ricoh stella-f1 h555 user guide basic features

7/25/2019 Ricoh Stella-F1 H555 User Guide Basic Features

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Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 m // Pages in book=84 // Print scale=81%

Gap (when printed at 81% scale) = Pages in book Paper thickness / 2 = 4.200000 mm

For safety, please rea

for future reference.

Type for 3725/F9103/LF310/3310L

Printed in China

UE USA H555-8600

Getting St

Faxing

Registerin

Troublesh

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TABLE OF CONTENTS

NOTICE........................................................................................................ 1Safety Information .......................................................................................... 3

Safety During Operation .............................................................................. 3

Important Safety Instructions.................................................................... 5Grounding ...................................................................................................... 5Important Safety Instructions ......................................................................... 5

Caution ........................................................................................................ 5

Positions of Labels and Hallmarks for RRRRWARNING andRRRRCAUTION ... 6

ENERGY STAR Program............................................................................ 7Energy Saving Modes .................................................................................... 8

Recycled Paper ........................................................................................... 9

How to Read this Manual......................................................................... 10Symbols ....................................................................................................... 10

Manuals for This Machine........................................................................ 11Basic Features (this manual) ....................................................................... 11Advanced Features ...................................................................................... 11

1.Getting Started

Guide to Components.............................................................................. 13Front View .................................................................................................... 13Side View ..................................................................................................... 14

Control Panel ............................................................................................ 15

Starting the Machine ................................................................................ 17Turning On the Power .................................................................................. 17Turning Off the Power .................................................................................. 17

Reading the Display ................................................................................. 18Reading the Display and Using Keys ........................................................... 18Standby Display ........................................................................................... 18Communication Display ............................................................................... 19Display Prompts ........................................................................................... 19

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2.Faxing

Transmission Modes................................................................................ 21Switching between Memory Transmission and Immediate Transmission.... 22

Setting Originals....................................................................................... 23Loading Originals in the Document Feeder.................................................. 24Original Sizes Difficult to Detect ................................................................... 24

Memory Transmission ............................................................................. 25

Canceling a Memory Transmission ........................................................ 27Before the Start Key is Pressed................................................................... 27While the Original is Being Scanned............................................................ 27During Transmission .................................................................................... 27

While the Original is Awaiting Transmission ................................................ 28Immediate Transmission ......................................................................... 29

Canceling an Immediate Transmission.................................................. 31Before the Start key is Pressed.................................................................... 31After the Start key is Pressed....................................................................... 31

Scan Settings............................................................................................ 32Resolution .................................................................................................... 32Original Type................................................................................................ 33

Dialing........................................................................................................ 34Entering Numbers Directly ........................................................................... 34

Pause......................................................................................................... 35Tone........................................................................................................... 35

Using Quick Dials......................................................................................... 35

Using Speed Dials........................................................................................ 36Using Groups ............................................................................................... 37

When Specifying a Group with a Quick Dial .............................................. 38When Specifying a Group with the Group key........................................... 38

Reception Modes...................................................................................... 39Selecting the Reception Mode ..................................................................... 39

3.Registering

Own Name/Fax Header/Own Fax Number .............................................. 41Registering ................................................................................................... 42Editing ......................................................................................................... 44Deleting ........................................................................................................ 45

Quick Dial.................................................................................................. 46Registering .................................................................................................. 46Editing ......................................................................................................... 48Deleting ....................................................................................................... 49Quick Dial Key Label (Dial label) .................................................................. 50

Label paper................................................................................................ 51

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Speed Dial ................................................................................................. 52Registering .................................................................................................. 52Editing .......................................................................................................... 54Deleting ....................................................................................................... 55

Groups....................................................................................................... 57Registering .................................................................................................. 57Editing .......................................................................................................... 60

Editing a Group Name ............................................................................... 60Adding a Fax Number to a Group.............................................................. 61

Deleting ........................................................................................................ 63To delete a destination from a group ......................................................... 63To delete an entire group........................................................................... 65

Entering Characters ................................................................................. 67Available Characters .................................................................................... 67Keys ............................................................................................................. 67How to Enter Characters.............................................................................. 68

4.Troubleshooting

Loading Paper in the Main Paper Tray .................................................. 69

Adjusting Volume..................................................................................... 70

Clearing Original Jams ............................................................................ 72

Clearing a Copy, Fax, or Print Jam......................................................... 73Inside the Machine ....................................................................................... 73

Error Messages......................................................................................... 74

When the Receive File Indicator is Lit .................................................... 76

Solving Problems..................................................................................... 77

INDEX......................................................................................................... 78

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NOTICE

RCAUTION:

Use of controls, adjustments or performance of procedures other than thosespecified herein may result in hazardous radiation exposure.

Shielded interconnect cables must be employed with this equipment to ensurecompliance with the pertinent RF emission limits governing this device.

Note to users in the United States of America

----Notice:

This equipment has been tested and found to comply with the limits for a ClassB digital device, pursuant to Part 15 of the FCC Rules. These limits are designedto provide reasonable protection against harmful interference in a residential in-stallation. This equipment generates, uses and can radiate radio frequency ener-gy and, if not installed and used in accordance with the instructions, may causeharmful interference to radio communications. However, there is no guaranteethat interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be deter-mined by turning the equipment off and on, the user is encouraged to try to cor-rect the interference by one more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

Consult the dealer or an experienced radio /TV technician for help.

----Warning

Changes or modifications not expressly approved by the party responsible forcompliance could void the user's authority to operate the equipment.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.Safety precautions and interlock mechanisms have been designed to prevent any possible laser

beam exposure to the operator.

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Note to users in Canada

----Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

----Avertissement:Cet appareil numrique de la classe B est conforme la norme NMB-003 du Can-ada.

----Notice about the Telephone Consumer Protection Act (Valid in USAonly).

The Telephone Consumer Protection Act of 1991 among other things makes itunlawful for any person to send any message via a telephone fax machine unlesssuch message clearly contains in a margin at the top or bottom of each transmit-ted page or on the first page of the transmission, the date and time it is sent and

an identification of the business, other entity, or other individual sending themessage and the telephone number of the sending machine or such business,other entity or individual. This information is transmitted with your document

by the TTI (Transmit Terminal Identification) feature. In order for you to meetthe requirement, your machine must be programmed by following the instruc-tions in the accompanying Operation Manual. In particular, please refer to thechapter of Installation. Also refer to the TTI (Transmit Terminal Identification)programming procedure to enter the business identification and telephonenumber of the terminal or business. Do not forget to set the date and time.

Thank you.

For this machine, TTI is called FAX HEADER.



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Safety Information

When using this machine, the following safety precautions should always be fol-lowed.

Safety During Operation

In this manual, the following important symbols are used:

RWARNING:

RWARNING:Indicates a potentially hazardous situation which, if instructionsare not followed, could result in death or serious injury.

RCAUTION:Indicates a potentially hazardous situation which, if instructions are notfollowed, may result in minor or moderate injury or damage to property.

Connect the power cord directly into a wall outlet and never use an ex-tension cord.

Disconnect the power plug (by pulling the plug, not the cable) if thepower cable or plug becomes frayed or otherwise damaged.

To avoid hazardous electric shock or laser radiation exposure, do notremove any covers or screws other than those specified in this manu-al.

Turn off the power and disconnect the power plug (by pulling the plug,not the cable) if any of the following occurs:

You spill something into the machine.

