rotary youth exchange a-z (yeo preconvention)
TRANSCRIPT
![Page 1: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/1.jpg)
Rotary Youth Exchange A to Z for New Rotary Youth Exchange Officers
Carlos Carvalho ExproBrasil MD. D. 4430 and 4590. Europa, South Africa and Russia Coordinator.
![Page 2: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/2.jpg)
Youth Service – The Fifth Avenue of Service
![Page 3: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/3.jpg)
TITLE | 3
YEP
New Generations Service Exchange
Youth Exchange
15-19
LTEP- Long Term
STEP- Short Term
• Both provide opportunities– Be the
ambassador – Experience
new culture– Make friends
for a lifetime
![Page 4: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/4.jpg)
TITLE | 4
Overall Program Participation
Type of Exchange Exchanges Reported % of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
Long-term72%
Short-term28%
![Page 5: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/5.jpg)
TITLE | 5
• Good student (upper half of class)
• Willingness to adapt to new situations
• Initiative to get involved in activities
• Willingness to speak to groups
• Attitude for giving to others
THE TRAITS FOR BEING AN AMBASSADOR
![Page 6: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/6.jpg)
TITLE | 6
Paybacks • Students
– Become much more mature – Memorable experience of lifetime
• Rotary members – Become better Rotarians– Have new friends from around the
world
• Rotary clubs– Supporting RI’s 5th Avenue of Service
(Youth are Rotary’s future) – Involved in making world a better
place
![Page 7: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/7.jpg)
TITLE | 7
Long-term Exchange
![Page 8: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/8.jpg)
TITLE | 8
Long Term Program
• For one school year• Total immersion in the culture
– Will become fluent in the language• Hosted by 3 families (on the average)• Supported by Rotary club and Rotary counselor• Must attend high school;
– Exchange to last entire school year (9 to 10 months)
• Participate in Rotary functions.
![Page 9: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/9.jpg)
TITLE | 9
Long-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
0%
10%
34% 34%
4%
18%
% L
ong-
term
exc
hang
es
![Page 10: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/10.jpg)
TITLE | 10
Long-term Exchanges by Country
United States 22%
Brazil 11%
France 8%
Mexico 8%Germany
7%
Canada 4%
Belgium 4%
Taiwan 4%
Denmark 4%
Argentina 3%
Other(36 countries)
26%
![Page 11: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/11.jpg)
TITLE | 1 1
Short-term Exchange
![Page 12: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/12.jpg)
TITLE | 1 2
Short Term Program
• One on One exchange with another student• Hosted by exchange student’s family• Normally three to four weeks in each country• Usually in vacations months; Jun- July or Dec-
Febr.• Student does not have to attend school;
• Camps – Mostly European Countries, some in Taiwan and
USA/Canadá– Brings students together from several countries
![Page 13: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/13.jpg)
TITLE | 13
Short-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
10%
20%
30%
40%
50%
60%
4%
10%
56%
20%
2%
8%
% S
hort-
term
exc
hang
es
![Page 14: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/14.jpg)
TITLE | 14
Short-term Exchanges by Country
United States15%
Germany 9%
France 7%
Brazil 6%
Denmark 6%
Finland 6%Korea
5%
Turkey 5%
South Africa 4%
Italy 4%
Other(30 countries)
34%
![Page 15: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/15.jpg)
TITLE | 15
Certification Update
![Page 16: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/16.jpg)
TITLE | 16
• Please Talk with the person on your right Side about that:
• What kind of youth exchanges your district are doing?
• How many exchanges? Which kind is your preference? Why ?
