ringwood town council€¦ · 2014-11-06 11/01 rg duckworth taxi rank cleaning 10.00 2014-11-06...

of 2

Ringwood Town Council Ringwood Gateway, The Furlong, Ringwood, Hampshire BH24 1AT

Tel: 01425 473883 www.ringwood.gov.uk

POLICY & FINANCE

Dear Member 4th December 2014 A meeting of the above Committee will be held at the Forest Suite, Ringwood Gateway on Wednesday 10th December 2014 at 7.00pm* or at the conclusion of the public participation session and your attendance is requested. S Nash Town Clerk PUBLIC PARTICIPATION: *If required, the meeting will be preceded by a public participation period of up to 10 minutes at 7.00pm. Members of the public are also entitled to speak, during the meeting, on agenda items.

RECORDING (AUDIO AND/OR VIDEO) OF COUNCIL MEETINGS AND USE OF SOCIAL MEDIA During this meeting the public are allowed to record the Committee and officers from the front of the public seating area only, providing it does not disrupt the meeting. Any items in the Exempt Part of an agenda cannot be recorded and no recording device is to be left behind. If another member of the public objects to being recorded, the person(s) recording must stop doing so until that member of the public has finished speaking. The use of social media is permitted, but all members of the public are requested to switch their mobile devices to silent for the duration of the meeting.

MOBILE PHONES Members and the public are reminded that the use of mobile phones (other than on silent) is prohibited at Town Council and Committee meetings.

AGENDA

Prior to the start of the Meeting, to receive Apologies for Absence

1. DECLARATIONS OF INTEREST

2. MINUTES OF THE PREVIOUS MEETING To approve as a correct record the minutes of the meeting held on 19th November 2014.

3. FINANCIAL REPORTS (Report A attached):

a. To receive and authorise list of payments made on Imprest Account for November

b. To receive and authorise list of Petty Cash payments for November c. To receive Statement of Town Council Balances d. To authorise Inter Account Transfers e. To note list of Petty Cash Food Purchase and Sales for the Drop In

of 2

4. BUDGET 2015/16 To consider RFO’s budget proposals on: 1) Committee Budget (Report B) 2) Draft Budget and Precept (Report C)

5. SECURITY SYSTEM AT CEMETERY STORE To consider proposal for security at the Cemetery (Report D)

6. SKATE PARK

To approve the design of the skate park and submission of a planning application (Report E)

7. COLUMBARIUM

To consider recommendation from the Recreation, Leisure and Open Spaces Committee, that the Columbarium project be postponed indefinitely

8. EXCLUSION OF THE PRESS

To consider exclusion of public and press for the following items:

9. FUNDING FOR THE PLACE To consider reducing the request for funding (Confidential Report F attached)

10. STAFFING

To consider confidential Report G

If you would like further information on any of the agenda items, please contact Steve Nash, Town Clerk on (01425) 484720 or email [email protected]. Committee Members Ex Officio Members Cllr J D Heron (Chairman) Cllr B Woodifield (Mayor) Cllr S Rippon-Swaine - Vice Chairman Cllr M Thierry (Deputy Mayor) Cllr C Ford Cllr S Burgess-Kennar Student Advisors Cllr M Steele Ellie Steeden Cllr S Stokes Fraya Reynolds-Lee Cllr B Terry Cllr G O’Reilly Cllr A Wiseman Copied by e-mail to other members for information

.

A

RINGWOOD TOWN COUNCIL

FINANCIAL REPORTS FOR

POLICY & FINANCE COMMITTEE MEETING

10TH DECEMBER 2014

RINGWOOD TOWN COUNCIL (a)

Date Voucher Details Location Description AmountNov No £

2014‐11‐06 2000624 Hampshire County Council Groundsmen Stationery and cleaning materials 47.10

2014‐11‐06 2000616 Kim Allis Gateway Admin Services 10/10, 15/10 & 23/10/14 92.73

2014‐11‐06 2000620 Riley Dunn & Wilson Ltd Gateway Minute Book binding 100.35

2014‐11‐06 2000619 Upton Oil Open Spaces Diesel 1,680.53

2014‐11‐06 2000615 Solent Fire Safety Services Drop In/Carvers/Cemetery Fire extinguisher checks 140.73

2014‐11‐06 2000622 Machine Mart Groundsmen Work boots 28.99

2014‐11‐06 2000618 Sheerin Bettle Drop In Centre Youth Provision Facilities 15,611.70

2014‐11‐06 2000617 South Central Ambulance Service Gateway Defibrillator 1,600.00

2014‐11‐20 2000614 Wessex Water Mount Pleasant Sewerage Meter 1 03/04/14‐06/10/14 175.84

2014‐11‐27 2000694 Hampshire County Council Gateway Stationery 69.23

2014‐11‐27 2000690 Letters & Logos Ltd Christmas Celebrations Plaques for sponsored Christmas lights 261.12

2014‐11‐27 2000689 New Forest District Council Gateway Diaries, calendars and leave charts 11.02

2014‐11‐27 2000687 Central Computer Management Ltd Gateway Postage and Packing 22/10/14 1.27

2014‐11‐27 2000688 BDO LLP Gateway Annual Audit Return for 2013/14 1,560.00

2014‐11‐27 2000686 Meridian Electrical Contracting Gateway Installation of Defibrillator 312.00

2014‐11‐27 2000683 Nicholas Owen Associates Ltd Drop In Centre Mechanical & electrical services 5,145.60

2014‐11‐27 2000685 Glasdon Manufacturing Limited Seats Countryside seat and fixings 611.60

2014‐11‐27 2000684 ITEC Gateway Photocopying 210.12

2014‐11‐27 2000681 Greenham Groundsmen Fleeces and Sweatshirts 58.47

2014‐11‐27 2000682 Frank Hutchins Cemetery Supply and replace security light following break in 145.00

2014‐11‐20 2000679 Nick Wilson Cemetery Repairs to damaged doors following break in 450.00

2014‐11‐20 2000680 New Forest Farm Machinery Ltd Machinery Replacement hedge cutters and blowers following Break in 2,881.20

2014‐11‐20 2000677 R M Smith Fencing Limited Open Spaces Replacement rail for Raymond Brown Nature Reserve 7.02

2014‐11‐20 2000678 Hampshire County Council Gateway Ivory Copier Paper 10.40

2014‐11‐20 2000669 Meridian Electrical Contracting Drop In Centre/Carvers Install lighting outside Drop In/wiring to CCTV on Carvers 1,518.00

2014‐11‐20 2000672 J A & J C Parker Christmas Celebrations Supply miniature donkeys 200.00

2014‐11‐20 2000668 Elliott Brothers Ltd Open Spaces Postfix 51.32

2014‐11‐20 2000671 Vodaphone Groundsmen Mobile phone bills to 4th November 2014 70.10

2014‐11‐20 2000674 Ian Dods Cemetery Cut off old lock and supply and install new lock 85.80

2014‐11‐20 2000675 BT Cemetery Phone bill for Cemetery 76.54

2014‐11‐20 2000664 Hampshire County Council Gateway Stationery and cleaning materials 42.19

2014‐11‐20 2000667 Letters & Logos Ltd Open Spaces Clear acrylic panel Raymond Brown Reserve Notice Board 41.40

2014‐11‐20 2000653 The Tree Management Company Southampton Road Tree Works 1,152.00

2014‐11‐20 2000650 EPS Design & Print Gateway Supply and print 100 Christmas cards 85.00