You suspect that your machine needs service or repair.

The external housing of your machine has been damaged.

Do not incinerate spilled toner or used toner. Toner dust might ignitewhen exposed to an open flame.

Disposal can take place at our authorized dealer.

Dispose of the used toner cartridge in accordance with the local regu-lations.



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RCAUTION:

Protect the machine from dampness or wet weather, such as rain and snow.

Unplug the power cord from the wall outlet before you move the machine.While moving the machine, you should take care that the power cord will notbe damaged under the machine.

When you disconnect the power plug from the wall outlet, always pull theplug (not the cable).

Do not allow paper clips, staples, or other small metallic objects to fall insidethe machine.

Keep toner (used or unused) and toner cartridge out of the reach of children.

For environmental reasons, do not dispose of the machine or expendedsupply waste at household waste collection points. Disposal can take placeat an authorized dealer.

The inside of the machine could be very hot. Do not touch the parts with alabel indicating the hot surface. Otherwise an injury might occur.

Our products are engineered to meet high standards of quality and function-ality, and we recommend that you use only the expendable supplies avail-able at an authorized dealer.



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Important Safety Instructions

Grounding

In order to prevent potentially hazardous electrical shock, provide means ofconnecting to the protective grounding conductor in the building, wiring thosegrounding conductors of power cable and 3 pins plug.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should alwaysbe followed to reduce the risk of fire, electric shock and injury to persons, includ-ing the following:

Do not use this product near water, for example, near a bath tub, wash bowl,kitchen sink or laundry tub, in a wet basement or near a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remoterisk of electric shock from lightning.

Do not use a telephone in the vicinity of a gas leak to report the leak. Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for pos-sible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SCURIT

Certalnes mesures de scuritdoivent tre prises pendant l'utilisation de matri-al tlphonique afin de rduire les risques d'incendle , de choc lectrique et de

blessures. En voici quelquesunes:

Ne pas utiliser l'appareil prs de l'eau, p.ex., prs d'une balgnoire, d'un lava-bo, d'un vier de cuisine, d'un bac laver, dans un sous-sol humide ou prsd'une piscine.

viter d'utiliser le tlphone (sauf s'il s'agit d'un apparell sans fil) pendant unorage lectrique. Ceci peut prsenter un risque de choc lectrique causpar lafoudre.

Ne pas utiliser l'appareil tlphonique pour signaler une fulte de gaz s'il estsituprs de la fuite.

Utiliser seulement le cordon d'alimentation et le type de piles indiqus dansce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-former aux grlements pertinents quant l'limination des piles.

Conserver ces instructions.



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Positions of Labels and Hallmarks forRRRRWARNING and RRRRCAUTION

This machine has labels and hallmarks for RWARNING,RCAUTION at thepositions shown below. For safety, please follow the instructions and handle themachine as indicated.

The inside of the machine becomes very hot. Do not touch the inside. Doing socould result in a burn.

A



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ENERGY STAR Program

Low-power Mode

At the factory, this fax machine is set to enter the low power mode after no op-eration takes place for more than 5 minutes. To exit the low power mode, pressthe {{{{Energy Saver/Clear Modes}}}}key. The machine starts printing in about 40 sec-onds in the Energy Saving Standby mode, or in about 30 seconds in the FaxStandby Mode.

Specification

As an ENERGY STAR Partner, we have determinedthat this machine model meets the ENERGY STARGuidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system fordeveloping and introducing energy-efficient office equipment to deal with environmental is-sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shallplace the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-ment by means of energy-saving features, such as Low-power mode.

Low-power mode Power Consumption 1.2W

Default Time 5 minutes



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Energy Saving Modes

Energy Saving mode enables you to avoid using unnecessary power and econo-mize on electricity. Although we recommend you use this mode from the view-point of environmental consciousness, you can also turn it off.

When you install this machines for the first time, Energy Saving mode is turnedon by default.

Two types of Energy Saving mode are available:

Fax Standby: Use when you receive faxes regularly. Energy Saving Standby: Use when you wish to economize on power con-

sumption.Choose the one that best suits your circumstances.

Even though the operation panel display goes out in Energy Saving mode, Indi-cators that flash or light during communication or reception still work. When theReceive File indicator lights, exit Energy Saving mode and take the appropriateaction.

You can turn Energy Saving mode on or off with User Parameter. When the ma-chine is shipped, Energy Saving Standby is selected on.

The machine enters Energy Saving mode when:

Nobody uses the machine for about 5 minutes (the machine automatically en-ters Energy Saving mode)

The user holds down the Energy Saver key for about 2 seconds.

To exit Energy Saving mode:

In Energy Saving Standby mode, press the Energy Saver key. In FAX Standby mode, press any key. Set a document. Pick up the optional handset or the external telephone handset.

Energy SavingMode Type

Status How long beforeyou can print afterexiting Energy Sav-ing mode

Powerconsumption

Fax Standby Display turns off

The machine maintains the heatingroller temperature at half the full tem-perature; warm up takes less time.(Heater half cool)

Within about30 seconds

40W

Energy SavingStandby

Display turns off

The machine lets the heating roller coolto room temperature; warm-up takeslonger.(Heater off)

Within about40 seconds

1.2W



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Note

When you load paper in Energy Saving mode, no error will be displayed evenif the cassette is not pushed right in.

After loading paper, press the Energy Saver key and check that "READYisshown on the display.

The Manual Receive indicator goes out in Energy Saving mode even if ManualReceive is turned on.

Reception in Energy Saving mode

In Energy Saving mode, documents that have been stored in memory are still

sent and the machine can still receive messages.

When a message is received in Energy Saving mode, the machine prints it andreturns to Energy Saving mode.

Limitation

It is not possible to enter Energy Saving mode when an original is set.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycledpaper which is environmentally friendly. Please contact your sales representa-

tive for recommended paper.



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How to Read this Manual

Symbols

The following set of symbols is used in this manual.

RWARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are de-scribed in the Safety Information section.

RCAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are described in the SafetyInformation section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor-mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{ }Keys built into the operation panel of the machine.



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Manuals for This Machine

Two Facsimile Reference manuals are provided, the Basic Features manual andthe Advanced Features manual. Please refer to the manual that suits your needs.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions andoperations.

Advanced Features

The Advanced Features manual describes more advanced functions, and alsoexplains settings for key operators.

Chapter 1 Transmission OptionsExplains about sending at a specific time without having to be by the machineand also taking advantage of off-peak telephone line charges.

Chapter 2 Job InformationExplains about erasing a fax message stored in memory and checking the con-tents of any files in memory.

Chapter 3 Other Transmission FeaturesExplains about useful features for transmission. You can find out about dial-ing numbers easily.

Chapter 4 Reception FeaturesExplains about reception features. You can find out about screening out mes-sage from anonymous senders.

Chapter 5 CopyingExplains about copying operations and functions.

Chapter 6 Facsimile User ToolsExplains about programming frequently used functions for User FunctionKey and setting the Date and Time.

Chapter 7 Key Operator SettingsExplains about functions the key operator handles . You can find out how to

change the user parameter settings. Chapter 8 Solving Operation Problems

Explains about things you should do when an Error Report is printed andpower is turned off.



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Chapter 9 Maintaining Your MachineExplains about changing the paper size in the paper trays, cleaning the scan-ner and so on.

