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Rissalah College

Student

Attendance Policy and Procedures

( N E S A M a n u a l R e f e r e n c e :

3 . 6 . 2 , 3 . 8 )

POLICY REVIEW This Policy was approved on 15th July 2021 and will be reviewed at least every two years. The next due date for review is therefore 15th July 2023. Where any material change is deemed appropriate to be made to this Policy, it may be amended and submitted for review and approval at an earlier date.

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Policy The Principal of Rissalah College maintains an electronic Register of Enrolments and Register of Daily Attendances of all children at the school, in a form approved by the Minister, which includes information for each student as required by Section 3.8 of the NSW Education Standards Authority (NESA) Registered and Accredited Individual Non-government Schools (NSW) Manual.

Where the parents of a student of compulsory school age seeks an exemption from attendance at school or an exemption from enrolment, the Principal will process the parent’s application in accordance with the guidelines from NSW Department of Education. The Principal may exercise the Minister’s delegation under Section 25 of the Education Act in relation to granting and cancelling a certificate of exemption from being enrolled and attending school in certain prescribed circumstances. Procedures Register of Enrolments All students that are enrolled are recorded in the Register of Enrolment and all details of the students are entered in Sentral by a member of Administration. The Register of Enrolment includes the following information for each student:

- name, age and address - the name and contact telephone number of parents(s)/guardian(s) - date of enrolment and, where appropriate, the date of leaving school and the student’s

destination - for students older than six (6) years, previous school or pre-enrolment situation

Where the destination of a student below seventeen (17) years of age is unknown, evidence that the Department of Education has been notified by completing and forwarding the Student Enrolment Destination Unknown (Appendix 2 ) to attendance@det.nsw.edu.au. The following details should be provided.

- student’s full name - date of birth - last known address - last date of attendance - parents’ names and contact details - an indication of possible destination - what efforts the school has made to locate the child - other information that may assist officers to locate the student - any known work health and safety risks associated with contacting the parents, carers or

student The Register of Enrolments is in a form that can provide hard copies of reports on request from the relevant authorised authorities.

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The Register of Enrolments is backed up electronically by Sentral and is retained in the cloud for a minimum of five (5) years.

Register of Daily Attendance (Sentral) The Register of Daily Attendance, maintained by the Principal, includes the following information for each student:

• daily attendance, which may be recorded by noting daily absences • absences • reason for absence using the common code approved by the Minister • documentation to substantiate reason for absence.

The Register of Daily Attendance is in a form that can provide hard copies of reports on request from the relevant authorised authorities. It is emailed to the Principal daily by the Administration Assistant. The Register of Daily Attendance is backed up electronically by Sentral and is retained in the cloud for a minimum of seven (7) years. Roll Marking Procedures

• The Register of Daily Attendance is a legal document and must be able to generate reports for relevant authorities upon request.

• The class/roll teachers, the Administration Assistants and the Administration Manager must maintain accurate records of student attendance.

• The Principal will ensure that all attendance records are recorded on Sentral and the Daily Attendance Report is completed by midday each day.

• Primary - Each morning the class teachers complete the daily attendance electronically on Sentral at 9:00am.

• Secondary - Each morning the roll call teachers complete the daily attendance electronically on Sentral at 8:15am.

• Each class/roll call teacher also completes the Daily Attendance Slips to confirm daily attendance and sends these to the office by 9:30am.

• When a student is absent, the Administration Assistant will follow up with a text message to the parents/carers to enquire about the child’s absence. This will commence from approximately 9:30am or as soon as class absence has been identified.

• If contact cannot be made with parent/carers or emergency contact by phone or email for 5 consecutive days, the Principal will be notified and will make a decision about whether the relevant authorities will be alerted.

• Interpreters will be provided to communicate with parents/carers from Arabic backgrounds in matters relating to school attendance.

Late and Early Leavers Procedures

• When students arrive late or leave early, the times of arrival and departures will be recorded on the Register of Daily Attendance (Sentral) by the Administration Assistant with the relevant code approved by the Minister of Education.

- Primary – after 8:40 am - Secondary – after 8:30 am • Students will be provided with a Late or Early Leave slip to give to their classroom teacher. • After sighting the slip, the classroom teacher returns it to the office on the same day, where the

Administration Assistant files it in the student’s Attendance Folder.

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• The class teacher monitors Late and Early Leavers and when a student has been late or left early more than 5 times in a term, the teacher will contact the parents/carers by phone as an early intervention measure. The teacher records this meeting in Sentral as evidence of the phone call.

