(rod hinton) (brendon cull) (michelle jeng) packet (2-20).pdf · behalf of sorta for transit...

The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets…

SORTA BOARD OF TRUSTEES MEETING

TUESDAY, FEBRUARY 18TH, 2020 – 8:30 A.M

SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1100

CINCINNATI, OHIO

General Items: Call to order Pledge of Allegiance Recite SORTA’s Vision and Mission Statement Hearings from citizens (3 minutes per person) Chairman Update Action Items:

1. Approval of Board Minutes: January 21st, 2020

Finance Committee (Rod Hinton) Planning & Operations Committee (Brendon Cull) Consent Items:

2. Proposed Resolution No. 2020-03: Approval of Contract for Bus Bench and Shelter Advertising 3. Proposed Resolution No. 2020-04: Approval to Purchase WiFi for Buses Briefing Items: 4. Financial Reports for January 2020 (Michelle Jeng) 5. Metro on the Move (Darryl Haley)

Other Items: New Business

Executive Session: “Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…,”

Continued Action Items: 6. Proposed Resolution No. 2020-05: Approval of Collective Bargaining Agreement with Access and Care Center

Employees

Adjournment

The next regular meeting of the SORTA Board of Trustees is scheduled canceled for

Tuesday, March 17th, 2020, 6:00 P.M, the SORTA/Metro Board Room, 602 Main Street, Suite 1100, Cincinnati, Ohio

BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

MINUTES OF: Regular Meeting of the SORTA Board of Trustees DATE: Tuesday, January 21st, 2020 6:00 P.M.

SORTA/ Metro 602 Main Street Cincinnati, OH 45202

BOARD MEMBERS PRESENT:

Heidi Black, Maurice Brown, Brendon Cull, Blake Ethridge, Robert Harris, Roderick Hinton, Thaddeus Hoffmeister, Kreg Keesee, Mary Miller and Kathleen Wyenandt

BOARD MEMBERS ABSENT:

Allen Freeman and Gwen Robinson

STAFF MEMBERS: Darryl Haley, Donna Adkins, Patrick Giblin, Adriene Hairston, Mark Huller, Michelle Jeng,

Brandy Jones, Caprice Jones, Maria Jones, Matt Moorman, Cindy Resor, Shannel Satterfield and Khaled Shammout

OTHERS: Troy Miller (ATU), Cam Hardy (Better Bus Coalition), Chris Moran (League of Women Voters) CALL TO ORDER Mr. Keesee, SORTA Board Chair, called the meeting to order. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. VISION AND MISSION SORTA’s vision and mission statements were recited. HEARINGS FROM CITIZENS Cam Hardy: Mr. Hardy from the Better Bus Coalition (BBC), thanked the Board and CEO, Darryl Haley for a great year and the overall system improvements such has: cleaner and safer buses, as well as on-time performance increase and the morale boost. He expressed his support for Issue 7 and encouraged everyone to vote yes on March 17th. CHAIRMAN UPDATE Mr. Keesee provided brief updates. APPROVAL OF DECEMBER BOARD MEETING MINUTES Ms. Miller made a motion that the minutes of the December 10th, 2019 meeting be approved as previously mailed and Mr. Ethridge seconded the motion. By voice vote, the Board approved the minutes. FINANCE COMMITTEE Mr. Black reported the Finance Committee meeting that was held on January 14th and there were items to present for Board approval. Ms. Black moved for adoption and Mr. Ethridge seconded the motion for approve of item(s) 2. Proposed Resolution No. 2020-01: Approval Of Revenue Service Agreement With Acabay Atrium Two L.P Ms. Black moved for adoption and Mr. Ethridge seconded the motion This resolution approves a year agreement with Acabay Atrium Two L.P for one-hundred and ninety-five (195) bus passes during the period of January 1, 2020 through December 31, 2020, at an annual cost of $39,000

By roll call, the Board approved Resolution No. 2020-01. PLANNING AND OPERATIONS COMMITTEE Mr. Cull reported the Planning and Operations Committee meeting that was held on January 14th and there were items to present for Board approval. Ms. Miller moved for adoption and Ms. Black seconded the motion for approve of item(s) 3-4.

