road safety guidelines

GUIDELINES FOR ROADTRANSPORTSAFETY

Issued by: Corporate EHS department Powai Campus, Mumbai 400 072. email: [email protected] 31stMarch2010

Corporate EHS

Guidelines for Road Transport Safety

Date : 31.03.2010 Edition : 1 No. : CEHS/01/2010

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Table of Contents

Sl. No. Description Page No.

1. Objective 2

2. Buses used for Transport 3

3. Cars used by employees 5

4. Hired Cars 7

5. Two Wheelers 9

6. Heavy Vehicles 10

7. Fork Lifts 12

8. Vehicles carrying Hazardous Goods 14

9. Movement on Internal Roads 16

10. Annexure 1 : Checklist for Road worthiness of vehicle 17

11. Annexure 2 : List of Medicines in First Aid Kit 18

12. Annexure 3 : Road Traffic Signages 19

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OBJECTIVE: The objective of these guidelines is to provide highest level of care and safety for employees &

all others about Road Safety in general as well as while on duties. These guidelines are

structured to cover all mandatory standards and recommended good practices while travelling,

as well as for transportation. These Guidelines are for vehicles, which include the following:

Buses used for transport

Cars used by employees

Hired Cars

Two wheelers

Heavy Vehicles

Fork Lifts

Vehicles carrying Hazardous Goods

Movement on Internal roads

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Buses used for Transport

1. Selection of Transport 1.1 Selection of mode of road transport is left to the discretion of the concerned unit transport

department based on companys guidelines on eligibility.

1.2 When transport arrangements are made with a transporter these guidelines should be

part of the contract.

2. Condition of vehicles

Vehicles should be roadworthy and should be regularly checked (see Annexure 1) by

concerned transport department. The vehicle must meet the minimum requirements as given

below:

2.1 Brakes (including hand brakes) should be in good working condition.

2.2 Tyres including spare should be in good condition.

2.3 Lights including the tail lamps provided on the vehicle should be functioning.

2.4 Windshield wipers should be functioning.

2.5 Horns should be operational and audible.

2.6 The vehicle should be in neat & clean condition from both inside & outside.

2.7 Necessary valid documents (e.g. RC Book, Insurance, Road Tax, Road permit, Vehicle

fitness certificate, PUC & Valid licence to drive the respective vehicle) should be available.

3. Tools & Emergency equipments

3.1 A portable fire extinguisher should be available in the vehicle. Maintenance of this fire

extinguisher should be carried out once in two months.

3.2 A first aid box with medicines as given in Annexure 2 should be available in the vehicle.

These medicines are to be replenished from time to time.

3.3 Necessary tools (Jack, required spanners, hammer, electrical fuses etc.) should be

available in good condition.

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Buses used for Transport (Contd)

4. Instructions for driver

4.1 Adhere to specified speed limits as specified.

4.2 These should be reduced if adverse driving conditions are encountered.

4.3 Vehicles must not be used to carry passengers beyond approved number.

4.4 The drivers, while driving, are not permitted to make or take any telephone calls

(Including hands free cell phones). Such calls must only be used while the

vehicle is legally parked in a safe location.

4.5 Eye checkup of drivers should be done once in a year.

4.6 Health checkup of drivers should be carried out once every two years.

4.7 Driving after consumption of alcohol is prohibited.

4.8 Person with epilepsy & uncontrolled diabetes must not drive the vehicles.

4.9 After parking the vehicle, the ignition key should be removed, stopper wedge

to be used.

4.10 Standing passengers are not allowed. In extreme emergency, if required, dont allow the

passengers to stand near the door.

4.11 A Cleaner must be present in the vehicle.

4.12 During reversing the vehicle, cleaner must be at the rear end to guide the driver.

4.13 Cooking / lighting of fire / smoking / consumption of alcohol are not allowed in the

vehicle.

4.14 Sleeping by any person either on the roof top of the vehicle or below the vehicle is

prohibited.

4.15 Driver should have a valid driving license.

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Cars used by employees

1. Condition of vehicles Vehicles should be road worthy (Annexure 1 - relevant points) and should be

regularly checked. The vehicle must meet the minimum requirements given below:


1.2 Tyres including spares must be in good condition.

1.3 All lights of the vehicle must be functioning.

1.4 Windshield wipers must be functioning.


1.6 Seat belts should be available.


fitness certificate, PUC & Valid licence to drive the vehicle) should be available.