2014‐11‐20 2000651 Brewers Christmas Celebrations Dulux Trade white gloss 34.04

2014‐11‐20 2000644 Wessex Water Carvers Sewerage 23/04/14‐21/10/14 81.62

2014‐11‐20 2000645 Peter Noble Machinery Ram and two stroke oil 80.47

2014‐11‐20 2000646 Peter Noble New Holland Tractor Repair leak on turbo 628.51

2014‐11‐20 2000648 Peter Noble Parker Vac Service 333.45

2014‐11‐20 2000647 Greenham Gateway Defibrillator external sign 24.40

2014‐11‐20 2000652 Greenham Groundsmen Thermal Gloves 104.58

2014‐11‐20 2000641 Sembcorp Bournemouth Water Ltd Southampton Road Allotments Water 22/04/14‐30/10/14 295.13

2014‐11‐20 2000649 Pete Alvis Greenways Supply and install new gas boiler 1,638.00

2014‐11‐06 2000635 New Forest Farm Machinery Ltd John Deere Pole Saw Chains and key 38.46

2014‐11‐06 2000634 WPS Insurance Brokers Ltd Gateway Admin Charge Commercial Combined Policy 15.00

2014‐11‐06 2000639 WPS Insurance Brokers Ltd Gateway Annual Multi Vehicle Policy 2,335.68

2014‐11‐06 2000636 New Forest District Council Gateway Recharge of phone bill 158.34

2014‐11‐06 2000632 Pitchcare Groundsmen Winter Sports Maintenance Training ‐ Barney Gilpin 168.00

2014‐11‐20 2000630 Wessex Water Mount Pleasant Sewerage Meter 2 03/04/14‐06/10/14 292.77

2014‐11‐06 2000628 HH&DE Drew Ltd Open Spaces Line marking and fertiliser 525.41

2014‐11‐06 2000625 Sembcorp Bournemouth Water Ltd The Bickerley Water to standpipe 22/04/14‐21/10/14 52.58

2014‐11‐06 2000626 Sembcorp Bournemouth Water Ltd Greenways Water 22/04/14‐21/10/14 50.11

2014‐11‐06 2000627 Sembcorp Bournemouth Water Ltd Cemetery Water 15/04/14‐20/10/14 282.76

2014‐11‐06 2000631 Greenham Groundsmen Safety jacket and gloves 97.66

2014‐11‐06 2000629 Hampshire County Council Christmas Celebrations Glitter for Xmas Grotto 20.16

2014‐12‐01 2000676 MacPennys War Memorial Gardens Supply of Green Laurel Bushes 60.00

2014‐12‐02 2000640 Andy Kelly Cemetery Replacement keys following break in 80.00

2014‐12‐02 2000701 New Forest District Council Christmas Celebrations Road Closure application for Switch On 141.00

2014‐11‐03 DD New Forest D.C Cemetery Rates November 2014 344.00

2014‐11‐03 DD TLC On‐line Gateway Web Site Maintenance ‐ November 2014 80.00

2014‐11‐03 DD Aviva All Areas Business Insurance ‐ November 2014 818.99

2014‐11‐03 DD Southern Electric Drop In Centre Electricity 31/07/14‐16/10/14 46.04

2014‐11‐10 DD Southern Electric Carvers Sports Pavilion Electricity 16/07/14‐16/10/14 65.68

2014‐11‐05 DD UK Fuels All Areas Machinery & Vehicles ‐ October 2014 52.04

2014‐11‐05 DD ITEC Gateway Photocopier Quarterly Charge 478.80

2014‐11‐18 DD Southern Electric Carvers Pavilion Sports Ground Electricity 24/07/14‐26/10/14 23.41

2014‐11‐10 DD Southern Electric Cemetery Electricity 16/07/14‐14/10/14 50.97

2014‐11‐28 DD British Gas Greenways Gas Charge 12/08/14‐07/11/14 (To be recharged) 198.79

2014‐11‐20 DD BT Cemetery One Bill ‐ Oct 2014 to Jan 2015 76.54

2014‐11‐18 Lloyds CC Dancover A/S Christmas Celebrations Pop Up Gazebos 1,416.00

2014‐11‐18 Lloyds CC NucoTraining Gateway First Aid Certificates and booklets 101.39

2014‐11‐18 Lloyds CC Screwfix Small Tools Purchases Wet and Dry Hoover 29.99

2014‐11‐18 Lloyds CC Screwfix Small Tools Purchases Raw plugs and cable ties 13.26

2014‐11‐18 Lloyds CC AVpartsmaster Ltd Gateway Projector bulb for forest Suite 176.46

2014‐11‐18 Lloyds CC Home Bargains Christmas Celebrations Cadburys Selection Boxes 300.00

2014‐11‐18 Lloyds CC Amazon Gateway Batteries 1.85

2014‐11‐18 Lloyds CC Amazon Open Spaces Mini Traffic Cones for tractor spraying 52.00

2014‐11‐18 BGC WSB Gateway Southampton Road ‐ Agents Fees November 2014 130.00

2014‐11‐14 On‐Line Hampshire C.C. Gateway Pension October 2014 5,101.72

2014‐11‐21 On‐Line Inland Revenue Gateway October 2014 4,739.24

2014‐11‐25 Telepay Staff Gateway November 2014 20,737.83

TOTAL 77,107.50

AUTHORISATIONS ------------------------------- -------------------------------

DATE 10th December 2014 10th December 2014

POLICY AND FINANCE COMMITTEE 10TH DECEMBER 2014

LIST OF PAYMENTS FROM IMPREST BANK ACCOUNT FOR THE PERIOD 1ST TO 30TH NOVEMBER 2014

(b)

Date Voucher Details Location Description AmountNo £

Nov2014-11-06 11/01 RG Duckworth Taxi Rank Cleaning 10.002014-11-06 11/02 Post Office Gateway Postage 1st Class Stamps 7.442014-11-10 11/03 Sainsburys Gateway Milk 1.892014-11-12 11/04 AJR Shoe Repairs Cemetery Keys Cut Re Break In 33.902014-11-12 11/05 Sainsburys Gateway Tea Bags & Coffee 13.002014-11-14 11/06 Waitrose Gateway Tea Bags & Milk 6.362014-11-15 11/10 Tesco Gateway Coffee Mate 2.252014-11-24 11/09 Waitrose Gateway Milk 0.892014-11-18 11/07 AJR Shoe Repairs Cemetery Keys Cut Re Break In 37.902014-11-19 11/08 Waitrose Gateway Milk 1.782014-11-27 11/12 Ringwood Surplus Stores Christmas Celebrations Extension Lead 9.992014-11-27 11/13 RG Duckworth Notice Boards & Taxi Rank Cleaning 20.002014-11-27 11/15 AJR Shoe Repairs Cemetery Keys Cut Re Break In 22.502014-11-27 11/14 Sainsburys Gateway Milk 1.782014-11-28 11/16 Ringwood Surplus Stores Christmas Celebrations Garlands 30.37

TOTAL 200.05

Date Voucher Details Location Description AmountNo £

Nov2014-11-03 11/01 Morrisons Drop In Centre Food Purchases To Be Sold 3.992014-11-05 11/02 Morrisons Drop In Centre Food Purchases To Be Sold 7.732014-11-07 11/03 Morrisons Drop In Centre Food Purchases To Be Sold 3.982014-11-12 11/04 Morrisons Drop In Centre Food Purchases To Be Sold 9.712014-11-26 11/05 Morrisons Drop In Centre Food Purchases To Be Sold 7.282014-11-26 11/06 Booker Drop In Centre Food Purchases To Be Sold 19.98

