river hall cdd 11/1/18 meeting agenda · 01/11/2018 · river hall community development district...

RIVER HALL COMMUNITY DEVELOPMENT

DISTRICT

REGULAR MEETING AGENDA

NOVEMBER 1, 2018

River Hall Community Development District OFFICE OF THE DISTRICT MANAGER

2300 Glades Road, Suite 410W●Boca Raton, Florida 33431 Phone: (561) 570-0010●Toll-free: (877) 276-0889●Fax: (561) 571-0013

ATTENDEES: Please identify yourself each

October 25, 2018 time you speak to facilitate accurate transcription of meeting minutes.

Board of Supervisors River Hall Community Development District

Dear Board Members:

A Regular Meeting of the Board of Supervisors of the River Hall Community Development District will be held on Thursday, November 1, 2018, at 3:30 p.m., at the River Hall Town Hall Center, 3089 River Hall Parkway, Alva, Florida 33920. The agenda is as follows:

1. Call to Order/Roll Call

2. Public Comments (3 minutes per speaker)

3. Consideration: Request from Rooster’s Produce to Erect a Sign on CDD Property at East Boundary Line Along SR 80

4. Consideration of Resolution 2019-01, Relating to the Amendment of the Annual Budget for the Fiscal Year Beginning October 1, 2017 and Ending September 30, 2018; and Providing for an Effective Date

5. Update/Discussion: Perimeter Access Control Initiatives and Recent Breach at FPL Easement

6. Update/Discussion: SR 80 Waterline Drainage Issue

7. Acceptance of Unaudited Financial Statements as of September 30, 2018

8. Approval of October 4, 2018 Regular Meeting Minutes

9. Staff Reports

A. District Counsel: Daniel H. Cox, P.A.

B. District Engineer: Hole Montes

C. District Manager: Wrathell, Hunt and Associates, LLC

i. NEXT MEETING DATE: December 6, 2018 at 3:30 P.M.

D. Operations Manager: Wrathell, Hunt and Associates, LLC

Board of Supervisors River Hall Community Development District November 1, 2018, Regular Meeting Agenda Page 2

10. Public Comments: Non-Agenda Items (3 minutes per speaker)

11. Supervisors’ Comments/Requests

12. Adjournment

Should you have any questions, please do not hesitate to contact me directly at (239) 464-7114.

Sincerely, FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE:

Call-in number: 1-888-354-0094 Chesley E. Adams, Jr. Conference ID: 8518503 District Manager

RIVER HALL COMMUNITY DEVELOPMENT DISTRICT

3

From: Jean Baer To: Chuck Adams Subject: Rooster"s Sign Date: Monday, October 22, 2018 7:52:52 PM Attachments: River Hall Request.pdf

Thanks for speaking with me today. As mentioned, my sons operate the seasonal produce stand East of River Hall. Customers cannot see our driveway until they have passed it and we believe it is an accident waiting to happen. We are also trying to do everything we can to create a successful small business here in Lee County. We believe that a turn sign can help both causes. I have attached the information for a simple sign. We would be so appreciative if we could place it on the far edge of River Hall property. Several of the residents shop at our Produce Stand.

I thank you for your consideration and can answer any questions you may have.

Jean Baer 239-691-9249
mailto:[email protected]:[email protected]

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4

RESOLUTION 2019-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RIVER HALL COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE AMENDMENT OF THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, on August 3, 2017, the Board of Supervisors (hereinafter referred to as the

“Board”) of the River Hall Community Development District (hereinafter referred to as the

“District”), adopted a Budget for Fiscal Year 2017/2018; and

WHEREAS, the Board desires to amend the previously adopted budget for Fiscal Year

2017/2018.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RIVER HALL COMMUNITY DEVELOPMENT DISTRICT:

Section 1. The Fiscal Year 2017/2018 Budget is hereby amended in accordance with

Exhibit “A” attached hereto; and

Section 2. This resolution shall become effective immediately upon its adoption, and

be reflected in the monthly and Fiscal Year End September 30, 2018 Financial Statements and

Audit Report of the District.

PASSED AND ADOPTED this _____ day of ________________, 2019.

Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors

EXHIBIT “A”

2

RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT

GENERAL FUND AMENDED BUDGET

PREPARED OCTOBER 26, 2018FISCAL YEAR 2018

1

Year toDate

Adopted Budget

Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

AmendedBudget

REVENUESAssessment levy: on-roll: net 483,355$ 474,752$ (8,603)$ 8,603$ 483,355$ Assessment levy: off-roll 68,184 68,184 - - 68,184 Interest and miscellaneous 96 2,000 1,904 (1,904) 96

Total revenues 551,635 544,936 (6,699) 6,699 551,635

EXPENDITURESLegislative

Supervisor 10,000 6,000 (4,000) 4,000 10,000 Financial & administrative

District management 45,000 45,000 - - 45,000 District engineer 53,905 15,000 (38,905) 41,947 56,947 Trustee 7,054 7,100 46 (46) 7,054 Tax collector/property appraiser 4,407 4,500 93 (93) 4,407 Assessment roll prep 4,500 4,500 - - 4,500 Auditing services 3,000 3,300 300 (300) 3,000 Arbitrage rebate calculation 650 650 - - 650 Public officials liability insurance 2,805 6,000 3,195 (3,195) 2,805 Legal advertising 1,022 1,100 78 424 1,524 Bank fees 126 500 374 (374) 126 Dues, licenses & fees 175 175 - - 175 Postage 1,164 800 (364) 364 1,164 ADA website compliance 199 - (199) 199 199 Website maintenance 617 600 (17) 17 617

Legal counselDistrict counsel 13,045 15,000 1,955 (1,848) 13,152

Electric utility servicesUtility services 10,101 11,000 899 (899) 10,101 Street lights 16,226 7,500 (8,726) 8,726 16,226

Stormwater controlFountain service repairs & maintenance 2,208 6,000 3,792 (3,792) 2,208 Aquatic maintenance 79,013 77,436 (1,577) 1,577 79,013 Mitigation/wetland area monitoring - 18,100 18,100 (18,100) - Lake/pond bank maintenance 4,500 10,000 5,500 (1,642) 8,358 Stormwater system maintenance 13,200 7,500 (5,700) 5,700 13,200 Mitigation/wetland area maintenance 51,277 35,000 (16,277) 16,277 51,277 Aquatic plant replacement/weeding - 2,000 2,000 (2,000) -

Other physical environmentGeneral liability insurance 3,415 3,500 85 (85) 3,415 Property insurance 7,533 8,000 467 (467) 7,533 Entry & walls maintenance 13,275 5,000 (8,275) 8,275 13,275 Landscape maintenance 184,575 130,000 (54,575) 54,575 184,575 Irrigation repairs & maintenance - 2,500 2,500 (2,500) - Landscape replacement plants, shrubs, trees 21,897 25,000 3,103 (3,103) 21,897 Annual mulching 7,593 10,000 2,407 (2,407) 7,593


FISCAL YEAR 2018GENERAL FUND AMENDED BUDGET

2

Year toDate

Adopted Budget

Budget toActual

Variance

ProposedAmendment

Increase/(Decrease)

AmendedBudget


FISCAL YEAR 2018GENERAL FUND AMENDED BUDGET

Holiday decorations 10,000 10,000 - - 10,000 Clock tower maintenance - 2,200 2,200 (2,200) - Ornamental lighting & maintenance - 6,500 6,500 (6,500) - Tree trimming & landscape extras 300 15,000 14,700 (14,700) 300 Hurricane clean-up 14,003 - (14,003) 14,003 14,003

Road & street facilitiesStreet/parking lot sweeping 625 14,000 13,375 (13,375) 625 Street light/decorative light maintenance 1,520 7,000 5,480 (5,480) 1,520 Roadway repair & maintenance - 2,500 2,500 (2,500) - Sidewalk repair & maintenance - 2,000 2,000 (2,000) - Street sign repair & replacement - 3,000 3,000 (3,000) -

ContingencyMiscellaneous contingency 10,600 13,975 3,375 46,625 60,600

Total expenditures 599,530 544,936 (54,594) 112,103 657,039

Excess/(deficiency) of revenuesover/(under) expenditures (47,895) - 47,895 (105,404) (105,404)