Chapter 10 InstallationExplains about installation considerations, connecting to a telephone line,and connecting the power.

Chapter 11 AppendixYou can check the specifications for this machine.



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1. Getting Started

Guide to Components

Front View

1. ADF Cover

Cover for the document feeder (ADF).

2. Release Button

Push this button to open the documentfeeder.

3. Document Feeder (ADF)

Originals will be fed automatically.

4. Output Tray

Received fax messages and copies are

stacked here.

5. Control Panel

Operate the machine using keys andwatching the display on the Control Pan-el.

6. Front Cover

Open this cover when changing the tonercassette and the photo conductor unit in-side the machine.

7. Main Paper TrayLoad paper here.

8. Paper Tray Unit (Option)

You can load more paper here.

9. Lower Right Cover

Open this cover to remove jammed paperfed from the optional paper tray unit.

10. Bypass Tray

A fax message can be printed, and theoriginal is copied on the paper placedhere.



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11. Right Cover

Open this cover to remove jammed paperfed from the paper tray.

12. Original Output Tray

Scanned originals are stacked here.

13. Original Tray

Place originals here for sending a fax andcopying.

14. Original guide

Adjust the original guide to match thesize of the originals.

Side View

1. Output tray guide

Pull out and raise the end fence to sup-port large papers.

2. Power Switch

The power switch turns your machine onand off.

3. Handset (Option)This permits voice communication.

4. G3 Line Connector

5. External Telephone Connector

6. Memory Card Slot

Insert an optional memory card here.

7. Ventilation hole

Prevents overheating. Do not obstructthe ventilation hole by placing an objectnear it. If the machine overheats, a faultmight occur.



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Control Panel

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Control Panel

1. User Function keys

Each of these can be programmed forrapid access to frequently used functions.

Functions Programmed by Default

2.{{{{Trans. Option}}}}keyPress to change the transmission optionsettings. The indicator lights when op-tion settings are changed.

3.{{{{Job Information}}}}keyPress to search for information on a spe-cific job.

4. LCD display

This guides you through tasks and in-forms you of the machine status. A mes-sage appears here.

5.{{{{Cancel}}}}keyPress to cancel an operation or return tothe previous display.

6. Add Toner indicator

Blinks when toner is about to runout andlights continuously when toner has runout.

7. Load Paper indicator

Lights when a paper tray is empty or thepaper tray is not fully inserted.

8. 00001111keys

Press to move the cursor or select func-tions.

9. Receive File indicatorLights when a message has been receivedinto memory.

10.{{{{OK}}}}keyPress to answer " Yes " to a question dis-played on the display.

11.{{{{Speed Dial}}}}key

Press to select a Speed Dial.12.{{{{Pause/Redial}}}}keyPause: Inserts a pause when you are dial-ing or storing a fax number. A pause can-not be inserted as the first digit.

Redial: Press to redial one of the last tennumbers.

Key Function

F1 Print Journal

F2 FAX Header Print

F3 TX Result Report

F4 Group Dial

F5 Dial Option



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13.{{{{On Hook Dial}}}}keyUse to dial a number from the numerickeypad without having to lift the hand-set.

14.{{{{Energy Saver/Clear Modes}}}}keyEnergy Saver: Hold down 2 seconds toselect or deselect energy saver mode.When the machine is not used for a fixedperiod, the machine goes into energy sav-er mode automatically.

Clear Modes: Press to clear any selectedsettings and return the machine to its pre-vious condition.

15.{{{{Copy}}}}keyPress to copy the original currently load-ed in the feeder.

16. Quick Dial keys

Use to dial numbers with a single touchor to enter letters and symbols. Also usefor the Group Dial function.

17. Quick Dial Key Flip Plate

Flip down to access Quick Dials {{{{01}}}}to{{{{15}}}}, and flip up to access Quick Dials

{{{{16}}}}to {{{{30}}}}.Note

Make sure the plate is flat against thecontrol panel.

18.{{{{User Tools}}}}keyPress to enter User Tools mode. Thesetools allow you to customize the defaultsettings.

19.{{{{Help}}}}keyPress the Help key when you want toprint a help list.

20.{{{{Resolution}}}}key

Press to switch between Standard, Auto,Detailand Fine. When the indicator isnot lit, Standardis selected.

21.{{{{Halftone}}}}keySelect halftone when faxing or copyingphotographs or illustrations with finegradations. Also can be used for colororiginals.

22. Status Indicators

These indicators keep you informedabout the current status of the unit.

hAlarmWhen the alarm indicator flashes,check the display and read the mes-sage to identify the problem (such as apaper jam or open cover).

0CommunicatingLights during fax transmission or re-ception.

23.{{{{Memory Trans.}}}}keyPress this key to switch between MemoryTransmission and Immediate Transmis-sion modes.

When the indicator is not lit, ImmediateTransmission is selected, and when theindicator is lit, Memory Transmission isselected.

24. Number keys

Use to dial fax numbers or enter the num-ber of copies.

25.{{{{Start}}}}keyPress to start all tasks.

26.{{{{Clear/Stop}}}}keyClear: Deletes one character or digit.

Stop: Interrupts the current operation(transmission, scanning, copying orprinting).



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Starting the Machine

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Starting the Machine

To start the machine, turn on thepower switch.

Note

This machine automatically entersEnergy Saver mode if you do notuse the machine for a while.

Turning On the Power

AAAA Confirm that the power cord isplugged into the outlet firmly.

BBBB Turn on the power switch.

Turning Off the Power

Important

Make sure that 100% is shown onthe Fax standby display before youturn off the power switch or youunplug the power cord. Fax filesprogramed in memory will be de-leted 12 hours or more after youturn off the power switch or youunplug the power cord. The stor-age time might be shorter if thesurrounding temperature is low orthe machine has been on for lessthan a week.

Fax files programmed in memorywill not be deleted while the op-tional memory card is installed.When you install the memory cardto the machine, make sure that

100% is shown on the display andturn off the power switch.

AAAA Turn off the power switch.



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Getting Started

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Reading the Display

The machine status and instructions are shown on the display.

Note

This machine automatically returns to the standby display if you do not usethe machine for a certain period of time. You can select the period in Fax ResetTimer. See p.64 Setting the Fax Reset Timer, .

Reading the Display and Using Keys

A Display for the machine status or currently selected function.

B Display for the messages.Items which can be selected or specified.

C Display for items which can be selected.

Note

Press 0or1 to display another function on the LCD display or move thebrackets to select another values.

Press the {{{{OK}}}}key to set a selected function or entered value, and returnto the previous display.

Press the {{{{Cancel}}}}key to cancel the selected function or entered value, andreturn to the previous display.

Standby Display

While the machine is in standby dis-play (immediately after it is turned onor after the {{{{Cancel}}}}key is pressed),the following display is shown.

Note

To return the machine to standbydisplay, do one of the following:

If you have set the original andhave not pressed the {{{{Start}}}}key, remove the original.

If you have not set an original,press the {{{{Cancel}}}}key. If you are in User Tools mode,

press the {{{{User Tools}}}}key or the{{{{Cancel}}}}key.



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Reading the Display

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Communication Display

While the machine is communicating,the status is displayed.

Display during Memory Transmissionor Reception:The destination's name or faxnumber appears on the top of theLCD display.

