Roof RepairRecommendation of the

Capital Improvement Task ForceGloria Dei Lutheran Church

December 2, 2012

By God’s grace, we are called to be a caring,

healing, and welcoming community, who proclaim and celebrate the love of

Jesus Christ, live as God’s servants, and seek justice for

all people.

AgendaAgenda1. Introduction—Claire Hoyum, President, Congregation Council

2. Recommendation—Meg Stevenson, Chair, Capital

Improvement Task Force (CITF)

3. Background

4. Roof Repair Project Overview

5. Project Costs and Funding—John Pain, Treasurer,

Congregation Council

6. Sample Projects—Jeff Andersen, Les Jones Roofing

Company

7. Discussion—Meg Stevenson

8. Sunday, December 9: Special Meeting of the

Congregation To Vote on Roof Repair Recommendation,

12:00 Noon, Fellowship Hall

Roof Repair RecommendationRoof Repair Recommendation1. Enter a contract with Les Jones Roofing to

complete needed repairs to the roof and related structures.

2. Hire a contract project manager to represent GDLC on the project.

3. Complete the repairs with reuse of existing slate, adding new tiles as needed.

4. Begin repairs in January and expect completion of Phase I by the end of April.

5. Begin Phase II following the spring, 2013, capital campaign.

6. Fund repairs with • insurance claim payment, • designated gifts given to date, and • gifts to be solicited in the spring campaign.

BackgroundBackground

CITF Goals and AccomplishmentsCITF Goals and Accomplishments

Goals:

1. Analyze repair and improvement needs to restore facility to safe, dry, structurally sound condition.

2. Create a long-range plan to make needed repairs and provide for maintenance into the future.

Accomplishments:

1. Completed engineering study.

2. Identified needed repairs.

3. Created high-level improvement plan, with roof repairs prioritized as most urgent need.

Gloria Dei RoofGloria Dei Roof

1950 1950

1950

1950

1963

1963

1963

1963

2002

Roofing Material Options ConsideredRoofing Material Options ConsideredMaterial / Repair Plan

Expected Life Estimated Cost

Slate 100 years

Replace existing roof with new slate roof.

$1,200.000.00

Repair 2002 roof; install all new tiles on 1950 & 1963 roofs

$839,005.00

Repair all roof areas with existing tiles, adding new tiles as needed

$467,600.00

DaVinci Synthetic Tile 50 years

Install on 1950 & 1963 roofs; repair slate tiles on 2002 roof

$674,610.00

Install on 1963 roof; repair slate on 1950 & 2002 roofs

$526,487.00

Asphalt Shingle 25-50 years

Replace all slate tile with high-end (Tamco Heritage) shingles

$701,095.00

Replace all slate tile with GAF top-of-the-line asphalt shingle

$625,000.00

Roof Repair Project OverviewRoof Repair Project Overview

The roof repair project includes a number of interrelated improvements, which should be undertaken together to •maximize reuse of materials and •minimize the likelihood of further damage.

Phasing the project will allow deferral of some costs for noncritical repairs until after the spring capital campaign.

 

1950

1950

1950

1950 1963

19631963

19632002

Project PhasingPhase I: Most critical repairs and insulation that must be done from outside while tiles are off the roof.

Phase II: Insulation that can be done from inside the building, painting.

Roof Repair Project Overview: Phase IRoof Repair Project Overview: Phase I• Repair all damaged slate tiles on 2002, 1963 &

1950 roofing, using new or existing tiles.

• Replace all flashing, ridges, aprons and gutters with new 16-oz. lead-coated copper on 1950 & 1963 roofing. (Downspouts will be painted galvanized metal.) Repair damaged galvanized gutters on 2002 addition.

• Install foam insulation in portions of 1950 roof accessible only through roof.

• Remove all slate tiles from 1963 one-story roofing. Install rigid insulation and replace tiles.

 

• Install heat tape in valleys near dormers looking into courtyard and above the parish nurse’s office.

Roof Repair Project Overview: Phase IIRoof Repair Project Overview: Phase II

Two roof-related projects can be delayed a few months, but their costs are included here to reflect the total cost of the roof project.  

•Insulating under the second story of the1963 addition and portions of the 1950 roof above the classrooms and the sanctuary. The estimated cost is $47,800.

•Painting the fascia. This project must be deferred until spring. The estimated cost is $10,000.

Costs and FundingCosts and FundingCost Item Cost Funding Source Funding Balance

Phase I improvements

$467,600 Insurance settlement + designated gifts

$462,000$5,600

$0

15% contingency $70,140 Designated gifts + spring campaign

$23,400 ($46,740)

5% project manager fee

$23,380 Designated gifts + spring campaign

$0 ($23,380)

Totals: Phase I $561,120  

$491,000 ($70,120)

Cost Item Cost Funding Source Funding BalancePhase II: insulation

$47,800 (est.)

Designated gifts + spring campaign

$0  ($47,800)

Phase II: painting $10,000 (est.)

Designated gifts + spring campaign

$0  ($10,000)

Totals: Phase II $57,800(est.)

 $0  ($57,800)

Project Totals $618,920 $491,000 ($127,920)

Note: Costs include applicable taxes.

Photo Album

by Paul Mullen

Reasons To Begin Project in JanuaryReasons To Begin Project in January• Minimize material and overall project costs

(Lock in costs before 1/1/2013 increases). • Minimize the likelihood and cost of further

damage to the building due to delay. • Minimize risk of damage to organ pipes

housed below courtyard roof ice dam area.• Take advantage of the opportunity slate

provides for winter installation (slate is not temperature-sensitive).

• Minimize the likelihood of weather-related damage during the repair process itself (easier to button up against snow than rain).

• Minimize damage to grounds and landscaping (frozen ground is less susceptible to damage).

Sample Roof Repair ProjectsSample Roof Repair Projects

Insulation and Slate Installation: St. John the Evangelist Church, 60 Kent Street, St. Paul

Insulation and Slate Installation: St. John the Evangelist Church, 60 Kent Street, St. Paul

Slate Roof Repair: Historic Fort Snelling

Storm-damaged Steeple Repair: Central Lutheran Church333 S. 12th Street, Minneapolis

Storm-damaged Steeple Repair: Central Lutheran Church333 S. 12th Street, Minneapolis

DiscussionDiscussion

Special Meeting of the Congregation Special Meeting of the Congregation To Vote on Roof ProjectTo Vote on Roof Project

• 12:00 noon on Sunday, December 9, in 12:00 noon on Sunday, December 9, in

Fellowship HallFellowship Hall

• Members who are baptized and confirmed Members who are baptized and confirmed andand

• Have communed in 2011 or 2012 Have communed in 2011 or 2012 andand

• Have made a contribution of record in 2011 or Have made a contribution of record in 2011 or

20122012

ResolutionResolutionRESOLVED:RESOLVED:

1. That the congregation approve the Council-endorsed

recommendation of the Capital Improvement Task Force to

enter into contracts

a. with Les Jones Roofing Company to complete Phase I

repairs to the roof and roofing infrastructure at a cost

not to exceed $537,740, and

b. with an independent project manager to oversee the

project on behalf of Gloria Dei at a cost not to exceed

$23,380; and

2. That the repairs be funded with $462,000 received in

payment of insurance claims for 2010 and 2011 storm and

ice damage to the roof, $29,000 in designated gifts received

to date, and up to $70,120 in gifts to be solicited in an April,

2013, capital campaign.