................................................................................................... 8 1.8 RIGHTS OF UNICEF ........................................................................................................................................................... 9 BY SUBMITTING A PROPOSAL, THE PROPOSER AGREES TO ACCEPT THE DECISION OF UNICEF AS TO WHETHER THE PROPOSAL

MEETS THE REQUIREMENTS STATED IN THIS RFPS. .............................................................................................................................. 10 1.9 PROPERTY OF UNICEF .................................................................................................................................................... 10 1.10 VALIDITY ........................................................................................................................................................................ 10 1.11 GENERAL CONTRACTUAL TERMS AND CONDITIONS ..................................................................................................... 10 1.12 FULL RIGHT TO USE ........................................................................................................................................................ 10 1.13 PAYMENT TERMS ........................................................................................................................................................... 10 2. INSTRUCTIONS TO PROPOSERS .................................................................................................................................... 10 2.1 MARKING AND RETURNING PROPOSALS ......................................................................................................................... 10 2.2 TIME FOR RECEIVING PROPOSALS ................................................................................................................................. 10 2.3 WITHDRAWAL ............................................................................................................................................................... 10 2.4 CURRENCY OF PROPOSALS ............................................................................................................................................ 11 2.5 ERROR IN PROPOSALS.................................................................................................................................................... 11 2.6 REQUEST FOR INFORMATION ........................................................................................................................................ 11

3. PROPOSAL EVALUATION CRITERIA ............................................................................................................. 11

3.1 EVALUATION PROCESS .................................................................................................................................................. 11 3.2 MANDATORY REQUIREMENTS ...................................................................................................................................... 11 3.3 OVERALL EVALUATION GRID ......................................................................................................................................... 12 3.4 TECHNICAL EVALUATION ............................................................................................................................................... 12 3.5 TECHNICAL PASS CRITERIA............................................................................................................................................. 13 3.6 COMMERCIAL EVALUATION .......................................................................................................................................... 14 3.7 VERIFICATION PROCESS ................................................................................................................................................. 14

ANNEX A: TECHNICAL PROPOSAL FORMS .............................................................................................. 15

FORM TECH-1. TECHNICAL PROPOSAL SUBMISSION FORM ........................................................... 16

FORM TECH-2. FINANCIAL CAPACITY OF THE CONSULTANT ........................................................ 18

FORM TECH-3. ORGANIZATION OF THE CONSULTANT ................................................................... 19

FORM TECH-4. EXPERIENCE OF THE CONSULTANT ......................................................................... 20

FORM TECH-5. REFERENCES OF THE CONSULTANT......................................................................... 21

FORM TECH-6. DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT ............................................................................................................... 22

FORM TECH-7. COMMENTS AND SUGGESTIONS ................................................................................ 23

FORM TECH-8. TEAM COMPOSITION AND TASK ASSIGNMENTS ................................................... 24

FORM TECH-9. WORK AND DELIVERABLES SCHEDULE .................................................................. 25

FORM TECH-10. CURRICULUM VITAE (CV) FOR PROPOSED KEY PROFESSIONAL

PERSONNEL 26

ANNEX B FINANCIAL PROPOSAL FORMS ................................................................................................ 28


FORM FIN-1. FINANCIAL PROPOSAL SUBMISSION FORM ............................................................ 29

FORM FIN-3. BREAKDOWN OF PRICE BY ACTIVITY ...................................................................... 31

FORM FIN-4. BREAKDOWN OF REMUNERATION ............................................................................ 32

ANNEX C UNICEF GENERIC GENERAL TERMS AND CONDITIONS FOR SERVICE

CONTRACTS .................................................................................................................................................... 33

1. ACKNOWLEDGMENT COPY ......................................................................................................................... 33 2. DELIVERY DATE ........................................................................................................................................ 33 3. PAYMENT TERMS ...................................................................................................................................... 33 4. LIMITATION OF EXPENDITURE ................................................................................................................. 33 5. TAX EXEMPTION ....................................................................................................................................... 33 6. LEGAL STATUS. ......................................................................................................................................... 33 7. CONTRACTOR’S RESPONSIBILITY FOR EMPLOYEES .................................................................................. 33 8. INDEMNIFICATION .................................................................................................................................... 34 9. INSURANCE AND LIABILITIES TO THIRD PARTIES ..................................................................................... 34 10. SOURCE OF INSTRUCTIONS ....................................................................................................................... 34 12. TITLE TO EQUIPMENT ............................................................................................................................... 34 13. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS ....................................................................... 35 14. CONFIDENTIAL NATURE OF DOCUMENTS ................................................................................................. 35 15. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS .............................................................................. 35 16. TERMINATION ........................................................................................................................................... 35 17. SUB-CONTRACTING .............................................................................................................................. 36 18. ASSIGNMENT AND INSOLVENCY ................................................................................................................ 36 19. USE OF UNITED NATIONS AND UNICEF NAME AND EMBLEM ........................................................... 36 21. PROHIBITION ON ADVERTISING ................................................................................................................ 36 22. SETTLEMENT OF DISPUTES ...................................................................................................................... 36 23. PRIVILEGES AND IMMUNITIES .................................................................................................................. 37 24. CHILD LABOUR ......................................................................................................................................... 37

ANNEX D TERMS OF REFERENCE .............................................................................................................. 38


PROPOSAL FORM

THIS PAGE/PROPOSAL FORM must be completed, signed and returned to UNICEF. Proposal

must be made in accordance with the instructions contained in this Request for Proposal for

Services.

TERMS AND CONDITIONS OF CONTRACT

Any Contract resulting from this Request for Proposal for Services shall incorporate (a) the

UNICEF Generic General Terms and Conditions for Institutional Contracts for Services; and (b)

any Specific Terms and Conditions detailed in this Request for Proposal for Services.

INFORMATION

The Undersigned, having read and understood RFPS-0001_2013-BISA, and having accepted

the terms and conditions set out in this Request for Proposal for Services, hereby offers to supply

the services specified in the Appendices to this Request for Proposal for Services at the fee or fees

quoted, in accordance with any specifications stated and subject to the Terms and Conditions set

out or specified in this Request for Proposals for Services.

Signature: _____________________________________

Date: _____________________________________

Name & Title: _____________________________________

Company: _____________________________________

Postal Address: _____________________________________

Tel. No.: _____________________________________

E-mail: _____________________________________

Validity of Offer _____________________________________

Currency of Offer: _____________________________________

Please indicate, after having read UNICEF Payment Terms, which of the following Payment

Terms are offered by you:

________________________________________________________

Other Discounts: ______________________


1. PROCEDURES AND RULES

1.1 ORGANIZATIONAL BACKGROUND; SPECIFIC PROJECT SITUATION

UNICEF is the agency of the United Nations mandated to advocate for the protection of children’s

rights, to help meet their basic needs and to expand their opportunities to reach their full potential.

Guided by the Convention on the Rights of the Child UNICEF strives to establish children’s rights as

international standards of behaviour towards children. UNICEF’s role is to mobilise political will and

material resources to help countries ensure a “first call for children”. UNICEF is committed to

ensuring special protection for the most disadvantaged children.

UNICEF carries out its work through its headquarters in New York, eight regional offices and 125

country offices word-wide. UNICEF also has a research centre in Florence, a supply operation based

in Copenhagen and offices in Tokyo and Brussels. UNICEF’s thirty-seven national committees in

industrialised countries raise funds and spread awareness about the organisation’s mission.

1.2 PURPOSE OF THE RFPS

The purpose of this Request for Proposal for Services (this “RFPS”) is to solicit proposals for Final

Evaluation of UNFPA-UNICEF Joint Programme on FGM/C: Accelerating Change. TOSTAN

COMMUNITY LED EMPOWERMENT PROGRAMME TO PROMOTE ABANDONMENT

OF FEMALE GENITAL MUTILATION/CUTTING IN GUINEA BISSAU

1.3 FORECAST SCHEDULE

Milestone Details Date

Distribution The RFP will be posted on UNICEF and UNFPA’s

websites and advertised in newspapers

4th

Mars 2013

Questions and Inquiries

Questions and inquiries must be submitted on or before

this date. Please use the provided email address to

submit questions. All questions and answers will be

posted on this Web page for all interested parties to

view.

11th

March 2013

Questions Responses

UNICEF will respond to questions and inquiries via

email and will ensure that all candidate firms have the

same information.

13rd

March 2013

Submittals due

Responses to this request must be received at the

indicated address no later than 11:00 AM GMT on 23rd

November 2012. Proposals shall be submitted with 4

identical copies each. Proposals must be delivered

sealed and marked as confidential.

12th

April 2013

Contract award Following review of responses, UNICEF staff to

prepare recommendation to proceed to contract with

one of the respondent(s).

19th

April 2013

Contract Execution UNICEF to begin contract negotiations with selected

respondent(s). UNICEF will contract one consulting

entity to complete the e

ntire scope of work.

26th

April 2013


1.4 RFPS RESPONSE FORMAT

A. Technical Proposal

Technical Proposal Format and Content

Consultants are required to submit a technical proposal, which shall provide the information indicated

in the following paragraphs (a) through (g) using the standard forms provided in Annex A. A page is

considered to be one printed side of A4 or US letter-size paper.

(a) Information on the Consultant’s financial capacity is required (Form TECH-2). A brief

description of the Consultants’ organization and an outline of recent experience of the

Consultant and of each associate, if any, on assignments of a similar nature is required

(Form TECH-3 and TECH-4). For each assignment, the outline should indicate the names

of associates or Key Professional Personnel who participated, duration of the assignment,

contract amount, and Consultant’s involvement. Information should be provided only for

those assignments for which the Consultant was legally contracted as a corporation or as

one of the major firms within a joint venture. Assignments completed by individual

professional staff working privately or through other consultants cannot be claimed as the

experience of the Consultant, or that of an associate, but can be claimed by the

professional staff themselves in their CVs. Consultants should be prepared to substantiate

the claimed experience if so requested by UNICEF. References of the Consultant are also

required (Form TECH-5).