OTHER FINANCING SOURCES/(USES)Transfer in 73,478 73,445 (33) 33 73,478

Total other financing sources 73,478 73,445 (33) 33 73,478

Net change in fund balances 25,583 73,445 47,862 (105,371) (31,926)

Fund balances - beginning 677,714 583,589 (94,125) 94,125 677,714 Assigned

Operating capital 145,000 145,000 - - 145,000 Disaster recovery 250,000 250,000 - - 250,000

Unassigned 308,297 262,034 (46,263) 46,263 250,788 Fund balances - ending 703,297$ 657,034$ (46,263)$ (11,246)$ 645,788$


7


FINANCIAL STATEMENTS

SEPTEMBER 30, 2018UNAUDITED

1

GeneralFund

Reserve Fund

DebtServiceFund

CapitalProjects

Fund

TotalGovernmental

FundsASSETSSunTrust 716,816$ -$ -$ -$ 716,816$ Investments

SBA 5,077 - - - 5,077 Interest A-1 - - 1 - 1 Revenue A-1 - - 497,545 - 497,545 Revenue A-2 - - 409,365 - 409,365 Prepayment A-1 - - 1 1 Construction - - - 1,835,173 1,835,173

Due from capital projects fund 5,077 - - - 5,077 Deposits 1,622 - - - 1,622

Total assets 728,592$ -$ 906,912$ 1,835,173$ 3,470,677$

LIABILITIES AND FUND BALANCESLiabilities:

Accounts payable 25,295$ -$ -$ -$ 25,295$ Due to general fund - - - 5,077 5,077

Total liabilities 25,295 - - 5,077 30,372

Fund balances:Prepaid and deposits 1,622 - - - 1,622

Restricted for:Debt service - - 906,912 - 906,912 Capital projects - - - 1,830,096 1,830,096

Assigned to: Opeating capital 145,000 - - - 145,000 Disaster recovery 250,000 - - - 250,000 Unassigned 306,675 - - - 306,675

Total fund balances 703,297 - 906,912 1,830,096 3,440,305 Total liabilities and fund balances 728,592$ -$ 906,912$ 1,835,173$ 3,470,677$

SEPTEMBER 30, 2018


BALANCE SHEETGOVERNMENTAL FUNDS

2

CurrentMonth

Year toDate Budget

% ofBudget

REVENUESAssessment levy: on-roll: net -$ 483,355$ 474,752$ 102%Assessment levy: off-roll 669 68,184 68,184 100%Interest and miscellaneous 12 96 2,000 5%

Total revenues 681 551,635 544,936 101%

EXPENDITURESLegislative

Supervisor - 10,000 6,000 167%Financial & administrative

District management 3,750 45,000 45,000 100%District engineer 3,639 53,905 15,000 359%Trustee - 7,054 7,100 99%Tax collector/property appraiser - 4,407 4,500 98%Assessment roll prep 375 4,500 4,500 100%Auditing services - 3,000 3,300 91%Arbitrage rebate calculation - 650 650 100%Public officials liability insurance - 2,805 6,000 47%Legal advertising - 1,022 1,100 93%Bank fees - 126 500 25%Dues, licenses & fees - 175 175 100%Postage 29 1,164 800 146%ADA website compliance - 199 - N/AWebsite maintenance - 617 600 103%

Legal counselDistrict counsel 1,324 13,045 15,000 87%

Electric utility servicesUtility services 836 10,101 11,000 92%Street lights 5,305 16,226 7,500 216%

Stormwater controlFountain service repairs & maintenance 118 2,208 6,000 37%Aquatic maintenance 17,438 79,013 77,436 102%Mitigation/wetland area monitoring - - 18,100 0%Lake/pond bank maintenance - 4,500 10,000 45%Stormwater system maintenance 9,300 13,200 7,500 176%Mitigation/wetland area maintenance - 51,277 35,000 147%Aquatic plant replacement/weeding - - 2,000 0%


