road management plan rev1a - mount alexander shire council€¦ · the assets addressed in this...
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rev1A.doc 22/08/2008
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MMAANNAAGGEEMMEENNTT
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Revision 1A - 2008
Controlled Copy
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S:\Infrastructure\Assets\Asset Management\Road Management Plan\Road Management Plan
rev1A.doc 22/08/2008
ROAD MANAGEMENT PLAN
Amendment Register
Version Date Description Revised by Approved by
Issue 1 Nov 04 Draft W.E.
Issue 2 Jan 05 First release adopted MOD Council
Issue 3 March 05 Minor amendment to
chapters
AC MI
Revision 1 December
2006
Full review MI Council
Revision 1A April 2008 Minor amendment to
following internal
audit of Plan
MI
Document Issue Register
Controlled Copy Issue Issued By
& Date
Issued By
& Date
Issued By
& Date
Issued By
& Date
Issued By
& Date
Halford Street Office
Reception
2/05 WE 01/07 MI
Lyttleton Street Office
Reception
2/05 WE 01/07 MI
Works Superintendent 2/05 WE 01/07 MI
Works Foreman - 2/05 WE 01/07 MI
Works Foreman - 2/05 WE 01/07 MI
Engineering Office 2/05 WE 01/07 MI
Risk Officer 01/07 MI
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rev1A.doc 22/08/2008
ROAD MANAGEMENT PLAN
Table of Contents
1.0 Introduction ............................................................................................................................4 2.0 Responsibilities .......................................................................................................................4 3.0 Key Stakeholders ....................................................................................................................5 4.0 Asset Management System Overview ...................................................................................5 5.0 Description of the Road Infrastructure ................................................................................7
5.1 Councils Road Hierarchy..........................................................................................................8 6.0 Demarcation Issues.................................................................................................................9 7.0 Obligations of Road Users......................................................................................................9 9.0 Target Service Levels ...........................................................................................................12 10.0 Inspection /Surveillance Frequencies.................................................................................12 11.0 Response Codes & Times ....................................................................................................13 12.0 Condition / Maintenance Targets.......................................................................................14 13.0 Constraints on Maintenance Activities ..............................................................................16 14.0 Development & Implementation of Maintenance Program..............................................16 15.0 NOT USED...........................................................................................................................16 16.0 NOT USED...........................................................................................................................17 17.0 System Review......................................................................................................................17 18.0 Definitions ............................................................................................................................17
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1.0 Introduction Council’s road infrastructure represents a significant investment by the community and is vital to its health and well being. Mount Alexander Shire provides a road network covering 1290 km with a replacement value of approximately $136 Million. Responsible Asset Management involves consideration of expected service delivery, management of public risk, optimising asset life, efficient use of available resources and developing long term strategies for improvement. The benefits of this approach are many and can perhaps be summarised simply by the provision of accountable service delivery and the management of public risk in a cost effective manner. In accordance with the Road Management Act 2004 all road authorities are required to document road maintenance service targets and to prepare a register of public roads for which the road authority is responsible as part of a Road Management Plan. The assets addressed in this Plan relate to the Road & Transport infrastructure which includes road pavements, road surfaces, roadside furniture & vegetation, footpaths and road bridges. The Road Management Plan sets out the service targets Council intends to achieve for the various classes of roads detailed in its hierarchy.
2.0 Responsibilities For a comprehensive listing of municipal roads and associated assets that Mount Alexander Shire Council has accepted responsibility for, reference should be made to the Mount Alexander Shire Public Road Register. In general the category of roads that Council is not responsible for and accepts no liability for include
• Freeways. • State Highways. • Arterial Roads. • Tourist Roads • State Forest Roads and Tracks. • So called Private Roads.
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3.0 Key Stakeholders
This plan is intended to demonstrate to stakeholders that Council is managing the assets
responsibly.
The key stakeholders include:
Stakeholders
Responsibility
State / Fed Government To measure Asset Management performance.
Ensure compliance with various legislation, and
Generally being responsible for Local Government.
