risk assessment part 2

Risk Assessment Form

Location/Activity: Iceland Date:Teacher in charge: Year Group:

Significant Hazard Who might be harmed? Risk factor: High, Medium or

Low

How is the risk controlled?

List what further action might be necessary to control the

risk-If parents need to contact a member of staff or students need to contact home in the event of an emergency

-Getting onto the coach at school/college

-Student forgetting passport

-Road Accident

-Student/Staff leaving passport on coach once getting to Heathrow

-Getting lost in airport and missing the flight

Parents / Staff / students

Staff / Students

Staff / Students

Staff & Students

Staff & Students

Staff & Students

Low / Medium

Low

Low

Medium

Low/Medium

Low

All have trip Leader’s mobile number

-Sensible behaviour as we leave

-named teacher to check all passports before school and parents leave

-Qualified coach driver

-named teacher to check all have passports before we disembark

-Create a base where students can congregate and one member of staff present at all times before departure

Parent tree created which all parents have

None

None

Responsibility of school to check UK coach safety unless provided by tour operator

None

All students have Tour leaders mobile phone number on their ‘dog-tags’ (create these for all students) to use if necessary through out the duration of the trip)

Signed: Teacher in charge: Date:

Signed: EVC Date:

Discover Iceland: Risk Assessment Discover the World of 12


Location/Activity: Iceland Date- Teacher in charge: Year Group:


Low



risk-Flight missed by student

-Plane accident

-Bags not arrived at Keflavik

-Slipping when outside if snow/rain/sleet in evidence

Staff & Students

Staff & Students

Staff & Students

Staff & Students

Low

Low/Medium

Low

Low

All keep check on boarding times and Tour leader to decide on meeting time in departure lounge even if flight delayed

Respected airline used to transport all – Icelandair/Iceland Express

All students to label bags with DTW luggage tags provided Others can provide spares if this is the case – bags missing to be reported at airport and sent on

Care to be taken when leaving airport

Correct count by all members of staff to be kept as often as is deemed necessary

None

.None

None


Signed: EVC Date:





Low



risk-If using a Superbus which has steps which are significantly higher up than the normal coach would have

-Blue lagoon possible hazards:a)Cutting legs on some sharp sections of lava which protrude in a few areas of the lagoonb)Slipping on the decking around the lagoonc)Slipping on the floor of the changing rooms

-Restaurants in ReykjavikGroup walk to the Café through Reykjavik in the evening – individuals getting lost

Staff & Students

Staff & Students

Staff & Students

Low

Low/Medium

Low

Care taken when getting into bus

All are already aware of the risks from documentation and Tour Leader will tell them again on arrival at the Blue Lagoon

Group all stays together at all times on the way there and on the way back

None

No diving is allowed and no running around the sides – the lagoon is constantly monitored by life guards who wear high visibility jackets.

None


Signed: EVC Date:





Low



risk-Every day getting on and off the coach or Superbus after various activities – slipping up and down the steps with wet feet

-Driving in snow and ice

-Perlan viewing platform – slipping up the steps -Þingvellir National Park – falling, slipping if snow / ice present / falling in fast flowing water

-Kerið explosion crater – walk around the edge of the crater on path – falling into crater

Staff & Students

Staff & Students

Staff & Students

Staff & Students

Staff & Students

Low

Low

Low

Low

Low

Care taken when entering or leaving the bus

Icelandic drivers very experienced in such conditions

Care taken

Group stays together and sticks to the path

Weather conditions to be taken into account and all to adhere to the path

Driver will get all to change wet shoes and place in drying area so all to have change of shoes handy every day

None

None

Vigilance by staff and Trip leader to inform all of hazards before getting off the bus

As above


Signed: EVC Date:



Location/Activity: Iceland Date- Teacher in charge: Year Group:


Low



risk-Gullfoss waterfall – walk to the edge of the waterfall along the edge of the gorge on path – slipping on path and falling in the water

-Geysir – hot springs and geyser eruptions as the group is walking around the site – hazard if student puts hand in water or stands too near to geyser erupting

-Crossing the road

-Seljalandsfoss waterfall – walk behind the falls and around – slipping and falling in

Staff / Students

Staff & Students

Staff / Students

Staff / Students

Low / Medium

Low

Low

Low

Trip Leader to again mention the hazards; group stays on the path and does not get too close to the edge – staff to monitor closely