![Page 17: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/17.jpg)
TITLE | 1 7
• Youth Exchange Workgroup Site– RI publications– Training materials– YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.slideshare.net/Rotary_International/• www.rotary.org
[email protected] • application forms developed by EEMA and
NAYEN, are available on the YEO Resources site
Available Resources
available at the website or shop.rotary.org
![Page 18: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/18.jpg)
TITLE | 1 8
• Short Term -- $1800– Air fare– Insurance– Incidental costs abroad– Costs for hosting
Approximate Costs of the RYE Programs
• Long Term --$6,000– Air Fare– Insurance– Orientations– Language camp– Monthly allowance **– Blazer, pins, slides
**Host club provides allowance
![Page 19: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/19.jpg)
TITLE | 1 9
• Short Term– Club Interview - Oct– District Interview – Dec– 1 Sat Orientation with
parents – Mar or Apr– Exchange - Jun - Aug
Schedule
• Long Term– Club Interview - Oct– District Interview -
Dec– 2 Sat Orientations
with parents – Jan – Mar
– Orientation camp for Students - June
– Departure – late Jul – Aug
– Return - following June / July
Note: Some districts combine Short Term and Long Term processes
![Page 20: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/20.jpg)
Rotary Club Involvement
![Page 21: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/21.jpg)
TITLE | 2 1
• No club involvement ==> no program• Some districts / Multidistricts host & send 40+
students Ex: ExproBrasil MD.
• Many districts do not promote program– Very few number of student exchanges
• Improvement certainly possible– MINDSET CHANGE
Club Involvement is Critical
![Page 22: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/22.jpg)
TITLE | 2 2
• For hosting students (long term)– Budget ($1,500 to $2,500)– Host Families – Provide banners– Having committee ENGAGED to lead effort
– YOUTH EXCHANGE COMMITTEE – Club YEO (2-3 year term)– Counselor(s) for Student(s)– 3 to 05 members (2 to 3 year terms)
–
Challenges to Club
![Page 23: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/23.jpg)
TITLE | 2 3
• Please Talk with the person on your left Side about that:
• How critical is the Club´s involvement in your district?
![Page 24: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/24.jpg)
TITLE | 2 4
• Inbound Program (for long term students)– Find host families – Appointing counselor (student’s “best friend”)– Getting student involved early (Rotary club,
school activities, community) • Outbound program
– Marketing program at schools …– Student interviews
Tasks for Club Youth Exchange Committee
See RI Youth Exchange Handbook
![Page 25: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/25.jpg)
TITLE | 2 5
Rotary District Involvement
![Page 26: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/26.jpg)
TITLE | 2 6
District Committee Tasks
• Gain support of District Governor• Promote Rotary club involvement• Establish exchange agreements abroad• Oversee budget and calendar• Ensure compliance
![Page 27: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/27.jpg)
TITLE | 2 7
District Activities
• Outbound Program– District student interviews– Family and student orientations– Rebound orientation
• Inbound Program– Counselor and host family orientation– Student orientation after arrival– Socials (Christmas party, Interact District
Conference, Farewell Party, …)• District Conference
![Page 28: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/28.jpg)
TITLE | 2 8
District Committee Basic Structure
• Youth Exchange Officer• Long term inbound chairman• Long term outbound chairman• Short term chairman• Treasurer• Youth Protection Officer• Compliance Officer• Insurance Officer
![Page 29: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/29.jpg)
TITLE | 2 9
Outbound Program
![Page 30: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/30.jpg)
TITLE | 3 0
Three Elements
• Recruiting• Interviews• Orientations
![Page 31: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/31.jpg)
TITLE | 3 1
Recruiting Outbound Students
![Page 32: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/32.jpg)
TITLE | 3 2
Visits to Schools
• How many clubs make visits to schools?• Rotarian does not have to be expert
– Experienced people will help
• One Example !!!!!