Note

Even when the machine is send-ing or receiving a fax messagefrom/into memory, you canstill scan the next original intomemory.

Immediate Transmission:

Display Prompts

Depending on the situation, the ma-chine will show various prompts onthe display.

Instructions and Requests

Questions

Selections

Status



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Getting Started

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2. Faxing

Transmission Modes

There are two types of transmission.

Memory TransmissionWhen a fax document is stored inmemory, then transmission starts

automatically.This makes it convenient whenyou would like to take documents

back in a hurry.You can send the same message tomore than one destination in a sin-gle operation. This technique is re-ferred to as Broadcasting.

Immediate TransmissionThe machine dials immediately,and transmits the fax while scan-ning.It is convenient when you would

like to send a document immedi-ately, and would like to checkwhether you have successfullyconnected with the other party'sfax machine.A fax document is not stored inmemory.

Important

If there is a power failure, the pow-er switch is turned off, or the plugis pulled out for a certain period oftime, all documents stored inmemory are deleted. As soon aspower is restored, the Power Fail-ure Report is printed to help youidentify deleted documents. Seep.103 Power Failure Report,

.

Transmitter (This machine)

Receiver

Receiver

Receiver

GDRH230E

GDRH240E

Transmitter(This machine)

Receiver



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Faxing

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2

Switching between MemoryTransmission and ImmediateTransmission

Press the {{{{Memory Trans.}}}}key toswitch between Memory Transmis-sion and Immediate Transmission.When the indicator of the {{{{MemoryTrans.}}}} key is not lit, Immediate

Transmission is selected. When theindicator of the {{{{Memory Trans.}}}}key islit, Memory Transmission is selected.

Note You can set whether the machine is

in Memory Transmission mode orImmediate Transmission moderight after the power is turned onwith the User Parameters (Switch00 Bit 6). See p.85 User Parame-ters, .

You can set whether the Transmis-sion mode returns to the defaultmode after each transmission withthe User Parameters (Switch 01 Bit7). See p.85 User Parameters, .



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Setting Originals

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Setting Originals

You can set your originals in the Doc-ument Feeder.

How to set A4, B5, A5, 51/2"81/2",81/2"11, 81/2"x14" and 8"x13" sizeoriginals

How to set A5 and 81/2"51/2"sizeoriginals

Note

When sending a fax, the imageoutput at the other end depends onthe size and direction of paperused in the receiver's terminal. Ifthe receiver does not use paper ofthe same size and direction as thatof the original, the fax image sizem ay be r e du c e d o n o u t p u t ,trimmed at the both edges, or di-vided into two or more sheets.When sending an important origi-nal, we recommend that you askthe receiver about the size and di-rection of the paper used in theirterminal.

Make sure that all ink, correctingfluid, etc., has completely dried be-fore setting your original. If it isstil l wet, the scanner will bemarked and those marks will ap-

pear on the received image. You can set the original any time

up until you press the {{{{Start}}}}key.



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Faxing

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Loading Originals in theDocument Feeder

Use the Document Feeder to scan in astack of originals in one operation.The Document Feeder can handle sin-gle-sided originals.

Note

The maximum document length is

600mm (23.7) with manual assis-tance.

Place all the originals to be sent ina single stack.

Do not open the Document Feederwhile it is scanning the originals oryour document could be jammed.

If an original jams, press the{{{{Clear/Stop}}}}key, and then removethe original carefully.

If your original is bent or folded,flatten it before you set it.

ReferenceFor information about the sizesand number of originals that can

be placed in the Document Feeder,see p.127 Originals, .

AAAA Adjust the document guide tomatch the size of your originals.Align the edges of your originalsand stack them in the DocumentFeeder face up. Adjust the docu-ment guide to match the size ofthe originals again.

Note

Set the originals gently.

Reference

For details about unsuitableoriginals, see p.127 Originalsunsuitable for the DocumentFeeder (ADF), .

Original Sizes Difficult toDetect

The machine finds it difficult to detectthe size of the following kinds of orig-inals.

Originals with index tabs, tags, orprojecting parts

Transparent originals, such asOHP transparencies or translucentpaper

Dark originals with many charac-ters or drawings

Originals which partially containsolid printing

Originals which have solid print-ing at their edges



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Memory Transmission

25

2

Memory Transmission

Memory Transmission is convenientbecause:

Fax documents can be scannedmuch more quickly. Your scanneddocument is stored in the memory,and then sent automatical ly,meaning you do not have to waitfor your document to send.

While your fax document is beingsent, another user can operate themachine (people do not have towait long to use the fax machine).

You can send the same documentto more than one place with thesame operation. (Broadcasting)

There are two kinds of MemoryTransmission: Parallel and Nor-mal. See p.31 Parallel MemoryTransmission, .

Important If there is a power failure (power

switch is off) or the plug is pulledout for a certain period of time, allthe files stored in memory are de-leted. As soon as the power switchis turned on, the Power Failure Re-port is printed to help you identifydeleted files. See p.103 PowerFailure Report, .

Limitation

If memory is full (0% appears on

the display), Memory Transmis-sion is disabled. Use ImmediateTransmission instead.

Note

Maximum number of MemoryTransmission files: 140

Maximum number of destinationsper Memory Transmission: 140

Combined total number of desti-nations that can be stored: 300

The theoretical maximum numberof destinations you can enter withthe number keys is 69, but this willdepend on the amount of memorycurrently available.

The number of pages that you canstore in memory depends on theoriginal images and the scan set-tings. You can store up to 240 stan-dard pages ( ITU-T #1 chart ,Resolution: Standard, OriginalType: Text).

You can set whether the machine

returns to the default transmissionmode after every transmissionwith the User Parameters. See p.85User Parameters, (Switch 01, Bit 7) .

AAAAMake sure that the MemoryTransmission indicator is lit.

If it is not lit, press the {{{{MemoryTrans.}}}}key.



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Faxing

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2

BBBB Set the original.

Note

Do not open the DocumentFeeder while it is scanning inoriginals.

Reference

p.23 Setting Originals

CCCC Select any scan settings you re-

quire. See p.32 Scan Settings.

DDDD Dial. If you wish to send the samemessage to more than one desti-nation, press the {{{{OK}}}}key, andthen dial another destination. Re-peat this step for all destinations.

If you make a mistake, press the{{{{Clear/Stop}}}}key, and then enter thecorrect number again.

Note When specifying a destination

using a Quick Dial, the destina-tion is added even if you did notpress the {{{{OK}}}}key.

Reference

p.34 Dialing

EEEE Press the {{{{Start}}}}key.

The machine starts scanning theoriginal.

The machine calls the destination.The name or fax number which isprogrammed as the Own Name orOwn Fax Number at the other endis shown on the top of the display.

Reference

p.41 Own Name/Fax Head-er/Own Fax Number

After transmission, the machinewill return to standby display.



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Canceling a Memory Transmission

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2

Canceling a Memory Transmission

Before the Start Key isPressed

AAAA Press the {{{{Energy Saver / ClearModes}}}}key.

Note

When you have already set theoriginal, you can also cancel thetransmission by removing theoriginal from the machine.

While the Original is BeingScanned

AAAA Press the {{{{Clear/Stop}}}}key.

The machine will stop storing theoriginal and the data will not besent.

During Transmission

Use this procedure to cancel a trans-mission after the original has beenscanned.