(b) Comments and suggestions on the Terms of Reference including workable suggestions

that could improve the quality/ effectiveness of the assignment; and on requirements for

counterpart staff and facilities including: administrative support, office space, local

transportation, equipment, data, etc. to be provided by UNICEF (Form TECH-7).

(c) A description of the approach, methodology and work plan for performing the assignment

covering the following subjects: technical approach and methodology, work plan, and

organization and staffing schedule. Guidance on the content of this section of the

Technical Proposal is provided (Form TECH-6). The work plan should be consistent with

the Work and Deliverables Schedule (Form TECH-10) which will show in the form of a

bar chart the timing proposed for each activity.

(d) The list of the proposed Key Professional Personnel by area of expertise, the position that

would be assigned to each person, and their tasks (Form TECH-8).

(e) Estimates of the staff input (person-months of foreign and local professionals) needed to

carry out the assignment (Form TECH-9). The person-months input should be indicated

separately for home office and field activities, and for foreign and local professional staff.

(f) CVs of the Key Professional Personnel signed by the staff themselves and/or by the

authorized representative (Form TECH-10).

(g) A detailed description of the proposed methodology and staffing for training.

The Technical Proposal shall not include any financial information other than the required

information in Form TECH-2. A Technical Proposal containing financial information will constitute

grounds for declaring the Proposal non-responsive.

No price information shall be contained in the technical proposal.


B. Fee Proposal

The Consultant’s financial proposal shall be prepared using the forms provided in Annex 2. It shall

list all prices associated with the assignment, including remuneration for Personnel and travel

expenses. All activities and items described in the Technical Proposal shall be assumed to be included

in the price offered in the Financial Proposal.

1.5 PROPOSER RESPONSE

C. Formal submission requirements

The formal submission requirements as outlined in this RFPS must be followed, e.g. regarding form

and timing of submission.

D. Proposal Form

The completed and signed Proposal Form must be submitted together with the Proposal to UNICEF

Office, Bid Section at the address stated on the front page of this RFPS.

E. Mandatory criteria

All mandatory (i.e. “must”/”have to”/”shall”/”will”) criteria mentioned throughout this RFPS have to

be addressed and met in the Proposal.

1.6 CONFIDENTIAL INFORMATION

Any Information which the Proposer considers proprietary should be clearly marked, by including the

word “Proprietary” in the left hand margin next to the relevant part of the text. The UNICEF

evaluation team will treat such information accordingly.

1.7 PROPOSAL OPENING

1. Submission, Receipt, and Opening of Proposals

1.1 The following applies to the “ORIGINAL” of the Technical Proposal, and of the Financial

Proposal. The “ORIGINAL” shall contain no interlineations or overwriting, except as necessary

to correct errors made by the Consultants themselves. The person signing the Proposal must

initial such corrections, as well as initial each page of the relevant “ORIGINAL”. The

submission letters for the Technical Proposal and for the Financial Proposal should respectively

be in the format shown in (Form TECH-1) and (Form FIN-1).

1.2 If required, the authorized representative of the Consultant signing the “ORIGINALS” of the

Technical and of the Financial Proposal shall provide within the Technical Proposal an

authorization in the form of a written power of attorney demonstrating that the person signing

has been duly authorized to sign the “ORIGINALS” on behalf of the Consultant, and its

associates. The signed Technical Proposals and the signed Financial Proposals shall be clearly

marked “ORIGINAL”.

1.3 Copies of the Technical Proposal and the Financial Proposal shall be made, in the number

stated in the PDS, and each shall be clearly marked “COPY”. It is preferred that all copies

required should be made by photocopying the “ORIGINAL” as appropriate. However, the

Consultant should note that if copies are made by any other means and discrepancies are found

between the original and any of the copies of the relevant documents, then the “ORIGINAL”

shall govern.


The “ORIGINAL” and each “COPY” of the Technical Proposal shall be placed in a sealed

envelope/parcel clearly marked “Technical Proposal”. Similarly, the “ORIGINAL” and each

“COPY” of the Financial Proposal shall be placed in a separate sealed envelope/parcel clearly

marked “Financial Proposal”. Each envelope/parcel shall bear the name and address of

UNICEF as stated above, the name and address of the Consultant (in case they have to be

returned unopened, and the Name of the Assignment as stated above. In addition, the

envelope/parcel containing the original and copies of the Financial Proposal shall be marked

with a warning “Do Not Open With the Technical Proposal.” If the Financial Proposal is not

submitted in a separate sealed envelope/parcel duly marked as indicated above, this will

constitute grounds for declaring the Proposal non-responsive. The two envelopes/parcels

containing the Technical Proposal and the Financial Proposal shall then be placed into one

outer envelope or carton (as appropriate) and securely sealed to prevent premature opening.

This outer envelope/carton shall bear the submission address, name and address of the

Consultant, name of the assignment reference number, and be clearly marked “Do Not Open,

Except In Presence of the Official Appointed, Before 12th

April 2013 at 11:00 GMT”.

UNICEF shall not be responsible for misplacement, losing or premature opening if the outer

envelope/carton is not sealed and/or marked as stipulated. This circumstance may be cause for

Proposal rejection.

1.4 Proposals must be received by UNICEF at the address and no later than the time and on the

date specified. Any Proposal received by UNICEF after the deadline for submission shall be

declared late, rejected and returned unopened to the Consultant.

1.5 UNICEF shall open the outer envelopes/cartons as soon as possible after the deadline for

submission and sort the Proposals into Technical Proposals or Financial Proposals as

appropriate. The Technical proposals will be opened as specified. The envelopes with the

Technical Proposals shall remain sealed until the Technical Evaluation Panel is ready to

convene. UNICEF shall ensure that the Financial Proposals remain sealed and securely stored

until such time as the public opening of Financial Proposals takes place.

1.8 RIGHTS OF UNICEF UNICEF reserves the right to accept any Proposal, in whole or in part; or, to reject any or all

Proposals. UNICEF reserves the right to invalidate any Proposal received from a Proposer which, in

the opinion of UNICEF, has previously failed to perform satisfactorily or properly or to complete a

contract on time, or any Proposal received from a Proposer which, in the opinion of UNICEF, is not in

a position to perform the contract to be awarded as a result of this procurement action. UNICEF shall

not be held responsible for any cost incurred by any Proposer in connection with this RFPS. The

Proposer agrees to be bound by the decision of UNICEF as to whether its Proposal meets the

requirements stated in this RFPS. Without limiting the generality of the rights set out above, UNICEF

expressly reserves the right to, and by submitting its Proposal the Proposer expressly accepts

UNICEF’s right to:

- contact any or all references supplied by the Proposer(s);

- request additional supporting or supplementary data (from the Proposer(s));

- arrange interviews with any, some, or all of the Proposer(s), individually or

collectively;

- reject any or all Proposals;

- accept any Proposal in whole or in part;

- negotiate with the Proposer or Proposers which has or have, as the case may be,

attained the best rating/ranking in the evaluation of Proposals;

- Award contracts to such number of Proposers as, in UNICEF’s opinion, is required to

achieve the overall objectives of this RFPS.


By submitting a Proposal, the Proposer agrees to accept the decision of UNICEF as to whether the

Proposal meets the requirements stated in this RFPS.

1.9 PROPERTY OF UNICEF

This RFPS, along with any responses thereto, shall be considered the property of UNICEF and the

Proposals will not be returned to the Proposers.

1.10 VALIDITY

Proposals must remain valid for ninety (90) days after the deadline for the submission of

Proposals.

1.11 GENERAL CONTRACTUAL TERMS AND CONDITIONS

The UNICEF Generic General Terms and Conditions for Institutional Contracts for Services are

attached (Annex C. The Generic General Terms and Conditions, together with any designated Special

Terms and Conditions (Annex C), will form part of any contract resulting from this RFPS.

1.12 FULL RIGHT TO USE

The Proposer warrants that it has not and shall not enter into any agreement or arrangement that

restrains or restricts UNICEF’s or any implementing partner’s rights to use, dispose of or, otherwise,

deal with any of the deliverables that are the subject of this RFPS.

1.13 PAYMENT TERMS

Payment will be made only upon UNICEF’s acceptance of the work performed in accordance with the

contractual milestones. The terms of payment are payment of the uncontested part of any invoice

“Net 30 days”, after receipt of invoice and acceptance of deliverables. Proposers may offer early

payment discounts, i.e. payment within a specified period of time faster than UNICEF’s standard

payment term of Net 30 days.

2. INSTRUCTIONS TO PROPOSERS

2.1 MARKING AND RETURNING PROPOSALS

Proposals must be sent by 11:00 GMT 12th April 2013 as indicated on Page 1 of this RFPS.

“Reference RFPS-0001_2013-BISA” must be indicated on the front page of the Proposal.

Proposers should note that Proposals sent by e-mail will be INVALIDATED.

2.2 TIME FOR RECEIVING PROPOSALS

Proposals received prior to the stated closing time and date will be secured by Bid Section until the

specified deadline for submission of Proposals, at which time the Officer of the Bid Section will

open the Proposals and no Proposal received thereafter will be considered.

UNICEF will accept no responsibility for the premature opening of a Proposal not properly addressed

or identified.

Modification of Proposals already submitted will be considered if received BY FAX or BY EMAIL

prior to the closing time and date. All modifications to and possible withdrawals of Proposals must be

sent to FAX/EMAIL ADDRESS.