• Should lateness or leaving early continue frequently the teacher notifies the Principal or Deputy Principal, who will organise to have a meeting with the student and the parents/carers to identify the problem and discuss strategies to improve attendance. This will be recorded on the Student Attendance Improvement Plan proforma (Appendix 4).

• If these measures have not been successful, the Principal will determine what processes will be put in place to monitor and improve the unsatisfactory attendance.

• Where there are concerns about suspected risk of harm, the Principal will refer to the Mandatory Reporting Guide to determine if a report is required to Family and Community Services (FACS). Refer to the Child Protection Policy.

• All documentation pertaining to late arrivals and early departures will be transferred to the student’s Class Attendance file by the Administration Assistant.

Monitoring Attendance

• The parents/carers are required to provide a written explanation to substantiate the reason for absence as soon as the student returns to school.

• Teachers are responsible for collecting absence notes/letters, which are then given to the Administration Assistant, who will record the explanation on the Register of Daily Attendance (Sentral) with the correct code approved by the Minister of Education and then file the note/letter in the student’s Class Attendance file.

• If an explanation is not received within seven days, Sentral will automatically record the absence as unjustified (‘A’).

• If and when a student returns to school without a written explanation for absence, the class/ roll call teacher must follow up on the same day by generating an absences letter from Sentral and sending it home with the student for parent/carer to sign and return.

• Where a student is identified as having a poor attendance record the class teachers will follow up with a telephone call and/or meet with parents/carers to discuss attendance concerns and the implications for the students’ learning if they do not attend school regularly.

• The secondary school teachers will mark the class list at the beginning of every lesson and will be responsible for retaining these class lists securely for their own records. Class attendance is not to be recorded in in the Register of Daily Attendances.

• Before making a final decision about the student’s absence, secondary teachers will check Sentral to determine if the student is officially absent or has left early for that day. If a student is found to be absent from class without permission the teacher will contact Administration, who will inform the Principal or Deputy Principal.

• In the instance of truancy, the Principal will speak to the student and class/roll teacher to discuss appropriate strategies for addressing the truancy and improving attendance. This will be monitored over a specified period by the Deputy Principal.

• The Administration Assistant is responsible for providing the Principal with a Weekly Attendance Register for review for indications of when a student may be at risk of developing poor school attendance.

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Strategies for Improving Student Attendance • Parents/carers will be informed at appropriate points during the year through the newsletters

and the College website about the importance of regular attendance and punctuality. • Along with the Weekly Attendance Register the Principal will be regularly informed by the

teacher about any students who have a track record of absenteeism, lateness and/or leaving early.

• Classroom/roll teachers will talk to students about their poor attendance, allowing time for improvement before contacting parents/carers.

• Meetings with the class/roll teacher, Deputy Principal or Principal, student and parents/carers will be held if the attendance continues to be poor or unsatisfactory. At the meeting, the benefits of regular schooling will be addressed. Support options will be the main issue of discussion and a Student Attendance Improvement Plan (Appendix 4) will be developed in consultation with the student and parents/carers.

• The Student Attendance Improvement Plan will be monitored by the Principal or Deputy Principal over the given period. If there continues to be no improvement, a trained authorised convener from AIS will be requested to meet with the student, parents/carers and any other appropriate support persons to run a Secretary’s Conference.

• Where the child is frequently absent due to illness, the class/roll teacher and Principal will consult with the parents/carers and discuss the health care needs of the child and a plan for assisting the student to catch up on work that has been covered during the period of illness. The class/roll teacher will monitor this. The Principal will request medical certificates. If the request is denied or the Principal is not satisfied with the explanation, the absence may be recorded as unexplained or unjustified (‘A’).

• All documentation pertaining to each student’s attendance will be filed by the Administration Assistant in the student’s file.

Record Keeping The school attendance records maintained by the school includes:

• the school Register of Enrolment (Sentral) which will be kept 2 years before archiving and then securely maintained permanently

• the Register of Daily Attendance to record absences will be kept for 7 years after the last entry before archiving and securely maintained permanently

• Daily Attendance Sheets from the class/roll teachers are filed by the Administration Assistant in the Attendance Slip Folder on a daily basis and will be retained for 7 years.

• All letters, records of verbal explanations, records of electronic explanations about absences from parents/carers are filed in the student’s Attendance Folder, which is located in the Administration reception. Administration Assistants file notes daily. Student records will be archived and retained securely according to the relevant requirements.