STATEMENT OF REVENUES, EXPENDITURES,

FOR THE PERIOD ENDED SEPTEMBER 30, 2018AND CHANGES IN FUND BALANCES

GENERAL FUND

3

CurrentMonth

Year toDate Budget

% ofBudget


STATEMENT OF REVENUES, EXPENDITURES,

FOR THE PERIOD ENDED SEPTEMBER 30, 2018AND CHANGES IN FUND BALANCES

GENERAL FUND

Other physical environmentGeneral liability insurance - 3,415 3,500 98%Property insurance - 7,533 8,000 94%Entry & walls maintenance - 13,275 5,000 266%Landscape maintenance 29,256 184,575 130,000 142%Irrigation repairs & maintenance - - 2,500 0%Landscape replacement plants, shrubs, trees - 21,897 25,000 88%Annual mulching - 7,593 10,000 76%Holiday decorations - 10,000 10,000 100%Clock tower maintenance - - 2,200 0%Ornamental lighting & maintenance - - 6,500 0%Tree trimming & landscape extras - 300 15,000 2%Hurricane clean-up - 14,003 - N/A

Road & street facilities - Street/parking lot sweeping - 625 14,000 4%Street light/decorative light maintenance - 1,520 7,000 22%Roadway repair & maintenance - - 2,500 0%Sidewalk repair & maintenance - - 2,000 0%Street sign repair & replacement - - 3,000 0%

ContingencyMiscellaneous contingency - 10,600 13,975 76%

Total expenditures 71,370 599,530 544,936 110%

Excess/(deficiency) of revenuesover/(under) expenditures (70,689) (47,895) -

OTHER FINANCING SOURCES/(USES)Transfer in - 73,478 73,445

Total other financing sources - 73,478 73,445 Net change in fund balances (70,689) 25,583 73,445

Fund balances - beginning 773,986 677,714 583,589 Assigned

Operating capital 145,000 145,000 145,000 Disaster recovery 250,000 250,000 250,000

Unassigned 308,297 308,297 262,034 Fund balances - ending 703,297$ 703,297$ 657,034$

4

CurrentMonth

Year ToDate Budget

% of Budget

REVENUES -$ -$ -$ N/ATotal revenues - - - N/A

EXPENDITURES - - - N/ATotal expenditures - - - N/A

Excess/(deficiency) of revenuesover/(under) expenditures - - -

OTHER FINANCING SOURCES/(USES)Transfer In - 33 - N/ATransfer out - (73,478) (73,445) 100%

Total other financing sources - (73,445) (73,445) 100%

Net change in fund balances - (73,445) (73,445)

Fund balances - beginning - 73,445 73,445 Fund balances - ending -$ -$ -$

AND CHANGES IN FUND BALANCESFOR THE PERIOD ENDED SEPTEMBER 30, 2018


RESERVE FUNDSTATEMENT OF REVENUES, EXPENDITURES,

5

CurrentMonth

Year ToDate Budget

% ofBudget

REVENUESSpecial assessment - on roll -$ 928,285$ 916,706$ 101%Special assessment: off-roll 336,013 1,111,630 1,065,147 104%Interest 861 7,949 - N/A

Total revenues 336,874 2,047,864 1,981,853 103%

EXPENDITURESDebt servicePrincipal (A-1) - 330,000 330,000 100%Principal (A-2) - 385,000 385,000 100%Interest (A-1) - 585,058 585,058 100%Interest (A-2) - 681,795 681,795 100%

Total debt service - 1,981,853 1,981,853 100%

Excess/(deficiency) of revenuesover/(under) expenditures 336,874 66,011 -

Fund balances - beginning 570,038 840,901 824,531 Fund balances - ending 906,912$ 906,912$ 824,531$


STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCESDEBT SERVICE FUND SERIES 2011

FOR THE PERIOD ENDED SEPTEMBER 30, 2018

6

CurrentMonth

Year ToDate

REVENUESInterest 3,246$ 33,476$

Total revenues 3,246 33,476

EXPENDITURESConstruction in progress - 748,766

Total expenditures - 748,766

Excess/(deficiency) of revenuesover/(under) expenditures 3,246 (715,290)

OTHER FINANCING SOURCES/(USES)Transfer out - (33)

Total other financing sources/(uses) - (33)

Net change in fund balances 3,246 (715,323) Fund balances - beginning 1,826,850 2,545,419 Fund balances - ending 1,830,096$ 1,830,096$


STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCES

CAPITAL PROJECTS FUND FOR THE PERIOD ENDED SEPTEMBER 30, 2018

Type Num Date Name Account Paid Amount Original Amount

Bill Pmt -Check 1724 09/19/2018 AQUAGENIX 101.001 · Suntrust-... -5,859.00

Bill 4026808 09/18/2018 538.460 · Fountain ... -59.00 59.00538.461 · Aquatic M... -5,800.00 5,800.00

TOTAL -5,859.00 5,859.00

Bill Pmt -Check 1725 09/19/2018 BENTLEY ELECTRIC, CO. 101.001 · Suntrust-... -2,090.00

Bill 2018-668 09/18/2018 531.437 · Street Lig... -2,090.00 2,090.00

TOTAL -2,090.00 2,090.00

Bill Pmt -Check 1726 09/19/2018 DANIEL H.COX 101.001 · Suntrust-... -1,324.47

Bill 10730 09/18/2018 514.100 · Legal Fee... -192.47 192.47Bill 10731 09/18/2018 514.100 · Legal Fee... -1,132.00 1,132.00

TOTAL -1,324.47 1,324.47

Bill Pmt -Check 1727 09/19/2018 FEDEX 101.001 · Suntrust-... -29.49

Bill 6-289-37666 09/18/2018 519.410 · Postage -7.07 7.07Bill 6-297-07756 09/18/2018 519.410 · Postage -22.42 22.42

TOTAL -29.49 29.49

Bill Pmt -Check 1728 09/19/2018 GULFSCAPES LANDSCAPE MANAGE... 101.001 · Suntrust-... -19,709.00

Bill 21450 09/18/2018 539.464 · Landscap... -16,401.00 16,401.00Bill 21320 09/18/2018 538.461 · Aquatic M... -3,308.00 3,308.00

TOTAL -19,709.00 19,709.00

Bill Pmt -Check 1729 09/19/2018 HOLE MONTES 101.001 · Suntrust-... -3,639.11

Bill 78761 09/18/2018 519.320 · Engineeri... -3,639.11 3,639.11

TOTAL -3,639.11 3,639.11

Bill Pmt -Check 1730 09/19/2018 M.R.I. UNDERWATER SPECIALISTS, I... 101.001 · Suntrust-... -9,300.00

Bill 956 09/18/2018 538.463 · Stormwat... -9,300.00 9,300.00

10:52 AM River Hall Community Development District10/01/18 Check Detail

September 2018

Page 1


TOTAL -9,300.00 9,300.00

Bill Pmt -Check 1731 09/19/2018 MEDITERRA NORTH CDD 101.001 · Suntrust-... -4.80

Bill 0912 09/18/2018 519.410 · Postage -4.80 4.80

TOTAL -4.80 4.80

Bill Pmt -Check 1732 09/19/2018 WRATHELL, HUNT & ASSOCIATES, L... 101.001 · Suntrust-... -4,125.00

Bill 2017-11644 09/18/2018 512.311 · Managem... -3,750.00 3,750.00513.310 · Assessm... -375.00 375.00

TOTAL -4,125.00 4,125.00

Check 1733 09/20/2018 PAUL ASFOUR 101.001 · Suntrust-... -200.00

511.110 · Board of ... -200.00 200.00

TOTAL -200.00 200.00

Check 1734 09/20/2018 MICHAEL MORASH 101.001 · Suntrust-... -200.00

511.110 · Board of ... -200.00 200.00

TOTAL -200.00 200.00

Check 1735 09/20/2018 KENNETH MITCHELL 101.001 · Suntrust-... -200.00

511.110 · Board of ... -200.00 200.00

TOTAL -200.00 200.00

Check 1736 09/20/2018 JOSEPH LUNDQUIST 101.001 · Suntrust-... -200.00

511.110 · Board of ... -200.00 200.00

TOTAL -200.00 200.00

Check 1737 09/20/2018 JOSEPH METCALFE III 101.001 · Suntrust-... -200.00

511.110 · Board of ... -200.00 200.00


September 2018

Page 2


TOTAL -200.00 200.00

Check 1738 09/27/2018 RIVER HALL CDD 101.001 · Suntrust-... -332,503.83

207.202 · Due to D... -332,503.83 332,503.83

TOTAL -332,503.83 332,503.83


September 2018

Page 3


8

DRAFT

MINUTES OF MEETING 1 RIVER HALL 2

COMMUNITY DEVELOPMENT DISTRICT 3 4

The Board of Supervisors of the River Hall Community Development District held a 5