SORTA Board of Trustees January 21, 2020

2

Proposed Motion: Approval of the Agency Safety Plan Ms. Miller moved for adoption and Ms. Black seconded the motion. This motion approves SORTA’s agency safety plan. By voice vote, the Board approved the motion. Proposed Resolution No. 2020-02: Approval Of Contract For Trapeze Management Services Ms. Miller moved for adoption and Ms. Black seconded the motion. This resolution approves a three (3) year contract with Trapeze Software Group, Inc. for cloud base management services at a total cost not to exceed $438,686. By roll call, the Board approved Resolution No. 2020-02. BRIEFING ITEMS

MONTHLY FINANCIAL REPORT FOR DECEMBER 2019 Ms. Jeng presented the December financial reports. Total revenues were $8.4 million, which is favorable to budget by $357,000. Total expenses were $8.4 million, which is favorable to budget by $41,000 or 0.5%. The final result was a net favorable variance of $81,000 for the month. Fare revenue was favorable to budget by $43,000. Ms. Jeng then reviewed the contributing factors to these variances. The Committee accepted the report as presented. METRO ON THE MOVE Mr. Haley deferred his report; stating information was available in the Board books. 2019 YEAR END REVIEW Mr. Haley presented the thanked the Board and staff for all of SORTA’s accomplishments in 2019 and displayed the Year End Review video. GOVERNANCE & NOMINATING COMMITTEE Election of Officers Ms. Miller stated the Governance and Nominating Committee (Rod Hinton, Kathy Wyenandt, and Mary Miller) recommended Kreg Keesee as the Chair and Gwen Robinson as the Vice-Chair of the SORTA Board. Mr. Keesee asked if there were any other nominations. Hearing none, he declared the nominations closed. Ms. Wyenandt moved for adoption and Mr. Hinton seconded the motion. By roll call vote, the Board unanimously approved Mr. Keesee as Board Chair and Ms. Robinson as Vice Chair. ADJOURNMENT The meeting adjourned at 6:23 P.M. NEXT MEETING

The next regular meeting of the SORTA Board of Trustees is scheduled for February 18, 2020 at 8:30 A.M., the SORTA/Metro Board Room, 602 Main Street, Suite 1200, Cincinnati, Ohio.

APPROVED: ATTESTED: Kreg Keesee Chair, SORTA Board

Darryl Haley CEO/General Manager/Secretary-Treasurer


RESOLUTION NO. 2020-03

APPROVAL OF CONTRACT FOR TRANSIT SHELTER AND BENCH ADVERTISING, MAINTENANCE AND INSTALLATION

WHEREAS:

1. Currently, SORTA has fifty-five (55) shelters and fifty (50) benches for advertising and desires to add new shelters and benches to stops to improve customers’ experiences while waiting for buses to arrive. 2. A request for proposals based on a scope of work developed by staff was released to eleven (11) potential proposers, including four (4) D/M/WBE firms. 3. Four (4) proposals for transit advertising, procurement, installation and maintenance of the shelter and bench project were received. Staff recommends the SORTA Board accept the proposal submitted by Advertising Vehicles (Adsposure) for a ten (10) year revenue contract with five (5) one (1) year optional extensions, at a total economic impact projected at $1,483,707. THEREFORE, BE IT RESOLVED: 4. The Board hereby finds the proposal of Advertising Vehicles (Adsposure) as recommended by SORTA staff, to be the proposal most advantageous to SORTA, revenue and other factors considered and awards to it a contract for transit advertising, procurement, installation and maintenance of shelters and benches, at a total economic impact projected at $1,483,707. 5. Either the CEO/General Manager/ Secretary -Treasurer or the CFO shall execute the contract on behalf of SORTA.