2. Emergency equipment 2.1 A portable fire extinguisher should be available in the vehicle. Maintenance of this fire




2.3 Spare tyre & tools (Jack, required spanners, hammer, electrical fuses etc.) provided must

be maintained.

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Cars used by employees (Contd)

3. Instructions for car drivers

3.1 Adhere to specified speed limits as specified. These should be reduced if adverse

driving conditions are encountered.

3.2 Cars should not be used to carry passengers beyond approved numbers.

3.3 Mobiles should not be used while driving. If at all required, it should be done after

parking the vehicle in a safe location.


3.5 Person with epilepsy & uncontrolled diabetes should not drive the vehicles.

3.6 Intercity journey should be done between 5.30 AM to 10.00 PM only. Under specific

emergencies, the travelling should be authorized by unit head.

3.7 A break of 10 minutes after every 2 hours of continuous travel should be observed.

3.8 Driver & other passengers should use seat belts.

3.9 After parking the vehicle, the ignition key should be removed.

3.10 All documents of the vehicle including the licence should be available in the car.

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Hired Cars

1. Selection of Transport 1.1 Vehicles should be hired through a transporter who fulfills all requirements mentioned

hereunder.



1.3 When transport arrangements are made with a transporter these guidelines should be a



Vehicles should be roadworthy and should be regularly checked (see Annexure 1 relevant

points).

The vehicles should meet the minimum requirements as given below:



2.3 All lights of the vehicle must be functioning.

2.4 All windshield wipers must be functioning.


2.6 Seat belts should be available.



2.8 The vehicle should be in neat & clean condition from both inside & outside.

After inspection of the vehicles, if the condition of the car is found to be not satisfactory,

such cars should not be hired.

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Hired Cars (Contd...)

3. Emergency equipment






be maintained.




4.3 Vehicles must not be used to carry passengers beyond approved numbers


(Including hands free cell phones). Such calls must only be used while the vehicle is legally

parked in a safe location.





4.9 Intercity journey should be done between 5.30 AM to 10.00 PM only. Under specific

emergencies, the travelling should have prior approval from unit head.

4.10 A break of 10 minutes after every 2 hours of continuous travel should be observed.

4.11 After parking of the vehicle, the ignition key should be removed.

4.12 The driver should ensure that all passengers should use the seat belts.

Issuing of hired cars to various cadres of employees is as per the guidelines.

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Two wheelers

1. Usage of two wheelers Two wheelers should be used only within city limits. Inter city / town travel by two wheelers

should be restricted to only those cases where public transport is not available.

2. Condition of two wheelers Two wheelers should be roadworthy (see Annexure 1- relevant points from the list) and

should be regularly checked. The vehicle must meet the minimum requirements given

below:

2.1 All Brakes should be in good working condition.


2.3 All the lights must be functioning.


2.5 Vehicle must have Sari guard (for Motor cycles).

2.6 Necessary valid documents (e.g. RC Book, Insurance, Road Tax, Vehicle fitness

certificate, PUC & Valid licence to drive the vehicle) should be available.




3.3. Maximum one pillion rider along with driver on two wheeler is allowed.

3.4 Mobiles should not be used while driving. If at all required, it should be done after

parking the vehicle in a safe location.


3.6 Person with epilepsy & uncontrolled diabetes should not drive the two wheeler.

3.7 Wearing of Helmet is compulsory for both driver and pillion rider, while driving .

3.8 After parking the two wheeler, ignition key should be removed.

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Heavy vehicles

1. Selection of Vehicles

1.1 Selection of vehicles is left to the discretion of the concerned department..

1.2 Vehicles should be hired through a transporter who fulfills requirements mentioned here

under.

1.3 When transport arrangements are made with a transporter these guidelines should be



Vehicles should be roadworthy (see Annexure 1 relevant points) and should be regularly

checked.

The vehicles should meet the minimum requirements as given below:




2.4 Both the front windshield wipers must be functioning.




2.7 Sufficient numbers of wedge stopper should be always available in the vehicle.

2.8 Testing Certificate from Competent Person for all the material lifting vehicles (forklift,

cranes, hydra etc.) should be available with the vehicle.

2.9 Delay start mechanism to be provided, wherever applicable.

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Heavy vehicles (Contd) 3. Emergency equipment






be maintained.