• A hard copy of the Daily Attendance Report listing all students absent on the day is retained in the Yellow Absenteeism Folder at Reception each day and on the school’s server. The Administration Assistant provides the Principal with the Daily Attendance Report daily via email. The reports are kept for 2 years, and then archived.

• Students who have withdrawn from school during the year must be recorded on the Register of Enrolments and be removed from Sentral by the Administration Manager. The Administration Manager must ensure all the required forms have been completed and signed and all school fees have been settled before removing the name/s.

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Applications for Extended Leave - Travel • Family holidays and travel can no longer considered under the Exemption from School -

Procedures. For statistical purposes, travel outside of vacation period will now recorded as an absence (‘A’). Travel is considered to be domestic or international travel for the purpose of a family holiday, family business, bereavement or other reasons, which should be specified when making the application.

• The Principal will not accept a reason for travel during school term if it is not in the best interests of the student. A Certificate for Extended Leave -Travel will not be issued where the Principal is aware that the student has been the subject of a Child Protection report made to Family and Community Services, and for whom unresolved issues concerning a risk of harm remain.

• Parent/carers seeking to make an application for Extended Leave -Travel should contact the Administration Assistant to obtain an application form. The details of the reasons are to be specified on the application. The Principal will request travel documentation, such as travel itinerary or e- ticket, to be attached to the application.

• If required, the Principal will provide a translation service to assist parents/carers with the completion of the application. The application must be submitted at least 10 working days prior to the date of the application for Extended Leave -Travel requested.

• The Principal will consult with parents/carers about the intention of the travel and in the case of family holidays, parents/carers are encouraged to take holidays with their child during school vacation periods.

• Where the Principal considers that the travel is appropriate during school term, the Principal will notify the parents/carers verbally and in writing and inform them that the absences will be recorded as leave (‘L’) on the student’s attendance record.

• The Principal will issue the parents/carers with a Certificate for Extended Leave -Travel. The original certificate must be carried by the student or parent/carers at all times during the approved Extended Leave -Travel period approved and be available if requested by the appropriate authorities. A copy of the certificate filed in each student’s records by the Administration Assistant.

• The Principal may decline to approve an Application for Extended Leave -Travel. In this case the Principal will request a meeting with parents/carers and advise them verbally and in writing of the reasons for the application being declined. Should the parents/carers choose to take the student out of school for the period of extended leave without the Certificate for Extended Leave -Travel the students will be recorded as absent (‘A’) on their attendance record.

• If a student or students do not return on the date specified and the school has not been contacted by the parents/carers to explain the absence, the Administration Assistant will endeavour to contact the parents/carers to establish the whereabouts of the student/s. If contact is not established the Principal will be notified by the Administration Assistant and will then follow the processes applied when the destination of the student is unknown and notify NSW Department of Education at attendance@det.nsw.edu.au using Appendix 2.

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When Student/s Destination is Unknown

• In a situation where the parents/carers of student/s of compulsory school age have not notified the Principal that the students have left the school, the student has been marked as ‘absent’ for periods exceeding a total of 5 consecutive school days, where the school is open for instruction, and it is believed that the student/s and may not be attending school because they may have moved, are or are not enrolled in another school the Principal will seek to locate the student/s as follows:

• investigate the student’s enrolment/registration status on the enrolment forms • contact the parents/carers to seek an explanation • contact the emergency contact recorded for the student/s in the enrolment form • send a registered letter to the parents/carers, requesting the required information

and for the parents/carers to contact the school as soon as possible • contact the relevant authorities for assistance eg police, FACS • contact government and non-government schools within a reasonable radius of any

presumed new residential address. • Where the Principal is unable to determine the location of a student following its

investigation, the Principal will submit the Student Enrolment Destination Unknown Notification to the NSW Department of Education at attendance@det.nsw.edu.au, after having sent a Cancellation of Enrolment letter (Appendix 2a) to parents/carers.

• If a student’s name is removed from the Register of Daily Attendance because their ‘enrolment destination is unknown’, absences from the last day of attendance at school are not included as absences (‘A’) for statistical purposes.

Exercising the Minister’s Delegation Exemptions from Attendance

• Parents/carers must apply in writing to the Principal using the Exemption from Attendance application form and where requested, include supporting documentation. The application must be provided to the Principal at least 10 days prior to the requested period of Exemption from Attendance.

• Applications for exemption from attendance for a total of under 100 days in a twelve-month period will be considered by the Principal, in accordance with the criteria in the guidelines from the NSW Department of Education. Where the application is supported, the Principal will inform the parents/carers verbally and in writing and provide them with the original Exemption from Attendance Certificate.