TOTAL 52.67

AUTHORISATIONS ------------------------------- -------------------------------



LIST OF PAYMENTS FROM PETTY CASH RTC ACCOUNT FOR THE PERIOD 1ST TO 30TH NOVEMBER 2014

LIST OF PAYMENTS FROM PETTY CASH YOUTH ACCOUNT FOR THE PERIOD 1ST TO 30TH NOVEMBER 2014

RINGWOOD TOWN COUNCIL (c)

Account Name Year As At As AtEnded 31/10/2014 30/11/2014

31/03/2014£ £ £

Imprest (Current) Account 6,287 63,722 29,359

Business Account 142,313 110,469 110,497

Investment Account 150,000 400,000 400,000

Ground Floor G/Ways Rent Deposit 7,011 7,016 7,016

Petty Cash ‐ Imprest 87 152 115

Petty Cash ‐ Youth 50 50 50

VIC Change Float 50 50 50

Information Desk Float 0 75 75

TOTAL BANK BALANCES 305,798 581,534 547,162

Note1. The bank accounts were reconciled as at 30th November 2014.

2. With reference to the Ground Floor Greenways Rent Deposit Account, the initial balance of £7,000 plus interest accrued

will be paid over to the tenant at the end of the tenancy subject to the Council having no cause to claim funds due to

damages.

3. A temporary nominal account has been implemented to act as a change float for the VIC. This will be in operation

only for the period when the VIC is open during the spring and summer at weekends and bank holidays

4. A nominal account has been implemented to reflect the float held by the Information Desk.


BANK BALANCES

RINGWOOD TOWN COUNCIL (d)

£

IMPREST ACCOUNT TO BUSINESS ACCOUNT

50,000

BUSINESS ACCOUNT TO IMPREST ACCOUNT

INVESTMENTS & RE-INVESTMENTS

AUTHORISATIONS--------------------------- ---------------------------



INTER ACCOUNT TRANSFER AUTHORISATIONS

(e)

Food

Purchases

Food

sales

Surplus/

(‐Deficit)

Cumulative Surplus/ (‐

Deficit)

£ £ £ £

April 82.40 98.00 15.60 15.60

May 125.34 100.00 ‐25.34 ‐9.74

June 36.79 61.60 24.81 15.07

July 75.05 67.00 ‐8.05 7.02

August 62.14 56.00 ‐6.14 0.88

September 97.20 182.00 84.80 85.68

October 33.12 0.00 ‐33.12 52.56

November 52.67 114.00 61.33 113.89

December 0.00 113.89

January 0.00 113.89

February 0.00 113.89

March 0.00 113.89

Total 564.71 678.60 113.89

NB Due to the break in at the Drop In Centre, it was necessary to replenish food stocks

in May

Drop In Centre Petty Cash (Food Purchases & Sales)


B

Page 1 of 2

POLICY AND FINANCE COMMITTEE 10th December 2014

POLICY & FINANCE COMMITTEE BUDGET 2015/2016

1. INTRODUCTION 1.1 Members are requested to consider the budget proposals for 2015/16 for this Committee, and make recommendations. 1.3 To assist Members, the following draft documents are attached:-

Appendix A: Shows the progress made on new expenditure items approved for inclusion in the 2014/15 budget, and contains proposals for new revenue expenditure bids for 2015/16.

Appendix B: Shows the approved original budget 2014/2015, (£234,149), the draft revised budget 2014/15, (£236,677), which reflects the latest forecast outturn for 2014/15, and the first draft budget for 2015/16 of £230,934. Page 1 shows the holding account budgets. These cover the costs of employment for office and ground staff including the costs of employment for the Information Officers who transferred to this Council from New Forest District Council (NFDC) during 2013/14. Pages 2 to 5 show the detailed budgets for the services provided by this Committee.

2. FIRST DRAFT BUDGET 2015/16 2.1 The base budget for 2015/16 in Appendix B has been adjusted for non-recurring items

included in the original budget for 2014/15, but does not include any new expenditure bids. Bids for new expenditure of £24,726 (£5,000 non recurring and £19,726 recurring) are listed separately in Appendix A, which sets out items that your officers believe should be considered by the Committee. However, your officers also believe that, in the current economic climate, and with inflation running at about 1.5%, it may not be possible to include some of the items in the 2015/16 budget.

2.2 Separate budgets are included for Holding Accounts, which are shown on page 1 of

Appendix B. The estimated total costs for 2015/16, of £379,860, are re-charged, in the first instance, to the Council’s main areas of activities with a significant proportion being re-charged to NFDC or funded by grant.

2.3 The draft budget in Appendix B includes the Council’s estimated share of the costs

relating to the Gateway offices, and the income from letting the offices at Greenways. The transfer to provisions for equipment replacement at the Gateway was increased in 2014/15 by £4,500 to £8,500 to allow for the eventual replacement of IT hardware which is not covered by our maintenance agreement with NFDC. The transfer to provisions also includes a sum of £2,900 in respect of election expenses.

2.4 The Visitor Information Centre budget of £2,975 for 2015/16 provides for the VIC to be

opened for a total of 11 weekends, i.e. holiday weekends, and every weekend during the school summer holiday, ending on the weekend of the Ringwood Carnival. Each additional weekend would cost about £330.

2.5 Reserves are expected to increase to approximately £320,000, (an in year increase of

£60,000) as a result of slippage in a major schemes such as the proposed Columbarium, the sale of land at Poulner and retention of the transitional grant from NFDC. However,

B

Page 2 of 2

the overall level of reserves remains a cause for concern, remaining at around 50% of gross annual revenue spend.

2.6 Continuing low interest rates combined with low reserves means that interest receipts are

not expected to increase in 2015/16 and are expected to remain around £1,500 for the year. This figure will depend on the timing of spend on some of the major schemes which will deplete reserves further. Proposed schemes being brought forward by all committees will require funding from reserves of £77,000. Negotiations continue in order to secure the sale of land at Greenways but no firm completion date is available. The general reserve will be restored once this sale has been concluded.

2.7 The Committee is asked to approve the first draft base budget for 2015/16 of £230,934 so

that it can be considered as part of the Council’s overall budget, a report for which appears elsewhere on the agenda.

3. NEW BIDS 2015/16 3.1 New recurring and non-recurring bids for 2015/16, amounting to £24,726 are shown in

appendix A. The Committee is requested to consider the proposals and rank them with number 1 being the highest ranking. This will assist in the process of deciding which schemes should be taken forward in the 2015/16 budget.

3.2 Further assessments may be made on some items included in each of the

Appendices and any further changes believed necessary will be reported at the meeting. 4. RECOMMENDATIONS 4.1 Subject to any amendments made at this meeting, it is recommended that:

a) the proposals in Appendix A for consideration as part of the Council’s overall budget be approved;

b) the new bids proposed in Appendix A be ranked in order of priority, and c) the draft base budget for 2015/16 in Appendix B be approved.