![Page 33: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/33.jpg)
TITLE | 3 3
Message at School
• Looking for 20 (or 30 / 40) students from 150 schools in district
• Fantastic opportunity for those wishing to be ambassador
• Evening information meeting to be held for interested students and parents
![Page 34: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/34.jpg)
TITLE | 3 4
Evening Information Meeting
• For Students and Parents• Those supporting
– Rotarians– Inbounds and former outbound students
(Rotexes)– Rotex parents
• Tools – Presentation (slides 4 to 13 in this
presentation)– Videos– Speeches (Rotex, Rotex parents, Rotarians)
![Page 35: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/35.jpg)
TITLE | 3 5
Interviewing Outbound Student Applicants
![Page 36: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/36.jpg)
TITLE | 3 6
Club Interview
• First interview• Conduct in Rotarian’s home -- 30 min• Interview parents separately• Determine if student committed • Review recommendation of school • Recommend student for district interview only if
would be excited to host student in own home
![Page 37: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/37.jpg)
TITLE | 3 7
Outbound Student Orientation
![Page 38: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/38.jpg)
TITLE | 3 8
Schedule for Orientations
• Long Term Students – With Parents (2) – January and March– Student orientation camp ( one month before
the Trip)• Short Term students
![Page 39: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/39.jpg)
TITLE | 3 9
Orientation Topics
• What is Rotary• Why does Rotary sponsor Youth Exchange• Preparation for departure • Helpful hints for time abroad
![Page 40: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/40.jpg)
TITLE | 4 0
Preparation for Departure
• Importance for learning the language• Knowing the country culture• Passport, VISA, Insurance, Airline tickets• Immunizations• Gifts, Photography, Luggage, Packing• Making good first impressions• Blazers, trading pins, speeches• Slides for Rotary club presentation
![Page 41: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/41.jpg)
TITLE | 4 1
Helpful Hints for Year Abroad
• Rules and expectations of Rotary • Being the ambassador• Adapt to Host Family, 1st night questions • Importance of Rotary counselor• Participation in School• Homesickness / Getting Involved• Limited communications home• Making close friends, speaking language
![Page 42: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/42.jpg)
TITLE | 4 2
Inbound Program
![Page 43: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/43.jpg)
TITLE | 4 3
Two Orientations
• Counselor and Host Family Orientation in June-july (prior to student arrival)
• Student orientation 1 to 2 weeks after arrival
![Page 44: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/44.jpg)
TITLE | 4 4
Basic Rule for Host Families
• TREAT STUDENT AS YOUR OWN!– Responsibilities– Rules (Curfew, …)– Freedoms
Students are here to learn and understand our way of life and are instructed to adapt, adapt,
adapt…
![Page 45: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/45.jpg)
TITLE | 4 5
Rotary Counselor Is Key to Success
• Year-around Rotary contact for student and host families
• Best friend to help solve problems for student and host families
• Important to prepare -- stay ahead of the challenges that will face student
• Good idea -- counselor-in-training for following year
![Page 46: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/46.jpg)
TITLE | 4 6
Student Orientation
• Stress high expectations for being ambassador• Orientation topics
– Adapt to host family– Applying oneself at school– Make right set of friends– Become involved in Rotary club and at school– Be known in the community– Communicate to Rotary back home
Suggestion – involve Rotex
![Page 47: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/47.jpg)
TITLE | 4 7
Host Rotary
Club
Host Families
ExchangeStudent /
Counselor
Your Community
School
Friends in High School
Host RotaryDistrict
Challenges for the Rotary Youth Exchange Student
![Page 48: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/48.jpg)
TITLE | 4 8
Short Term Exchanges
![Page 49: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/49.jpg)
TITLE | 4 9
Camps
• Brings students together from several countries
• Examples– Wilderness camp in Canada– Bicycle camp in Taiwan– Turkey– California – Bill Sturgeon
![Page 50: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/50.jpg)
TITLE | 5 0
Budgets
![Page 51: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/51.jpg)
TITLE | 5 1
Club Budget
• Student allowance• District activities for students
– Orientation Week-end– Youth Exchange Conference in Tulsa– Rotary District Conference
• T-shirt and Sweatshirt• Other (Rotary lunches, Xmas present, …)
![Page 52: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/52.jpg)
TITLE | 5 2
Paybacks
![Page 53: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/53.jpg)
TITLE | 5 3
Paybacks on Outbound Side
• Student– Year of a lifetime
• Natural Parents– Proud to see son or daughter grow– Often become Rotarians
• Sponsor District and Rotary Club– Contributing to Rotary 5th avenue of
service– Potential new Rotarians– Potential new host families
![Page 54: Rotary Youth Exchange A-Z (YEO Preconvention)](https://reader030.vdocument.in/reader030/viewer/2022032501/55b72da9bb61ebd94f8b476a/html5/thumbnails/54.jpg)
TITLE | 5 4
Paybacks on Inbound Side
• Host Families– New son or daughter– Become more familiar with world
• Host District and Rotary Club– Actively promoting peace in the world