2.3 WITHDRAWAL

Proposals may be withdrawn at any time during the open period of the RFPS, but withdrawal of final

submitted Proposals is not possible after the stated closing time of the RFPS. Negligence on the part

of the Proposer confers no right for the withdrawal of the Proposal after it has been opened.


2.4 CURRENCY OF PROPOSALS

Fee proposals must be stated in only one of the following currencies: US DOLLARS, in EUROS or

in FRANCS CFA BCEAO.

2.5 ERROR IN PROPOSALS

Proposers are expected to examine all schedules and all instructions pertaining to the work or

Proposal. Failure to do so will be at the Proposer’s own risk.

2.6 REQUEST FOR INFORMATION

All requests for formal clarification or queries on this RFPS must be submitted in writing to:

email: [email protected] / [email protected]

Only written inquiries will be entertained. Please make sure that the e-mail mentions the RFPS

reference number. Please be informed that if the question is deemed of common interest to all

possible Proposers, the answers will be shared with all invitees.

3. PROPOSAL EVALUATION CRITERIA

3.1 EVALUATION PROCESS

The established evaluation process and steps for finalising this procurement are:

(a) RFPS Mandatory Requirements. UNICEF will only evaluate Proposals complying

with the mandatory requirements set out in section 3.2 below.

(b) Proposal Technical evaluation. Only proposals passing the minimum technical pass

score will continue into the Commercial evaluation.

(c) Proposal Commercial evaluation. The lowest price Proposal will be awarded the full

score assigned to the commercial proposal i.e. 100 points.

(d) Recommendation. The recommendation for award of contract will be based on best

combination of technical and price score.

(e) Final award and contracts. Based on the final evaluation result, contracts negotiations

might be initiated with one or more successful Proposer(s).

The Technical evaluation panel will be composed of technical staff from UNICEF and UNFPA. The

evaluation team will first evaluate each Proposal for compliance with the requirements of this RFPS.

Proposals deemed not to meet all of the mandatory requirements will be considered non-compliant

and rejected at this stage without further consideration. Failure to comply with any of the terms and

conditions contained in this RFPS, including provision of all required information, may result in a

Proposal being disqualified from further consideration.

3.2 MANDATORY REQUIREMENTS

A Proposal MUST meet the following requirements. Documents to support these requirements must

be submitted with the Proposal.

Legal Status

The Consultant shall attach to form TECH-1 a copy of its letter of incorporation, or other such

document, indicating its legal status, as well as any other document showing that it intends to

associate, or it has associated with, the other associates who are submitting a joint proposal. In case

the Consultant is a joint venture, letters of incorporation, or other such documents, shall be attached

for all associates of the joint venture.




Financial Criteria

The Consultant shall provide evidence showing that its liquid assets and access to credit facilities are

adequate for this Contract, as indicated in Form TECH-2.

3.3 OVERALL EVALUATION GRID

Each Proposal will be evaluated against a weight allocation of [80%] for the technical proposals and

[20%] for the price proposal. The total maximum obtainable point is 100.

Technical Proposal Price Proposal

80 points 20 points

The evaluation team will select the Proposal which is of high quality, clear and meets the stated

requirements and offers the best combination of technical and price score. For further break down and

calculation of points, please refer to 3.4 – 3.6 below.

3.4 TECHNICAL EVALUATION

Criteria, sub-criteria, and point system for the evaluation of Technical Proposals.

Criteria, sub-criteria Points

1. Organizational Capability and Experience of the Consultant 25

Evidence of organizational capability and relevant experience in the

execution of projects of a similar nature, including the nature and value

of the relevant contracts, as well as works in hand and contractually

committed provided in Form TECH-4. The evidence shall include

successful experience as the prime consultant in the execution of at

least 2 projects of a similar nature and complexity during the last 5

years.

In accordance with the UNICEF Procurement Guidelines, the

Consultant’s past performance on UNICEF-funded contracts will be

considered as a criterion in UNICEF’s evaluation of the Consultant’s

Technical Proposal.

The evidence shall include successful experience as the prime

Consultant in the execution of at least 2 projects of a similar nature and

complexity during the last 5 years.

The Consultant’s past performance on UNICEF/UNFPA funded

contracts will be considered as a criterion in UNICEF’s evaluation of

the Consultant’s Technical Proposal.

UNICEF reserves the right to contact the Form Tech-5 References as

well as other sources to check references and past performance.

2. Approach, Methodology and Work Plan 40

The Proposal should:

Demonstrate appropriateness of the proposed methodology through:

- Identification of data sources

- Identification of qualitative and quantitative information


Criteria, sub-criteria Points

needed and relating data collection techniques

- Description of tools to conduct comparison among approaches

to promote abandonment of harmful practices;

- Description of approach to conduct cost-effectiveness analysis

Present the various tasks to be undertaken, indicate their duration and

time frame.

Demonstrate the feasibility of proposed approach to assure quality

performance

3. Key Professional Personnel Qualifications for the Assignment 35

The proposal should identify the team of Key Personnel who will be in

charge to implement the Consultation service. Expertise are required in

the areas of Child protection, FGM/C, Advocacy, Community

Development, and globally in the area of social sciences (sociology,

anthropology, ethnography or a related field). Expertise in the area of

analysis of cost effectiveness is mandatory.

Other requirements include:

Familiarity with the international literature and issues related to

FGM/C and global abandonment efforts;

Significant professional experience in rural communities of Africa;

Solid background knowledge on results and rights-based

programming / management;

Familiarity with the socio-cultural context of Guinea Bissau and

the cultural and religious sensitivity surrounding FGM/C;

Fluency in Portuguese and French is essential; a working

knowledge of Criolu from Guinea Bissau would be a considerable

advantage.

Production of a sample of previous work.

Roles and responsibilities of the Key Personnel should be described in

relation with the various tasks to be undertaken and the extent to which

their qualifications fits with adopted methodology should be stated.

The followings should be enclosed:

References for each individual proposed as Key Personnel

CV’s for each Key Personnel, which shall include explicit signed

consent of the individuals proposed.

Total Points for the three (3) Criteria 100

3.5 TECHNICAL PASS CRITERIA

The minimum technical score St required to pass is 80 points


3.6 COMMERCIAL EVALUATION

The formula for determining the financial scores is the following:

Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the

price of the Proposal under consideration.

The weights given to the Technical and Financial Proposals are:

T = 0.8 and F = 0.2

3.7 VERIFICATION PROCESS

It is expected that during the evaluation, UNICEF will be requesting clarifications from Proposers.

UNICEF will not divulge nor discuss the Proposals and merits except with the Proposer who made the

Proposal.

To ensure fairness towards all Proposers, the established technical and price evaluation criteria will be

the basis for the evaluation.


ANNEX A: Technical Proposal Forms

TECH-1 Technical Proposal Submission Form

TECH-2 Financial Capacity of the Consultant

TECH-3 Organization of the Consultant

TECH-4 Experience of the Consultant

TECH-5 References of the Consultant

TECH-6 Description of Approach, Methodology and Work Plan for Performing the

Assignment

TECH-7 Comments and Suggestions

TECH-8 Team Composition and Task Assignments

TECH-9 Work and Deliverables Schedule

TECH-10 Curriculum Vitae (CV) of Proposed Key Professional Personnel

Note: Comments in brackets on the following pages serve to provide guidance for the preparation of

the Technical Proposal and therefore should not appear on the Technical Proposal to be submitted.


Form TECH-1. Technical Proposal Submission Form

[Location, Date]

To:

Mr. Abubacar Sultan

Representative


UN Building, 2nd Floor

Rua Rui Djassi

Bissau, GUINEA BISSAU

Dear Sirs,

RFPS-0001_2013-BISA

Final Evaluation of UNFPA-UNICEF Joint Programme on FGM/C: Accelerating Change.

We, the undersigned, offer to provide the consulting services for the above mentioned

assignment in accordance with your Request for Proposal (RFP) dated [Insert Date] and our Proposal.

We are hereby submitting our Proposal, which includes this Technical Proposal, and a

Financial Proposal, each sealed in separate and clearly marked envelopes/parcels.

We are submitting our Proposal in association with:

[Insert a list with full name and address of each Associated Consultant].

We hereby declare that all the information and statements made in this Proposal are true and

accept that any misinterpretation contained in it may lead to our disqualification.

We are attaching herewith information to support our eligibility in accordance with Section 3

of the RFP.

If negotiations are held during the initial period of validity of the Proposal, we undertake to

negotiate on the basis of the nominated Key Professional Personnel.

Our Proposal is binding upon us and subject to the modifications resulting from Contract

negotiations, and we undertake, if our Proposal is accepted, to initiate the consulting services related

to the assignment not later than the date indicated in this RFP.

We understand you are not bound to accept any Proposal that you may receive.

Yours sincerely,

Authorized Signatory

Name and title of Signatory

Name of Consultant

Address of Consultant


Annexes:

1. Power of Attorney demonstrating that the person signing has been duly authorized to sign the

Proposal on behalf of the Consultant and its associates;

Letter(s) of Incorporation (or other documents indicating legal status); and

Joint Venture or Association Agreements (if applicable, but without showing any Financial Proposal

information).


Form TECH-2. Financial Capacity of the Consultant

[The Consultant’s financial capacity to mobilize and sustain the Services is imperative. In the

Proposal, the Consultant is required to provide information on its financial status. This

requirement can be met by submission of one of the following: 1) audited financial statements

for the last three (3) years, supported by audit letters, 2) certified financial statements for the

last three (3) years, supported by tax returns.

If the Proposal is submitted by a joint venture, all parties of the joint venture are required to

submit their financial statements. The reports should be submitted in the order of the

associate’s significance in the joint venture, greatest to least.