For further information contact: Rory Fitzgerald or Steve Nash Finance Manager Town Clerk 01425 484724 01425 484720

RIN

GW

OO

D T

OW

N C

OU

NC

IL

A

ppen

dix

‘A’

Pag

e 1

of 2

POLI

CY

& F

INA

NC

E C

OM

MIT

TEE

R

EPO

RT O

N AP

PRO

VED

BUD

GET

PR

OPO

SALS

FO

R 2

014/

15

N

O

ITEM

R

EASO

N

BU

DG

ET

£ C

OM

MEN

TS

1.

Pap

erle

ss O

ffice

Fili

ng

Sys

tem

O

ver 9

0% o

f the

Tow

n C

ounc

il’s

com

mun

icat

ions

are

cu

rren

tly u

nder

take

n el

ectro

nica

lly, b

ut, t

he c

urre

nt s

yste

m

does

not

pro

vide

ade

quat

e fil

ing/

retri

eval

of d

ocum

ents

. Har

d co

py fi

les

are

also

requ

ired.

Thi

s pr

opos

al w

ill re

duce

har

d co

py fi

ling.

2,50

0 It

has

not b

een

poss

ible

to p

rogr

ess

this

pr

opos

al in

the

curr

ent y

ear a

nd a

ppro

val w

ill

be s

ough

t to

incl

ude

the

cost

s w

ithin

the

2015

/16

budg

et

2.

CC

TV

NFD

C h

ave

offe

red

to in

stal

l a C

CTV

cam

era

at C

arve

rs to

de

ter c

ontin

uing

ant

isoc

ial b

ehav

iour

and

van

dalis

m.

The

cam

era

will

be

prov

ided

by

NFD

C, w

ith th

e to

tal s

chem

e co

stin

g be

ing

betw

een

£10,

000

and

£15,

000.

3,40

0 Th

e C

CTV

cam

era

has

been

inst

alle

d an

d is

op

erat

iona

l

3.

Car

Par

k C

lock

R

efur

bish

men

t A

mai

nten

ance

con

tract

cov

ers

the

elec

troni

c el

emen

ts o

f the

cl

ock.

How

ever

, the

pai

ntw

ork

now

nee

ds a

ttent

ion.

2,

500

It ha

s no

t bee

n po

ssib

le to

pro

gres

s th

is

prop

osal

in th

e cu

rren

t yea

r and

app

rova

l will

be

sou

ght t

o in

clud

e th

e co

sts

with

in th

e 20

15/1

6 bu

dget

4.

WiF

i thr

ough

out t

he

Gat

eway

Bui

ldin

g W

iFi t

hrou

ghou

t the

Gat

eway

will

ena

ble

staf

f and

vis

itors

to

acce

ss b

road

band

on

mob

ile d

evic

es

400

This

sch

eme

is p

rogr

essi

ng a

nd th

e fu

nds

are

expe

cted

to b

e sp

ent i

n th

e cu

rren

t yea

r.

5.

Vis

itor r

ecor

ding

Sys

tem

C

urre

ntly

vis

itor n

umbe

rs a

re re

cord

ed m

anua

lly. T

his

syst

em

will

aut

omat

e th

e pr

oces

s an

d fre

e up

sta

ff re

sour

ce

600

This

pro

posa

l is

curr

ently

und

er re

view

6.

92 S

outh

ampt

on R

oad

refu

rbis

hmen

t It

is n

eces

sary

to re

fit a

nd re

deco

rate

the

bath

room

to b

ring

the

prop

erty

up

to s

tand

ard

for l

ettin

g.

3,00

0 Th

is w

ork

was

com

plet

ed in

Feb

ruar

y 20

14

(201

3/14

)

Tota

l 12

,400

nicola.vodden

B

RIN

GW

OO

D T

OW

N C

OU

NC

IL

A

ppen

dix

‘A’

Pag

e 2

of 2

NEW

BU

DG

ET P

RO

POSA

LS F

OR

201

5/16

- N

on R

ecur

ring

NO

ITEM

R

EASO

N

BU

DG

ET

£ C

OM

MEN

TS

PRIO

RIT

Y

1.

Dro

p In

Cen

tre

To p

rovi

de a

ded

icat

ed y

outh

faci

lity

and

sing

le p

oint

of

cont

act f

or a

ll yo

uth

serv

ices

in R

ingw

ood

40,0

00 T

his

repr

esen

ts th

e R

TC c

ontri

butio

n to

the

over

all p

roje

ct a

nd w

ill b

e fu

nded

from

re

serv

es.

2.

File

Man

agem

ent S

yste

m/

Pap

erle

ss o

ffice

filin

g sy

stem

. N

on re

curr

ing.

Ove

r 90%

of t

he T

own

Cou

ncil’

s co

mm

unic

atio

ns a

re

curr

ently

und

erta

ken

elec

troni

cally

, but

, the

cur

rent

sys

tem

do

es n

ot p

rovi

de a

dequ

ate

filin

g/re

triev

al o

f doc

umen

ts. H

ard

copy

file

s ar

e al

so re

quire

d. T

his

prop

osal

will

redu

ce h

ard

copy

filin

g.

2,50

0 Th

is is

link

ed to

ele

ctro

nic

filin

g an

d w

ill a

llow

w

hole

file

s to

be

avai

labl

e ou

tsid

e th

e of

fice.

O

nce

t he

syst

em is

fully

ope

ratio

nal,

ther

e w

ill b

e st

aff s

avin

gs in

filin

g du

ties.

3.

Car

par

k cl

ock

refu

rbis

hmen

t. A

mai

nten

ance

con

tract

cov

ers

the

elec

troni

c el

emen

ts o

f the

cl

ock.

How

ever

, the

pai

ntw

ork

now

nee

ds a

ttent

ion.

E

stim

ates

for a

goo

d qu

ality

repa

int,

repa

ir an

d pr

ovis

ion

of a

pr

otec

tive

barr

ier t

o av

oid

furth

er d

amag

e fro

m s

uper

mar

ket

trolli

es in

dica

te th

at th

e or

igin

al p

rovi

sion

wou

ld b

e in

adeq

uate

.

2,

500

This

pro

ject

was

orig

inal

ly a

ppro

ved

for

incl

usio

n in

the

2013

/14

budg

et b

ut h

as

slip

ped.

TOTA

L N

on- R

ecur

ring

Expe

nditu

re B

ids

5,00

0

N

EW B

UD

GET

PR

OPO

SALS

FO

R 2

015/

16 -

Rec

urrin

g

NO

IT

EM

REA

SON

B

UD

GET

£

CO

MM

ENTS

PR

IOR

ITY

1.

Van

dalis

m –

incr

ease

d pr

ovis

ion

The

curr

ent p

rovi

sion

, £1,

262,

is in

suffi

cien

t and

is re

gula

rly

exce

eded

. 21

9 Th

is a

mou

nt c

over

s th

e ad

ditio

nal c

osts

that

ar

e no

t oth

erw

ise

cove

red

by in

sura

nce.

2.

Sta

ff Tr

aini

ng (O

ffice

sta

ff)

To m

eet i

dent

ifiab

le tr

aini

ng n

eeds

95

7 C

urre

nt p

rovi

sion

is £

1,02

8

3.

Dro

p in

Cen

tre ru

nnin

g co

sts

The

prop

osed

new

dro

p in

cen

tre w

ill in

cur i

ncre

ased

runn

ing

cost

s.

13,5

50 T

his

is a

full

year

cos

t. A

ctua

l cos

ts in

20

15/1

6 w

ill d

epen

d on

pro

gres

s on

bui

ldin

g th

e fa

cilit

y

4.