************** MOVED BY: Ms. Wyenandt SECOND BY: Ms. Miller VOTE Aye: Ms. Black, Mr. Ethridge, Mr. Freeman, Mr. Hinton, Mr. Hoffmeister, Mr. Keesee,

Ms. Miller, Ms. Robinson and Ms. Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME: Mr. Brown, Mr. Cull, Mr. Harris and Mr. McLinden APPROVED: February 18, 2020

Attachments: Action Item

Presentation Procurement Summary

February 2020

ACTION ITEM- APPROVAL OF CONTRACT FOR BUS SHELTER AND BENCH ADVERTISING

STRATEGIC PLAN GOAL / OBJECTIVE Operational excellence Strategic partnering

RECOMMENDATION

Approval of a resolution authorizing the CEO/General Manager or the CFO to execute a ten (10) year revenue contract with five (5) one (1) year optional extensions with Advertising Vehicles (Adsposure) on behalf of SORTA for transit advertising, procurement, installation and maintenance of shelters and benches.

FINANCIAL CONSIDERATIONS

This is a revenue contract with Advertising Vehicles (Adsposure), a projected revenue of $1,483,707 over a 15 year period.

The revenue is based on a percentage of the gross advertising sales. The percentage shared to SORTA shall be a minimum annual guarantee of $40,000 or eight (8%) percent of gross income per year, whichever is greater.

BUSINESS PURPOSE

Metro currently has 55 shelters and 50 benches for advertising and desires to add new shelters and benches to stops to improve customers’ experiences while waiting for buses to arrive. SORTA has determined that the 55 shelters will be replaced with new shelters procured by Adsposure.

These shelters and benches provide attractive locations for advertising.

Adsposure is responsible for the management of the bench and shelter program in its entirety.

Proceeds from bus shelter and bench advertising will be used to offset SORTA operating expenses.

The Contractor proposes adding new shelters and benches each year during the first six years of the contract to a total of 205 shelters and 400 benches.

PROCUREMENT CONSIDERATIONS

This is a request for proposal (RFP).

This is a contract for ten (10) years with five (5) one (1) year options.

The contract procurement summary is attached.

D/M/WBE CONSIDERATIONS

Attachments:Procurement Summary

Page 6 of 31

This solicitation was sent to eleven (11) firms, including four (4) Minority Business Enterprises and Disadvantaged Business Enterprises.

Four total responses were received; no MBE/DBE firms responded.

LEGAL CONSIDERATIONS

Section 306.43 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

APPROVAL OF CONTRACT OPTION

Dave Etienne Darryl HaleyDirector of Marketing & Communications CEO/General Manager/ Secretary -Treasurer

Page 7 of 31

Bus Bench & Shelter

Advertising ContractPlanning & Operations Committee

MeetingFeb. 11, 2020

Page 8 of 31

Objectives• Generate revenue

• Improve riders’ experience with additional amenities

• Minimize or eliminate cost and staff time managing shelters and benches

• Enhance overall perception of Metro

Page 9 of 31

Background• RFP issued June 2019

• Covers all existing and new assets

• 11 solicited, including 4 DBEs, 4 proposals received

• Two in-person presentations

• Final decision: enter into negotiation with Adsposure

Page 10 of 31

Adsposure• Current contractor for Metro bus fleet

• Serving seven other transit markets– Des Moines, IA– Fort Worth, TX– Kansas City, KS– Lexington, KY– Nashville, TN– Transit Authority of Northern KY– San Antonio, TX

• Headquartered in Cincinnati, OH

Page 11 of 31

Contract Details• 10-year contract with five (5) one-year renewal options

– Adsposure will sell ads, clean and maintain existing assets and install new benches and shelters

– Adsposure will manage all permitting requirements with city, municipalities, etc.

• Shelters – install a total of 205 new shelters in first six years at no cost to SORTA

• Benches – install a total of 400 new benches first six years at no cost to SORTA

• Revenue share: The higher of $40,000 or 8% of total gross income per year

• Total projected revenue to SORTA: $1.4 million over 10 years

Page 12 of 31

Proposed Shelter and Bench

• Manufactured by Tolar, a leader in street furniture

• Both meet City of Cincinnati standards for design, ad sizes

Page 13 of 31

Thank you

Page 14 of 31

BOARD OF TRUSTEES

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY RESOLUTION NO. 2020-04

APPROVAL TO PURCHASE WI-FI FOR BUSES

WHEREAS:

1. Currently, SORTA offers WI-FI on one-hundred and eighty-nine (189) buses. SORTA staff has identified the need to offer WI-FI on additional fixed route and access service, in an effort to increase ridership and improve the customer experience.