As above

Group stays together

Group sticks to the path and takes care on slippery mud

As above for all (trip leader to mention activities and hazards and adhere to advice of the guide in inclement weather)

As above

Advise Icelandic drive on the right

Wear appropriate footwear


Signed: EVC Date:





Low



risk-Skogarfoss – walk up the side of the falls on metal steps - slipping

-Sólheimajökull glacier:a) Ice walkingb) Walking on the morainesTo both falling over whilst crossing the many small streams, slipping on the ice, crevasses

-Mýrdalsjökull glacier – trip on snowbus then majority of group to go sledding; sixth form and selected staff to drive skidoos – falling in snow; falling off skidoos

-Volcano erupting whilst on glacier which is on volcano

Staff / Students

Staff / Students

Staff / Students

Staff / Students

Low / Medium

Low/Medium

Low/Medium

Low

Care taken and staff to be well distributed between the students

Qualified guide to instruct all students in the use of the ice-axe and crampons to be fitted to all; group stays together at all times and on track indicated by the guide

Some staff stay with group sledding to ensure safety and some to accompany qualified skidoo guide – full instruction given

Group only allowed on top for 2 hours and volcano constantly monitored by scientists and guide on glacier

As above

As above

As above


Signed: EVC Date:





Low



risk-Dyrhólaey-walk on the beach and along the cliff tops to view the ocean – falling into the sea

-Eldhraun – walk amongst lava flow covered in moss – tripping over

-Skaftafell National Park:a) Walk to glacial snout of Svinafellsjokullb) Walk to Svartifoss columnar basalt waterfallWith both, tripping and falling into river or onto edge of glacier

-Jökulsárlón – walk around the iceberg lagoon – ground quite slippery; falling in ice cold water;

Staff & Students

Staff / Students

Staff / Students

Staff / Students

Low

Low

Low/Medium

Low

Group stays together and at a safe distance from the waves

Group stays on the path

Group stays together and on the path adhering to the advice of the guide

Group stays together and staff monitor ground

As above

As above

As above


Signed: EVC Date:





Low



risk-Þórsmörk or the alternative gorge Valahnjúkur plus walk to Gigjökull glacier and Stakkholtsgjá falls in gorge:a) Falling in stream whilst fording them to get to gorgeb) Slipping over

Staff / Students

Medium All are informed of activities, stay together and help each other with the crossing – team work throughout – contact with emergency services through guide and driver at all times and helicopter rescue available if requiredHazards mentioned to all

As above


Signed: EVC Date:


CODE OF CONDUCT

We have devised a code of conduct for all students to adhere to throughout the trip. This ‘Code of Conduct’ has been created by Discover the World with which they expect all students to comply. We would like to keep rules and regulations to a minimum but in the interest of enjoyment and safety, and in the hope that the students will gain the most from their visit with ‘Discover the World,’ all staff (both company staff and school staff), expect the following standards of behaviour during their stay.

At the end of the letter a signature is required from student and parent / guardian to ensure all parties understand the contents of this ‘Code of Conduct’ and agree to adhere to the guidelines.

BEFORE THE VISIT

1. Familiarise yourself with the outline programme.2. If there are any changes to a students’ medical and dietary information which has already been recorded then the trip organiser should be informed

as soon as possible.

AT YOUR ACCOMMODATION

1. Familiarise yourself with the various buildings and the most direct route to be taken in the event of fire.2. Do not indulge in smoking or the consumption of alcoholic beverages within the accommodation or its grounds.3. Do not leave the grounds of the accommodation.4. Remember in most of the cases the accommodation is also the home of your hosts and that the usual home courtesies are expected.

IN THE FIELD

General Safety: Remember that you have a responsibility to yourself, to those around you and if called upon, to those who might be called in to help you. Please respect our advice and the advice of the company guide however petty some instructions may seem. They will be given in your best interests.

Crossing Roads: Icelanders drive on the right hand side of the road. Caution must therefore be taken when crossing the road, especially in Reykjavik.

Water: Icelandic rivers are notoriously cold and fast flowing. At no time should you enter a stream or river. Similarly the Atlantic swell onto the South Coast beaches comes uninterrupted for thousands of miles. Waves are large and beaches sometimes steep. Playing dare devil or throwing stones into the sea is not to be undertaken.

Falling Rocks: There is much loose material in front of a glacier and this can be unstable and contain large boulders. It may also be underlain by an ice core, which can make it slippery. Extreme care should be exercised. Stones should never be thrown in any situation.