Note

If transmission finishes while youare carrying out this procedure, itwill not be canceled.

If you cancel a message while it isbeing sent, transmission is haltedas soon as you finish this proce-dure. However, some pages ofyour message may have already

been sent and will be received atthe other end.

AAAA Press the {{{{Job Information}}}} key,and confirm that " 1. Cancel TX /RX " is displayed.

The Information menu is shown.

BBBB Press the {{{{OK }}}}key.



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2

CCCC Display the file you want to de-lete.

Enter the file number with thenumber keys, or search using0or1.

DDDD Press the {{{{OK}}}}key.

EEEE Press0000or1111to select " Yes "

FFFF Press the {{{{OK}}}}key.

The file is erased, and the machinewill return to standby display

While the Original is AwaitingTransmission

Note

Pages already being sent to thedestination cannot be canceled,even if you cancel the transmis-sion. The transmission may be sent

before you can cancel it, even ifyou start canceling the transmis-sion before it is fully sent.

AAAA Press the {{{{Job Information}}}} key,and confirm that "1. Cancel TX /RX" is displayed.

BBBB Press the {{{{OK}}}}key.

CCCC Display the file you want to de-lete.

Enter the file number with thenumber keys, or search using0or1.

If you are unable to find the file, ithas already been sent.


EEEE Press0000or1111to select " Yes .


The file is erased, and the machinewill return to standby display



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Immediate Transmission

29

2

Immediate Transmission

Immediate Transmission is conve-nient when:

You wish to send a document im-mediately as it is scanning.

You wish to quickly check whetheryou have successfully connectedwith the other party's fax machine.

Your machine's memory is gettingfull.

The machine dials immediately afteryou press the {{{{Start}}}}key. The mes-sage is scanned and transmitted page

by page wi tho ut be in g sto re d inmemory.

Note

You can only specify one destina-tion for Immediate Transmission.

You can set whether the machine isin Memory Transmission mode orImmediate Transmission mode

right after the power is turned onwith the User Parameters.

The machine does not redial withimmediate transmission.

AAAA Check that the Memory Trans-mission indicator is not lit.

If it is lit, press the {{{{Memory Trans.}}}}key.

BBBB Set your original.

Reference

p.23 Setting Originals

CCCC Select any scan settings you re-quire. See p.32 Scan Settings.

DDDD Dial.

If you make a mistake, press the{{{{Clear/Stop}}}}key, and then enter thecorrect number again.

Reference

p.34 Dialing

See p.21 Chain Dial, .


The machine calls the destination.While it is dialing, the number or

name which is programmed as theOwn Name or Own Fax Numberin the machine of the other party isshown on the display. When con-nected, the machine starts scan-ning the original.



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Faxing

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2

Reference

p.41 Own Name/Fax Head-er/Own Fax Number

After transmission the machinewill return to standby display.



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Canceling an Immediate Transmission

31

2

Canceling an Immediate Transmission

Before the Start key is Pressed

AAAA Press the {{{{Energy Saver / ClearModes}}}}key.

Note

When you have already set theoriginal, you can also cancel thetransmission by removing theoriginal from the machine.

After the Start key is Pressed

AAAA Press the {{{{Clear/Stop}}}} key, andthen remove the original.

Note

If the transmission finisheswhile you are carrying out thisprocedure, it will not be can-celed.



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2

Scan Settings

You may wish to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at theother end. However, your machinehas three settings that you can adjustto help you transmit your documentwith the best possible image quality.

Resolution:Standard, Detail, Fine, Auto

Original Type:Halftone

Resolution

Images and text are scanned into themachine by converting them to a se-quence of dots. The frequency of dotsdetermines the quality of the imageand how long it takes to transmit.Therefore, images scanned at high

resolution (Fine) have high qualitybut transmission takes longer. Con-versely, low resolution (Standard)scanning results in less quality butyour original is sent more quickly.Choose the setting that matches yourneeds based upon this trade off be-tween speed and image clarity.

Standard (83.85 lines/mm, 200100dpi)Select for originals containing nor-mal sized characters.

Detail (87.7 lines/mm, 200200dpi)

Select for originals containingsmall characters or when you re-quire greater clarity. This resolu-tion is twice as fine as Standard.

Fine (815.4 lines/mm, 200400dpi)Select for originals with very finedetails or when you require the

best possible image clarity. Thisresolution is four times as fine asStandard.

Auto (83.85 lines/mm, 200100dpi)

and (87.7 lines/mm, 200200dpi)Select for originals containing nor-mal size characters and small sizecharacters. The machine willchoose either Standard or Detailfor originals automatically.

Limitation

If the other party's machine doesnot support the resolution atwhich you are sending, this ma-chine automatically switches to aresolution which is supported.

Sending with Fine resolution re-

quires that the other party's ma-chine has the capability to receivefax messages at Fineresolution.

Note

The resolution returns to the de-fault setting after every transmis-sion. You can change this with theUser Parameters (Switch01, Bit7).See p.85 User Parameters, .

Auto resolution can be selectedwhen the machine is in memorytransmission mode and it can not

be selected when the machine is inimmediate transmission mode.

Standard Memory Transmission isused instead of Parallel MemoryTransmission when Autoresolu-tion is selected.

Autoresolution can not be selectedwhen copying.



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Scan Settings

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2

Usually, transmission takes short-er when Autoresolution is select-ed than Detail resolution isselected. However, transmissionfor some originals containing nor-mal size characters and small sizecharacters takes longer becauseresolution modes are changed.

AAAA Press the {{{{Resolution}}}} key toswitch between resolutions. The

indicators above the key show thecurrent selection. When none ofthe indicators are lit, Standard isselected.

Original Type

If your original contains photographsor colored illustrations, select Half-tone to optimize image clarity.

HalftoneSelect Halftoneto send an originalcontaining a halftone image suchas a photograph or a color original.

Note

If you select Halftone, resolution isautomatically set to Detail. Even ifyou do not select Halftone again,the resolution will not return toStandard.

If you select Halftone, the trans-mission will take longer than whenit is not selected.

You can set whether the machinereturns to the Original Type de-fault setting after every transmis-sion with the User Parameters

(Switch 01 Bit 7). See p.85 UserParameters, .

AAAA Press the {{{{Halftone}}}}key.



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Faxing

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2

Dialing

There are four main ways to dial anumber:

Entering Numbers DirectlySee p.34 Entering Numbers Di-rectly

Using Quick Dials:

See p.35 Using Quick Dials Using Speed Dials:

See p.36 Using Speed Dials

Using GroupsSee p.37 Using Groups

Entering Numbers Directly

Enter numbers directly using thenumber keys on the right side of theoperation panel.

Note Maximum length of a fax number:

254 digits.

You can insert pauses and tones ina fax number. See p.35 Pause,p.35 Tone

AAAAMake sure that the machine is instandby display.

BBBB Set your original and select anyscan settings you require.

CCCC Enter the fax number with thenumber keys.

The digits appear on the display asyou enter them.

Note

If you make a mistake, press the{{{{Clear/Stop}}}} key and enteragain.

If you wish to send this messageto more than one destination,press the {{{{OK}}}}key, and then en-

ter the next destination.

DDDD Press the {{{{Start}}}}key.

