Rhode Island UST Program

Implementing ERP Using

Tablet PC Technology

RI Department of Environmental RI Department of Environmental ManagementManagement

www.dem.ri.govwww.dem.ri.gov

TOPICS

• RI UST ERP

• DATABASE DEVELOPMENT

• UST INSPECTION WORK FLOW

• STATISTICAL ANALYSIS

TOPICS

• RI UST ERP

RI UST ERP

• EPA Technical Assistance Contract

• 6 Stakeholder meetings - Spring/Summer 2003

• Completed Work Book and Check List

• 100 Baseline Inspections - Summer 2004

• Regulatory Change Making ERP Mandatory - Late Fall 2004

• Self-Certifications Sent January 2005

RI UST ERP (con’t)

• Certifications due June 31, 2005

• 461 Certifications received

• Warning Letters sent to non-responders

• 607/664 Certifications Received (91%)

• 526 Deficiency Letters Issued

• 761 RTCs received as of July 1, 2005

TOPICS

• RI UST ERP

• DATABASE DEVELOPMENT

Project Overview Project Management Methodology

• Analysis• Design• Development• Deliverables• Extranet• Quality Assurance• Training / Documentation• Issue Tracking

Mobile Inspection Solution Process

SchedulingPre-

InspectionInspection

Post-Inspection

Purpose

Outputs

Actions

Value

Designate facilities for inspection and assign to staff

Scheduled (“tagged”) facilities

Entry and management of complaints and inspections

Collect all available facility data (permits, violations, etc.)

A strategy for the inspection

Auto-Transfer of all available info, including GIS maps, and attachments for an inspection

Reduces the time required for research; ensures comprehensive data for all inspectors,

Assess facility compliance with environmental regs

Inspection summary report and a list of violations

Record data into consistent forms and checklists with validation logic. Print Copy

Ensures consistency and complete inspections; data provides foundation for analytics and automated post-inspection activities

Bring facilities into compliance with environmental regs

Compliance docs… and a cleaner environment!

Data transfer to Central Database. Finalization of Investigation compliance docs

Provides managerial review; efficiently generates docs; ensures visibility and performance of inspection follow-up

Provides visibility, thereby reducing risk of missing inspections;

TOPICS

• RI UST ERP

• DATABASE DEVELOPMENT

• UST INSPECTION WORKFLOW

Application Support Site – Step 1

Document Repository on DEM Intranet holds Inspections and supporting documentation for each facility.

Department builds “target list” from repository of available facilities.

Building Target List (Continued)

Inspectors choose which inspections to view in detail.

Inspectors create local list by selection from central list

Tablet

Each facility record includes current, as well as past inspection records, supporting documentation and reference materials as selected by the department.Multiple inspection forms and types can be supported with the same system.

Inspection Forms are pre-populated with data from the supporting department information systems.

Tablet Drawing Capabilities

When complete the inspector makes a recommendation,

adds comments and checks the inspection

into the central repository.

Supervisors come back to the intranet

and review inspector’s

recommendations, then make final

approvals.

TOPICS

• RI UST ERP

• DATABASE DEVELOPMENT

• UST INSPECTION WORK FLOW

• STATISTICAL ANALYSIS

Report Selection ScreenThe screen below is the entrypoint for the reporting process, enabling a user to select the desired report:

1.Report 1: Fisher’s Exact Test ResultsThis report determines the fisher exact test results for the difference in compliance proportions of the identified Environmental Business Practice Indicators (EBPIs).

Report 2: Bonferroni ReportThis report applies the Bonferroni Correction to the Fisher Exact

Results

Report 3: Confidence Interval ReportThis report gives upper and lower confidence intervals (at 95%) to the

percent change in compliance to each indicator

Report 4: Return to Compliance ReportThis report gives a count of the number of return to compliance plans

submitted for a given EBPI and date range.

EBPI Category

EBPI Identifier

Financial Responsibility FR.1

Tank Corrosion Protection B.1

Tank Corrosion Protection B.6

Tank Corrosion Protection B.10

Tank Corrosion Protection B.11

Tank Corrosion Protection B.13

Tank Corrosion Protection B.16

Tank Corrosion Protection B.17

Tank Corrosion Protection B.20

Tank Corrosion Protection B.21

Tank Corrosion Protection B.24

Tank Corrosion Protection B.25

Tank Leak Detection C.1

Tank Leak Detection C.6

Tank Leak Detection C.7

Tank Leak Detection C.10

Tank Leak Detection C.11

Tank Leak Detection C.12

Tank Leak Detection C.13

Tank Leak Detection C.14

Tank Leak Detection C.18

Tank Leak Detection C.19

Tank Leak Detection C.20

EBPIsThe following table represents the EBPIs that will be available in the 4

reports described above:

MORE INFORMATION

• Microsoft Case Studyhttp://www.microsoft.com/resources/casestudies/CaseStudy.asp?CaseStudyID=16986

• Tellus Report on MA DEP Website• http://www.mass.gov/dep/erp/erprepts.htm

• RI Website - Auto Body Statistical Analysis Report

http://www.dem.ri.gov/programs/benviron/assist/abdycert/abdycert.htm

http://www.dem.ri.gov/programs/benviron/assist/usterp/index.htm