Risk Assessment Tool

Matt Bower

Operations Team Leader

March 2019

Background - Risk is important

Background - Risk is important

So is water testing…..

Background - Risk is important

But sampling only tells us about quality at a point in time

Background - Risk is important

So why the tool?

So why the tool?

• Consistent approach across Scotland• More flexible, relevant RA• Enable DWQR to better support RA• Opportunity to record digitally• Improve functionality – Registration,

Mapping, Storage, Water Safety Plan

How did we get here?

• Jan 2018 commenced project• 3 stages of user consultation• Sept 2018 6 2-day training workshops• Dec 2018 “sandpit” phase• Jan 2019 system goes live

What does

it look like?

What does

it look like?• User Management• Local Authority Front Page• Supply Front Page• Supply Register• Supply Risk Assessment• Four Export Formats

Register Supply

Generate Risk Assessment

Submit RA

5yr Review

Register Supply

Generate Risk Assessment

Submit RA

5yr Review

Fulfils requirements of regulationsTells system how many sources, tanks, properties etc. Enables supply to be mapped

Register Supply

Generate Risk Assessment

Submit RA

5yr Review

Each RA is created to match the supplyFlexible to enable supply details to be modifiedAbility to choose treatment processes (centralised and property specific)

Register Supply

Generate Risk Assessment

Submit RA

5yr Review

22 Risk SectionsEnsures RA to EN 15975 – Revise risk score to account for control measuresAll sections need to be completed before it will submit

Register Supply

Generate Risk Assessment

Submit RA

5yr Review

Each RA needs full review every five yearsStraightforward - Can clone previous RAProvides lasting record of supply and risk profile

DWQR Hopes

New RA tool should be used for new / reviewed RAs

• Phased approach, not a “Big Bang” – don’t stop risk assessing!

• Ultimate aim to have all Regulated PWS on tool

• Detailed implementation approach is up to LA

• LA decision whether to register Exempt supplies

• Some details (e.g. properties) may need to be refined over time

• Drinking Water Safety Plan output will be useful in driving improvements & ownership

Some Stats

Users on system

PWS registered

Risk assessments started

Tips

Map

• Item plotting off Cornwall

• Check grid ref.

Unable to Submit RA

• Check all sections complete

• Look for blue bar against section and question

Missing Risk Sections

• Go to edit supply and ensure relevant part is complete

Issues

Bulk Data Upload

• Unable to edit / add sections

• Duplicates

Address Look-up

• Postcode not found

Adding Sections

• Where RA originally created without

• C.Treatment

• D + Mgt

Issues

Bulk Data Upload

• Unable to edit / add sections

• Duplicates

Address Look-up

• Postcode not found

Adding Sections

• Where RA originally created without

• C.Treatment

• D + Mgt

Issues

Bulk Data Upload

• Unable to edit / add sections

• Duplicates

Address Look-up

• Postcode not found

Adding Sections

• Where RA originally created without

• C.Treatment

• D + Mgt

The Future…..

Quick Hits• Add delete function (RA’s & Assets)

• Improve front page clarity

• Ability for LA to report on supplies on register

• Make RA question process slicker

The Future…..

Longer term• Enhance mapping

• Enhanced reporting

• Database querying

• Ability to include actions against each risk

• Property look up from UPRN (?)

Thank You

Queries / Problems?

privatewatersupplies@gov.scot