Additionally, the following financial data form shall be filled out for the Consultant and all

named associates. UNICEF reserves the right to request additional information about the

financial capacity of the Consultant. A Consultant that fails to demonstrate through its

financial records that it has the financial capacity to perform the required Services may be

disqualified.]

Financial Information

(US$ X,000’s)

Historical information for the previous three (3) years

(most recent to oldest or equivalence in (US$ X,000’s)

Year 1 (Year) Year 2 (Year) Year 3 (Year)

Information from Balance Sheet

(1) Total Assets (TA)

(2) Current Assets (CA)

(3) Total Liabilities (TL)

(4) Current Liabilities (CL)

Information from Income Statement

(5) Total Revenue (TR)

(6) Profits before Taxes (PBT)

Net Worth (1) – (3)

Current Ratio (2) / (4)


Form TECH-3. Organization of the Consultant

[Provide a brief description of the background and organization of your firm/entity and of each

associate for this assignment. Include the organization chart of your firm/entity. The Proposal must

demonstrate that the Consultant has the organizational capability and experience to provide the

necessary administrative and technical support to the Consultant’s Project Team in country. The

Proposal shall further demonstrate that the Consultant has the capacity to field and provide

experienced replacement Personnel at short notice. Further, the Consultant must nominate a home-

office project director who would manage the contract on behalf of the Consultant, if awarded, and

submit his/her CV (using Form TECH-10).

Maximum 10 pages, not counting the CV of home-office project director]


Form TECH-4. Experience of the Consultant

[Using the format below, provide information on each relevant assignment for which your firm, and

each associate for this assignment, was legally contracted either individually as a corporate entity or

as one of the major companies within an association, for carrying out consulting services similar to

the ones requested under the Terms of Reference included in this RFP. The Proposal must

demonstrate that the Consultant has a proven track record of successful experience in executing

projects similar in substance, complexity, value, duration, and volume of services sought in this

procurement.

Maximum 20 pages]

Assignment name:

Approx. value of the contract (in current US$):

Country:

Location within country:

Duration of assignment (months):

Name of client Total No. of staff-months of the assignment:

Address:

Approx. value of the services provided by your

firm under the contract (in current US$):

Start date (month/year):

Completion date (month/year):

No. of professional staff-months provided by

associated consultants:

Name(s) of associated consultants, if any:

Name of proposed senior professional staff of

your firm involved and functions performed

(indicate most significant profiles such as project

director/coordinator, team leader):

Narrative description of project:

Description of actual services provided by your staff within the assignment:

Name of Firm: _________________________________


Form TECH-5. References of the Consultant

[Provide contact information for at least three (3) references that can provide substantial input about:

(a) The type of work performed

(b) Confirm the quality of the work experience listed in Form TECH-4.

UNICEF reserves the right to contact other sources as well as to check references and past

performance. For each reference, list a contact individual, their title, address, facsimile, phone and e-

mail address.

[Maximum 3 pages]


Form TECH-6. Description of Approach, Methodology and Work Plan for Performing

the Assignment

[In this section, the Consultant should provide a comprehensive description of how it will provide the

required Services in accordance with the Terms of Reference (TOR) included in this RFP.

Information provided must be sufficient to convey to the Technical Evaluation Team that the

Consultant has an understanding of the challenges in performing the required Services and that it has

an approach, methodology and work plan to overcome those challenges.

Your Technical Proposal should be divided into the following three (3) chapters:

(h) Technical Approach and Methodology,

Work Plan, and Organization and Staffing

(i) Technical Approach and Methodology. In this chapter, you should explain your understanding of

the objectives of the assignment, approach to the services, methodology for carrying out the

activities and obtaining the expected output, and the degree of detail of such output. You should

highlight the problems being addressed and their importance, and explain the technical approach

you would adopt to address them. You should also explain the methodologies you propose to

adopt and highlight the compatibility of those methodologies with the proposed approach.

(j) Work Plan. In this chapter, you should propose the main activities of the assignment, their

content and duration, phasing and interrelations, milestones (including interim approvals by

UNICEF), and delivery dates of the reports. The proposed work plan should be consistent with

the technical approach and methodology, showing understanding of the TOR and ability to

translate them into a feasible working plan. A list of the final documents, including reports,

drawings, and tables to be delivered as final output, should be included here. The work plan

should be consistent with the Work and Deliverables Schedule of Form TECH-10.

(k) Organization and Staffing. In this chapter, you should propose the structure and composition of

your team. You should list the main disciplines of the assignment, the key expert responsible, and

proposed technical and support staff.

Maximum 50 pages, including charts and diagrams]


Form TECH-7. Comments and Suggestions

These comments shall not be used for evaluation purposes, but may be discussed during negotiations.

UNICEF is not bound to accept any modifications proposed. If the proposed

modifications/suggestions would require changes in the offered price, it shall be noted as such,

without giving the price of the change. Disclosure of any prices in this form shall be reason for

rejection of the Proposal.

Maximum 5 pages]

A: On the Terms of Reference

[Present and justify here any modifications or improvements to the Terms of Reference you are

proposing to improve performance in carrying out the assignment (such as deleting some activity you

consider unnecessary, or adding another, or proposing a different phasing of the activities).

B: On the Counterpart Staff and Facilities

Comment here on the counterpart staff and facilities to be provided by UNICEF.


Form TECH-8. Team Composition and Task Assignments

Key Professional Personnel

Name of Staff Organization Area of

Expertise Position Assigned Task Assigned


Form TECH-9. Work and Deliverables Schedule

Activity Months

1 2 3 4 5 6 7 8 9 10 11 12

1

3

4

5

5

N And so on

Deliverable

1

2

3

N And so on

[Indicate all main activities of the assignment, including deliverables and other milestones, such as UNICEF approvals. For phased assignments, indicate

activities, deliverables and milestones separately for each phase. Duration of activities shall be indicated in the form of a bar chart. See TOR for the full list

of deliverables. Above is a sample format (to be further completed by the Consultant based on the TOR requirements) that shall be used by the Consultant as

an indicator of the proposed work load. The submission shall be evaluated as part of the Approach and Methodology.]


Form TECH-10. Curriculum Vitae (CV) for Proposed Key

Professional Personnel

2. Proposed Position [only one candidate shall be nominated for each position]

Name of Firm [Insert name of firm proposing the staff]

Name of Personnel [Insert full name]

Date of Birth [Insert birth date] Nationality [Insert nationality]

Education [Indicate college/university and other specialized education of staff member,

giving names of institutions, degrees obtained, and dates of obtainment].

Membership in Professional

Associations

Other Training [Indicate appropriate postgraduate and other training]

Countries of Work

Experience

[List countries where staff has worked in the last ten years]

Languages [For each language indicate proficiency: good, fair, or poor in speaking,

reading, and writing]

Language Speaking Reading Writing

Employment Record [Starting with present position, list in reverse order every employment held

by staff member since graduation, giving for each employment (see format

here below): dates of employment, name of employing organization,

positions held.]

From [year]: To [year]:

Employer:

Position(s) held:

Detailed Tasks Assigned [List all tasks to be performed under this assignment]

Work undertaken that best

illustrates capability to

handle the tasks assigned:

[Among the assignments in which the staff has been involved, indicate the

following information for those assignments that best illustrate staff

capability to handle the tasks listed under point 11.]

Name of assignment or

project:

Year:

Location:

Client:

Main project features:

Position held:

Activities performed:

References:

List at least three individual references with substantial knowledge of the person’s work. Include each

reference’s name, title, phone and e-mail contact information. UNICEF reserves the right to contact

other sources as well as to check references, in particular for performance on any relevant UNICEF-

funded projects.


Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me,

my qualifications, and my experience. I understand that any wilful misstatement described herein

may lead to my disqualification or dismissal, if engaged.

I, the undersigned, hereby declare that I agree to participate with the [Consultant] in the above-

mentioned Request for Proposal. I further declare that I am able and willing to work:

3. for the period(s) foreseen in the specific Terms of Reference attached to the above referenced

Request for Proposal for the position for which my CV has been included in the offer of the

Consultant and within the implementation period of the specific contract.

Signature of Key Professional Personnel

If this form has NOT been signed by the Key Professional Personnel, then in signing below the

authorized representative of the Consultant is making the following declaration.

“In due consideration of my signing herewith below, if the Key Professional Personnel has NOT

signed this CV then I declare that the facts contained therein are, to the best of my knowledge and

belief, a true and fair statement AND THAT I confirm that I have approached the said Key

Professional Personnel and obtained his assurance that he will maintain his availability for this

assignment if the Contract is agreed within the Proposal validity period provided for in the RFP.”

Signature of Authorized Representative of the

Consultant

Day / month/ year


ANNEX B Financial Proposal Forms

[Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal

according to the instructions provided under Sub-Clause 3.6 of Section 1: Instructions to Consultants.]

FIN-1 Financial Proposal Submission Form

FIN-2 Price Summary

FIN-3 Breakdown of Price by Activity

FIN-4 Breakdown of Price by Remuneration

Note: Comments in brackets on the following pages serve to provide guidance for the preparation of

the Financial Proposal and therefore should not appear on the Financial Proposals to be submitted.


Form FIN-1. Financial Proposal Submission Form

[Location, Date]

To:

Mr. Abubacar Sultan

Representative


UN Building, 2nd Floor

Rua Rui Djassi

Bissau, GUINEA BISSAU

Dear Sirs,

RFPS-0001_2013-BISA


We, the undersigned, offer to provide the consulting services for the above mentioned assignment in

accordance with your Request for Proposal (RFP) dated [Insert Date] and our Technical Proposal.