Regular Meeting on Thursday, October 4, 2018, at 3:30 p.m., at the River Hall Town Hall Center, 6

3089 River Hall Parkway, Alva, Florida 33920. 7

8

Present were: 9 10

Michael Morash Chair 11 Paul D. Asfour Vice Chair 12 Joseph E. Metcalfe, III Assistant Secretary 13 Joseph Lundquist Assistant Secretary 14 Ken Mitchell Assistant Secretary 15 16 Also present were: 17 18 Chuck Adams District Manager 19 Cleo Adams Assistant Regional Manager 20 Jason Olson Assistant Regional Manager 21 Daniel H. Cox (via telephone) District Counsel 22 Charlie Krebs District Engineer 23 Karen Asfour Resident 24 Bob Stark Resident 25 Dick Reeve Resident 26 Paul Carapella Resident 27 Leon Harrington Resident 28 Judy Weller Resident 29 30 31

FIRST ORDER OF BUSINESS Call to Order/Roll Call 32 33

Mr. Adams called the meeting to order at 3:30 p.m. All Supervisors were present, in 34

person. 35

36

SECOND ORDER OF BUSINESS Public Comments (3 minutes per speaker) 37 38

There being no public comments, the next item followed. 39

40

RIVER HALL CDD DRAFT October 4, 2018

2

THIRD ORDER OF BUSINESS Discussion: Any Potential Impacts 41 Resulting from Additional Density Being 42 Requested from Portico 43

44 Mr. Krebs completed the process of being named an interested party, on Greenpoint’s 45

permit, on behalf of the CDD. The District will be copied on correspondence between the South 46

Florida Water Management District (SFWMD) and Greenpoint’s Engineer. 47

48

FOURTH ORDER OF BUSINESS Update: Additional West Turn 49 Improvements at River Hall Parkway and 50 SR 80 Intersection 51

52 Mr. Krebs stated Mr. Adams executed the contracts for the signal and pavement striping 53

projects. The signal portion of the project was completed. Because some of the markings are 54

located in the Florida Department of Transportation (FDOT) right-of-way (ROW), an outside 55

contractor will perform some of the work; he is waiting for Southern Striping to confirm when 56

that contractor is scheduled and, once that portion is completed, he will provide a timeline for 57

the remaining work. The FDOT contractor will be advised to work around the school’s hours. 58

Mr. Morash stated that the District is adding an additional turn lane out of River Hall. In 59

response to a question, Mr. Krebs confirmed the striping project includes bike lanes, signs, turn 60

markings, etc., and included Cascades to the Hampton turnoff. 61

Mr. Adams stated these projects would be paid from the construction bond funds. The 62

Board approved Mr. Adams request to restripe River Hall Parkway using funds from the General 63

Fund, maintenance account. 64

65

FIFTH ORDER OF BUSINESS Update/Discussion: Perimeter Access 66 Control Initiatives 67

68 Mr. Adams expected the Lennar Representative to execute the consent agreement 69

within the next two weeks; the remaining delay was getting the fence permit issued. Once that 70

project is completed, other areas needing attention would be addressed. 71


3

Mr. Bob Stark, a resident, mentioned sighting individuals entering on a dune buggy, 72

along the power lines, which he noted in an email. Discussion ensued regarding areas that 73

were breached, allowing access into the community. 74

Ms. Judy Weller, asked where Lennar’s gate was being installed. Mr. Adams noted the 75

area on a map. 76

77

SIXTH ORDER OF BUSINESS Update/Discussion: SR 80 Waterline 78 Drainage Issue 79

80 Mr. Krebs stated there was nothing new to report. He discussed the photograph with 81

Mr. Brian DeBoy, with FDOT, who agreed the City is responsible for making the repairs. The 82

City’s response to Mr. DeBoy has been that it is on their project list and is out for bid; however, 83

there is no indication the City has the funds or awarded a contract. 84

Mr. Asfour asked if the next course of action would be FDOT repairing it and billing the 85