2. This is a sole source procurement. 3. SORTA staff recommends a three (3) year purchase order with Verizon Wireless, Inc. for

WI-FI services on the current fleet and the addition of sixty-one (61) retrofitted buses, as well as forty (40) buses being delivered in 2020, at a total cost not to exceed $381,615.

4. The expenditure will be funded with operating funds.

THEREFORE, BE IT RESOLVED:

5. The SORTA Board hereby authorizes the CEO/General Manager/Secretary-Treasurer or

the CFO to execute a purchase order with Verizon Wireless on behalf of SORTA, at a total cost not to exceed $381,615.

**************

MOVED BY: Ms. Wyenandt SECOND BY: Ms. Miller VOTE Aye: Ms. Black, Mr. Ethridge, Mr. Freeman, Mr. Hinton, Mr. Hoffmeister, Mr.

Keesee, Ms. Miller, Ms. Robinson and Ms. Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME: Mr. Brown, Mr. Cull, Mr. Harris and Mr. McLinden APPROVED: February 18, 2020


Procurement Summary

February 2020

ACTION ITEM- APPROVAL TO PURCHASE WI-FI FOR BUS

STRATEGIC PLAN GOAL / OBJECTIVE

Operational Excellence Innovation

RECOMMENDATION

Approval of a resolution authorizing the CEO/General Manager/Secretary-Treasurer or the CFO to procure bus WI-FI services with Verizon Wireless, on behalf of SORTA at a cost not to exceed $381,615.

FINANCIAL CONSIDERATIONS

This is a three (3) year purchase order with a total expenditure not to exceed $381,615 for the period of January 1, 2020 through December 31, 2022.

This expenditure has been budgeted and will be funded with operating funds.

BUSINESS PURPOSE

This procurement supports the ongoing cost of WIFI on the current Metro buses with service it is installed on, as well as an additional 61 buses being retrofitted to support WIFI and partial year operation of an additional 40 buses being delivered in 2020.

This purchase order assumes an annual increase in deployment of WIFI on thirty (30) fixed route and ten (10) para-transit vehicles per year.

PROCUREMENT CONSIDERATIONS

This is a procurement leveraging previously utilized government pricing.

The contract procurement summary is attached.

LEGAL CONSIDERATIONS

Section 306.43 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

SUBMITTED BY:

Patrick Giblin Darryl Haley Director of IT CEO/General Manager/ Secretary -Treasurer

Attachments:Procurement Summary

Page 18 of 31

February 2020

BRIEFING ITEM – MONTHLY FINANCIAL REPORTS – AS OF JANUARY 31ST, 2020

STRATEGIC PLAN GOAL / OBJECTIVE

Operational Excellence

RECOMMENDATION

This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

As part of the monthly closing of the general ledger, the Accounting Department prepares various financial reports.

One of the key reports is the Statement of Revenues and Expenses, also known as an Income Statement.

This report gives summary information about how actual SORTA revenues and expenses in the newly closed month (as well as calendar year-to-date) compare with budgeted and prior year values.

A separate Executive Summary is also prepared to give narrative descriptions behind key favorable and unfavorable actual results compared with budget values.

Attached are Monthly Financial Reports for SORTA and the Connector as of January 31st, 2020.

SUBMITTED BY:

Michelle JengCFO/Sr. Vice-President, Finance

Attachments:Executive Summary

Financial Report

Page 20 of 31

Financial Results

One Month Ended January 31, 2020

Page 21 of 31

Good News• Fixed Route Ridership was 13.5% favorable compared to Budget and 4.3% favorable

compared to prior year• Total ridership with CPS and Access included was 14.6% favorable to Budget

• Higher ridership volume resulted in favorable fare revenue of 14.7% compared to Budget and 2.0% compared to prior year

• Total Operating Expenses were favorable to Budget by 1.7%

• As a result of the favorable Revenue and Operating Expense, only $122K of the $269K budgeted prior year surplus was used to balance the month of January. None of the $152K budgeted reserves were used to balance.

