roadmap to success - montgomery county public schools€¦ · roadmap to success author: mcps...
TRANSCRIPT
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ROADMAP TO SUCCESS
How to
become a
business
partner
with MCPS
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4 easy steps to success…
1.Register through CVRS and
eMarylandmarketplace.com
2.Attend MCPS vendor training
3.Meet with an MCPS Buyer
4.Provide quality products and services
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Register to be an active MCPS vendor!
Register with Montgomery County’s Central Vendor
Registration System (CVRS).
You will find the link at:
http://www.montgomeryschoolsmd.org/departments/procurement/vendors.aspx
Under “Vendor Registration” click on the “Montgomery
County Central Vendor Registration System (CVRS)” link.
You will then be directed to the Montgomery County Central
Vendor Registration System (CVRS).
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Register to be an active MCPS vendor!
Sign up with e-Maryland Marketplace:
https://emaryland.buyspeed.com/bso/
Register with eMaryland Marketplace to make doing business
with the State of Maryland almost effortless. With registration,
you have the benefit of being notified by e-mail of new
opportunities available from the
public Maryland organizations
of your choice!
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Attend an MCPS vendor training session and learn how to submit a competitive bid! You will have the opportunity to...
Ask questions
Review MCPS product
specifications
Understand the
Bid vs. RFP process
Study previous contracts; know your
competition
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Meet the MCPS Procurement Unit Staff
Angela McIntosh-Davis, CPPB, Team Leader 301-279-3172
Emily Anderson, Contract Administrator 301-279-3136
Tina Booth, Buyer I 301-279-3090
Laly Bowers, CPPB, Buyer II 301-279-3637
Laurie Checco, CPPB, Buyer II 301-279-3097
Debra Crone, Buyer I 301-279-3306
Tonya Faulkner, CPPB, Business Service Analyst 301-279-3638
Sheila Hurst, Materials Mgmt. Support Specialist 301-279-3814
Janine Lowe, CPPB, Buyer I 301-279-3123
Malee Martins, Buyer’s Assistant II 301-279-3636
Rebecca Daniels, Buyer’s Assistant II 301-279-3683
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The ProcurementUnitWhat we do…
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MCPS Procurement UnitMission Statement
To provide vendor contracts
for schools to purchase quality goods
and services at reasonable costs.
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Responsibilities…
Procurement is responsible for
obtaining the best quality
products, services, and
instructional materials for
MCPS.
Awards are
determined on the
best value.
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Methods of obtaining prices…
Invitation for Bid (IFB)
Request for Proposal (RFP)
Quotes
Fax/E-mail
U.S. Mail
Telephone
Contract Catalog Discounts
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Invitation for Bid (IFB)
Formal bids consist of two parts:
1. General Conditions and/or Detailed Specifications
2. Item Specifications
Note:
Formal bid titles and opening dates are advertised on the
Event Calendar on the Procurement webpage at:
http://coldfusion.mcps.k12.md.us/cfms/webteam/calendar/calendar.cfm?calendarID=mcpsbids
Bids are downloadable in their entirety
at eMaryland Marketplace:
https://emaryland.buyspeed.com/bso/
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IFB General Conditions
The general conditions of a solicitation contain the
following contract clauses:
Intent
Delivery requirements
Awards
Term of contract
Criteria for awards
Other clauses and conditions as applicable
(warranties, invoicing, payments, etc.)
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IFB Item Specifications
The item specifications include the following information:
Specifications for product requested
Brand / Model reference
Size, color, etc.
Quantity and Unit of Measure
Other requirements as necessary
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IFB Detailed Specifications
The detailed specifications include the following
information :
Minimum specifications for product
requested
Brand name reference
Size, color, etc.
Blueprints and drawings
Other requirements as
necessary
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Request for Proposal (RFP)
This method is used to solicit proposals for services (consultants,
software, special education services, banking services, etc.) and
occasionally materials (vending, maintenance equipment, etc.) from
qualified contractors.
RFPs consist of two parts:
Part A –Technical Section Part B – Business Section
Scope General
of Work Provisions
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RFP: Part A–Technical Section
Includes the following:
Intent
Background
Scope of work
Term of contract
Personnel qualifications(Resume)
Respondent requirements
Evaluation criteria
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RFP: Part B–Business Section
Includes the following:
Type of contract
Project Manager
Contract articles
Pricing breakdown
Contract term
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RFP: Pre-Proposal Conference…
is chaired by the Procurement Buyer and the project
coordinator.
is to review and clarify the scope of work and answer
technical questions.
schedule and location is stated in the RFP document.
Notify Procurement of
who will attend (e.g.,
a staff member with
technical expertise).
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IFB vs. RFPsHow we determine which process is used…
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Request for Proposal
An RFP is to solicit services such as
consultants, equipment maintenance,
technical writing, software, etc.
An RFP may also be used for the
procurement of goods or
nonprofessional services when MCPS
believes that the evaluation criteria
provided in an RFP would promote the
best interest of MCPS.
Invitation for Bid
A bid is for specific products and/or
services where equal comparisons
can be made as to quality and
purpose.
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Request for Proposal
RFPs are received but only the
names of the respondents are
revealed publicly.
RFPs are used when price is not
the primary factor in the award,
allowing for negotiation.
Differences BetweenIFB and RFP Solicitations
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Invitation for Bid
Bids are publicly opened and
read.
Bids are evaluated and
recommended based on best
value.
Awards are made to the
lowest responsible and
responsive bidder.
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Dollar amounts
to remember…
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Purchases Costing $0 - $7,499are obtained through Buyer Review
Purchases in this price range are to
be documented by a purchase order
issued and signed by the director of
the Department of Materials
Management.
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Purchases Costing $7,500 -$24,499 are obtained through Competitive Quote
Purchases of more than $7,500
but less than $25,000 require
competitive quotes by the
Procurement Unit before a
purchase order can be issued.
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Purchases Costing $25,000 and above are obtained through Formal Solicitations
Invitation for Bid (IFB)
Request for Proposal (RFP)
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Payment Methods
MCPS utilizes the
following Payment Methods:
ACH - Automated Clearing House;
payment is deposited directly into bank account.
Printed check - Delivered within 7-10 business days via
U.S. mail.
Purchasing Card Program - Authorized MCPS credit card.
For all questions regarding invoicing and payment please
e-mail [email protected]
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After attending the Procurement Vendor Training Session, you may be able to meet with the MCPS procurement buyer assigned to your commodity and/or service.
During this meeting, you may…
Provide information on products and services available
from your company.
Learn the needs of MCPS.
Receive important information on current and/or future
contract timelines that are of interest to you.
Discuss cooperative purchasing opportunities available.
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Thank you for watching!
Please call (301) 279-3555 for
more information and assistance.