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July 24, 2012

Ms. Royce Ann Wiggins 417-C West Central Temple, TX 76501

Dear Ms. Wiggins: Greetings!

We are pleased that you are considering us for the host hotel for the Rural Rental Housing Association. The Hilton College Station is known for its first class service and warm hospitality, and we would love to share it with you and your guests.

As a follow-up to the information that you have given to me, I would like to outline how the Hilton College Station can meet and exceed your needs.

The Hilton College Station & Conference Center...celebrating and thanking you for 20 years of

friendship and support - at your service!

801 UNIVERSITY DRIVE EAST COLLEGE STATION, TX 77840

(979) 693-7500 FAX (979) 260-1931

Hotel Highlights

• We are located just one mile from Texas A&M University and offer both complimentary shuttle service and

complimentary parking. • With approximately 27,000 square feet of newly renovated meeting space, Bell Ranch Steakhouse, Starbucks

Coffee Shop and full-service Gallery Bar your guests will not need to leave the property. This will benefit your group by eliminating excess driving and reducing the overall cost of your convention.

• Over 80% of the state of Texas is within a 180-mile radius of College Station. Due to our central location,

conferences typically experience higher than normal attendance. • Hilton Hotels shows its appreciation to our loyal guests by offering Hilton HHonor’s Points and select

airline miles for each stay.

Group Room Block Mon

06/17 Tue 0

06/18 Wed 06/19

Thu 006/20

Run of House

50 220 220 220

Group Room Rates Room Single Rate Double Rate

Run of House 119 119

The 2nd available date would be May 27-31 2013 These rates represent a savings off of our customary rate of $179.00. I trust that you will recognize the significant value for the superior accommodations your guests will experience. All rates are net non-commissionable and subject to applicable state and local taxes, currently at 15% (9% City & 6% State).

Meeting Space For your attendees’ convenience, we offer approximately 27,000 square feet of meeting space, mostly on one floor, facilitating a smooth flow between your general session, meals and breakouts. Your attendees will easily locate events. Our grand ballroom measures 11,600 square feet. Our recent full remodel and renovation of meeting space offers your guests exceptional signature meeting facilities! Meeting room rental charges are based on your Guest Room Commitment, Program Events and scheduled Banquet Functions. Listed below is the meeting room rental sliding scale based on your program as we currently understand the requirements.