• Where the application is not supported, the Principal will notify the parents/carers verbally and in writing of the unsuccessful outcome.

• An application for Exemption from Attendance for a total of 100 days or more in a twelve-month period will be considered for recommendation by the Principal, who will send it to the AIS Division Head, Regulations and Programs at regulations@aisnsw.edu.au, for referral to the Minister’s delegate in the NSW Department of Education.

• The Principal will keep copies of applications, exemption certificates, notifications or letters resulting from applications for exemption from attendance in the student’s file.

• Copies of relevant documentation, including the Minister’s delegation and exemption certificate, should also be retained in the school files/attendance records.

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Exemptions from Enrolment • Certificates of Exemption from the compulsory schooling requirements of the Education Act

(1990) will only be granted by the Principal when it has been clearly demonstrated by the applicant that an exemption is in the student’s best interest in the short and long term and that alternatives to exemption have been considered.

• A Certificate of Exemption will not be approved where the student has been the subject of contact with a child protection report to Family and Community Services and /or there are unresolved issues concerning a risk of harm. Prior to granting a Certificate of Exemption (AIS website), a risk assessment should be completed to identify and manage risks.

• Parents/carers seeking exemption from enrolment for a student should contact the Principal for the Application for Exemption from Enrolment and submit the completed application with the relevant supporting documentation to the Principal 10 days before the proposed period of exemption. The Principal will arrange a time to meet with the parents/carers.

• If parents/carers request authority not to enrol their child, this will be considered as an application for exemption from enrolment.

• Circumstances for exemption from enrolment could include a delayed start to school (age), health, learning or social disadvantage. The Principal will consider applications for recommendation and will send the applications to the AIS Division Head, Regulations and Programs at regulations@aisnsw.edu.au, for referral to the Minister’s delegate in the NSW Department of Education.

• The Principal will keep copies of applications, exemption certificates, notifications or letters resulting from applications for exemption from attendance in the student’s file.

• Copies of relevant documentation, including the Minister’s delegation and exemption certificate, should also be retained in the school files/attendance records.

Rissalah College has no formal staff supervision before 8.00am and students on the premises prior to this time will not be supervised. Dismissal procedures Primary

• 3.20pm – Students from K-2 who do not have older siblings, will be dismissed at 3:20pm from the school hall. Parents should wait outside the glass doors to pick up their children.

• Students in grades 3-6 will meet in the school playground where they will recite Quran before being dismissed from the school hall.

• 3:30pm – All students will be dismissed from the school hall, where parents will pick them up. Students in K-2 who have older siblings will be dismissed together with older siblings.

• 3:40pm – Remaining students wait with the supervising teacher at school gates. • 3.45pm - Final students pick up/Supervision ceases – Administration Assistant will contact

parents by phone.

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Secondary • 3:30pm - Students released to the relevant gates to be picked up by parents. • 3.40pm - All students remaining wait with the supervising teacher at school gates. • 3.45pm - Final students pick up/Supervision ceases.

Rissalah College has no formal staff supervision of students after 3:45pm students on the premises after this time will not be supervised. Parents/ Caregivers responsible for student picking up students are to notify office of lateness prior to 3.20pm in order for arrangements to be made for the child until the parents/carers arrive. The Principal will meet with parents/carers who consistently drop off students before 8:00am and/or pick up their children late to discuss the reasons and the school’s concerns. Notes: What is the role of the NSW Police Force? Police officers are authorised as attendance officers under Section 122 of the Education Act 1990. Under this authorisation, police have no power of arrest, detention or physical restraint. During school hours, an authorised attendance officer or police officer may approach a student who appears to be of compulsory school age and who is not in attendance at school. On presentation of their authorisation card the attendance officer may request the student’s name, home address and the name and address of the student’s school. They may approach a student who is accompanied by an adult. A police officer, or authorised attendance officer in the company of a police officer, may accompany the student to his or her home or to the school to verify the information provided Definitions of terms in this document Parent/carer: Includes a person having the care or custody of a child or young person. Unexplained absence: A student absence where a parent or carer provides no acceptable reason for a student’s non-attendance. Truancy: The absence of a student from school without the knowledge or permission of their parent or carer. Parent/carer condoned absence: When a parent or carer causes a student to be absent from school without acceptable reason. Explained/justified absence: A parent or carer has provided an explanation of the student’s absence, which has been accepted by the principal. Explained/unjustified absence: A parent or carer has provided an explanation of the student’s absence, which has not been accepted by the principal. Unexplained/unjustified absence: A parent or carer has not provided an explanation of the student’s absence within seven days of the occurrence of the absence.

