ro–101 intro to registrars office registrars office
TRANSCRIPT
R O – 1 0 1 I N T R O T O R E G I S T RA R ’ S O F F I C E
REGISTRAR’S OFFICE
RO-101INTRO TO REGISTRAR’S OFFICE
Upcoming Courses
• RO-102 – Registration
• RO-103 – Grades
• RO-104 – Courses and Sections
• More to come….
RO-101INTRO TO REGISTRAR’S OFFICE
What is the Registrar’s Office?
• It is our goal to meet all operational deadlines permitting students, faculty, and staff to effectively and efficiently move from the beginning to the end of a semester
• Closely related to our primary goal is to insure that all student record and course data are accurate and complete and can be relied upon in the establishment and realization of university goals.
• Maintain official student academic records including transcripts and grades
• Manage Banner course catalog, Class Bulletin, and registration• Evaluate transfer credits for new and continuing undergraduate
students• Evaluate completion of degree requirements for graduation • Interpret and apply university, state and federal academic policies and
procedures
RO-101INTRO TO REGISTRAR’S OFFICE
Who is the Registrar’s Office?
• Registrar • Donna Haley
• Graduation Group• Wanda Eidson – Assistant Registrar• Melanie Hight – Departmental Assistant• Amy Sadler – Departmental Assistant
• Transfer Group• Debra Hytower – Assistant Registrar• Ashley Reece – Departmental Associate• Crystle Stafford – Departmental Assistant
• Operations Group• Cassie Morgan – Associate Registrar• Scott Brown – Departmental Associate• Allysn Marple – Departmental Associate• Tammy Towler – Departmental Assistant• Linda Cook – Records Coordinator
• Closely related, Enrollment Services Center
RO-101INTRO TO REGISTRAR’S OFFICE
Graduation Group• Process Graduation application for undergraduates• Determine if potential graduates are meeting requirements
or need to be deferred• Process undergraduate diplomas:• Proofing• Adding Seals of DSW or Certificates• Mailing out• Processing returned diplomas
• Make adjustments in Wolf Watch
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Graduation Group• Wanda Eidson – Supervisor• Proof the Graduation Program• Updates Scribe, the “behind the scenes” information of Wolf
Watch
• Amy Sadler – Departmental Assistant• Order replacement diplomas• Process Major/Minor/Concentration declarations
• Melanie Hight – Departmental Assistant• Determine student’s eligibility to graduate with Honors• Apply exceptions to Wolf Watch with approvals from department
chairs
RO-101INTRO TO REGISTRAR’S OFFICE
Transfer Group Purpose• To provide the transfer student equivalent courses at UWG for
those courses completed at other institutions.
Preliminary Transfer Process• As a part of the transfer admission procedure, students send
official transcripts/documents to the Admission office. Once the student is accepted, the Registrar’s Office receives a “Request for Evaluation” along with the student’s transcripts.
RO-101INTRO TO REGISTRAR’S OFFICE
Transfer Group • Debra Hytower – Supervisor• Transfer Credit Evaluation• New students• Readmitted students• Transient students
• Advanced Placement Credit• GCE/ASAL• Graduate
RO-101INTRO TO REGISTRAR’S OFFICE
Transfer Group • Ashley Reece – Departmental Associate• Transfer Credit Evaluation• New students• International students• Readmitted students• Transient students
• CLEP• International Baccalaureate • Military• GCE/ASAL
RO-101INTRO TO REGISTRAR’S OFFICE
Transfer Group • Crystle Stafford – Departmental Assistant• Transfer Credit Evaluations• New Students
• Other Transfer Group duties as needed
RO-101INTRO TO REGISTRAR’S OFFICE
Operations Group• Cassie Morgan – Supervisor• Registrar’s Website • Scoop• ADM (Academic Data Mart) Submission• A system used to report student and institutional information
to the Board of Regents at the beginning and end of each semester
• Various Registrar Processes• Term Processing • End of Term Processing Procedures• Clearinghourse Submission
RO-101INTRO TO REGISTRAR’S OFFICE
Operations Group• Scott Brown – Registration/Courses• Tammy Towler – Asst. Registration• Manage Banner Catalog of courses• Supervise/Edit Banner Section Building• Late Add/Drop, Withdraws, Attendance Verification• Grade Changes, Independent Studies, Credit by Exam• Term Processing and Error Checking • End of Term Processing • TAP Registration• Other various duties
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Operations Group• Allysn Marple – Graduate Studies Associate• Receive, review, and process Graduate Applications for
graduation• Correspond with GSA’s within each College to process
graduate degree candidates• Review and evaluate graduate level student records• Interpret policies governing degree requirements• Communicate graduation information• Award and/or defer Master’s and Doctoral degrees• Order Graduate Level diplomas
RO-101INTRO TO REGISTRAR’S OFFICE
Operations Group• Linda Cook – Records Coordinator• Administrative Support for all of Registrar’s Office• Coordinate Student workers• Assist with ARCHE program• Enter and maintain Graduate Assistantships (GRA’s)• Assist in Commencement preparation
RO-101INTRO TO REGISTRAR’S OFFICE
Enrollment Services Center
UWG’s First Stop for Financial Aid and Registration
Assisting students with:• Applying for Financial Aid• Answering loan, HOPE, SAP, and scholarship questions• Submitting forms to FA and RO• Veteran Questions• Wolf Watch• Drop/Add/Withdrawal and general registration• Printing Rush Transcripts• Taking Graduation Applications
RO-101INTRO TO REGISTRAR’S OFFICE
Enrollment Services Center
All employees in the ESC are considered generalist and have been cross-trained on the functions of the ESC for superior customer service to students, faculty, and staff.
Some member have areas of specialization for answering in-depth questions or managing unique circumstances.
RO-101INTRO TO REGISTRAR’S OFFICE
Who is the Enrollment Services Center?
• Sherry Robinson – Director• Clint Backstrom – Bursar’s Office Representative• Jennifer Jordan – Enrollment and Retention• Jennifer Maxwell – Wolf Watch and Graduation• Judith Horne – Veterans Certifications• Kyrk Walker– Transcripts• Rachael Findley – Loan Coordinator• Trista Edwards– HOPE and SAP Coordinator• Tikia Almon – Front Desk Generalist
RO-101INTRO TO REGISTRAR’S OFFICE
What we DON’T do?
• Process Tuition or Fees• Determine in/out of state residency• Grant access to BanWeb or correct issues dealing with
myUWG, BanWeb, or CourseDen• Issue Housing Assignments• Write reports for faculty/staff• Waive Late Fees• Act as Academic Advisors• Approve Wolf Watch Petitions• Manage the PRODUCTION of the Catalog• Manage the University Calendar • Make policy
Bursar Admission
s
ITS or Distance EdHousing and Residence Life
ITSBursar Advisors
AdvisorsVPAA
VPAA
VPAA or other faculty committees
RO-101INTRO TO REGISTRAR’S OFFICE
Questions??
RO-101INTRO TO REGISTRAR’S OFFICE
Coming SOON!!
RO-102 Registration