Councillors As community representatives be able to demonstrate sound
governance.
Community To have identified targets for services for which they rely on.
Utilities/Developers As providers of services within areas of Council responsibility.
Service Units &
Volunteers,
For program direction and being responsible for implementation of
Asset Management Plan objectives.
Contractors/Suppliers, As providers of services required for sound Asset Management.
Insurers Evidence of risk management strategies.
Table 3.1
4.0 Asset Management System Overview This Management Plan is intended to support:
• Council in providing a safe and efficient road & transport network for use by all members of the public, and
• Good road & transport asset management practices focussed on achieving desired outcomes considering financial restrictions, available resources and various policies,
priorities and strategies of governments and Council.
The Road Management Act 2004 enables Council to produce a Road Management Plan. Section
50 of the Act identifies the purpose of the Road Management Plan as:
� To establish a Management System for the Road Management functions of a road authority which is based on policy and operational objectives and available resources,
and
� To set the relevant standard in relation to the discharge of duties in the performance of those Road Management functions.
Council’s Corporate Plan 2002-2007 has set the basis for budget formulation within the capability
of the Council to resource. The plan will not be static and will be continually reshaped as the
impact of changes in community expectation, funding opportunities and other influences take
effect
The following chart shows the relationship between this Road Management Plan, Council’s
Corporate Plan, the Road Asset Management Plan and the various processes used to manage our
Council assets.
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Budget
Review Plans
● Strategies ● Community Consultation ● Organisation Surveys ● Best Value Performance Reviews
COUNCIL CORPORATE PLAN
Asset Standard
Identify Optimal
Life Cycle Solution
ROAD MANAGEMENT
PLAN
Service Delivery & Performance Monitoring
Business Plans Staff
Plans
ROAD ASSET MANAGEMENT PLAN
Asset Management
Process
Asset Description
Operations & Maintenance
Renewals & Replacement
New Capital Investment
Figure 4.1 Process frame work
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5.0 Description of the Road Infrastructure
Mount Alexander Shire is responsible for maintenance activities on approximately 1290kms of
road pavement and associated infrastructure along with 222 bridge & major culvert structures.
Generally, the types or class of road infrastructure for which Mount Alexander Shire Council is
the responsible road authority are as follows:
a) Roadway Roadways are deemed to be either sealed or gravel surface and include the
area within the road reserve developed for the purposes of driving of motor
vehicles. These may include formal parking areas on roadways for which the
Councils is NOT the responsible road authority as detailed in the Public Road
Register.
b) Footpaths Footpaths are deemed to be the area with the road reserve that has been
formally constructed for pedestrian use. It is generally accepted that they are
in the urban areas and may be varied in surface type.
c) Bridges and culverts These are major structures located within a roadway to facilitate the crossing
of a significant waterway by motor vehicles.
d) Kerb & Channel These are deemed to be a concrete barrier or a stone drain designed to drain
the roadway and adjacent land and protect the integrity of the roadway.
e) Street Furniture Includes all ancillary items along a roadway which may improve such things
as safety, aesthetics or community amenity. They include items such as public
seating, litter bins and bollards to roadside guardrails and bus shelters.
f) Underground Drainage Significant underground pipe network provided for the discrete passage rain
water and generally provided in urban areas. They drain the roadway and
surrounding land by placing the water in an underground pipe network to
preserve public amenity and provide some protection to adjacent assets and
discharging to a designated location.
It should be recognised that the above descriptions are general. For specific details of the roads
and road segments for which Mount Alexander Shire is responsible, reference should be made to
Councils Public Roads Register. This register is updated quarterly and is available for viewing at
the Customer Service Counter of the Lyttleton Street Office and the Halford Street Office.
A Road Hierarchy has been established to provide a framework in order to rank each of the roads
for maintenance activities. The hierarchy has been prepared according to traffic volumes & type,
road function, strategic routes and standard so as to best manage inspection regimes response
targets and service level targets (See Figure 5.1).