Our attached Financial Proposal is for the lump sum of [Insert amount(s)1 in words and figures].

Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract

negotiations, up to expiration of the validity period of the Proposal, as indicated above.

We understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Authorized Signatory

Name and title of Signatory

Name of Consultant

1 Amount must coincide with the ones indicated under total price of Form FIN-2.


Form FIN-2. Price Summary

RFPS-0001_2013-BISA


Price Summary Amount and currency

Total Price

4. Indicate the total price to be paid by UNICEF in the proposed currency. Such total price must

coincide with the sum of the relevant sub-totals indicated in Form FIN-3.

5. If the RFP contains options , the options will be fully priced and evaluated at 100%.

6. Provide fully loaded prices (including any international travel, communication, local

transportation, office expenses, shipment of personal effects, direct and indirect rates and

profits).


Form FIN-3. Breakdown of Price by Activity

RFPS-0001_2013-BISA


Information to be provided in this Form shall only be used to establish payments to the Consultant for

possible additional services requested by UNICEF and/or for the purpose of verification of the market

reasonableness of the prices offered. Please complete for each phase.

Group of Activities by Phase

Description

Amount and currency

Total Price

7. Form FIN-3 shall be completed for the whole assignment. In case some of the activities

require different modes of billing and payment (e.g.: the assignment is phased, and each phase

has a different payment schedule), the Consultant shall fill a separate Form FIN-3 for each

group of activities.

Names of activities (phase) should be the same as, or correspond to the ones indicated in the

methodology

A short description of the activities whose price breakdown is provided in this Form.

Provide fully loaded prices (including international travel, communications, local transportation,

office

expenses, shipment of personal effects, direct and indirect rates and profit).


Form FIN-4. Breakdown of Remuneration

RFPS-0001_2013-BISA


Information to be provided in this form shall only be used to establish price reasonableness and to

establish payments to the Consultant for possible additional services requested by UNICEF.]

Name2 Position

3 Person-Month Fully Loaded Rate4

Foreign Staff Amount and currency

Home

Field

Home

Field

Home

Field

Local Staff

Home

Field

Home

Field

Home

Field 8. Form FIN-4 shall be filled in for the same Key Professional Personnel and other Personnel

listed in Form TECH- 8.

9. Professional Personnel shall be indicated individually; support staff shall be indicated by

category (e.g., draftsmen, clerical staff).

Positions of the Key Professional Personnel shall coincide with the ones indicated in Forms TECH-8.

Indicate separately person-month rates for home and field work. Provide fully loaded prices

(including international travel, communication, local transportation, office expenses, and

shipment of personal effects, direct and indirect rates and profit).


ANNEX C UNICEF GENERIC GENERAL TERMS AND CONDITIONS FOR SERVICE CONTRACTS

GENERAL TERMS AND CONDITIONS

1. ACKNOWLEDGMENT COPY

Signing and returning the acknowledgment copy of a contract issued by UNICEF or

beginning work under that contract shall constitute acceptance of a binding agreement

between UNICEF and the Contractor.

2. DELIVERY DATE

Delivery Date to be understood as the time the contract work is completed at the location

indicated under Delivery Terms.

3. PAYMENT TERMS

(a) UNICEF shall, unless otherwise specified in the contract, make payment within 30 days

of receipt of the Contractor's invoice which is issued only upon UNICEF’s acceptance of

the work specified in the contract.

(b) Payment against the invoice referred to above will reflect any discount shown under the

payment terms provided payment is made within the period shown in the payment terms

of the contract.

(c) The prices shown in the contract cannot be increased except by express written

agreement by UNICEF.

4. LIMITATION OF EXPENDITURE

No increase in the total liability to UNICEF or in the price of the work resulting from design

changes, modifications, or interpretations of the statement of work will be authorized or paid

to the contractor unless such changes have been approved by the contracting authority

through an amendment to this contract prior to incorporation in the work.

5. TAX EXEMPTION

Section 7 of the Convention on the Privileges and Immunities of the United Nations provides,

inter alia, that the UN, including its subsidiary organs, is exempt from all direct taxes and is

exempt from customs duties in respect of articles imported or exported for its official use.

Accordingly, the Vendor authorizes UNICEF to deduct from the Vendor's invoice any amount

representing such taxes or duties charged by the Vendor to UNICEF. Payment of such

corrected invoice amount shall constitute full payment by UNICEF. In the event any taxing

authority refuses to recognize the UN exemption from such taxes, the Vendor shall

immediately consult with UNICEF to determine a mutually acceptable procedure.

Accordingly, the Contractor authorizes UNICEF to deduct from the Contractor’s invoice any

amount representing such taxes, duties, or charges, unless the Contractor has consulted with

UNICEF before the payment thereof and UNICEF has, in each instance, specifically

authorized the Contractor to pay such taxes, duties or charges under protest. In that event, the

Contractor shall provide UNICEF with written evidence that payment of such taxes, duties or

charges has been made and appropriately authorized.

6. LEGAL STATUS.

The Contractor shall be considered as having the legal status of an independent contractor vis-

a-vis UNICEF. The Contractor’s personnel and sub-contractors shall not be considered in any

respect as being the employees or agents of UNICEF.

7. CONTRACTOR’S RESPONSIBILITY FOR EMPLOYEES


The Contractor shall be responsible for the professional and technical competence of its

employees and will select, for work under this Contract, reliable individuals who will perform

effectively in the implementation of the Contract, respect the local customs and conform to a

high standard of moral and ethical conduct.

8. INDEMNIFICATION

The Contractor shall indemnify, hold and save harmless and defend, at its own expense,

UNICEF, its officials, agents, servants and employees, from and against all suits, claims,

demands and liability of any nature or kind, including their costs and expenses, arising out of

the acts or omissions of the Contractor or its employees or sub-contractors in the performance

of this Contract. This provision shall extend, inter alia, to claims and liability in the nature of

workmen’s compensation, product liability and liability arising out of the use of patented

inventions or devices, copyrighted material or other intellectual property by the Contractor, its

employees, officers, agents, servants or sub-contractors. The obligations under this Article do

not lapse upon termination of this Contract.

9. INSURANCE AND LIABILITIES TO THIRD PARTIES

(a) The Contractor shall provide and thereafter maintain insurance against all risks in respect

of its property and any equipment used for the execution of this Contract.

(b) The Contractor shall provide and thereafter maintain all appropriate workmen’s

compensation and liability insurance, or its equivalent, with respect to its employees to

cover claims for death, bodily injury or damage to property arising from the execution of

this Contract. The Contractor represents that the liability insurance includes sub-

contractors.

(c) The Contractor shall also provide and thereafter maintain liability insurance in an

adequate amount to cover third party claims for death or bodily injury, or loss of or

damage to property, arising from or in connection with the provision of work under this

Contract or the operation of any vehicles, boats, airplanes or other equipment owned or

leased by the Contractor or its agents, servants, employees or sub-contractors performing

work or services in connection with this Contract.

(d) Except for the workmen’s compensation insurance, the insurance policies under this

Article shall:

(i) Name UNICEF as additional insured;

(ii) Include a waiver of subrogation of the Contractor’s rights to the insurance carrier

against UNICEF;

(iii) Provide that UNICEF shall receive thirty (30) days written notice from the insurers

prior to any cancellation or change of coverage.

(e) The Contractor shall, upon request, provide UNICEF with satisfactory evidence of the

insurance required under this Article.

10. SOURCE OF INSTRUCTIONS

The Contractor shall neither seek nor accept instructions from any authority external to

UNICEF in connection with the performance of its services under this Contract. The

Contractor shall refrain from any action which may adversely affect UNICEF or the United

Nations and shall fulfill its commitments with the fullest regard to the interests of UNICEF.

11. ENCUMBRANCES/LIENS The Contractor shall not cause or permit any lien, attachment or other encumbrance by any

person to be placed on file or to remain on file in any public office or on file with UNICEF

against any monies due or to become due for any work done or materials furnished under this

Contract, or by reason of any other claim or demand against the Contractor.

12. TITLE TO EQUIPMENT

Title to any equipment and supplies which may be furnished by UNICEF shall rest with

UNICEF and any such equipment shall be returned to UNICEF at the conclusion of this


Contract or when no longer needed by the Contractor. Such equipment when returned to

UNICEF, shall be in the same condition as when delivered to the Contractor, subject to

normal wear and tear.

13. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS

UNICEF shall be entitled to all intellectual property and other proprietary rights including but

not limited to patents, copyrights and trademarks, with regard to documents and other

materials which bear a direct relation to or are prepared or collected in consequence or in the

course of the execution of this contract. At UNICEF's request, the Contractor shall take all

necessary steps, execute all necessary documents and generally assist in securing such

proprietary rights and transferring them to the UNICEF in compliance with the requirements

of the applicable law.

14. CONFIDENTIAL NATURE OF DOCUMENTS

(a) All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,

documents and all other data compiled by or received by the Contractor under this

Contract shall be the property of UNICEF, shall be treated as confidential and shall be

delivered only to the UN authorized officials on completion of work under this Contract.

(b) The Contractor may not communicate any time to any other person, Government or

authority external to UNICEF, any information known to it by reason of its association

with UNICEF which has not been made public except with the authorization of the

UNICEF; nor shall the Contractor at any time use such information to private advantage.

These obligations do not lapse upon termination of this Contract with UNICEF.

15. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

(a) In the event of and as soon as possible after the occurrence of any cause constituting

force majeure, the Contractor shall give notice and full particulars in writing to UNICEF

of such occurrence or change if the Contractor is thereby rendered unable, wholly or in

part, to perform its obligations and meet its responsibilities under this Contract. The

Contractor shall also notify UNICEF of any other changes in conditions or the

occurrence of any event which interferes or threatens to interfere with its performance of

the Contract. On receipt of the notice required under this Article, UNICEF shall take

such action as, in its sole discretion, it considers to be appropriate or necessary in the

circumstances, including the granting to the Contractor of a reasonable extension of time

in which to perform its obligations under the Contract.

(b) If the Contractor is rendered permanently unable, wholly, or in part, by reason of force

majeure to perform its obligations and meet its responsibilities under this Contract,

UNICEF shall have the right to suspend or terminate this Contract on the same terms and

conditions as are provided for in Article 14, “Termination”, except that the period of

notice shall be seven (7) days instead of thirty (30) days.

(c) Force majeure as used in this Article means acts of God, war (whether declared or not),

invasion, revolution, insurrection or other acts of a similar nature or force.

16. TERMINATION

If the Contractor fails to deliver any or all of the deliverables within the time period(s)

specified in the contract, or fails to perform any of the terms, conditions, or obligations of the

contract, or should the Contractor be adjudged bankrupt, or be liquidated or become insolvent,

or should the contractor make an assignment for the benefit of its creditors, or should a

Receiver be appointed on account of the insolvency of the contractor, UNICEF may, without

prejudice to any other right or remedy it may have under the terms of these conditions,

terminate the Contract, forthwith, in whole or in part, upon thirty (30) days’ notice to the

Contractor.

UNICEF reserves the right to terminate without cause this Contract at any time upon thirty

(30) days prior written notice to the Contractor, in which case UNICEF shall reimburse the

Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of


termination.

In the event of any termination no payment shall be due from UNICEF to the Contractor

except for work and services satisfactorily performed in conformity with the express terms of

this contract.

Upon the giving of such notice, the Contractor shall have no claim for any further payment,

but shall remain liable to UNICEF for reasonable loss or damage which may be suffered by

UNICEF for reason of the default. The Contractor shall not be liable for any loss or damage

if the failure to perform the contract arises out of force majeure.

Upon termination of the contract, UNICEF may require the contractor to deliver any finished

work which has not been delivered and accepted, prior to such termination and any materials

or work-in-process related specifically to this contract. Subject to the deduction of any claim

UNICEF may have arising out of this contract or termination, UNICEF will pay the value of

all such finished work delivered and accepted by UNICEF.

The initiation of arbitral proceedings in accordance with Article 22 “Settlement of Disputes”

below shall not be deemed a termination of this Contract.

17. SUB-CONTRACTING

In the event the Contractor requires the services of subcontractors, the Contractor shall obtain

the prior written approval and clearance of UNICEF for all sub-contractors. The approval of

UNICEF of a sub-contractor shall not relieve the Contractor of any of its obligations under

this Contract. The terms of any sub-contract shall be subject to and in conformity with the

provisions of this Contract.

18. ASSIGNMENT AND INSOLVENCY

1. The Contractor shall not, except after obtaining the written consent of UNICEF, assign,

transfer, pledge or make other dispositions of the Contract, or any part thereof, of the

Contractor's rights or obligations under the Contract.

2. Should the Contractor become insolvent or should control of the Contractor change by

virtue of insolvency, UNICEF may, without prejudice to any other rights or remedies,

terminate the Contract by giving the Contractor written notice of termination.

19. USE OF UNITED NATIONS AND UNICEF NAME AND EMBLEM

The Contractor shall not use the name, emblem or official seal of the United Nations or

UNICEF or any abbreviation of these names for any purpose.

20. OFFICIALS NOT TO BENEFIT The Contractor warrants that no official of UNICEF or the United Nations has received or

will be offered by the Contractor any direct or indirect benefit arising from this Contract or

the award thereof. The Contractor agrees that breach of this provision is a breach of an

essential term of the Contract.

21. PROHIBITION ON ADVERTISING

The Contractor shall not advertise or otherwise make public that the Vendor is furnishing

goods or services to UNICEF without specific permission of UNICEF.

22. SETTLEMENT OF DISPUTES

Amicable Settlement The Parties shall use their best efforts to settle amicably any dispute, controversy or claim

arising out of, or relating to this Contract or the breach, termination or invalidity thereof.

Where the parties wish to seek such an amicable settlement through conciliation, the

conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then

obtaining, or according to such other procedure as may be agreed between the parties.

Arbitration Any dispute, controversy or claim between the Parties arising out of this Contract or the


breach, termination or invalidity thereof, unless settled amicably under the preceding

paragraph of this Article within sixty (60) days after receipt by one Party or the other Party’s

request for such amicable settlement, shall be referred by either Party to arbitration in

accordance with the UNCITRAL Arbitration Rules then obtaining. The arbitral tribunal shall

have no authority to award punitive damages. In addition, the arbitral tribunal shall have no

authority to award interest in excess of six percent (6%) and any such interest shall be simple

interest only. The Parties shall be bound by any arbitration award rendered as a result of such

arbitration as the final adjudication of any such controversy, claim or dispute.

23. PRIVILEGES AND IMMUNITIES

The privileges and immunities of the UN, including its subsidiary organs, are not waived.

24. CHILD LABOUR

UNICEF fully subscribes to the Convention on the Rights of the Child and draws the attention

of potential suppliers to Article 32 of the Convention which inter alia requires that a child

shall be protected from performing any work that is likely to be hazardous or to interfere with

the child's education, or to be harmful to the child's health or physical, mental, spiritual, moral

or social development.

25. ANTI-PERSONNEL MINES UNICEF supports an international ban on the manufacture of anti-personnel mines. Anti-

personnel mines have killed and maimed thousands of people, of whom a large proportion

is children and women. Anti-personnel mines present a serious obstacle to the return of

populations displaced from their residences by fighting around their villages and homes.

UNICEF has, therefore, decided not to purchase products from companies that sell or

manufacture anti-personnel mines or their components.

26. AUTHORITY TO MODIFY No modification or change in this Contract, no waiver of any of its provisions or any

additional contractual relationship of any kind with the Contractor shall be valid and

enforceable against UNICEF unless provided by an amendment to this Contract signed by the

authorized official of UNICEF.

27. REPLACEMENT OF PERSONNEL UNICEF reserves the right to request the Contractor to replace the assigned personnel if they

are not performing to a level that UNICEF considers satisfactory. After written notification,

the Contractor will provide curriculum vitae of appropriate candidates within three (3)

working days for UNICEF review and approval. The Contractor must replace the

unsatisfactory personnel within seven (7) working days of UNICEF’s selection.

If one or more key personnel become unavailable, for any reason, for work under the contract,

the Contractor shall (i) notify the project authority at least fourteen (14) days in advance, and

(ii) obtain the project authority’s approval prior to making any substitution of key personnel.

Key personnel are designated as follows:

(a) Personnel identified in the proposal as key individuals (as a minimum, partners, managers,

senior auditors) to be assigned for participation in the performance of the contract.

(b) Personnel whose resumes were submitted with the proposal; and

(c) Individuals who are designated as key personnel by agreement of the Contractor and

UNICEF during negotiations.

In notifying the project authority, the Contractor shall provide an explanation of

circumstances necessitating the proposed replacement(s) and submit justification and

qualification of replacement personnel in sufficient detail to permit evaluation of the impact

on the engagement.

Acceptance of a replacement person by the project authority shall not relieve the Contractor

from responsibility for failure to meet the requirements of the contract.

RFPS-0001_2013-BISA of 46

ANNEX D Terms of Reference

UNFPA-UNICEF Joint Programme on FGM/C: Accelerating Change

PROFESSIONAL CONSULTING SERVICES

THE FINAL EXTERNAL EVALUATION OF TOSTAN COMMUNITY-LED

EMPOWERMENT PROGRAMME TO PROMOTE ABANDONMENT OF FEMALE

GENITAL MUTILATION / CUTTING IN GUINEA BISSAU

Eligibility criteria: A legal entity, e.g. a company/ research institution/ civil society organization/

professional association that will provide (or subcontract) a complete team to provide the requested

services, e.g. the Team Leader and Technical Consultant(s)

December 2012

United Nations Population Fund United Nations Children’s Fund

Bissau, Guinea Bissau Bissau, Guinea Bissau

Tel. +245 320 3639 Tel. +245 3203581

Fax. +245 3201753 Fax. +245 320 3586

www.unfpa.org www.unicef.org

http://www.unfpa.org/

http://www.unicef.org/


I - Context

Guinea Bissau has a population of 1.449.230 (INE, 2009) and is one of the ten poorest countries in the

world, ranking 164 out of 169 countries on the 2010 Human Development Index. 69, 3% of the

population lives under the poverty line and 33% survive on less than US$ 1.00 per day. Political-

military unrest, coupled with structural weaknesses continues to be a major challenge in the delivery

of quality and adequate services. The overall situation is severely affecting children and women in

Guinea Bissau, with negative consequences on the fulfillment of their rights and wellbeing. The

under-five mortality rate remains very high at 158 per 1,000 live births according to the 2010 MICS,

down from 223/ 1000 in 2006. The national HIV/AIDS prevalence rate is 3.6% (INASA, 2010), while

knowledge on HIV/AIDS still remains limited with only 13.8% of women (between 15-49 years old)

having a comprehensive knowledge of HIV prevention (MICS, 2010). Less than 60% of children

complete six years of primary school, while over 14% of them repeat at least one year of primary

school up to the 6th grade.

Female genital Mutilation / Cutting (FGM/C) is practiced primarily in the regions of Bafata and Gabu,

Quinara, Oio and Bijagos/Bubaque which aremostly of Fula ethnicity and of Islamic religion.