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Resources to Support the Regular Attendance of Students at School

• AISNSW website attendance resources at https://www.aisnsw.edu.au/policy/Pages/attendance.aspx including:

• Compulsory School Attendance Information for Schools • Compulsory School Attendance Information for Parents

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Appendix 1 Attendance Codes Only the following attendance register codes must be used to record the

• explanation of absence and /or • variation in student attendance

Attendance Register Codes to use for explanation of student absence:

Symbol Meaning a Pa A

The student was absent on that day. The student was late or was absent for part of a day. The time of arrival or departure must be recorded. The student’s absence is unexplained or unjustified. This symbol must be used if no explanation has been provided by parents within seven days of the occurrence of an absence or the explanation is not accepted by the principal. It is up to the principal’s discretion to accept or not accept the explanation provided

S

The student’s absence is due to sickness or as a result of a medical or paramedical appointment. In these cases:

● a medical certificate is provided or ● the absence was due to sickness and the principal accepts this

explanation.

L

An explanation of the absence is provided which the principal has accepted. This may be due to:

● misadventure or unforeseen event ● participation in special events not related to the school ● domestic necessity such as a serious illness of an immediate family

member ● attendance at funerals ● travel in Australia and overseas ● recognised religious festivals or ceremonial occasions

E

The student was suspended from school

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Symbols to be used to record a variation in attendance. These are not counted as an absence for statistical purposes:

Symbol Meaning M

The student was exempted from attending school and a Certificate of Exemption has been issued by the principal

F

The student is participating in a flexible timetable and not present because they are not required to be at school. This could include participation in

● external tutorial centres ● programs that are school authorised

B

The student is absent from the school on official school business. This symbol is recorded where the principal approves the student leaving the school site to undertake, for example:

● school sport (regional and state carnivals) ● school excursions ● student exchange

H

The student is enrolled in a school and is required or approved to be attending an alternative educational setting on a sessional or full time basis. The symbols recorded where a student accesses education settings separate to their mainstream school such as: *tutorial centre and programs *behaviour schools Note: Independent schools use “F” not “H” for students attending external tutorial centres and programs that are school authorised.

When an error is made in an electronic attendance register, an amendment should be made within 7 days of the absence. Copies of the information written in the register of admission should be stored off-site at regular intervals. Sentral is a student management software system used at Rissalah to complete our daily attendance registers.

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Appendix 2

Student Enrolment Destination Unknown Notification

This form has been prepared to provide a Department of Education Home School Liaison Officer (HSLO) with details where the enrolment destination of a student of compulsory school age is unknown. Name of School: Location of School: School contact details: Student Details Student Name: Date of Birth: Last known address: Last day attended: Has the student enrolment been withdrawn and parent notified (date): Parent Details Parent Name(s): Contact details: Further information Possible destination: Other relevant information: Any risks associated with contacting the student or parent? Outline what efforts the school has taken to locate the child/children Principal Name: Principal Signature: Date Return to: NSW Department of Education attendance@det.nsw.edu.au

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Appendix 2a

Cancellation of Enrolment due to Destination Unknown

(date) Dear parents/carers, I am writing to inform you that your child (name) has been absent from school since (date). The College has made numerous attempts to contact you by phone and email to which we did not receive any response. Please be informed that if we do not receive a written response from you regarding the enrolment of your daughters by (date), their enrolment at Rissalah College will be cancelled. The College does not know the next educational destination of your children. As they are of compulsory school age, the College must inform the Department of Education if we are not informed. The College will have no choice but to inform the Department of Education, if we do not receive written confirmation, to our satisfaction, of the next educational destination by close of business (date). Your cooperation with this matter would be greatly appreciated. Kind regards, Mrs. Yeliz Yilmaz Principal