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5.1 Councils Road Hierarchy
Link Road (LK)
These roads are significant in that they provide a link between
townships, communities and highways. These routes are often
the most practical or most direct route to a destination. These
roads carry significant traffic volumes, which may include
high commercial vehicles, and the main function is often
transport efficiency.
Collector & Strategic Roads
(CS)
Generally connect smaller communities and industrial areas
and act to feed Link roads. They also include roads that
provide strategic routes based on length of detour, tourist and
transport routes, school bus route etc.
These roads generally have lower traffic volumes than Link
roads.
Minor Roads (MN)
This class of road generally provides vehicular access to
abutting property, however will generally consist of rural
roads that provide access to sparsely located properties and
farm outlets. These roads will generally have an unsealed
wearing surface and provide access to higher road class in the
rural areas.
These roads generally have lower traffic volumes than
Collector & Strategic roads.
Local Roads (LL)
This class of road also generally provides vehicular access to
abutting property. The main interest is local amenity in urban
areas and local access and access to higher road class
Although functionally similar to Minor roads the service
target is likely to be different and will generally consist of a
sealed surface.
These roads generally have lower traffic volumes than
Collector & Strategic roads.
Unformed Roads (O)
These are unused road reserves or seldom used tracks such as
fire access tracks
Table 5.1
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6.0 Demarcation Issues
Mount Alexander Shire shares common boundaries with the following municipalities:
Greater City of Bendigo
Loddon Shire Council
Central Goldfields Shire Council
Hepburn Shire Council
Macedon Ranges Shire Council
Mitchell Shire Council
Details of these agreed areas of responsibilities are provided in Councils Public Roads Register.
7.0 Obligations of Road Users What is a public road?
A public highway is a public road if it is –
a) a freeway; or b) an arterial road; or c) declared under section 204(1) if the Local Government Act 1989; or d) declared under section 61 or 93H of the Melbourne City Link Act 1995; or e) registered on a register of public roads.
Section 11 of the Road Management Act specifies the duties of road users and these include:
• A person who drives a motor vehicle on a public highway must drive in a safe manner having regard to all the relevant factors including the –
a) standard of construction of the road; b) prevailing weather conditions; c) level of visibility; d) condition of the motor vehicle; e) prevailing traffic conditions; f) relevant road laws and advisory signs; g) physical and mental condition of the driver.
• A road user other than a person driving a motor vehicle must use a public highway in a safe manner having regard to all the relevant factors.
• A road user must have regard to the rights of other road users and avoid any conduct that may endanger their safety or welfare.
• A road user must take care to avoid causing the risk of damage to a public highway or any infrastructure in, on, under or over a road reserve.
• A road user must treat with respect the environment of a road reserve.
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8.0 Civil Liabilities & Obligations
Duty of owner or occupier of adjoining land
An owner or occupier of land adjoining a public road has a duty of care to the relevant road
authority, service providers, works and infrastructure managers and road users –
a) not to do anything on or in relation to the land which affects; or b) not to allow the condition of the land to affect –
the support the land provides to the public road to the extent that stability of the public road, the
safety of road users, or the condition of any infrastructure on the road is affected.
As detailed in Councils Local Laws a person must not allow any tree, sign or similar object on
land owned or occupied by him or her to cause damage to, obstruct or to interfere with a road,
pedestrian movements, Council land or any drain vested in or under the control of the Council.
Council may under these Local Laws direct a property owner to undertake trimming or removal
of overhanging vegetation should it be deemed a risk or hazardous to any of these areas.
Example of poor clearance
Example of good clearance
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As detailed in the Local Government Act Schedule 10.12 the property owner is responsible for
the construction, maintenance and repair of a bridge or crossing over a footpath or channel to
enable a person to have access to land on the other side of the footpath or channel.
Property owners are responsible to ensure these crossings are constructed and maintained in a
safe and operational condition at all times and to the satisfaction of Council.
Rural Type Piped Driveway Crossing Property owner is responsible for area shaded red.
Urban kerb & Channel layback driveway Crossing
Property owner is responsible for area shaded red.