Pro

perty

Mai

nten

ance

Th

e cu

rren

t ann

ual b

udge

t of £

1,00

0 is

insu

ffici

ent t

o m

aint

ain

and

pres

erve

the

Tow

n C

ounc

il’s

build

ing

asse

ts.

5,00

0 A

nnua

l ren

tal i

ncom

e ex

ceed

s £3

6,00

0 pa

.

Tota

l Rec

urrin

g Ex

pend

iture

Bid

s 19

,726

nicola.vodden

B


Col. 1 2 3 4 5 6Code Description Actual Original Revised Original

AC CC 13/14 14/15 14/15 15/16£ £ £ £

EXPENDITURE-EstablishmentS084 TA101 --Adverts 148 771 1,500 783S616 TA101 --Audit 2,450 2,519 2,500 2,556S212 TA101 --Bank Charges 28 51 50 52S010 TA101 --Books & Publications 362 257 200 261P210 TA101 --Cleaning materials 47 0 0 0S033 TA101 --File Management System 478 2,500 0 0S065 TA101 --Computer equipment/software 264 0 0 0S067 TA101 --Computer equip 203 1,114 850 522S062 TA101 --Computer ann. Maint 4,323 11,537 11,600 11,710S036 TA101 --Consumables 27 0 0 0S063 TA101 --G.I.S. Mapping 2,000 750 750 761P100 TA101 --Electricity 473 0 0 0E692 TA115 Caretaker Gtwy-Rechargeable 0 6,645 6,645 6,814E694 TA115 Info Officers Gtwy-Rechargeable 0 49,295 49,295 44,533S006 TA101 --Furniture 227 500 500 500S002 TA102 Office Exps Gtwy-Rechargeable 0 2,000 2,000 2,000E693 TA115 Cleaning Gtwy-Rechargeable 0 4,326 4,326 4,421P105 TA101 --Gas 605 0 0 0P553 TA101 --Health & Safety 291 514 520 522P220 TA101 --Insurance Premium 11,690 12,254 12,250 12,438S061 TA101 --Internet 941 1,180 780 792S070 TA101 --Meetings 13 0 0 0S002 TA101 --Office Equipment 382 514 500 522S031 TA101 --Photocopy 2,084 2,400 2,400 2,436S046 TA101 --Postage 1,846 2,056 2,100 2,087P556 TA101 --Business Rates 4,763 0 0 0P155 TA101 --Sewerage Expenses 154 0 0 0S073 TA102 --Hospitality/Refreshments 54 257 300 261S030 TA101 --Stationery 2,232 1,850 1,500 1,878S074 TA101 --Subscriptions 2,682 2,817 2,820 2,859S059 TA101 --Telephone 1,799 0 200 0T211 TA101 --Travel Expense 1,334 1,234 800 1,253P150 TA101 --Water 103 0 0 0S066 TA101 --Web Site Maintenance 840 1,000 1,000 1,015P004 TA101 --Window Cleaning Greenways 480 0 100 0

Total Establishment 43,323 108,341 105,486 100,975Maintenance

P002 TA103 --Buildings 1,402 1,028 5,000 1,043P003 TA102 --Gateway 0 22,040 22,040 22,371P012 TA101 --Vandalism 986 1,262 1,300 1,281

Total Maintenance 2,388 24,330 28,340 24,695Employee Costs

E690 TA181 --Allocated Office Staff 94,911 98,833 95,840 101,195E691 TA181 --Allocated Groundstaff 1,260 1,320 979 1,035S040 TA101 --Payroll Outsourcing 665 822 820 834E505 TA101 --Staff Training 598 1,028 1,028 1,043E120 TA101 --Eye Tests 180 150 150 150

Total Employee Costs 97,614 102,153 98,817 104,257

REVISED BUDGET 2014/15 & ORIGINAL BUDGET 2015/16POLICY & FINANCE COMMITTEE

S:\Committees\Committee - Policy & Finance\Meetings in 2014\11)10 December\Report B Appendix B1 04/12/2014

nicola.vodden

B

nicola.vodden

APPENDIX'B'



13/14 14/15 14/15 15/16£ £ £ £

Members CostsS077 TA105 --Mayor's Allowance Allocated 980 1,028 1,028 1,043S078 TA105 --Mayor's Allowance Unallocated 0 100 100 100S040 TA105 --Election Expenses 0 0 0 8,000S076 TA105 --Members Allowances 6,564 6,727 6,977 6,794S522 TA105 --Members' Training 240 500 300 500T204 TA105 --Members Travel & Subsist 143 250 200 250S520 TA105 --Civic Expenses 253 1,542 1,542 1,565S522 TA105 --Mayoral Regalia 50 0 0 0

Total Members Costs 8,230 10,147 10,147 18,253Grants

S040 TA119 Big Society Community Fund 1,878 3,000 3,000 3,000S080 TA101 --Sect 137 4,395 6,000 6,000 6,000

0 0 --Youth Club 1,000 0 0 0Total Grants 7,273 9,000 9,000 9,000Ringwood Festival

S080 TA107 --Ringwood Festival Expenses 0 0 0 0R030 TA107 --Ringwood Festival Receipts 0 0 0 0

Total Festival Expenses 0 0 0 0

OtherS754 TA108 --92 Southampton Road 501 4,028 1,028 1,043S040 TA109 --Christmas Lights 5,240 5,140 5,000 5,217S753 TA108 --Agents Fees 1,170 1,234 1,200 1,253P593 TA101 --CCTV 8,058 12,785 12,500 9,526S756 TA101 --Consultants Fees 795 1,542 1,500 1,565E695 TA110 --Youth Workers 0 23,622 28,032 28,637S040 TA116 --Jubilee Lamp 0 134 200 136S480 TA101 --Legal Fees 5,070 4,112 4,000 4,174S040 TA121 --Support for Christmas activities 0 7,000 7,000 7,105S080 TA117 --Fair Trade 50 206 200 209S040 TA111 --Millenium Clock 220 2,757 2,750 261S040 TA110 --Drop in Centre 130 3,084 3,000 3,130S036 TA112 --Visitor Info Cntr - PurchasesE696 TA112 --Visitor Information Centre 0 1,889 3,083 2,975S040 TA122 --WW1 Commemoration 0 0 1,000 0

Total Other 21,234 67,533 70,493 65,231Debt Charges

C070 TA113 --Interest 0 9,280 9,280 9,280C080 TA113 --Loan Repaid 0 11,220 11,220 11,220C060 TA113 --Fees 105 0 0 0

Total Debt Charges 105 20,500 20,500 20,500

Total Revenue Expenditure 180,167 342,004 342,782 342,911Capital Expenditure

C320 TA901 --Gateway Project -3,081 0 3,500 0C320 TA902 --Greenways-Sale Of Plot At Rear 0 0 0 0C384 TA903 --Computer Hardware 0 0 0 0

Total Capital Expenditure -3,081 0 3,500 0

COMMITTEE EXPENDITURE 177,086 342,004 346,282 342,911

REVISED BUDGET 2014/15 & ORIGINAL BUDGET 2015/16POLICY & FINANCE COMMITTEE


nicola.vodden

B

nicola.vodden

APPENDIX'B'