Page 22 of 31

Challenges/Opportunities• Preparation for the move from the Gwynne Building to Huntington Tower is on track.

• January was the first payroll since adding the additional 90 associates to bring Access in house. We are currently tracking to budget and remain cost neutral.

• There are 29 replacement buses anticipated in 2020. This is 10 buses over the 19 budgeted amount due to Federal Funds awarded for bus purchases after the budget was finalized in November. Delivery is anticipated in April for the 19 buses and late Fall for the remaining 10 buses.

Page 23 of 31

January 2020

Statement of

Operations

Page 24 of 31

Percentage of Total Wages By Area of Operation in the Month

Transit Operations (BU)58%

Fleet Maintenance (BU)18%

Facilities Maintenance (BU)

3%

Operator Trainees1%

Administration *20%

BU = Bargaining Unit

* Administration includes bargaining unit associates that are in the Call Center.

January wages & benefits were 79% of total revenue

Page 25 of 31

2019 Actual

Full Year Total Operating Expense

Other Operating Expenses in the Month

Services52%

Utilities22%

Taxes12%

Advertising5% Miscellaneous

Expense9%

• Other operating expenses were 9.4% of Total Revenue

• Services include outsourced services, legal, audit fees, etc.

• Taxes are primarily for taxes paid on fuel which is almost entirely subsidized by the Ohio Fuel Reimbursement (reported as State Subsidy Revenue in the Statement of Operators)

Page 26 of 31

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

Monthly Financial Report Executive Summary

January 2020

SORTA’s financial report for the one month ending January 31, 2020 is attached.

• Total Revenue of $8.6 million was favorable to budget by $150,000 or 1.8%.

• Total Expense of $8.7 million was favorable to budget by $150,000 or 1.7%;

o Operations expense of $7.6 million was 87.6% of revenue; and o Selling, General & Administrative (SG&A) expense of $1.2 million was 13.8% of revenue. o Depreciation expense of $1.3 million was incurred but not included in the budgeted expense

figures.

• Deficit before using prior year surplus to balance was $122,000.

• Only $122,000 of prior year surplus was used to balance the budget in Janauary. Budgeted reserves of $152,000 and $147,000 of budgeted prior year surplus were not used this month to balance.

Below is a summary of the most significant factors driving the results for January:

• Fare Revenue: Favorable to budget by $183,000 or 14.7%. Metro fare revenue was favorable to budget by $181,000 and resulted in a farebox recovery ratio of 18.7% which was favorable to budget by 2.4%. Higher than anticipated ridership of 14.8% above budget was the primary driver for the favorable Metro fare revenue.

• Non-Transportation Revenue: Unfavorable to budget by $(56,000) or (28.2%) primarily due to investment income of $(22,000).

• CPS Contract Revenue: Favorable to budget by $33,000 or 4.5% due to no snow days in the month of January. One snow day had been budgeted for the month.

• Employee Wages & Benefits: Favorable to budget by $110,000 or 1.6% primarily due to favorable operator wages of $63,000 and sick leave of $54,000.

• Fuel & Lubricants: Favorable $63,000 or 11.9% due to favorable prices for diesel fuel prices

compared to budget.

Page 28 of 31

One Month Ended 01/31/2020

Prior Yr

Actual

Fixed Route Ridership 143,472 14.8% 143,472 14.8% 1,048,156

Access Ridership 775 4.2% 775 4.2% 18,431

Total Ridership 144,247 14.6% 144,247 14.6% 1,066,587

Farebox Recovery Ratio (1) 19.0%

Dollars % Rev Dollars % Rev $ % Dollars % Rev Dollars % Rev $ % $

FaresMetro Fares (2) $ 1,351 15.7% $ 1,170 13.8% $ 181.4 15.5% $ 1,351 15.7% $ 1,170 13.8% $ 181.4 15.5% $ 1,325 Access Fares 79 0.9% 77 0.9% 2.0 2.6% 79 0.9% 77 0.9% 2.0 2.6% 77