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9.0 Target Service Levels
The target service levels are used:
• to inform customers of the proposed type and level of service to be offered; • to identify the costs and benefits of the services offered; • to enable customers to asses suitability, affordability and equity of the services offered; • as a focus for the Asset Management strategies developed to deliver the required level of
service
Current service level targets are based on:
• Community Expectations via the elected Council representative. • Current and historic service provisions and resource levels. • Level of Risk
Considering road hierarchy
• Legislative Requirements Legislation, Regulations, Environmental Standards and Council by-laws that impact on
the way assets are managed.
• Design Standards and Codes of Practice Australian Design Standards also provide the minimum design parameters for
infrastructure delivery by the Professional Engineer.
Community feedback will be recorded and where possible, desired outcomes will be incorporated
into the Road Management Plan as part of the periodic review process.
10.0 Inspection /Surveillance Frequencies The inspection cycles identified in the following table are inspection frequency targets. The due
date shall be taken as the last day of the month that the inspection falls due, plus or minus one
week. Hazard inspection frequencies shall commence from the due date of the previous
inspection (i.e. the actual date of inspections does not affect the inspection cycle).
Hazard Inspections are focussed on identifying defects or hazards to road users. They are used to
ensure a prioritised and timely intervention in removing the hazard as part of Councils
maintenance program.
Inspection
Type Hazard Inspection Frequency
Link
Collector &
Strategic
Route
Minor Local Unformed Footpaths
Day time
inspection
4 month 6 months 8 months 12 months Reactive Annually
Night time
Inspection Annually Annually 2 yearly 2 yearly N/A N/A
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Table 10.1
11.0 Response Codes & Times The following is a tabulated list of nominated response times for the repair of identified hazards.
Response
Code Control Response Time
A Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour
Within 1 working day of
inspection or notification.
B Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 5 working days of
inspection or notification
C Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 2 weeks of inspection
or notification
D Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 3 weeks of inspection
or notification
E Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 1 month of inspection
or notification
F Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 2 months of
inspection or notification
G Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 3 months of
inspection or notification
H Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 4 months of
inspection or notification
I Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Within 6 months of
inspection or notification
J Where possible repair or remove hazard or
as a minimum warn the driver of the hazard
or appropriate driving behaviour.
Programmed into long term
maintenance works subject to
available budgets and
resources
K No action required
Table 11.1
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As Council currently does not have a footpath hierarchy a risk matrix will be utilised to categorise
/rank footpath hazards and the response times for repair. It is based on the size of the trip hazard
and the volume of pedestrians using the path and is detailed below.
Path Hazard /
Condition
Estimated
Pedestrian
Count per day
Level
surface
in good
condition
Misalignment
< 5mm,
generally not
bad, may
become worse
over time
Misalignment
< 10mm some
unevenness
and grinding
may extend
life.
Misalignment < 20mm, uneven
surface or
slippery surface
Misalignment >
20mm, Slippery
/ dangerous
surface or
urgent repairs
required.
0 - 20 N/A LOW LOW MEDIUM MEDIUM
20 – 60 N/A LOW MEDIUM MEDIUM HIGH
60 -100 N/A LOW MEDIUM HIGH HIGH
> 100 N/A MEDIUM HIGH HIGH HIGH
Table 11.2
12.0 Condition / Maintenance Targets
Hazard Type Response Code by hierarchy
Link (LK)
Collector &
Strategic
(CS)
Local
(LL)
Minor
(MN)
Unformed
(UR) Footpaths
ROADWAYS / PAVEMENTS
Concentration of one or
more pot holes in the traffic
lane exceeding 50mm in
depth or 300mm across.
C D E E K
Shoving or heaving
(deformation) in the traffic
lane exceeding 50mm.
C D E E K
Frequency of corrugations
exceeding 50 mm in depth
and for area exceeding 20%
of the road.