----Limitations when dialing withthe number keys

Fax numbers entered with the num-ber keys are stored in internal memo-ry (separate from memory for storingoriginal data). Therefore, using thenumber keys, you cannot program 69or more numbers for the following:

Destinations specified in a Memo-ry Transmission (including PollingReception)

Destinations specified in a GroupFor example, when 60 destinationsare registered in a Group with thenumber keys, only 9 destinations can

be dialed for Memory Transmissionfrom the number keys.



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Dialing

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2

Note

If a memory file is awaiting trans-mission and the "Exceeded theMax.Cannot Add"message is dis-played when dialing with thenumber keys, you cannot dial anymore numbers. That is because thefax numbers have been dialed withthe number keys for some of thefiles awaiting transmission. Whenthese files have been sent and theirfax numbers are deleted frommemory, additional fax numberscan be dialed.

The display shows the percentageof free memory space for storingoriginals. Since fax numbers arestored in separate memory, dialingfax numbers with the number keysdoes not change the percentage onthe display.

Pause

Press the {{{{Pause/Redial}}}}key when di-aling or storing a number to insertabout a two-second pause.

Note

You cannot insert a pause beforethe first digit of a fax number.

A pause is shown as a "-" on thedisplay.

You can insert a pause in numbersstored in Quick Dials and SpeedDials.

Tone

This function allows a machine con-nected to a pulse dialing line to sendtone signals (for example if you wantto use a special service on a tone dial-ing line). When you press the {{{{pppp}}}}key, the machine dials the number us-ing tone signals.

Note

You cannot place a tone before thefirst digit of a fax number.

Some services may not be availablewhen using the {{{{pppp}}}}key.

A tone is shown as a "" on the dis-play.

Using Quick Dials

You can specify destinations simplyby pressing the Quick Dial.

You must program the destination's

fax number in a Quick Dial before-hand.

Additionally, you can store a namefor the destination in Quick Dials.

Note

To register, edit, or delete a QuickDial, see p.46 Quick Dial

To check the contents of all Quickdials, print the quick Dial list. Seep.56 Printing Reports/Lists, .

You can have the label stored witha Quick Dial printed on the firstpage received at the other end.

Reference

p.34 Dialing



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Faxing

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2



CCCC Press the Quick Dial key in whichthe destination's number is pro-grammed.

If the destination's name has beenstored, the name is shown on thedisplay. If it is not, the fax numberis shown.

Note

If you make a mistake, press the{{{{Clear/Stop}}}}key and try again.

If you wish to dial another des-tination, press the {{{{OK}}}}key anddial another fax number.


Using Speed Dials

You can specify destinations simplyby pressing the {{{{Speed Dial}}}}key and aSpeed Dial code (00 to 49).

You must store the destination's faxnumber in a Speed Dial beforehand.Additionally, you can store a namefor the destination in Speed Dials.

Note To register, edit, or delete Speed

Dial entries, see p.52 Speed Dial To check the contents of all Speed

Dials, print the Speed Dial list. Seep.56 Printing Reports/Lists, .

You can use codes 00-49 for SpeedDials.

If a search letter is registered witha Speed Dial, you can find thisnumber quickly using the Tele-phone Directory function. See p.22

Telephone Directory, . You can have the label stored with

a Speed Dial printed on the firstpage received at the other end.





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Dialing

37

2

CCCC Press the {{{{Speed Dial}}}}key.

DDDD Enter the two digit code (00 to 49)for the destination with the num-ber keys.

Note

When a name is stored for thedestination, the name is dis-played, and when no name isstored, the fax number is dis-played.

If you wish to dial another des-tination, press the {{{{OK}}}}key anddial another fax number.

If you make a mistake, press the{{{{Clear/Stop}}}}key, and try again.


Using Groups

You can store multiple destinations asa single Group and simply specify aparticular Group.

You must store the destinations' faxnumber in a Group beforehand.

Additionally, you can store destina-tion names and a Group name inGroups.

The method for specifying Groupsdiffers according to the way theywere programmed.

When programmed in a Quick Di-al: Press the Quick Dial key.

When not programmed in a QuickDial: Use the User Function Key.Group Dial is assigned to {{{{F4}}}}as adefault setting. If this setting ischanged, program the Group func-tion in a User Function key ( {{{{F1}}}}to {{{{F5}}}}). When you want to speci-fy a destination, press the User

Function key in which the GroupFunction is programmed, and thenpress the Group number with thenumber keys. See p.53 User Func-tion Keys, .

Limitation

You cannot use Immediate Trans-mission to send Groups. You canonly use Memory Transmission.

Note

Quick Dials programmed forGroups cannot be used for any oth-

er function. To register, edit, or delete Groups,

see p.57 Groups

To check the contents of all Groups,print the Group Dial list. See p.56Printing Reports/Lists, .



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Faxing

38

2

When Specifying a Group with a QuickDial

Make sure that the Memory Trans-mission indicator is lit, if not, pressthe {{{{Memory Trans.}}}}key to light it.

Note

You must register Groups to QuickD i a l s be f o r e hand. Se e p . 57Groups



CCCC Press the Quick Dial key in whichthe Group is programmed.

Note


If you wish to dial another des-tination, press the {{{{OK }}}}key,and then dial another fax num-

ber.


When Specifying a Group with the Groupkey

Make sure that the Memory Trans-mission indicator is lit, if not, pressthe {{{{Memory Trans.}}}}key to light it.

Note

Group Dial is assigned to {{{{F4}}}}as adefault setting. If this setting ischanged, you must program theGroup function in a User Functionkey beforehand. See p.53 UserFunction Keys, .



CCCC Press the User Function key pro-grammed with the Group func-tion.

DDDD Enter the Group number (1 to 5)with the number keys.

Note

If you want to specify anotherGroup, press the {{{{OK}}}}key, andthen repeat step Cabove.

If you make a mistake, press the{{{{Clear/Stop}}}}key, and the dis-play will return to that in step B.




45/86

Reception Modes

39

2

Reception Modes

The machine can treat incoming faxmessages and telephone calls in threeways.

Manual ReceiveUse this mode if your line is shared

by a fax machine and a telephonebut you wish to answer all calls

yourself and decide whether theyare fax documents or telephonecalls. You must manually press the{{{{Start}}}}key to receive a fax.The machine will ring continuous-ly until you answer the call, so youhave to be near the machine at alltimes.

Auto ReceiveUse this mode if you have a dedi-cated fax line. The machine as-sumes all calls are fax documents.It will ring once to alert you of an

incoming call, and then starts re-ceiving.

Auto SelectIn this mode, the machine rings anumber of times. You can answerthe call while the machine is ring-ing. If you do not answer the call,the machine automatically chang-es to receive fax messages.

Note

You can change the number ofrings. See p.61 Setting the AutoRing Time, .

When the other party send a faxmessage, the machine changesto receive the fax message auto-matically.

You can connect a telephone an-swering machine with Auto Se-lect.

Set a smaller number of ringsfor the telephone answeringmachine than for the fax ma-chine.

It could not be work correctlydepends on a telephone an-swering machine.

Selecting the Reception Mode

Select the Reception Mode using thefollowing procedure.

AAAA Press the {{{{User Tools}}}}key.

BBBB Press 0000 or 1111 until " 2. Fax Fea-tures " is displayed.

CCCC Press the {{{{OK}}}}key.



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Faxing

40

2

DDDD Press 0000or 1111until " 3. Setup " isdisplayed.