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Appendix 3

RISSALAH COLLEGE DAILY ATTENDANCE REPORT

Class

Teacher

Sentral Daily

Roll Submitted

/ x

Student Absences

- List FULL names of

students

All absent students contacted via phone call and reason for

absence ascertained / x

(Where contact was unable to be made – note this down

here) K Blue Ms. Najjarine Jabir Quazi

K Green Ms. Hassan NIL NIL

K Red Mrs. Small/El-

Mowafy

Ayah AlJaroudi, Zakariah Matar

1 Blue Miss Trinh NIL NIL

1 Green Ms. Samman NIL NIL

1 Red Miss Zaylah Aisha Dewan, Farishta Kabir,

Jude Abou- Maraseh

2 Blue Ms. Schumacher Ideheem Hasanat

2 Green Mrs. Patel Alya Dakramanji

2 Red Ms. Davino Roukaya Kleit, Samara Matar

3 Blue Ms. W.Lozi Adam El Zok, Wafi Quazi

3 Green Mrs. Alameddine Rashied Doar, Aakifah Ahmed

3 Red Ms. Baluch Izzat Matar

4 Blue Miss Najjarine Ammar Bin Akter

4 Green Ms. Malak NIL NIL

4 Red Ms. Raziq Sadia Haydar

5 Blue Mrs. Allazze Aisha Mahmoud, Mohomed

Abdallah

5 Green Ms A Tabbaa/N

Tabbaa

Jad Youssef

6 Blue Mr. El-Hallak NIL NIL

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6 Green Ms. Hamouda NIL NIL

6 Red Ms. S.Lozi NIL NIL

PRINT NAME SIGNATURE

Report completed by: Naglaa Abdelfattah N.A

Report checked by: Hajar Nesirwan H.N

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Appendix 4

Student Attendance Improvement Plan

School: Rissalah College Student: Year:

Strategies: Issues Family/Student

Responsibilities School Responsibilities Intended Outcomes

Agreement:

______________________ ___________________________ ______________________ __________________ Deputy Principal Parent name Parent signature Date

Review Date: Parent has meaningfully engaged with the plan: Yes / No Plan is to be extended: Yes / No Student has meaningfully engaged with the plan: Yes / No Recommendations:

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Appendix 5

IMPORTANT Information for parents As part of recent national changes, holidays taken by students outside of the normal school holiday period will now

be included as absences. All families are encouraged to holiday or travel during school holiday periods ONLY. If

travel during school term is necessary, it is subject to Principal approval. This may risk your child’s enrolment at

Rissalah College.

Application for Extended Leave -Travel NOTE: PART A is to be completed by the student’s parent and returned to the Deputy Principal.

Please complete table below with details of all students associated with the period of travel:

FAMILY NAME GIVEN NAME DOB AGE GRADE SRN

Student address: _____________________________________________________________________________ Postcode: __________________________________________________________________

Dates of extended leave applied for: From: _______ / ___ / ____ to ____ / _____ / ____

Number of school days: ______________

Reason for travel: ____________________________________________________________________________

Relevant travel documentation such as an e-ticket or itinerary (in the case of non-flight bound travel within Australia

only) must be attached to this application.

Date of prior exemption/extended leave: From: ______ / _____ / ___ to _____ / ____ / ____

Number of school days: __________________

Copy of Certification of Exemption/Extended Leave attached (Please tick ) Yes No

PART A: STUDENT DETAILS

PART B: DETAILS OF PRIOR EXEMPTIONS/ EXTENDED LEAVE (if applicable)

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Family name: ___________________________________ Given Name: ____________________________________ Address: _____________________________________________________ Postcode: _______________________ Telephone number: __________________________ Relationship to student: ______________________________

As the parent and applicant, I hereby apply for a Certificate of Extended Leave-Vacation/ Travel and understand my child will be granted a period of extended leave upon acceptance by the principal of the reason provided.

I understand that if the application is accepted:

— I am responsible for his/her supervision during the period of extended leave

— The provided period of extended leave is limited to the period indicated

— The provided period of extended leave is subject to the conditions listed on the Certificate of Extended

Leave-Vacation/ Travel

— The period of extended leave will count towards my child’s absences from school

I declare the information provided in this application is to the best of my knowledge and belief; accurate and complete. I recognise that should statements in this application later prove to be false or misleading any decision

made as a result of this application may be reversed. I further recognise that a failure to comply with any condition set out in the Application for Extended Leave may result in the provided period of extended leave being cancelled.