C D E H K
Sealed edge drop off
exceeding 75mm. E E F H K
Road Sweeping / Slippery
surface B C D D K
DRAINAGE
Blocked Drainage Culvert E F D I K
Blocked Stormwater pits E F D I K
Damaged stormwater pit
lids and grates. B B B B J
ROAD FURNITURE
Missing or damaged
guideposts. C E E G K
Missing or damaged safety
signage. D E E G J
Missing or damaged safety
barriers. D E E G J
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VEGETATION
Tree across road. A B B B J
Sight distance obstruction. B B C C K
Obstruction of signage and
furniture. C D E E K
BRIDGE & MAJOR CULVERTS
Damage effecting safety. A B B B C
Damage effecting
performance. A B C C C
Missing or damaged safety
barriers. B C E E F
FOOTPATHS
High Risk Trip Hazard B
Medium Risk Trip Hazard E
Low Risk Trip Hazard J
Isolated Hazards B
MOTOR ACCIDENT INVESTIGATION
Casualty Accident A B C C C
Fatality Accident A A A A A
HIGH RISK INCIDENTS
Unsafe Worksites A A A A A A
Obstacles on Roadway A A A A A A
Hazardous spills A A A A A A
CUSTOMER REQUESTS
Routine request B B C C C C
Report of danger / hazard A B C C C C
Table 12.1
Defects found other than those identified in Table 12.1 are considered to be tolerable and are not
deemed to require a specified intervention timeframe.
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13.0 Constraints on Maintenance Activities
Council in attempting to deliver service targets may from time to time be faced with constraints
that prevent the service target being met. The following table indicates some of the constraints
that may be faced.
Budget
Where the intervention requires significant works or capital works
Council will take all reasonable steps to make the hazard safe or warn
of the hazard and the works will be referred for consideration in the
Council’s budget
Resources and
Competing
Demands
Where a number of defects require attention at the same time or in
order to address a defect another worksite must be left in an unfinished
condition due to limited available resources there will be an assessment
and prioritising of the works to minimise risk across all sites requiring
attention.
Climate
Where climate conditions, such as extended drought conditions, limit
the reported defect being repaired all reasonable steps to make the
hazard safe or warn of the hazard will be undertaken. The defect will
then be placed on a prioritised works program for attention when
climatic conditions improve.
Material supply
Where there is a delay in obtaining required materials for the repair of a
defect, such as a missing sign, all reasonable steps will be undertaken to
source suitable replacements as quickly as possible.
Table 13.1
14.0 Development & Implementation of Maintenance Program.
Council undertakes full condition survey on all road infrastructure assets at specified intervals as
detailed in the Asset Management Plan. Additional data is also gathered from ongoing field
inspections and surveillance information.
This information along with surveillance inspections, other knowledge and competing demands
on the asset are used by Technical Operations in order to prepare, review and update short and
long term maintenance programs considering competing priorities, available resources and
maintenance budgets.
The implementation of the programs is administered using both internal and external resources. It
includes implementing the longer term plan, results from the surveillance inspections and
customer requests.
15.0 NOT USED
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16.0 NOT USED
17.0 System Review
There will be a review process to monitor the objectives of the Road Management Plan, Asset
performance, maintenance performance, community expectations and ultimately maintenance
strategies.
Whilst these aspects are under constant review a formal review process will be completed every 3
years.
18.0 Definitions
Asset
Management
Plan
Plan that identifies Council assets and the most cost effective strategies
required to maintain these assets for existing and future customers
Road Hierarchy Framework in which Council ranks road priorities, see Table 5.1
Service Levels Target response times, see Section 9.0
High Risk Trip
Hazard
Where the probability of a pedestrian tripping is relatively high due to
either significant hazard or high pedestrian numbers or both.
Medium Risk
Trip Hazard
Where the probability of a pedestrian tripping is moderate due to less
severe hazard or reduced pedestrian numbers or both.
Low Risk Trip
Hazard
Where the probability of a pedestrian tripping is low due to a relatively
minor hazard or low pedestrian numbers or both.
Responsible
Road Authority
In relation to a road, means the road authority which has operational
functions as determined in accordance with section 37 of the Road
Management Act
Public Road
Register
This is a register of all public roads for which the Mount Alexander Shire
is the Responsible Road Authority.