Total Fares 1,430 16.6% 1,246 14.7% 183.4 14.7% 1,430 16.6% 1,246 14.7% 183.4 14.7% 1,402

CPS Contract Revenue 772 9.0% 739 8.7% 33.0 4.5% 772 9.0% 739 8.7% 33.0 4.5% 806Non-Transportation Revenue (3) 142 1.7% 198 2.3% (55.9) (28.2%) 142 1.7% 198 2.3% (55.9) (28.2%) 196

2,344 27.2% 2,184 25.8% 160.5 7.3% 2,344 27.2% 2,184 25.8% 160.5 7.3% 2,404

Transit Fund Receipts 4,824 55.9% 4,824 56.9% 0.0 0.0% 4,824 55.9% 4,824 56.9% 0.0 0.0% 4,242Federal Cash Grants 1,049 12.2% 1,049 12.4% 0.0 0.0% 1,049 12.2% 1,049 12.4% 0.0 0.0% 1,515State & Other Subsidy Revenue (4) 407 4.7% 418 4.9% (11.0) (2.6%) 407 4.7% 418 4.9% (11.0) (2.6%) 245

6,280 72.8% 6,291 74.2% (11.0) (0.2%) 6,280 72.8% 6,291 74.2% (11.0) (0.2%) 6,002

8,624 100.0% 8,475 100.0% 149.5 1.8% 8,624 100.0% 8,475 100.0% 149.5 1.8% 8,407

Wages 3,889 45.1% 3,883 45.8% (6.4) (0.2%) 3,889 45.1% 3,883 45.8% (6.4) (0.2%) 3,440

Employee Benefits 2,207 25.6% 2,295 27.1% 87.6 3.8% 2,207 25.6% 2,295 27.1% 87.6 3.8% 2,059

Fuel & Lubricants 466 5.4% 529 6.2% 62.9 11.9% 466 5.4% 529 6.2% 62.9 11.9% 390

Parts & Supplies 547 6.3% 496 5.9% (50.5) (10.2%) 547 6.3% 496 5.9% (50.5) (10.2%) 495

Services 114 1.3% 117 1.4% 3.7 3.1% 114 1.3% 117 1.4% 3.7 3.1% 157

Utilities 157 1.8% 98 1.2% (59.8) (61.3%) 157 1.8% 98 1.2% (59.8) (61.3%) 104

Casualty & Liability 66 0.8% 128 1.5% 61.7 48.4% 66 0.8% 128 1.5% 61.7 48.4% 182

Taxes & Leases 102 1.2% 113 1.3% 11.3 10.0% 102 1.2% 113 1.3% 11.3 10.0% 73

Other (5) 4 0.0% 10 0.1% 5.7 57.9% 4 0.0% 10 0.1% 5.7 57.9% 567

7,552 87.6% 7,669 90.5% 116.3 1.5% 7,552 87.6% 7,669 90.5% 116.3 1.5% 7,467

Wages 520 6.0% 538 6.3% 18 3.3% 520 6.0% 538 6.3% 18 3.3% 535

Employee Benefits 223 2.6% 234 2.8% 11 4.8% 223 2.6% 234 2.8% 11 4.8% 266

Parts & Supplies 20 0.2% 27 0.3% 7 25.0% 20 0.2% 27 0.3% 7 25.0% 25

Services 307 3.6% 310 3.7% 3 1.1% 307 3.6% 310 3.7% 3 1.1% 208

Utilities 19 0.2% 19 0.2% 0 2.1% 19 0.2% 19 0.2% 0 2.1% 12

Taxes & Leases 28 0.3% 35 0.4% 7 20.1% 28 0.3% 35 0.4% 7 20.1% 44

Other (5) 78 0.9% 65 0.8% (13) (19.5%) 78 0.9% 65 0.8% (13) (19.5%) 42

1,194 13.8% 1,227 14.5% 33.5 2.7% 1,194 13.8% 1,227 14.5% 33.5 2.7% 1,131

8,746 101.4% 8,896 105.0% 149.8 1.7% 8,746 101.4% 8,896 105.0% 149.8 1.7% 8,598

Use of Prior Year Reserves 0 0.0% 152 1.8% 152.0 100.0% 0 0.0% 152 1.8% 152.0 100.0% 234Use of Prior Year Surplus 122 1.4% 269 3.2% 147.0 54.6% 122 1.4% 269 3.2% 147.0 54.6% 83