13/14 14/15 14/15 15/16£ £ £ £

REVENUE INCOMER000 TA104 --Rent: 1st Floor Greenways -10,200 -10,486 -10,200 -10,643R001 TA103 --Rent: Ground Floor Greenways 0 -14,700 -14,500 -14,921R031 TA108 --Southampton Road Rent -11,700 -12,274 -11,630 -12,458R063 TA101 --Interest Received -1,275 -1,500 -1,500 -1,500R008 TA110 Drop-In Centre Sales 0 -1,000 -1,000 -1,000R035 TA112 --VIC Sales 0 0 -200 0R032 TA110 Grant for Youth Workers 0 -8,500 -10,180 -8,500R061 TA115 Recharge to NFDC 0 -70,795 -70,795 -66,355R080 TA122 --WW1 Commemoration Grant 0 0 -1,000 0

Total Revenue Income -23,175 -119,255 -121,005 -115,377CAPITAL INCOME/FINANCE

R555 TA114 --Trans From Unapplied Cap rec 0 0 0 0R584 TP300 --Loan Received -269,210 0 0 0

Total Capital Income/Finance -269,210 0 0 0

TOTAL COMMITTEE INCOME -292,385 -119,255 -121,005 -115,377

TOTAL NET EXPEND BEFORE TRANS -115,299 222,749 225,277 227,534TO/FROM PROVISIONS

Transfer To ProvisionsM410 TA114 --Transfer To Provisions 31,320 11,400 11,400 11,400

Total Transfer To Provisions 31,320 11,400 11,400 11,400Transfer From Provisions

R551 TA114 --Trans From Provs (Rev) -6,684 0 0 -8,000R550 TA114 --Trans From Provs (Cap) 0 0 0 0

Total Transfer From Provisions -6,684 0 0 -8,000

TOTAL NET EXPENDITURE AFTERTRANS TO/FROM PROVISIONS -90,663 234,149 236,677 230,934

POLICY & FINANCE COMMITTEEREVISED BUDGET 2014/15 & ORIGINAL BUDGET 2015/16


nicola.vodden

B

nicola.vodden

APPENDIX'B'


Non Recurring Items Included in 2014/15 Budget, deducted from 2015/16 Base Budget£

1. --File Management System 2,5002. --CCTV (net of contribution) 3,4003. --Car Park Clock refurbishment 2,5004. --WiFi throughout the Gateway Building 4005. --Visitor recording system 6006. --92 Southampton Road bathroom refurbishment 3,000

Total 12,400Non Recurring Items for consideration for 2015/16 Budget Priority

11. --Drop in Centre 40,00012. --File Management System 2,50013. --Car Park Clock refurbishment 2,500

Less Financed from Provisions -40,000Total 5,000

Recurring Items for consideration for 2014/15 Budget

21. --Vandalism increased provision 21922. --Staff Training Office 95723. --Drop in Centre running costs 13,55024. --Property Maintenance 5,000

Total 19,726

The Estimated Total Net Budget for 2015/16, including all new bids,will be£ £

Total Net Budget for 2014/15 without new bids 234,149Total Net Budget for 2015/16 without new bids 230,934Add new bids 24,726

Total Net Budget for 2015/16 with new bids 255,660

note net budget 2015/16 includes the following adjustment:1 Addition of Election costs (amount advised by NFDC) funded from reserves


nicola.vodden

B

nicola.vodden

APPENDIX'B'

P&F/10 Dec 2014 /Budget & Precept 14/15 Page 1 of 3

POLICY & FINANCE COMMITTEE – 10th December 2014

DRAFT BUDGET AND PRECEPT 2015/2016

1. INTRODUCTION 1.1 Members considered the Policy & Finance Committee’s own draft budget earlier

in the meeting. The Committee will now need to consider the draft proposals from the other two Committees. A recommendation to Council on its overall budget and precept for 2015/16 will be made at the next meeting of this committee in January 2015.

2. BUDGET PROPOSALS BY COMMITTEES 2.1 The Recreation, Leisure & Open Spaces Committee (RL&OS Com) and the

Planning, Town and Environment Committee (PT&E Com) considered their budgets prior to this meeting. Attached for the Committee’s consideration are the following documents:- Appendix A – First draft summary Council budget 2015/16, including base

budgets approved by the RL&OS Com, and the PT&E Com. Appendix B. – New budget proposals approved by RL&OS Com on 3rd

December and PT&E Com on 5th December. Appendix C – Provisions at 31st March 2014, and estimated balances at 31st

March 2015 and 2016.

2.2 In addition, Members will also need to consider their own proposals, as shown in Appendices A and B, (as amended at the meeting), to the report elsewhere in the agenda relating to this Committee’s budget.

2.3 The analysis carried out on the 2014/15 budget has identified likely changes to

the original base budget. In overall terms, there is a modest decrease in the Council's Net budget requirement for 2014/15, of £15,182, largely due to slippage of the Columbarium project. This has also helped to facilitate an increase in reserves of £60,695.

2.4 The draft base budget for 2015/16 includes £23,800 contributions to provisions in

order to mitigate the effects of expenditure requirements in future years. Appendix C shows the estimated levels of the Council’s provisions as at 31st March 2015 and 2016. A rationalisation of provisions took place in 2013/14 and the number of earmarked provisions has been reduced. Draft proposals for 2015/16 will place an additional strain on reserves, depleting balances by around £77,000 if all are approved.

2.5 Appendix A to this report shows the first draft summary of the overall position with

respect to the Council’s original and revised budgets for 2014/15, together with the draft budget proposals for 2015/16, subject to this Committee agreeing the proposals now submitted. The draft base budget without any new bids for 2015/16, but including a net transfer of £23,800 to provisions, is £428,334, an increase of £21,602 from the original 2014/15 budget (excluding non-recurring expenditure). The localisation of Council Tax benefit means that some of the precept is determined by NFDC and they have indicated that amount that they will distribute to Ringwood Town Council will reduce by around £10,000 in 2015/16, following a similar decrease in 2014/15. The consequence of this is that, any increase in the budget requirement will make an increase in Council tax inevitable unless further transfers are made from the general reserve. At present

C


these reserves, set out in Appendix C, are low and such an approach requires careful consideration.

2.6 The rate of inflation, (R.P.I.), is currently running at about 1.3%. This Council’s

rate of inflation is lower than this as there remains a restraint on Council staff’s pay which makes up almost 60% of gross expenditure. Nevertheless, inflation will add approximately £13,000 to gross costs in 2015/16. The council tax base for this Council for 2014/15 is 5,058.1, (compared with 4,927.7 for 2013/14). The base for 2015/16 is unlikely to be confirmed until January 2015. Therefore, the council tax levels in this report are indicative only. The Council will not be in a position to set its precept and council tax level for 2015/16 until the base is determined.

2.7 The proposed new expenditure bids, subject to amendment, amount to a net

£31,966. If all of these bids are approved, and no further transfer is made from the general reserve, the Council Tax could be held at 2014/15 levels i.e. £88.02 at band ‘D’. However, total reserves would decrease by £60,000 to £264,000 (i.e £169,128 general reserve and £95,211 earmarked reserves and provisions). The level of new bids will be determined by the level of precept and reserve balances that Members recommend to Council.

2.8 The Secretary of State (SoS) for Communities and Local Government urges

Town and parish Councils to exercise restraint when setting their Council Tax levels. It should be noted, however, that NFDC have confirmed that the payment in respect of the localisation of Council Tax Benefit will continue to be eroded (at around £10,000 per annum for the next 2 years) and members may consider that it would be prudent to apply a modest adjustment to the Council Tax now rather than wait whilst pressures continue to build and then risk a more prescriptive framework in the future. A 1% increase in Council tax will generate an additional £4,450 per annum.