Hundreds of girls are exposed to FGM/C each year as part of a traditional ceremony of initiation to

womanhood, cutting away part or all of their external genitalia, exposing them to lifelong health risks,

among other consequences. In Guinea-Bissau, FGM/C is mainly performed on children and

adolescents between six and fourteen years of age. However, in recent years it has been noted that

FGM/C is also performed on infants under one year old. FGM/C is practiced for a number of sexual,

sociological, cultural, and religious reasons. Religious beliefs remain one of the most important

causes. So far, all Muslim bodies in the country are not yet contributing to combat FGM/C but a

number have come out clearly to distance the practice from the dictates of Islam.

The 2010 Multiple Indicator Cluster Survey (MICS) revealed that the rate of Female Genital

Mutilation/Cutting (FGM/C) had increased from 44.5% in 2006 to 49.8% in 2010. Moreover, the

approval rating for FGM/C in women between 15 and 49 years old had increased from 27.9% in 2006

to 33.5% in 2010. Such uptake calls for exploration of other factors and drivers including: the

absence (till June 2011) of a legal instrument criminalizing FGM/C, the restricted geographical

coverage of communities2; possible spinning-off of the social norms behind FGM/C amongst tribes;

the relevance of the social norms transformation approaches referred to so far could also be

questioned. More so, in a context marked by abject poverty, income earned by female circumcisers

might be one of these drivers of FGM/C not yet taken into account.

Since 2008, UNICEF has worked towards the total abandonment of FGM/C in collaboration with the

United Nation’s Population Fund (UNFPA) within the framework of a Joint Program. The Joint

Programme is the main instrument to promote the abandonment of FGM/C at the international level in

the United Nations. It is based on the Inter-Agency Statement on FGM/C (2008)3 which recommends

a set of programme and advocacy strategies to promote the abandonment of the practice. At the

central level, high level advocacy with Government Ministries, the National Assembly, with its

permanent Commission for Children and Women and other key actors has been conducted.

Partnerships have also been established with other UN agencies, bilateral cooperation organizations

and NGOs. Technical and financial support is provided to the National Committee Against harmful

Practices (NCAHP) to develop national strategies, mobilize stakeholders, improve data collection,

communication processes, coordination and monitoring.

Actually, the Law criminalizing FGM/C was adopted in June 2011 and promulgated in September

2011. Press articles, radio-talks, and TV Reportages are regularly issued on FGM/C issues, some of

2 39 communities in the Bafata, Gabu and Oio Regions covered by TOSTAN and 15 others covered by NGOs Smira Nassique and Djinopin the Quinara and Tombali Regions 3 Interagency_Statement_on_Eliminating_FGM.pdf


them discussing relationship between Islam and FGMC, disseminating pedagogic approaches to

combat FGM/C and sharing findings of the study on medicalization of FGM/C. Although all Muslims

bodies are not yet mobilized against FGM/C, two networks of Religious Leaders promoting

abandonment of FGM/C are functional and are actually heading towards enforcement of the Fatwa

adopted during the regional Colloquium on Islam and FGM/C (Mauritania, September 2011). At the

community level, the Joint programme supports implementation of the TOSTAN Community

Empowerment Programme promoting abandonment of FGM/C and all other relating harmful

practices including child marriage and domestic violence.

II - The Tostan Community Empowerment Programme

Since 2008 the Tostan Community Empowerment Programme has been operating in 39 Bissau-

Guinean communities in the Bafata, Oio and Gabu Regions to: (i) develop local FGM/C action plans

with key local actors around a framework merging development, human rights issues and

transformation of social norms; (ii) build local capacities to monitor the overall processes; (iii) raise

awareness on the negative impacts of FGM/C; and (iv) raise communities awareness on women’s and

children’s rights. Throughout the 4 years’ process, some 105 communities have been affiliated to the

programme through the “organized diffusion model”4. Thus, up to 144 communities are expected to

proceed to public ceremonies of abandonment of FGM/C and harmful practices by end 2012.

The social convention theory behind Tostan’s approach5 perceives FGM/C as a social norm that

community members follow to avoid stigmatization and to earn consideration attached to compliance

with that specific social convention. Families circumcise their girls to ensure their marriageability and

to acquire social status and respect and also, to avoid being excluded and ostracized. The decision of

a family to continue or to abandon FGM/C therefore depends on the decision of other families to do

so.

The Tostan Community Empowerment Programme (CEP) has been designed to promote

abandonment of FGM/C with a collective process of positive social change from adverse social

norms through which community members including those of intermarrying communities sharing

same rules of behaviors and social norms will collectively abandon FGM/C;

The 3 (three) year’s programme includes:

Kobi 1 module on Democracy, Human Rights and Responsibilities designed to tackle deeply

rooted issues such as ethnic and clan conflict, gender bias, domestic violence and caste

discrimination;

Kobi 2 module on: (i) hygiene: Participants learn the importance of personal and community

hygiene by studying microbes and germ transmission, importance of vaccination, malaria

prevention and the problems related to HIV/AIDS, STIs, and Female Genital Cutting and (ii)

health component providing information on mental and physical development, as well as

systems of the body, the reproduction process and proper birth spacing, the dangers of child

marriage within the context of the human right to health.

The Aawde 1 module focus on pre-Literacy skills, Literacy and Numeracy: throughout this

4 Process through which information are spread beyond the walls of the classroom and into families, communities, and

regions. All classes’ participants are called upon to “adopt” a friend, neighbour, or family member with whom they share program topics, and participants as a group work together to share information with their village. The Tostan’s community itself then “adopts” surrounding communities and undergo the same information sharing process.

5 The Dynamics of Social Change Towards the Abandonment of Female Genital Mutilation/Cutting in Five African Countries

“The UNICEF Innocenti Research Centre, October 2010

http://www.tostan.org/web/page/552/sectionid/547/parentID/547/pagelevel/2/interior.asp


module, participants learn how to read, write and do math / calculations.

The Aawde 2 module develops management skills and Interactive workbook use. In these

sessions, participants learn how to do a feasibility study, how to implement, sustain, and

manage small projects. They also learn the concepts of micro-credit lending that will allow

them to start small projects of their own.

Some other session focusing on “problem solving” builds participants’ capacities to identify future

objectives for their community and look at obstacles to achieving these, analyzing and prioritizing

these obstacles, and then seek and apply adapted solutions.

Throughout the implementation of these modules, TOSTAN provides the means for communities to

hold outreach activities, such as inter-village meetings to reinforce new knowledge, exchange ideas

and make collective decisions for change. Participants discuss and debate controversial issues with

hundreds of men, women, adolescents, as well as religious and traditional leaders. As a result, entire

zones are mobilized and supported in their decisions on issues like promoting human rights, ensuring

good health and hygiene practices, and abandoning harmful traditional practices. In addition, Tostan

supported creation of networks of “fanatecas” (Female circumcisers) and other inter-community

networks of local leaders. Main Tostan Programme strategies are:

1. Concentrating efforts in one zone in Each Region to accelerate results concerning positive

social transformation;

2. Including all Members of the Community in the Programme to foster collective move towards

positive developmental and human rights value;

3. Ensuring sustainability through establishment of functional Community Management

Committees (CMCs), with members elected democratically;

4. Facilitating the “organized diffusion model” to foster spinning-off of values and skills learnt

from individual to individual and among communities;

5. Engaging men, particularly religious and traditional leaders before and during programme

implementation;

6. Building capacities and coaching local NGOs to implement the programme (content and

management) autonomously after the first implementation cycle;

7. Organizing exchange visits among CMCs in neighboring countries;

8. Facilitating and encouraging public declarations for FGMC abandonment;

9. Engaging national and local authorities, other NGOs, projects and the Media.

Baseline data on the situation of Human Rights (gender relations, domestic violence, conflict

resolution,) existing and on the magnitude of harmful practices, developmental issues (access to

education, girl child education, health care, environment sanitation, birth registration, women’s

participation, ….) as well as on community mobilization issues are collected and grouped in a

Community (baseline) Portrait. Throughout programme implementation, Facilitators supported by

Supervisors collect data on attendance to classes, effectiveness of functioning of Community

Management Committees and achievement of developmental issues. Specific tools are utilized to

track and record changes relating to: gender relations, settlement of family and interpersonal conflicts,

children’s and women’s participation. By completion of the programme, a Community Portrait

identifying changes that took place in the community as results of programme implementation is

worked out to indicate the readiness of the community to proceed to the Public Ceremony of

abandonment of harmful practices. A mid-term evaluation was internally conducted by Tostan’s in

2010. These data will inform the design of evaluation methodology.

III - Purposes of the evaluation

This external evaluation project will assess the delivery of programme outputs and outcomes as well

as the relevance of the strategies used during the 2008 - 2012 phase of the UNICEF-UNFPA-Tostan


programme in Guinea Bissau6. Knowledge and evidence generated will be utilized by:

The UNICEF – UNFPA Joint programme to: (i) inform decisions on choice of the strategies used

and expansion of the FGM/C programme to new geographic areas; (ii) identify priority areas in

which the programme will be extended; (iii) design cost-effective approaches to promote

abandonment of FGM/C; (iv) substantiate evidence-based advocacy; (v) support preparation of a

Donor Toolkit to mobilize resources; and (vi) convene target groups on which prevalence of

FGM/C will be measured to reflect changes;

The Government of Guinea Bissau, namely the Ministry in-charge of the Family and Woman, the

Institute of Munher e Crianca and the National Committee for Abandonment of Harmful practices

to inform review, and adjust actual National Action Plan and to

Bilateral Partners, the UNCT and the European Union Delegation progress made in the area of

promotion Human Rights at the community level and to identify future priority areas of

interventions;

The Programme Donors to appreciate outcomes of their contribution.