$ - 0.0% $ - 0.0% $ - $ - 0.0% $ - 0.0% $ - $ 125

Depreciation Expense $ 1,313 15.2% $ 1,313 15.2% $ 1,313

2.4%18.7% 16.3% 2.4% 18.7% 16.3%

Subtotal Operating Revenue

RevenueOperating Revenue

Variance

Fav/(Unfav)

Profit & Loss StatementDollars In Thousands

Current Month Year To Date

Actual BudgetVariance

Fav/(Unfav)Actual Budget

972,206 1,115,678

Subtotal Subsidy Revenue

Subsidy Revenue

Total Cost of Operations (6)

Total Revenue

Cost of Operations

Surplus (Deficit)

Notes:

(1) Farebox Recovery Ratio = (Metro Fares & Other Contract Revenue) / (Total Expenses less Access).

(2) Metro Fare Revenue includes Regular Fares & Passes, Fare Deal, and Special Program Fares

(3) Non-Transportation revenues include advertising, investment income, & warranty recoveries

(4) Other Contract Revenue includes county contracts, and payments from 5/3 Bank, Duke Energy, UC and Cincinnati State.

(5) Other includes advertising, training, dues and subscriptions, travel and incentive fares. Prior year includes Purchased Transportation

Total SG&A (6)

Total Expenses

Selling, General & Administrative

972,206 1,115,678

990,637 1,134,884 990,637 1,134,884

18,431 19,206 18,431 19,206

Page 29 of 31

February 2020

In the spotlight: January 2020 fixed route ridership was up 4.3% and fare revenue was up 2% over 2019. over last year. Hats off to our Operations team for providing reliable and stellar service and our Marketing team for their new and innovative ridership campaigns.

On-Time Performance (OTP) reached a high of 87.7% (against our goal of 86.5%) in January since 2016. Our missed trips are also decreasing, with 99.4% of trips completed in January, which is down to 97 missed trips compared to 140 in January 2019. Round of applause to our operators and operations team!

Ohio Loves Transit: Last week, February 10-14th SORTA joined OPTA along with transit systems across Ohio to celebrate “Ohio Loves Transit Week.” We celebrated the week by offering customers who downloaded and made a purchase the new Transit with EZFare app a free ride pass in their app wallet, passed out sweet treats on Government Square and invited elected officials and community leaders to get onboard. I also met with state senators and representative in Columbus to thank them for their continued funding support and share with them our plans for the future.

Transit Driver Appreciation Day: It’s Transit Driver Appreciation Day! On March 18th we be celebrating and thanking our Operators and Maintenance employees for going the extra mile in making our service safe, reliable, friendly and clean every day, every trip. We will share more details on this soon.

Park and ride in the RTC: Beginning March 2nd, the Riverfront Transit Center will be open to the public for daily parking. We will also operate both the routes 85 Riverfront Parking Shuttle, which features a $0.50 fare and circulates throughout downtown, and the Metro*Plus service out of the RTC encouraging daily parkers to hop onboard.

If you have any questions or would like to discuss further, give me a call.

Darryl HaleyCEO/General Manager/ Secretary- Treasurer

Page 30 of 31


RESOLUTION NO. 2020-05

APPROVAL OF COLLECTIVE BARGAINING AGREEMENT WITH ACCESS AND CARE CENTER EMPLOYEES

WHEREAS:

1. Effective, January 1, 2020 SORTA transitioned Access paratransit services in-house.

2. The parties have negotiated to include Access and Care Center employees in a

new collective bargaining agreement with the term of January 1, 2020 through February 28, 2021.