2.9 Page two of Appendix A also provides indicative Council Tax levels for differing

precept levels, ranging from the current level, i.e. no increase in the Council Tax, which would achieve a balanced budget with no margin and a large reduction in reserves, to a 5% increase which would go some way to restoring balances.

2.10 After providing for a transfer of £44,965 to the general reserve for 2014/15, the

estimated balance at 31 March 2015 will be £169,128. It would be financially prudent to retain and seek to build these reserves.

3. CONCLUSIONS

3.1 The draft budget requirement, including the new bids and the transfers from the

general reserve, is £465.233, which would produce an estimated Council Tax of £88.02 for 2015/16, subject to confirmation of the council tax base.

3.2 A modest increase in the Council Tax will be necessary to take forward the

proposed bids and replenish the general reserves. 3.3 The estimated level of the General Reserve as at 31 March 2016 would be

£174,061 if no further transfers, other than those proposed in this report, are approved.

4. RECOMMENDATIONS 4.1 Subject to any amendments made at this meeting, it is recommended that:-

nicola.vodden

C


1) The provisional base budgets for 2015/16 for Recreation, Leisure & Open Spaces Committee, and the Planning, Town & Environment Committee, as set out in Appendix A to this report, be noted.

2) The proposed new bids for 2015/16 for the Recreation, Leisure & Open Spaces Committee, and Planning, Town & Environment Committee, as set out in Appendix B to this report, be noted.

3) The Committee’s own provisional base budget for 2015/16, as set out in Appendix B to the report elsewhere on this Agenda, be approved.

4) The provisional priority proposals determined at this meeting in Appendix A to the Committee’s own budget report elsewhere on this agenda be approved.

4.2 Subject to further amendments to the draft budget for 2015/16 that will be

considered by this Committee in January 2014, the Committee is requested to make recommendations to Council on the provisional budget, the level of the precept, and an indication of the level of Council Tax that Members wish to set for 2015/16.

For any further information, please contact: Rory Fitzgerald or Steve Nash Finance Officer Town Clerk Tele: 01425 484723 Tele: 01425 484720


Col. 1 2 3 4Description Original Revised Original

14/15 14/15 15/16£ £ £

REVENUE POLICY & FINANCE COM. 342,004 342,782 342,911EXPEND. RECREATION, LEIS & O/S 195,867 191,322 189,164

CEMETERY 60,594 39,472 41,090ALLOTMENTS 14,040 13,596 14,564PLANNING, TOWN & ENVIR. 19,042 18,313 16,757

TOTAL REVENUE EXPENDITURE 631,546 605,485 604,486CAPITAL POLICY & FIN COM.-CAP EXP 0 3,500 0EXPEND. REC, LEIS & O/S-CAP EXP 0 0 0

PLAN, TOWN & ENV.-CAP EXP 0 26,598 0TOTAL CAPITAL EXPENDITURE 0 30,098 0

TOTAL EXPENDITURE 631,546 635,583 604,486

REVENUE POLICY & FINANCE COM. -119,255 -121,005 -115,377INCOME RECREATION, LEIS & O/S -38,601 -36,810 -36,729

CEMETERY -32,588 -32,450 -33,076ALLOTMENTS -6,400 -4,200 -4,200

TOTAL REVENUE INCOME -196,844 -194,465 -189,382CAPITAL POLICY & FIN COM.-CAP EXP 0 0 0FINANCE REC, LEIS & O/S-CAP EXP 0 0 0

PLAN, TOWN & ENV.-CAP EXP 0 0 0TOTAL CAPITAL FINANCE 0 0 0

TOTAL INCOME & FINANCE -196,844 -194,465 -189,382Less reduction in budget 0 0NET EXPENDITURE BEFORE TRANSFERS 434,702 441,118 415,104

ADD TRANSFERS TO PROVISIONSPOLICY & FINANCE COM. 11,400 11,400 11,400RECREATION, LEIS & O/S 11,900 11,900 12,400CEMETERY 0 0 0PLANNING, TOWN & ENVIR. 0 0 0

TOTAL TRANSFERS TO PROVISIONS 23,300 23,300 23,800

LESS TRANSFERS FROM PROVISIONSPOLICY & FINANCE COM. 0 0 -8,000RECREATION, LEIS & O/S -2,340 -7,340 -2,340CEMETERY -10,230 -230 -230PLANNING, TOWN & ENVIR. 0 -26,598 0

TOTAL TRANSFERS FROM PROVISIONS -12,570 -34,168 -10,570

BUDGET REQUIRE BEFORE NEW BIDS 445,432 430,250 428,334

Add recurring bids for 2014/15Policy & Finance 19,726Recreation, Leis & O/S 1,100Planning, Town & Env 2,500

Add non-recurring bids for 2014/15Policy & Finance 45,000Recreation, Leis & O/S 34,596Planning, Town & Env 6,000

Less transfers from provisions -76,956

SUB TOTAL NET NEW BIDS 31,966

COUNCIL'S NET BUDGET 445,432 430,250 460,300

Additional Transfers from( - ) or to Provisions 0 0 0Transfers from( - ) or to General Reserve 29,784 44,965 4,933COUNCIL'S PRECEPT BEFORE GRANTS 475,216 475,216 465,233

To be met from Identifiable Grant from NFDC -29,983 -29,983 -20,000To be met fromTransitional Grant from NFDC 0 0 0COUNCIL TAX PAYERS IN RINGWOOD 445,233 445,233 445,233

2013/14 2014/15 2015/16 Per Year Per monthCouncil Precept before Grant 360,760 475,216 465,233Council Tax Base 4,927.7 5,058.4 5,058.4Council Tax Per Band D Dwelling before grants 73.21 93.95 91.97 -£1.97 -0.16Grant -5.93 -3.95 £1.97 0.16Council Tax Per Band D Dwelling after grants 73.21 88.02 88.02 £0.00 0.00

REVISED BUDGET 2014/15 & ORIGINAL BUDGET 2015/16AND PRECEPT SUMMARY (Including New Bids)

COUNCIL TAX LEVELS FOR 2013/14, 2014/15 & 2015/16

budgets Report C appendix A Appendix A 1 04/12/2014

nicola.vodden

APPENDIX 'A'

S:\Committees\Committee - Policy & Finance\Meetings in 2014\11)10 December\Agenda Report C - Appendix B New Budget Proposals 2015-16.doc 04/12/2014

PLANNING, TOWN & ENVIRONMENT COMMITTEE REPORT C APPENDIX ‘B’ NEW BUDGET PROPOSALS FOR 2014/15 (non recurring)

NO. ITEM REASON 15/16

£ 16/17

£ 17/18

£ NO.