Signature of parent/s:

Date: / /

PART C: PARENT DETAILS (Applicant)

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I recommend that this Application for Extended Leave be accepted: (Please tick one box ):

Yes No

Notes for principal: _ ____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Deputy Principal’s name (please print): _____________

Signature of Deputy Principal: Date: / /

-----------------------------------------------------------------------------------------------------------------------------------------------

I accept this Application for Extended Leave (Please tick one box ):

Yes No

Please provide more detail here (if required): _ ____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Principal’s name (please print): Telephone number:

Signature of principal: Date: / /

PART D: TO BE COMPLETED BY THE DEPUTY PRINCIPAL AND PRINCIPAL

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Appendix 6

PARENT CONFIRMATION OF WITHDRAWAL We wish to officially inform you that our child _________________________ of class ________________ will no longer be attending Rissalah College. Reason for withdrawal: ___________________________________________________________________________

_________________________________________________

Last day of attendance at Rissalah College: ______________________

Name of school child will be attending: ______________________________

Notes/Comments: _______________________________________________

_____________________________________________________________

Parent Signature:_________________________ Date: ________________

OFFICE USE ONLY

Received by: _________________________ Principal’s Signature: _________________________ Date: _________________________

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Appendix 7

NOTIFICATION OF ABSENCE To: __________________ Class: __________________ From: Principal Signed: ______________________ Date: __________________ Re: __________________

Please note that __________________________________ will be absent from school from

_________________ until ___________________ .

This leave is: Approved Unapproved

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Appendix 8

Certificate of Extended Leave – Travel

The students whose details appear below have been provided a period of extended leave from school for the purpose of travel. Where an application is made by a parent with more than one child, a separate copy of this Certificate should be placed in each student’s file.

Details of Students

Details of all students of this family associated with the period of travel:

Family Name

Given Name

DOB

Age

Grade

Student Number

Home Address: ______________________________________________________________________ _____________________________________________________________________ Postcode: ______________ Name of School: Rissalah College Telephone Number of School: (02) 9758 0808 Dates of extended leave: From ____ /_____ /_____ to _____ /_____ /_____ Reason for providing the period of extended leave: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Conditions applicable to providing the period of extended leave: _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ It has been explained to the parent of the above-mentioned student/s that they are responsible for their children’s supervision during the provided period of extended leave.

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The parent/s understand that the period of Extended Leave is limited to the period indicated and acknowledges that the provided period of extended leave is subject to the conditions listed. Name of Principal: ______________________________________________ Signature of Principal: _____________________ Date: _______________

This certificate has been issued without alteration and must be produced when requested by police or other authorised attendance officers.

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Appendix 9

Application for Exemption from Attendance at School To be completed by the student’s parents: Student Details Family name: ___________________ Given name(s): __________________________ Age: ______ Date of birth: ____ (dd) / ____ (mm) / _____ (year) Enrolment Registration Number (ERN): ______________________________________ Address: ______________________________________________________________ _______________________________________________ Postcode: ______________ School name: ___________________________________________________________ Date of exemption applied for: ____ / ____ / ______ to: ____ / ____ / ______ Number of school days: _____ Reason for application for exemption: Please tick: √

Exceptional domestic circumstances

Other Exceptional Circumstance

Direction under Section 42D of the Public Health Act 1991

Employment in entertainment industry/participation in elite sporting event for short periods of time i.e. for one or two days, and at short notice

Please provide more detail about the reason for the application for exemption here: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ NOTE: Where the reason for application for exemption includes long term travel arrangements of more than 20 school days, copies of travel documentation should be included with the application. DETAILS OF PRIOR/CURRENT EXEMPTIONS (if applicable) Date of prior/current exemption from: ____ / ____ / ______ to: ____ / ____ / ______ Number of school days: _____

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Copy of Certificate of Exemption attached: (Please tick one box) Yes □ No □ PARENT DETAILS Family name: ___________________ Given name(s): __________________________ Address: ______________________________________________________________ _______________________________________________ Postcode: ______________ Telephone number: _________________ Relationship to student: _________________ As the parent of the above mentioned student, I hereby apply for a Certificate of Exemption from attendance at school, under the Education Act 1990. I understand that if the exemption is granted:

- I am responsible for his/her supervision during the period of exemption

- the exemption is limited to the period indicated

- the exemption is subject to the conditions listed on the Certificate of Exemption

- the exemption may be cancelled at any time. I declare the information provided in this application for a certificate of exemption is to the best of my knowledge and belief accurate and complete. I recognise that should statements in this application later prove to be false or misleading any decision made as a result of this application may be reversed. I further recognise that a failure to comply with any condition set out in the exemption may result in the exemption being revoked.