City. Mr. Krebs stated that FDOT controls the ROW so he believed the FDOT might take legal 86

action, since the City’s water main is creating a hazard in the ROW, and, if the City does not 87

resolve this issue within a specified time frame, the FDOT might repair it; however, neither 88

entity has the funds to perform the work. 89

Mr. Krebs was directed to let FDOT know that he was contacting the City to suggest they 90

plug the section, which would resolve the ROW issue. 91

92

SEVENTH ORDER OF BUSINESS Update/Discussion: Encroachment on CDD 93 Property (FPL Easement) 94

95 Mr. Krebs stated that, at Mr. Cox’s request, Surveyors surveyed the property owners 96

land and two adjacent properties, to revise the exhibits to show the entire length of the 97

encroachment. He expected the exhibits in three weeks. Mr. Adams identified the properties 98

on the map. 99

100

EIGHTH ORDER OF BUSINESS Acceptance of Unaudited Financial 101 Statements as of August 31, 2018 102

103


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Mr. Adams presented the Unaudited Financial Statements as of August 31, 2018. 104

Assessment revenue collections were at 102% and expenditures were at 97%. Expenditures will 105

exceed budget by 4% to 5%, due to landscaping, District Engineering services and hurricane 106

clean-up costs. An amended budget will be presented at the November meeting to avoid a 107

finding in the annual audit. Fund balance will be used to offset the overages. 108

The financials were accepted. 109

110

NINTH ORDER OF BUSINESS Approval of August 23, 2018 Public Hearing 111 and Regular Meeting Minutes 112

113 Mr. Adams presented the August 23, 2018 Public Hearing and Regular Meeting Minutes 114

and asked for any additions, deletions or corrections. 115

The following changes were made: 116

Line 26: Insert “Asfour” after “Karen” and “Resident” 117

Line 38: Change “resident” to “nonresident“ 118

Line 25: Change “Resident” to “Nonresident” 119

Line 42: Change “permits” to “the existing permits from South Florida Water 120

Management District” 121

Lines 124 and 151: Change “Morash” to “Asfour” 122

Line 151: Change “Karen” to “Mrs. Karen Asfour” 123

124

On MOTION by Mr. Asfour and seconded by Mr. Lundquist, with all in favor, 125 the August 23, 2018 Public Hearing and Regular Meeting Minutes, as amended, 126 were approved. 127

128 129

Line 273: Insert “plywood had been removed and” after “stated” 130

131

On MOTION by Mr. Asfour and seconded by Mr. Lundquist, with all in favor, 132 the August 23, 2018 Public Hearing and Regular Meeting Minutes, as amended 133 and to also include the edit on Line 273, were approved. 134

135 136


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TENTH ORDER OF BUSINESS Staff Reports 137 138 A. District Counsel: Daniel H. Cox, P.A. 139

There being no report, the next item followed. 140

B. District Engineer: Hole Montes 141

There being no report, the next item followed. 142

C. District Manager: Wrathell, Hunt and Associates, LLC 143

Mr. Adams stated the District’s website was now compliant with the Americans with 144

Disability Act (ADA) website requirements; some documents on the website were still being 145

reviewed. As a requirement of the insurance carrier and its counsel, Management engaged 146

ADA Site Compliance (ADASC) to perform a human audit on a prototype website with the 147

findings to be carried over to other CDD websites. The approximate $8,000 expense will be 148

split between Management’s CDDs, resulting in a cost of approximately $115, per District. The 149

expense is expected to occur annually. 150

i. NEXT MEETING DATE: November 1, 2018 at 3:30 P.M. 151

The next meeting will be held on November 1, 2018 at 3:30 p.m. 152

Operations Manager 153

This item was an addition to the agenda. 154

Mrs. Adams reported the following: 155

Entry Monument being refurbished next week. 156

GulfScapes will begin spraying vines on the fences next week. This was discussed at the 157

last meeting. 158

GulfScapes repaired the drain box and reimbursement of approximately $250 would be 159

requested from Pinnacle, once the invoice is received. 160

Additional clearing of the drainage ditch abutting Windsor Way was completed on 161