EEEE Press the {{{{OK}}}}key.

FFFF Press0000or1111until 5. ReceptionMode is displayed.

GGGG Press the {{{{OK}}}}key.

HHHH Press 0000or 1111to select the recep-tion mode.

IIII Press the {{{{OK}}}}key.

JJJJ Press the {{{{User Tools}}}} key to re-turn to the standby display.



47/86

41

3. Registering

Own Name/Fax Header/Own Fax Number

Make sure that all necessary settingsare made before connecting your ma-chine to the telephone line.

Own Name

This should be your name or com-pany name, in 20 characters or less.During communication, if the oth-er party's fax machine supportsOwn Name, this replaces the OwnFax Number that follows. Thisname will appear on the display ofthe other party's fax machine, andthe name registered on that ma-chine will appear on yours.

Limitation

The registered name will not beused unless the other party has

the same machine of the samemake that supports the OwnName function.

Fax HeaderThis is ordinarily your name orcompany name. Your fax headercan be up to 32 characters long,and is printed on the header of ev-ery page you send.

Own Fax Number (Required by inter-national law)This is your fax machine's phonenumber that must include country

and area codes using 20 charactersor less. During any communica-tion, your Own Fax Number ap-pears on their display. (Converselytheir Own Fax Number appears onyour display.)

Note

In some areas, the Own FaxNumber is preprogrammed byyour service representative, and

cannot be re-programmed bythe user.

Important

When sending a fax, your Own FaxNumber is required by interna-tional law. You cannot legally con-nect a fax machine to the telephonesystem if the Own Fax Number isnot programmed.

Note

You can confirm the Own Name,Fax Header, and Own Fax Numbersettings in the User Parameters

List. See p.90 Printing the UserParameter List, .



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Registering

42

3

Registering

The following procedure describeshow to make initial settings.


BBBB Press 0000 or 1111 until "2. Fax Fea-tures" is displayed.




FFFF Press 0000or 1111until "6. Fax Infor-mation" is displayed.

GGGG Press the {{{{OK}}}}key.Confirm that " 1. Own Name " isdisplayed.

HHHH Press the {{{{OK}}}}key.

IIII Enter your Own Name.

Note If you want to erase a character

i n t he nam e , p r e s s t he{{{{Clear/Stop}}}}key.

Reference

See p.67 Entering Charac-tersfor how to enter characters.

JJJJ Press the {{{{OK}}}}key.Your Own Name is programmed.

KKKK Press0000or1111until " 2. Fax Header" is displayed.



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43

3

LLLL Press the {{{{OK}}}}key.The programmed Own Name isdisplayed.

MMMM Enter your Fax Header.If your Fax Header is the same asyour Own Name, go to step N.

NNNN Press the {{{{OK}}}}key.Your Fax Header is programmed.

OOOO Press 0000or 1111until " 3. Own FaxNumber " is displayed.

PPPP Press the {{{{OK}}}}key.

QQQQ Enter your Own Fax Number.

Note

The format of the number isnormally as follows: Interna-tional Dial Prefix, Your CountryCode, Your Area Code (do notinsert a pause after your AreaCode), followed by your tele-phone number. Check the Inter-national Dialing Prefix and theCountry Code with your localtelecommunications operator.

Characters you can enter includenumerals 0-9, plus symbols (+),and spaces.

RRRR Press the {{{{OK}}}}key.Your Own Fax Number is pro-grammed.

SSSS Press the {{{{User Tools}}}} key to re-turn to standby display.



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Registering

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3

Editing

The following procedure describeshow to edit initial settings.








HHHH Press 0000 or 1111 to select the itemthat you want to edit.


JJJJ Press the {{{{Clear/Stop}}}} key, andthen reenter the Number orName.

KKKK Press the {{{{OK}}}}key.

LLLL Press the {{{{User Tools}}}} key to re-turn to standby display.



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45

3

Deleting

The following procedure describeshow to delete initial settings.








HHHH Press 0000 or 1111 to select the itemthat you want to delete.


JJJJ Press the {{{{Clear/Stop}}}}key.

KKKK Press the {{{{OK}}}}key.

LLLL Press the {{{{User Tools}}}} key to re-turn to standby display.



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Registering

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3

Quick Dial

To save time, you can program a faxnumber that you use often into aQuick Dial key. Then, whenever youare sending a message to that loca-tion, just press that Quick Dial key todial.

RegisteringThe following procedure describeshow to register fax numbers in QuickDial keys. There are 30 Quick Dialsavailable.

You can register the following itemsin each key:

Destination fax number (up to 254digits)

Destination name (up to 20 charac-ters)

Label Insertion (whether to print

the destination name on faxes sentto this number)

Important

We recommend that you print theQuick Dial list and keep it whenyou program or change fax num-

bers. See p.56 Print ing Re-ports/Lists, .

Limitation

When a registered Quick Dial keyis being used for a standby Memo-ry Transmission, the message "This Dial is in Use. Cannot

Change." is shown and you can-not change the destination for thiskey.

Note

You can confirm fax numbersstored in Quick Dials on the QuickDial List. See p.56 Printing Re-ports/Lists, .




Confirm that " 1. Program / Delete" is displayed.


Confirm that " 1. Prog. Quick Dial "is displayed.



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Quick Dial

47

3


FFFF Display the number of the QuickDial key you want to register.

Press a Quick Dial key, or searchusing0or1.

Note

If a Quick Dial has already beenregistered, the contents are dis-played. Press0or1to select aQuick Dial that is not pro-grammed, and then press the{{{{OK}}}}key.

GGGG Enter a fax number with the num-ber keys.

Note


If you press the {{{{Pause/Redial}}}}key, the last 10 fax numbers di-aled are displayed. Press 0or1to select the fax number youwant to specify, and then pressthe {{{{OK}}}}key.

Make sure a Dial Option is

stored in one of the User Func-tion keys, and then enter theother party's fax number, andthen press the User Functionkey that contains the Dial Op-tion. You can specify SUB orSEP, SID and PWD. See p.25SEP Code, or p.26 SUB Code, .

HHHH Press the {{{{OK}}}}key.The fax number is programmed.

IIII Enter the destination name.

Note

Under rare circumstances, gar-bl ed charact er s may ap pe arduring name registration if youuse the {{{{Pause/Redial}}}}key todisplay the fax number of par-ties located in other countries. Ifthis happens, simply delete thegarbled characters using 0or1and the {{{{Clear/Stop}}}}keys,then go on to enter the name.

JJJJ Press the {{{{OK}}}}key.The name is programmed.

KKKK Press 0000 or 1111 to select "On" or"Off".

Note

Label insertion allows the re-ce iver ' s name that i s pro-grammed in Quick Dial orSpeed Dial to be printed on thefax when it is received at theother end. See p.8 Label Inser-tion, .



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Registering

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3

LLLL Press the {{{{OK}}}}key.

If you want to store another QuickDial, go to step E.

MMMM Press the {{{{User Tools}}}} key to re-turn to standby display.

Editing

The following procedure describeshow to edit fax numbers registered inQuick Dial keys.






Confirm that " 1. Prog. Quick Dial "is displayed.


FFFF Display the number of the QuickDial key you want to edit.

Press a Quick Dial key, or searchusing0or1.


HHHH Press the {{{{Clear/Stop}}}} key, andthen reenter the fax number withthe number keys.