Signature of applicant/s: __________________________________________________ Date: ____ / ____ / ______

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To be completed by the principal of the school where the exemption period requested exceeds 100 school days and forwarded to the delegate responsible for approval Prior to forwarding this application for exemption from attendance at school to the delegate responsible for issuing the Certificate of Exemption (See page 4, Guidelines for Exemption from School), the principal should complete the following advice for the delegate. I recommend that this application from attendance at school is (Please tick one box ): Granted Not granted Please provide more detail here (if required): ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ Principal’s name (please print): ___________________ Telephone number: __________ Signature of principal: _________________________ Date: ____ / ____ / ____ Note: Please complete the Certificate of Exemption from Attendance at School if exemption is granted

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Appendix 11 Certificate for Exemption from Attendance at School under Section 25 of the Education Act 1990 The student whose details appear below has been granted an exemption from attendance for the period indicated. STUDENT DETAILS Family name: ___________________ Given name(s): ______________________ Date of birth: ____ (dd) / ____ (mm) / ____ (year) Address: ___________________________________________________________ _______________________________________ Postcode: __________ School name: ____________________ School’s telephone number: _____________ Date of exemption from: ____ / ____ / ____ to: ____ / ____ / ____ Reason for the exemption: ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ Conditions of the exemption (note: for a part day exemption the hours of program participation must be specified, including the plan to have the student attend school full time). ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ As the parent of the above mentioned student, I am responsible for his/her supervision during the period of exemption. I understand that this exemption is limited to the period indicated. I understand that this exemption is subject to the conditions listed and that the exemption may be cancelled at any time. Name of parent: _____________________ Signature of parent: ________________ Name and position of delegate: ___________________________________________ Signature of delegate: _________________________________ Date: ___/___/_____

This certificate has been issued without alteration and must be produced

when requested by police or other authorised attendance officers

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Appendix 12

Minister’s Delegation 1. Exemption from School 1.1. Introduction

1.1.1. A child may be exempt from being enrolled at and attending school if the Minister or delegate is satisfied that conditions exist which make it necessary or desirable that a Certificate should be granted. A Certificate of Exemption may be given subject to conditions and limited to a period specified in the certificate.

1.1.2. A Certificate of Exemption must only be granted when it has been clearly demonstrated by the applicant that an exemption is in the student’s best interests in the short and long term. Alternatives to exemption should have been fully explored.

1.1.3. In these Procedures the term ‘parent’ or ‘parents’ includes any person or

persons having the custody or care of a child. 1.1.4. A Certificate of Exemption should not be approved where the student has

been the subject of contact with a child protection report to Family and Community Services and/or there are unresolved issues concerning a risk of harm. Prior to granting a Certificate of Exemption a risk assessment should be completed to identify and manage risks.

1.1.5. If parents request authority not to enrol their child, this must be

considered an application for exemption from enrolment.

1.2. Authority to grant exemptions

1.2.1. Under Section 25 of the Education Act 1990, the Minister may grant a Certificate of Exemption. This power is delegated, subject to these Procedures, as outlined in the following table:

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Powers – Exemption from Attendance at School

Delegates

(Note: Delegates cannot delegate)

Exemption from school attendance for students engaged in employment in approved entertainment industry activities up to 100 days in a twelve month period for any one student.

Principal Note: In large scale productions or for long term commitments to such a production the application may be referred to the Minister’s Delegate via the AIS Division Head, Education Regulations and Program Implementation. It is also possible for employers in such cases to make one direct application for all students to the Minister’s Delegate at the Department of Education

Exemption from school attendance for students participating in elite arts or elite sporting events* up to 100 days in a twelve month period for any one student.

* Refers to national/international sports events, elite programs run by national and international organisations, talent identification programs run by NSW Dept Sport and Recreation

Principal

Exemption from school attendance totalling up to 100 days in a twelve month period for any one student, including part time exemption.

Principal

Exemption from school attendance totalling 100 days or more in a twelve month period for any one student.

The Minister’s Delegate at the Dept Education, who has requested applications to be forwarded via the sector representative - the AIS Division Head, Education Regulations and Program Implementation.

For periods exceeding the delegate’s authority the application should be referred to the next most senior delegate.

Powers – Exemption from Enrolment at School

Delegates (Note: Delegates cannot delegate)

Exemption from enrolment - Age The Minister’s Delegate at the Dept Education, who has requested applications to be forwarded via the sector representative - the AIS Division Head, Education Regulations and Program Implementation. This includes the case where parents apply for a delayed start to school for a child about to turn 6.

Exemption from enrolment - Health, learning or social needs or disability

Exemption from enrolment - Completion of Education under Special Circumstances- for apprenticeships and traineeships only

Principal

Exemption from enrolment - Completion of Education under Special Circumstances- not an apprenticeship or traineeship

Please complete form on the NESA website: http://www.boardofstudies.nsw.edu.au/policy- research/pdf_doc/application-completion-y10- special-circumstances-not-apprenticeship.pdf