Exposure: There is no reason why any student should suffer from exposure or hypothermia. In most cases our field sites are little more than a few hundred metres from the vehicles and thus prolonged exposure to cold or wet is minimised. When on the glacier (Icecap and Glacier walk only) thermal and waterproof clothing is provided for all students (including gloves and boots)


Burns: The areas around hot springs are not safe owing to thin crusts overlying boiling water and at ‘Geysir’ eruptions can blast several hundred feet in the air with the steam cascading down. Only walk where directed by your course tutor/guide. Should your foot go into boiling water – a) say so, b) remove boot/sock and keep foot off ground, c) apply cold water and d) sterile (non-fluffy, non-adhesive) dressing.

Dust in the eyes: Glacierized and volcanic areas can be very dusty in dry weather. The wind can blow grit or students playing around can kick up dust. Sensible behaviour must be stressed. Should you get something in the eye a) say so, b) do not rub it, c) request eye irrigation if necessary from the First Aid Kit.

Getting Lost: At no time should any group split up or any individual select to go off without first asking a member of staff. The only place where groups will be more independent is in Reykjavik, which is a very safe city, and the instruction to students are very specific.

Unforeseen Hazards: Considerate and safe conduct must be enforced at all times. For example the throwing of snowballs on slippery ground may cause the thrower to slip and break an arm!

First Aid: While we carry a First Aid Kit on the bus, it is your responsibility to carry your own basic kit of plasters etc. for blisters and cuts etc.

Clothing: A clothing list has been issued. It is absolutely essential that you are prepared for cold and wet. The weather in Iceland is even more changeable that the British weather so you must be prepared. We reserve the right to refuse a student to take part if the clothing is considered to be inadequate.

Head-phones: We do not consider it to be safe practice to use CD players / mini-disc / Ipod players in the field. Please keep them safe inside the bus or accommodation.

Sleep: The days will be long and demanding. We ask that students should be in their rooms by 2300 at the latest – or earlier at teachers discretion. We also ask that the students are sufficiently quiet so that those around them may sleep. There will be other tourists in the centres of accommodation.

Food: The days will be long and demanding. Do not skimp on your food and be sure to make up a balanced food box each day.

Conservation: We expect students to be conscious of the fragility of the Icelandic environment and the risks that they bring to it by using it in large numbers. We try to minimise this impact and urgently request your co-operation in this.


Particular Hazards at specific sites being visited

Airport: Students and staff are to stick together at all times when at Heathrow.

Blue Lagoon: Students need to be aware that the lagoon is underlain by volcanic rocks which can be very sharp, and while a life-guard is present, at no time is anyone to dive into the lagoon or run around the edge. It is an extremely popular location for the Icelandic people so respect must be shown to other members of the public who have also paid to be there.

Gullfoss: This is a very large, spectacular waterfall and the path leads right around the edge of the gorge. The path is protected by fencing and viewing platforms are in place. Sensible behaviour is a must at this location as the water is very fast flowing and the gorge carved from fast flowing glacial melt-water. Students are to stick to the path at all times and adhere to staff instructions.

Kerið: This is a volcanic explosion crater. We shall be walking around the rim of the crater and down to the crater lake. Again a path is present but obviously sensible behaviour is essential as the sides of the crater are quite steep.

Seljalandsfoss: This is another waterfall where we will be walking around the back of the water into a cavern via a path and looking through the water out onto the landscape. This is a fairly popular tourist site but again co-operation and adhering to instructions given by staff is a must.

Sólheimajökull glacier: See the ‘Falling Rocks’ information above.Other activities carried out on the trip such as the time on the icecap, boating in the glacier lake (weather dependant – it may be frozen over) etc obviously require behaviour to be within the guidelines stipulated in the section on ‘General Safety.’


ICELAND – CODE OF CONDUCT

Please detach and return this slip to Trip Leader as soon as possible.Many thanks.

Parent / Guardian Agreement:

I understand the contents of this ‘Code of Conduct’ and agree that my son / daughter will abide by the guidelines set out in this document:

Signature: ___________________________

Date: ___________________________

Parent / Guardian of: ___________________________

Form/Class: ___________________________

Student Agreement:

I understand the contents of this ‘Code of Conduct’ and agree that I shall abide by the guidelines set out in this document:

Signature: ___________________________

Date: ___________________________


risk assessment part 2

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