Note

If you make a mistake, press the{{{{Clear/Stop}}}}key and try again. If you press the {{{{Pause/Redial}}}}

key, the last 10 fax numbers di-aled are displayed. Press 0or1to select the fax number youwant to specify, and then pressthe {{{{OK}}}}key.

Make sure a Dial Option isstored in one of the User Func-tion keys, and then enter theother party's fax number andpress the User Function key thatcontains the Dial Option. Youcan specify SUB or SEP, SID andPWD. See p.25 SEP Code, or p.26SUB Code, .




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Quick Dial

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3

JJJJ Press the {{{{Clear/Stop}}}} key, andthen reenter the destinationname.

Note

Under rare circumstances, gar-bl ed char ac te rs ma y ap pe arduring name registration if youuse the {{{{Pause/Redial}}}}key todisplay the fax number of par-ties located in other countries. If

this happens, simply delete thegarbled characters using 0or1and the {{{{Clear/Stop}}}}keys,and then go on to enter thename.

KKKK Press the {{{{OK}}}}key.The name is programmed.

LLLL Press 0000 or 1111 to select "On" or"Off".

Note

Label insertion allows the re-ce iver ' s name that i s pro-grammed in Quick Dial orSpeed Dial to be printed on thefax when it is received at theother end. See p.8 Label Inser-tion, .

MMMM Press the {{{{OK}}}}key.

If you want to store another QuickDial, go to step E.

NNNN Press the {{{{User Tools}}}} key to re-turn to standby display.

Deleting

The following procedure describeshow to delete fax numbers registeredin Quick Dial keys.

Limitation

When a Quick Dial key is beingused for a standby Memory Trans-mission, the message " This Dial

is in Use. Cannot Delete." isshown and you cannot delete thedestination for this key.








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Registering

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3

EEEE Press0000or1111until " 2. Del. QuickDial " is displayed.


GGGG Display the Quick Dial key thatyou want to delete.

Press a Quick Dial key or search bypressing0or1.

The number of the Quick Dial keyand the fax number or name aredisplayed.


The stored data (fax number andname) is deleted.

If you want to delete anotherQuick Dial key, go to step F.

IIII Press the {{{{User Tools}}}} key to re-turn to standby display.

Quick Dial Key Label (Dial label)

You can print a template that can beused to make labels for Quick Dialkeys. The template will have destina-tion or Group names programmed inQuick Dial keys.

Limitation

Set the label paper to landscape in

the Bypass Tray. Portrait positionwill print the wrong size.

Note

To print the label template, seep.56 Printing Reports/Lists, .



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Quick Dial

51

3

Label paper

AUG. 21. 2002 11:22AM



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Registering

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Speed Dial

Registering

If you register numbers in Speed Di-als, you can specify the fax numbersimply by pressing the {{{{Speed Dial}}}}key, and entering a two-digit SpeedDial number.

The following procedure describeshow to register fax numbers in SpeedDials.

You can register the following itemsin a Speed Dial:

Destination fax number (up to 50numbers, up to 254 digits for eachnumber)

Destination name (up to 20 charac-ters)

A Telephone Directory search let-ter (A to Z)

Label Insertion (whether to printthe destination name on faxes sentto this number)

Important

We recommend that you print theSpeed Dial list and keep it whenyou register or change a destina-tion.

Limitation

When a registered Speed Dial is be-ing used for a standby MemoryTransmission, the message " ThisDial is in Use. Cannot Change.

" is shown and you cannot changethe destination for this Quick Dial. .

Note

You can specify codes 00 to 49.

You can confirm the contents ofSpeed Dial numbers in the SpeedDial List. See p.56 Printing Re-ports/Lists, .






EEEE Press 0000 or 1111 until " 3. Prog.Speed Dial " is displayed.




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Speed Dial

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3

GGGG Display the number of the SpeedDial you want to register (00 to49).

Enter the Speed Dial number withthe number keys, or search using0or1.

Note If you make a mistake, press the

{{{{Clear/Stop}}}}key and try again. If a Speed Dial number has al-

ready been stored, the contentsare displayed. Press 0or 1toselect an unprogrammed num-

ber, then press the {{{{OK}}}}key.

HHHH Enter a fax number with the num-ber keys.

Note



IIII Press the {{{{OK}}}}key.The fax number is programmed.

JJJJ Enter the Destination name.

Note

If a destination name is alreadyregistered in the Speed Dial, thename is shown on the display. Ifyou wish to change the destina-

t i o n nam e , p r e s s t he{{{{Clear/Stop}}}}key, and then enteranother name.

KKKK Press the {{{{OK}}}}key.The search letter is registered.

LLLL Press 0000 or 1111 to select "On" or"Off".

Note

Label insertion allows the desti-nat i o n nam e t hat i s p r o -grammed in Quick Dial orSpeed Dial to be printed on thefax when it is received at theother end. See p.8 Label Inser-tion, .

MMMM Press the {{{{OK}}}}key.

If you want to store another SpeedDial number, go to step F.

NNNN Press the {{{{User Tools}}}} key to re-turn to standby display.



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Registering

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Editing

The following procedure describeshow to edit registered Speed Dialnumbers.






EEEE Press 0000 or 1111 until " 3. Prog.Speed Dial " is displayed.


GGGG Display the number of the SpeedDial you want to edit (00 to 49).

Enter the Speed Dial number withthe number keys, or search using0or1.


IIII Press the {{{{Clear/Stop}}}} key, andthen reenter a fax number withthe number keys.

Note



JJJJ Press the {{{{OK}}}}key.The fax number is programmed.

KKKK Press the {{{{Clear/Stop}}}} key, andthen reenter the Destinationname.

LLLL Press the {{{{OK}}}}key.The search letter is registered.



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Speed Dial

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MMMM Press 0000 or 1111 to select "On" or"Off".

Note

Label insertion allows the desti-nat i o n nam e t hat i s p r o -grammed in Quick Dial or

Speed Dial to be printed on thefax when it is received at theother end. See p.8 Label Inser-tion, .

NNNN Press the {{{{OK}}}}key.

If you want to edit another SpeedDial number, go to step F.

OOOO Press the {{{{User Tools}}}} key to re-turn to standby display.

Deleting

The following procedure describeshow to delete fax numbers in SpeedDials.

Limitation

If a registered Speed Dial is beingused for a standby Memory Trans-mission, the message " This Dial

is in Use. Cannot Delete." isshown and you cannot delete thedestination for this Speed Dial.








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Registering

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3

EEEE Press0000or1111until " 4. Del. SpeedDial " is displayed.


GGGG Display the Speed Dial numberyou want to delete (00 to 49).

Enter the Speed Dial number withthe number keys or search using0or1.

The Speed Dial number and the faxnumber or name are displayed.


The programmed data (fax num-ber and name) is deleted.

If you want to delete anothername, go to step F.

IIII Press the {{{{User Tools}}}} key to re-turn to standby display.



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Groups

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Groups

If you regularly broadcast documentsto the same set of destinations, youcan combine these numbers into agroup. Then just select the group andeach number will be dialed in se-quence automatically.

There are two ways of programmingGroups:

Registering groups in Quick Dial keysIf you register a group in a QuickDial key, you can specify thatgroup by pressing a Quick Dialkey. However, if you use QuickDial keys to register groups, youwill be able to register

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