Proposed Meeting Agenda

Date Start Time End Time Function Agr

5/14/2013 7:30 AM 8:00 AM Setup 15

5/14/2013 8:00 AM 9:00 AM Meeting/Session 15

5/14/2013 12:00 PM 6:00 PM Setup 25

5/14/2013 2:00 PM 4:00 PM Setup

5/14/2013 4:00 PM 6:30 PM Registration

5/14/2013 5:00 PM 6:30 PM Setup 250

5/14/2013 6:30 PM 9:00 PM Reception (F&B) 250

5/14/2013 7:30 PM 9:00 PM Dinner Buffet 250

5/15/2013 6:30 AM 7:30 AM Setup 35

5/15/2013 7:00 AM 7:30 AM Setup 325

5/15/2013 7:00 AM 7:30 AM Setup

5/15/2013 7:00 AM 8:00 AM Setup 350

5/15/2013 7:00 AM 8:00 AM Setup 75

5/15/2013 7:00 AM 8:00 AM Setup 75

5/15/2013 7:15 AM 9:00 AM Break 325

5/15/2013 7:30 AM 9:15 AM Meeting/Session 35

5/15/2013 7:30 AM 5:00 PM Registration

5/15/2013 8:00 AM 10:00 AM Setup 25

5/15/2013 8:00 AM 3:00 PM Breakout 75

5/15/2013 8:00 AM 5:00 PM Meeting/Session 350

5/15/2013 9:15 AM 10:45 AM Setup 35

5/15/2013 10:00 AM 12:15 PM Setup 300

5/15/2013 10:00 AM 5:30 PM Exhibits 25

5/15/2013 10:30 AM 10:45 AM Break 300

5/15/2013 10:45 AM 12:15 PM Meeting/Session 35

5/15/2013 12:15 PM 1:30 PM Lunch Buffet 300

5/15/2013 3:00 PM 3:15 PM Break 300

5/16/2013 7:00 AM 8:00 AM Setup 25

5/16/2013 7:30 AM 8:00 AM Setup

5/16/2013 8:00 AM 9:00 AM Setup 75

5/16/2013 8:00 AM 9:00 AM Setup 250

5/16/2013 8:00 AM 3:15 PM Exhibits 25

5/16/2013 8:00 AM 3:30 PM Registration

5/16/2013 9:00 AM 12:00 PM Meeting/Session 250

5/16/2013 9:00 AM 3:00 PM Meeting/Session 75

5/16/2013 10:00 AM 12:00 PM Setup 300

5/16/2013 10:15 AM 10:30 AM Break 300

5/16/2013 12:00 PM 1:15 PM Lunch Buffet 300

5/16/2013 12:00 PM 1:15 PM Setup 250

5/16/2013 1:15 PM 5:00 PM Meeting/Session 250

5/16/2013 3:00 PM 3:15 PM Break 300

5/16/2013 3:15 PM 5:00 PM Reception (F&B) 250

5/16/2013 3:15 PM 5:30 PM Setup

5/16/2013 5:00 PM 5:30 PM Setup 250

5/16/2013 5:30 PM 11:00 PM Reception (F&B) 250

5/16/2013 5:30 PM 11:00 PM Reception (Bev) 300

5/16/2013 6:30 PM 7:30 PM Dinner Buffet 250

5/17/2013 7:00 AM 8:00 AM Setup 80

5/17/2013 8:00 AM 12:00 PM Meeting/Session 80

*Prices may vary depending on menu selections. We would be happy to customize any menu to suit your group’s needs.

Additional Concessions:

1. 1 complimentary room per 50 rooms picked up per night 2. Complimentary meeting space based on 90% pick-up 3. Complimentary presidential suite (2 rooms) for the duration on the conference.

Ms. Wiggins,

I have outlined some of your specific needs. I would like to mention other reasons why the Hilton College Station would be the perfect site for your conference: • Our full service hotel includes many complimentary services that are additional charges at other hotels

such as complimentary airport shuttle to and from Easterwood Airport (typically $18.00-$40.00 round trip at other comparable hotels) and complimentary parking (typically $6.00+/day at other comparable hotels). Our complimentary airport shuttle enables easy access to/from the airport while saving you money.

• Our upscale facility features the Bell Ranch Steakhouse. The Bell Ranch offers delectable entrees to

include USDA Prime Aged Beef, world-class seafood, and mouth-watering desserts. During breakfast, the restaurant offers continental and full breakfast buffets that will satisfy any appetite. The current price for the continental breakfast is $7.95 per person, and the full breakfast buffet is $9.95 per person.

• If your attendees prefer a lighter option, Saved by the Bell Coffee Shop was designed for them. Offering

Starbucks coffee items and fresh baked pastries, “Saved by the Bell” is perfect for someone needing a simple start to their day.

• Our talented culinary team can prepare a variety of cuisines for your meeting attendees. You can view

our current catering menus online at www.hiltoncs.com. We are, of course, able to customize menus to your group’s needs.

• We are proud to offer complimentary high speed wireless internet in all of our guest rooms and public

space. Each guest will be given an internet code upon request which will allow them to access timely information at the tip of their fingers.

Ms. Wiggins, I sincerely believe that based upon your needs, the Hilton College Station is the right choice for Rural Rental Housing Association of Texas, and we are very excited to be considered as your host hotel. Please review the above guestroom and meeting space specifications, as I understand them. Please note that the terms and conditions outlined specifically for this group are valid until 07/27/12, which will allow you time to review and approve our bid to host your event. We will be happy to issue an agreement for signature to confirm this group on a definite basis. We appreciate your consideration of the Hilton College Station and look forward to hosting your meeting! Warmest regards, Lydia Godfrey Sr. Sales Manager Hilton College Station & Conference Center 801 University Drive East College Station, TX 77840 Hotel 979.693.7500 Direct 979.694.4903 Fax 979.260.1931 Visit our website at www.hiltoncs.com

General Information Hotel website address: www.hiltoncs.com Closest Airport: Easterwood Airport (CLL) Approximately 5 miles, 7 minutes from hotel Complimentary airport shuttle, 24 hours George Bush Houston Intercontinental Airport (IAH) Approximately 90 miles, 90 minutes from hotel Airport shuttle: www.groundshuttle.com Parking: Complimentary self parking Hotel Amenities: Hair dryer Coffee maker On-site gift shop Same-day dry cleaning Full size iron and ironing board Complimentary high speed wireless internet access in guestrooms Complimentary USA Today delivered to guestroom each morning Restaurant Hours of Operation: Bell Ranch Steakhouse 6:30 AM - 9:00 AM Breakfast 11:00 AM - 2:00 PM Lunch 5:00 PM - 10:00 PM Dinner Saved by the Bell 6:00 AM – 9:00 PM Gallery Bar 4:00 PM - 12:00 AM Grocery Store/Pharmacy Albertson’s, 615 University Drive East,

979-260-4200 ▪ 1 block Mall Post Oak Mall, 1500 Harvey Road,

979-764-0777 ▪ 2 miles Average F&B Pricing (per person): Break $4.00 - $10.00 Breakfast $10.00 - $22.00 Lunch $13.00 - $20.00 Dinner $16.00 - $37.00 F&B Tax 8.25% Gratuity 20% Meeting Room Tax 6% Audio/Visual Pricing: Prices do not include 8.25% tax and 20% Service Fee TV/VCR Combination $150.00 Microphone (wired) $30.00 Flipchart with Markers $35.00 Screen (8’x 8’) $40.00 Overhead Projector $40.00 Wireless Microphone $95.00

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