3. Management recommends the SORTA Board of Trustees approve the collective bargaining agreement with the Amalgamated Transit Union Local 627. THEREFORE, BE IT RESOLVED:

4. The SORTA Board hereby approves the new collective bargaining agreement for

the period of January 1, 2020 through February 28, 2021 and authorizes and directs the CEO/General Manager/ Secretary-Treasurer or the CFO to execute the collective bargaining agreement between SORTA and the Amalgamated Transit Union Local 627.

**************

MOVED BY: Ms. Miller SECOND BY: Ms. Robinson VOTE Aye: Ms. Black, Mr. Ethridge, Mr. Freeman, Mr. Harris, Mr. Hinton, Mr. Hoffmeister,

Mr. Keesee, Ms. Miller, Ms. Robinson and Ms. Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME: Mr. Brown, Mr. Cull and Mr. McLinden APPROVED: February 18, 2020


BOARD OF TRUSTEES

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY RESOLUTION NO. 2020-06

AUTHORIZATION FOR INDEPENDENT THIRD PARTY REVIEW OF SORTA’S FINANCIAL

AND OPERATIONAL MANAGEMENT SYSTEMS AND CONTROLS

WHEREAS:

1. The Board of Trustees supports a plan that would fund the implementation of the Reinventing Metro plan and to support the maintenance and repair of Hamilton County infrastructure where the SORTA bus system operates; and

2. The Board has elected to place a sales tax levy before voters to support this plan

in the primary election of 2020; and 3. That the growth in SORTA’s service laid out in the Reinventing Metro Plan

(approved unanimously in January 2018) will be accompanied by an expansion of Metro’s Access service, expanding our ability to provide door-to-door service for seniors and people with disabilities; and

4. Affordable and frequent public transportation is critical to the fabric of our community and will support efforts to reduce child poverty and connect Hamilton County residents to jobs, education and health care; and

5. Frequent and reliable public transportation is increasingly critical to our region’s

economic development efforts to compete in attracting new businesses to the region and support the growth of our existing businesses; and

6. Investment in transit will improve on the public health disparities across Hamilton

County and promote equitable and healthy outcomes for residents; and 7. Expanding access to public transportation will further enhance the Cincinnati

region’s standing as a leader in advancing sustainability; and 8. The Board is committed to deliver the system enhancements and performance

expected from the investment by the community in transportation improvements to connect people to jobs, education and healthcare and to provide seniors and people with disabilities freedom to continue to engage with their community and access education and employment independently; and

9. SORTA has conducted and participated in community conversations over the

past three years with bus riders, local businesses, community and town councils, civic associations, and countless individuals to ensure that the Reinventing Metro plan meets the needs of the community we serve; and

Attachments:

N/A

10. A review conducted by EY and in partnership with the business community facilitated this process, recognized SORTA’s operational efficiency favorably among peer transit authorities, and benchmarked SORTA’s performance; THEREFORE, BE IT RESOLVED:

11. That following the passage of the levy in March 2020, at least once every five

years, SORTA, in on-going partnership with the Transportation Business Coalition, will seek an independent third party review of its financial and operational management systems and controls to assess its stewardship of public funds, the efficiency of its current operations and the accuracy of its projected future operational and capital financial situation. This assessment will be funded by SORTA. Authorization

**************

MOVED BY: Ms. Miller SECOND BY: Mr. Freeman VOTE Aye: Ms. Black, Mr. Ethridge, Mr. Freeman, Mr. Harris, Mr. Hinton, Mr. Hoffmeister, Mr.

Keesee, Ms. Miller, Ms. Robinson and Ms. Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME: Mr. Brown, Mr. Cull and Mr. McLinden APPROVED: February 18, 2020

Signature page attached.***

Kreg Keesee, SORTA Board Chair Gwen L. Robinson, Vice Chair

Heidi Black Blake Ethridge

Robert Harris

Roderick D. Hinton

Mary Miller Kathleen Wyenandt

(rod hinton) (brendon cull) (michelle jeng) packet (2-20).pdf · behalf of sorta for transit...

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