September 1st. Other than the task of mowing the berms, the contract was moved to the Lake 162

and Wetland maintenance contract since they are more suited to perform this type of work. 163

Lake and Wetland contract commenced October 1st and work begins tomorrow. The 164

wetland crew will begin in November or December, later than usual, to allow time for the areas 165

to dry out more. 166


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Seasonal flower rotation will be red and white begonias. 167

Holiday lighting installation will commence after Thanksgiving. It includes LED lighting 168

for nine trees. 169

Another signature tree is being purchased. 170

Littoral plantings, as part of the lake bank restoration project, commences October 15th. 171

Pressure cleaning will commence prior to Thanksgiving. 172

Street sweeping will commence the first week of December. 173

Pipe cleaning was completed on August 31st. 174

So far there were no recent hog sightings in the area. The contractor would be 175

contacted, if there are future sightings. 176

A Board Member asked if street sweeping was necessary. Mr. Adams confirmed it was 177

necessary, as it fulfills the District meeting its NPDES permit requirements and a lot of debris 178

was being swept up from the construction traffic on the Parkway and pressure washing. 179

180

ELEVENTH ORDER OF BUSINESS Public Comments: Non-Agenda Items (3 181 minutes per speaker) 182

183 Mr. Bob Stark, a resident, asked about a schedule of when Hampton Lakes plans to cut 184

in the lakes and water drainage area, south of the condominiums, and what the process 185

involves. No schedule was provided. Mr. Adams stated the lakes are created by working off 186

the existing permit and the plans that were submitted. 187

Mr. Paul Carapella, a resident, asked if the District could formally aid in conversations 188

with the Homeowner’s Association (HOA) regarding the HOA’s Standard Operating Procedures 189

(SOP) for addressing the issue of unknown individuals being allowed access, through the gate. 190

Individuals were found tampering with golf carts, fishing, biking, etc. The HOA has been 191

nonresponsive. Mr. Adams stated that residents contacting the HOA, individually, would make 192

a greater impact than from the CDD, as the CDD has no authority. Discussion ensued about 193

initiating a petition. Mr. Asfour stated the HOA ignored his recommendation to install no 194

trespassing signs and recommended passing around a petition. Mr. Leon Harrington, a 195


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resident, stated he was told the area was considered a controlled access point and asked if the 196

CDD was liable if those given access got hurt. Mr. Asfour stated the HOA would be liable. 197

198

TWELFTH ORDER OF BUSINESS Supervisors’ Comments/Requests 199 200

There being no Supervisors’ comments or requests, the next item followed. 201

202

THIRTEENTH ORDER OF BUSINESS Adjournment 203 204

There being no further business to discuss, the meeting adjourned. 205

206

On MOTION by Mr. Asfour and seconded by Mr. Metcalfe, with all in favor, the 207 meeting adjourned at 4:08 p.m. 208

209 210 211

[SIGNATURES APPEAR ON THE FOLLOWING PAGE] 212


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213 214 215 216 217 218 _______________________________ _______________________________ 219 Secretary/Assistant Secretary Chair/Vice Chair 220


9Ci

RIVER HALL COMMUNITY DEVELOPMENT DISTRICT NOTICE OF MEETINGS FOR FISCAL YEAR 2019

The Board of Supervisors (“Board”) of the River Hall Community Development District (“District”) will hold meetings for Fiscal Year 2019 at 3:30 p.m., at the River Hall Town Hall Center, located at 3089 River Hall Parkway, Alva, Florida 33920 on the following dates:

October 4, 2018 November 1, 2018 December 6, 2018 January 3, 2019 February 7, 2019 March 7, 2019 April 4, 2019 May 2, 2019 June 6, 2019 July 11, 2019 August 1, 2019 September 5, 2019

The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law for Community Development Districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431 or by calling (561) 571-0010.

There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (561) 571-0010 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.

A person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.

District Manager River Hall Community Development District

RHCDD Unaudited Financial Statements 09.30.18.pdfCOVERSBAL SHGF 001002200300



River Hall CDD AMENDED Budget FY 2018 - 2018-10-26 v01.pdfCOVERSGF 001

river hall cdd 11/1/18 meeting agenda · 01/11/2018 · river hall community development district...

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