Scope of the Evaluation.

The evaluation will cover 50% of the 39 communities directly involved in this initial phase of the

project, about 30 % of the 105 communities –reached through the organized diffusion model and 30%

of communities covered by national NGOs Djinopi and Simin Mira Nassique in the Quinara Region.

Objectives of the Evaluation.

The evaluation has two objectives:

1. To assess and document the processes, outputs and outcomes made as result of the programme

interventions in comparison to baseline situation described and the objectives earmarked in

programme documents;

2. To assess the trends and achievements made in the country generally with regard to reducing

FGM/C in the country, including the institutional framework, actors and influencing factors with

a view to proposing strategies for UNICEF and UNFPA for future intervention

The Evaluation questions are the following:

a) Are programme process outputs and outcomes being realized, and to what extent these

resulted from programme interventions?

b) Are the Tostan’s Community led-Empowerment Programme approaches, tools (Kobi and

Aawde Modules) and working methods suitable to address harmful practices in the

sociocultural and socioeconomic context of Guinea Bissau?

c) Are approaches, tools and working methods utilized by other Programmes led by other

National NGOs suitable to address harmful practices in the sociocultural and socioeconomic

context of Guinea Bissau?

d) Is the Tostan Community led-Empowerment Programme cost effective with regards to

resources utilized and outputs and outcome generated?

e) Are there other drivers of FGM/C that are not actually taken into account?

f) How relevant are sampling techniques utilized by the MICS survey to assess the prevalence of

FGM/C in Guinea Bissau?

g) Are there other ethnic and religious groups different from those targeted actually who practice

FGM/C?

6 Program impact will be measured by the MICS 2014


h) What are the main differences between the Tostan Community led-Empowerment Programme

and human rights education activities utilized by other programmes promoting abandonment

of FGM/C?

i) What are the outputs and the outcomes delivered at the National level resulting from support

granted by the Joint Programme and the Government to the National Committee Against

Harmful Practices in regards with the objectives of the Joint Programme?

Evaluation will cover the following points:

a) Outputs and outcomes:

Assess the outputs and outcomes achieved in the field against the plan in the

programme documents;

Assess the extent to which Tostan programme documents, namely Community

Portraits prepared to ascertain readiness of community to proceed to the public

ceremony of abandonment of FGM/C reflect realities in the field;

Assess the effectiveness of the social norms transformation techniques utilized and

the efficiency of the “community – to – community” diffusion model;

Assess the approaches used by other actors and the success achieved in relation with

the Tostan programme;

Assess beneficiary and stakeholder perceptions of the programme;

b) Approaches, tools and working methods:

Assess effectiveness of the strategies and interventions put in place by Tostan and

whether they are appropriate to promote public and community education and

mobilization, and to generate support and ownership in the sociocultural context of

Guinea Bissau;

Assess coordination mechanisms and monitoring tools used to manage the

programme and the extent to which these were efficient;

Assess the relevance of the various training modules and the quality of training tools

utilized to build capacities of implementing agents (Coordinators, Supervisors,

Facilitators and CMCs);

Assess the effectiveness of capacitation of affiliated NGOs to replicate the TOSTAN

approach to promote abandonment of FGM/C and other harmful practices;

Assess the relevance of material and financial support granted to members of CMCs

and their commitment to pursue their leadership roles;

Assess with the relevant actors in the country to collect views on the perceptions on

the programme and suggestions for improvement of the intervention.

c) Cost-effectiveness:

Conduct cost analysis to determine the programme cost effectiveness and value for

money of programme interventions;

Assess the sustainability of outcomes achieved with respect to their programmatic,

financial and institutional aspects;

Assess to what extent the resources provided by UNICEF and UNFPA have been

effectively utilized by TOSTAN and other partners to implement the project.

Assess the effectiveness of UNICEF’s and UNFPA’s technical support to TOSTAN

and to other partner organizations in relation to achieving programme goals;

Assess effectiveness of the contribution of community leaders, religious leaders,

sector and regional administrative authorities towards programme implementation


and their commitment to pursue their leadership roles;

d) Best practice and sustainability:

Highlight any lessons learnt, strengths, weaknesses, innovativeness and best practices

gained though the project intervention;

Suggest workable approaches for future sustainable development of partners’ and

community capacity building in relation to FGM/C abandonment, as well as for

community ownership taking into account the approaches of all actors in the country

and the priorities at the national and local levels.

IV – Ethical considerations

The Evaluation methodology will be respectful of communities’ norms, traditions and values.

Throughout their interaction (interviews, field observations, group discussions) with community

members, evaluators will avoid judgments on culture, tradition and religious practices. Team of

enumerators should be gender-balanced to facilitate dialogue with women and girls. In addition,

confidentiality of information shared by target groups, specifically by women, children and female

children will be ensured during feedback session and in reports. Evaluation teams will be

accompanied as needed by fieldworkers who will seek consent of targeted respondent prior to

interaction. Field data collection will be preceded by an information process through which target

communities will be informed on the rationale of the evaluation and also on requirements.

V - Evaluation Coordination

A Steering Committee comprised of the President of the Instituto da Mulher e Criancas (IMC),

Deputy Representatives of UNICEF and UNFPA plus the Tostan’s Monitoring and Evaluation

Director will be responsible for overseeing the entire process, commenting on ethical considerations,

methodology, key deliverables and inception reports and draft reports of the evaluation, and providing

required comments and/ inputs

The Evaluation Firm / Team will be jointly supervised by: the Chief of the UNICEF Child Protection

Section, the UNFPA programme Officer, Reproductive Health, as well as the UNICEF and UNFPA

Monitoring and Evaluation Officers.

The Evaluation Consultant will work closely with the project partners and beneficiaries during the

evaluation. Project partners will provide the Consultant with the project documents and reports, the

Consultant will be expected to identify and use other relevant documents.

TOSTAN will facilitate logistics and execution of the exercise including, arranging for meetings with

community members, all respondents and other stakeholders. The Consultant will work with a local

facilitator, hired by the Joint Programme, to facilitate interactions with target groups. Considering the

fact that most of the duties will be carried at the field level, office space and transport will be provided

by UNICEF or UNFPA.

VI - Tasks to be undertaken:

The consultant will be expected to carry out the following tasks in order to achieve the above

objectives:

1. Develop an appropriate methodology for the evaluation that will include qualitative and

quantitative information. This will include tools to conduct comparison among approaches to


promote abandonment of FGM/C. These will be approved by the Steering Committee prior to

implementation;

2. Review MICS methodology utilized to measure prevalence of FGM/C and other harmful

practices;

3. Develop and test appropriate data collection tools and train enumerators to use these;

4. Review relevant documentation including programme documents, baseline data, mid-term

evaluation report, periodic reports, monitoring tools, training curricula, and community

portraits;

5. Conduct data collection and analysis based on the proposed methodology;

6. Compile a draft evaluation report against the criteria established above and submit to Steering

Committee for comments;

7. Incorporate comments from Steering Committee in the final report of findings and

recommendations.

VII - Deliverables

Inception report before commencement of evaluation, outlining the interpretation of TORs and

proposed methodology, budget and work plan;

Draft report developed from qualitative and quantitative data analysis;

Final evaluation report (three hard copies and a soft copy in Microsoft Word) incorporating inputs

and reactions from the Steering Committee and other stakeholders;

Documentation of identified best practices;

Final evaluation report suitable for national and international circulation containing information

of sufficient value for informed decision-making, learning, and accountability. The report should

be between 60 to 100 pages in length including an executive summary and all annexes alongside

action-oriented recommendations;

Summary of the reports including news briefings.

VIII - Expertise required

Reputable Firms/Teams with ten to twelve years’ experience in evaluations, child protection,

FGM/C, advocacy, community development, and/or social sciences (sociology, anthropology,

ethnography or a related field). Production of a sample of previous work is required. Expertise in

the area of cost-effectiveness analysis is mandatory;

Familiar with the international literature and issues related to FGM/C and global abandonment

efforts;

Significant professional experience in rural communities of Africa;

Solid background knowledge on results and rights-based programming / management;

Familiarity with the socio-cultural context of Guinea Bissau and the cultural and religious

sensitivity surrounding FGM/C;

Fluency in Portuguese and French is essential; a working knowledge of Criolu from Guinea

Bissau would be a considerable advantage.

IX - Duration of Evaluation

The exercise is expected to take 12 weeks and end not later than July 24th, 2013. The firm/individuals

will develop their own work plan schedule /timeline to fit within the specified time frame.

X - Evaluation proposal / Bid


The firm/teams are expected to develop a detailed technical and financial proposal with the following

components.

a) Technical

Understanding and interpretation of the TOR;

How they intend to undertake the assignments e.g. methods, research tools, sampling

techniques etc.;

Time and activity schedule within the specified broad time frame.

b) Detailed budget including but not limited to:

Consultancy fees;

Activity costs (itemized);

Other costs (travel, supplies etc.).

c) Submission of Proposal

The firms/teams are expected to submit a detailed response containing:

A technical proposal;

A financial proposal/detailed budget in US dollars;

Consulting firm’s /team’s capacity statement including relevant experiences related to the

assignment and contacts of organizations worked with before;

Curriculum vitae of key personnel;

Date of submission.

X - Award

The Technical Evaluation Panel will evaluate the proposals and award the assignment based on

technical and financial feasibility. The UN reserves the right to accept or reject in part or the whole

proposal received without giving reasons and is not bound to accept the lowest or the highest bidder.

3.8 EVALUATION PROCESS

The established evaluation process and steps for finalising this procurement are:

(a) RFPS Mandatory Requirements. UNICEF will only evaluate Proposals complying with

the mandatory requirements set out in section 3.2 below.