4. Instructions for driver 4.1 Adhere to specified speed limits as specified.


4.3 Vehicles must not be used to carry people beyond approved numbers


(Including hands free cell phones). Such calls must only be used while the

vehicle is legally parked in a safe location.






4.10 Cleaner must be present while driving.

4.11 Driver or cleaner must be available all the time near the vehicle.

4.12 During reversing the vehicle, reverse horn to be ON & cleaner must be at the

rear end to guide the driver.

4.13 Parking of vehicles should be done in the parking slots only.

4.14 Wearing of Safety helmets & Safety shoes is must in factory premises.

4.15 Cooking / lighting of fire / smoking/ / consumption of alcohol is not allowed in the vehicle.

4.16 Sleeping by any person either on the roof top of the vehicle or below the vehicle as well as

on the material loaded on the vehicle is prohibited.

4.17 Stopper wedge should be used always, when the vehicle is parked.

4.18 Driver should ensure that all safety precautions are adhered to from the start to end point

of the journey.

4.19 Whenever any part of the loaded material is protruding out of the vehicle, a warning signal

in the form of red flag or red lamps are to be fixed.

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Fork Lifts

1. Selection of Fork lifts

1.1 All Forklifts must fulfill requirements mentioned hereunder.

1.2 While making contract for hiring forklifts, these guidelines should be part of the contract.

2. Condition of vehicles Vehicles should be roadworthy (see Annexure 1 relevant points) and should be regularly

checked by concerned person. The vehicle must meet the minimum requirements given below:

2.1 All Brakes should be in good working condition.




2.5 Reverse horn should be provided



2.7 Testing of the forklift should be done from a Competent Person at required frequencies &

test certificates should be available with the forklift.

2.8 Driver should have a valid driving license

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Fork Lifts (Contd)



3.2 Passengers are not allowed on forklift, while driving.








3.8 While lifting the load on the forks, the height of the forks should be kept at a minimum

distance from the ground level, to keep the centre of gravity of the load at a minimum

height from the ground.


3.10 Use safety helmet, safety shoes while driving the forklift.

3.11 Driver should attend safety training & should posses valid Safety Induction training card

3.12 While lifting the load on the forks the driver should ensure that the load is within the Safe

Working Load (SWL) specified on the forklift.

3.13 Driver to ensure that load is within Safe Height Limit (SHL), specified on the forklift.

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Vehicles carrying Hazardous Goods

1. Selection of Transport

1.1 Vehicles should be hired through a transporter who is fulfills all requirements mentioned

hereunder.



1.3 While making contract for hiring such vehicles, these guidelines should be a part of the

contract.


Vehicles should be roadworthy (see Annexure 1 relevant points) and should be regularly

checked. The vehicle must meet the minimum requirements given below:



2.3 All lights must be functioning.

2.4 All windshield wipers must be functioning.


2.6 Vehicle should have all the necessary approvals from Chief Controller Of Explosives

(CCOE) (If required) and should have supporting documents.

2.7 HAZCHEM code should be displayed at relevant places on the vehicle.

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Vehicles carrying Hazardous Goods (Contd)

3. Emergency equipment






be maintained.

3.4 Relevant antidote (if applicable), should be available in the vehicle.

3.5 Spark arrestor for the vehicles (as required for the type of transporting hazardous

goods) should be available at the exhaust pipe of vehicle.

4. Instructions for driver 4.1 Adhere to specified speed limits as specified.


4.3 Vehicles must not be used to carry passengers beyond approved numbers








4.9 Cleaner must be present while driving.

4.10 Driver or cleaner must be available in the vehicle at all time.

4.11 During reversing the vehicle, cleaner must be at the rear end to guide the driver.

4.12 Vehicles carrying flammable material should be earthed properly prior to filling or emptying

the vehicle & should follow all applicable Safety Instruction mentioned at the site.

4.13 Cooking / lighting of fire / smoking / consumption of alcohol is not allowed in the vehicle.

4.14 Sufficient numbers of wedge stopper should be always available in the vehicle.

4.15 TREMCARD and List of Emergency telephone numbers should be available with the driver.

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Movement on Internal roads

1. Persons while carrying out movement inside the premises to be more alert.

2. Walking on the internal road should be done on the marked pathways only.

3. While crossing the roads, please look both ways & ensure that no vehicles are coming.

4. Drivers of all vehicles driving on internal road to strictly observe the speed limits specified in

the respective areas.