1. Crow Lane drainage improvements.

Additional work to the major scheme undertaken in the current financial year to improve drainage and alleviate flooding in Crow Lane

6,000

2. Crow Lane drainage works Continuing annual maintenance associated with the drainage improvement works carried out in 2014/15 and proposed for 2015/16

2,000 2,000 2,000

3. Transfer from Developer’s Contributions reserve

-8,000 -2,000 -2,000


RECREATION, LEISURE AND OPEN SPACES COMMITTEE NEW BUDGET PROPOSALS FOR 2014/15 (non recurring) NO. ITEM REASON 14/15

£ 15/16

£ 16/17

£ Priority

NO. ITEM REASON 15/16 £

16/17 £

17/18 £

1

1. Replacement Tractor Existing vehicle is not fit for purpose 17,000 2 2. Replacement Tipper Truck Existing vehicle is at end of life 9,000 3. Lightweight Breaker and tools Identified requirement for this equipment 646 4. Metal door and posts for

machine shed To improve security 800

5. Tennis Court Improvements To bring the tennis courts up to an acceptable standard 2,150 6. Play Area replacement safety

surfaces To replace worn and damaged soft surfacing around play park equipment

5,000

7. Replacement Skateboard Park The existing skateboard park is not fit for purpose ? 8. Poulner lake access To improve public access to the lakes ? 9. Long Lane all weather pitch To increase provision and resilience ?

10. Carver’s Play Area To upgrade and replace existing play equipment ? 11. Staff training There is a requirement for continuing staff training and

development 800 800 800

12. Playground Inspections To improve the inspection process and reduce risk 300 300 300 13. Available funding from

reserves -25,956

TOTAL NET COSTS 9,740 1,100 1,100


POLICY & FINANCE COMMITTEE NEW BUDGET PROPOSALS FOR 2015/16 - Non Recurring

NO

ITEM REASON BUDGET £

COMMENTS PRIORITY

1. Drop In Centre To provide a dedicated youth facility and single point of contact for all youth services in Ringwood

40,000 This represents the RTC contribution to the overall project and will be funded from reserves.

2. File Management System/ Paperless office filing system. Non recurring.

Over 90% of the Town Council’s communications are currently undertaken electronically, but, the current system does not provide adequate filing/retrieval of documents. Hard copy files are also required. This proposal will reduce hard copy filing.

2,500 This is linked to electronic filing and will allow whole files to be available outside the office. Once the system is fully operational, there will be staff savings in filing duties.

3. Car park clock refurbishment.

A maintenance contract covers the electronic elements of the clock. However, the paintwork now needs attention. Estimates for a good quality repaint, repair and provision of a protective barrier to avoid further damage from supermarket trollies indicate that the original provision would be inadequate.

2,500

This project was originally approved for inclusion in the 2013/14 budget but has slipped.

TOTAL Non- Recurring Expenditure Bids 5,000 POLICY & FINANCE COMMITTEE NEW BUDGET PROPOSALS FOR 2015/16 - Recurring

NO

ITEM REASON BUDGET £

COMMENTS PRIORITY

1. Vandalism – increased provision

The current provision, £1,262, is insufficient and is regularly exceeded.

219 This amount covers the additional costs that are not otherwise covered by insurance.

2. Staff Training (Office staff) To meet identifiable training needs 957 Current provision is £1,028 3. Drop in Centre running

costs The proposed new drop in centre will incur increased running costs.

13,550 This is a full year cost. Actual costs in 2015/16 will depend on progress on building the facility

4. Property Maintenance The current annual budget of £1,000 is insufficient to maintain and preserve the Town Council’s building assets.

5,000 Annual rental income exceeds £36,000 pa.

Total Recurring Expenditure Bids 19,726

Updated 04/10/14

Actual Actual Actual Actual Actual Actual Actual Actual Est. Est.Bal Bal Bal Bal Bal Bal Bal Bal Bal Bal

31/03/07 31/03/08 31/03/09 31/03/10 31/03/11 31/03/12 31/03/13 31/03/14 31/03/15 31/03/16

£ £ £ £ £ £ £ £ £ £RESERVES

General Reserve 181,704 171,736 184,600 167,568 172,914 206,004 116,309 124,163 169,128 174,061Dev Cont 42,472 34,132 25,792 19,492 17,152 14,812 12,472 10,132 7,792 5,452Cemetery Maintenance 3,800 3,600 3,400 3,200 3,000 3,275 3,050 2,820 2,590 2,360Capital Receipts 0 0 6,500 2,500 2,000 1,000 6,954 6,954 6,954 6,954

Reserves 227,975 209,468 220,292 192,760 195,066 225,091 138,785 144,069 186,464 188,827

PROVISIONSElections 6,130 1,770 0 2,500 5,100 1,216 4,116 7,016 9,916 4,816Memorials 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500Machinery 14,867 11,297 7,520 2,953 7,053 6,353 7,316 11,306 16,306 0Play Equip 28,400 33,830 39,430 45,430 51,630 29,630 36,330 43,230 45,130 4,880Christmas Lights 970 970 5,717 5,717 717 397 397 397 397 397Festival 0 0 3,000 3,000 6,000 6,000 6,000 3,000 3,000 3,000Grants 1,130 1,130 139 0 2,000 2,000 2,000 3,000 3,000 3,000Capital Fund 18,500 18,500 18,500 28,154 28,154 28,154 28,154 3,744 3,744 3,744Poulner Lakes 0 480 0 500 500 500 500 500 500 500Maint in closed churchyard 0 0 0 3,000 3,000 3,000 4,800 4,800 4,800 4,800Soton Rd Envir Enhance 0 0 0 5,000 0 0 0 0 0 0I.T. & Equipment 0 0 0 0 2,800 8,700 12,900 12,900 17,400 21,900Repairs To Paths (Roots) 0 0 0 0 4,000 7,000 10,600 1,600 1,600 1,600Wall For Ashes 0 0 0 0 1,000 1,000 1,000 10,000 10,000 10,000Built Environment 500 1,375 1,375 1,375 1,375Gateway 10,000 10,000 14,000 18,000 14,000Diamond Jubilee 3,120 3,120 0 0 0Health & Safety 2,250 3,750 4,250 4,250 0 0 0 0 0 0Big Society 0 0 0Carvers Pavilion 28,000 19,200 15,882 0 0 0 0 0 0 0Bickerley(until 31/3/9),then PCSO 1,000 1,000 1,000 0 0 6,500 6,500 0 0 0DD Act 1995 2,000 0 818 818 0 0 0 0 0 0Town Plan 14,774 12,654 8,654 0 0 0 0 0 0 0Greenway External Decs 0 0 1,000 2,000 0 0 0 0 0 0Jubilee Lamp 0 0 750 2,750 2,750 2,750 2,750 0 0 0Tree safety 0 0 0 0 0 0 0 0 0 092 Southampton Road 1,000 1,000 0 0 0 0 0 0 0 0Dr Littles Garden 0 1,980 1,980 1,980 0 0 0 0 0 0Stile Castleman Way 0 2,000 2,000 2,000 1,260 1,260 1,260 0 0 0Bad Debts 0 3,964 0 0 0 0 0 0 0 0Grounds Carvers 0 0 2,500 2,500 0 0 0 0 0 0Under 18s Entertainment 0 0 986 1,986 2,986 1,996 1,996 0 0 0Signage 0 0 4,805 5,305 5,305 5,305 0 0 0 0Cemetery New Plan 2,850 0 0 0 0ovisions 120,521 115,025 120,431 121,343 125,755 129,731 142,614 118,368 136,668 75,512

TOTALS 348,496 324,493 340,723 314,103 320,821 354,822 281,399 262,437 323,132 264,339

RESERVES AND PROVISIONS - ESTIMATED BALANCES

nicola.vodden

APPENDIX 'C'

nicola.vodden

nicola.vodden

nicola.vodden

D

nicola.vodden

E

ringwood town council€¦ · 2014-11-06 11/01 rg duckworth taxi rank cleaning 10.00 2014-11-06...

Documents