5. Traffic signages, including any signals inside the premises to be followed.

6. Talking on cell phone while crossing the roads is prohibited.

7. Respective Personal Protective Equipments as specified must be worn while entering the

premises.

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ANNEXURE : 1 - Checklist for Road worthiness of Vehicle Date :

1 Vehicle / Contractor Details Please fill this column

1.1 Registration Number

1.2 Make of the vehicle

1.3 Name, Address, contact details of the contractor

1.4 Name of the driver

1.5 Driving Licence No. & Validity

1.6 Heavy vehicle licence available (not required for car)

Yes / No

1.7 Insurance policy No. of vehicle & Validity

1.8 Vehicle permit No. & Validity

1.9 PUC No. of vehicle & validity

1.10 Road Tax paid Yes / No

2. Vehicle Condition Remarks

2.1 Engine difficult to start? Yes / No

2.2 Condition of Transmission, Foot brake, Hand Brake

OK / Not OK

2.3 Condition of tyres (including spare tyre) OK / Not OK

2.4 Condition of all electrical lamps OK / Not OK

2.5 Condition of Windshield Wipers OK / Not OK

2.6 Condition of the seats & floor of the vehicle OK / Not OK

2.7 Horn operational & audible Yes / No

2.8 Availability of Seat Belts in the vehicle Yes / No

2.9 Fire extinguisher available in the vehicle Yes / No

2.10 First Aid box with medicines as per Annexure 2, available in the vehicle

Yes / No

2.11 Cleanliness of the vehicle (both inside & outside)

OK / Not OK

2.12 Any training given to the driver? Pl. specify Yes / No Any other Remarks : ____________________________________________________________ _____________________________________________________________ _____________________________________________________________ Vehicle is fit for use: YES / NO. Signature: Owner / Driver L&T representative

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ANNEXURE: 2 - List of Medicines in First Aid Kit.

Sl. No. Description Quantities

1 Tincture Benzoin 1 Bottle

2 Ointment Soframycin 1 Tube

3 Savlon (100 Ml.) 1 Bottle

4 Roller Bandage of Size 1 3 Pieces

5 Roller Bandage of Size 2 3 Pieces

6 Surgical Cotton 1 Roll

7 Adhesive Tape 1 Roll

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ANNEXURE: 3 - Road Traffic Signages.

Mandatory Signs

Straight Prohibited or no entry One way signs-vehicles prohibited in one direction

Vehicles prohibited in both direction

All vehicles prohibited

Trucks prohibited Cycles prohibited Horns prohibited Bullock carts and hand carts direction Bullock carts

direction

Tongas direction Hand carts direction Pedestrians prohibited Right turn prohibited Left turn prohibited

U- turn prohibited Overtaking prohibited No Parking No stopping or standing Speed limit

Width limit Height limit Length limit Load limit Axle load limit

Compulsory bus stop Restriction ends sign Compulsory cycle track Compulsory sound horn Compulsory keep left

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Compulsory turn left Compulsory turn right ahead Compulsory ahead or turn

right Compulsory ahead or turn left Compulsory ahead

Stop Give way

Cautionary Signs

Right hand curve Left hand curve Right hair pin bend Left hair pin bend Right reverse bend

Left reverse bend Steep ascent Steep descent Narrow road ahead Road wideness ahead

Narrow Bridge Slippery Road Loose Gravel Cycle Crossing Pedestrian Crossing

School Ahead Men at Work Cattle Falling Rocks Ferry

Cross Road Gap in Median Side Road Right Side Road Left Y-Intersection

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Y-Intersection Y-Intersection T-Intersection Staggered Intersection Staggered Intersection

Major road ahead Major road ahead Roundabout Dangerous dip Hump or rough road

Barrier ahead 200 meters 50-100 meters 200 meters 50-100 meters

Informatory Signs

Advanced direction sign Re-assurance sign Destination sign

Direction sign Place identification sign First aid post

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Public telephone Petrol pump Hospital

Resting place Eating place First-aid post

No through road No through side road

Park this Side Parking both sides Parking lot Scooters and motorcycle

Parking lot Cycles Parking lot Taxis Parking lot Auto rickshaws

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Parking lot Cycle rickshaws Flood gauge

road safety guidelines

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