rtf/ web rpt: finops sp university of michigan administrative information services real time...
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RTF/ Web Rpt: FinOps SP
University of
Michigan Administrative Information Services
Real Time Financials and M-Reports Sponsored Research:
Rollout Update
Financial Unit Liaison MeetingJuly 16, 2008
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Topics
1. Real Time Financials (RTF) Rollout
2. M-Reports Sponsor Research Rollout
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1. Real Time Financials (RTF) Rollout
Impact to UnitsCompleted Enhancements
Real Time Financials
At a Glance
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Vision: Enhance the Enterprise System to provide richer, timelier data
Production ODSData
Warehouse
Goal: Make meaningful financial data easily accessible to Principal Investigators, Department & Project managers, and administrators.
Implemented system-generated estimates for salary, benefits, and financial aid
Enabled Unit Defined Commitments (departments may record planned or potential financial encumbrances in the central system)
Streamlined journal processing and initiated daily posting of procurement transactions to the General Ledger
Established an all-Funds Budget-to-Actuals Variance Reporting process (formally available only for sponsored Funds)
Implemented eReconciliation (online Statement of Activity reconciliation with richer transaction reference information)
Richer and timelier data in the
enterprise system reduces the need to
maintain data in supplemental
systems
Real Time Financials
Rollout
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Interchanges:Medical Campus (Ford Amphitheater)
Wednesday, August 20th 8:30 – 10:30
North Campus (Chesebrough)Thursday August 21st 1:30 – 3:30
Main Campus (Rackham)Tuesday, August 26th 8:30 – 10:30
Real Time Financials
On-going effort
ConsultingCollaborative effort between MAIS
and Financial Operations On-going enhancements
This is not a “big bang”, we will work toward continuous improvement based on feedback from end-users and technology enhancements
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2. M-Reports Sponsored Research Rollout
Principal Investigators and project administrators easily obtain timely information about the budget/fiscal status of their research projects
Deans, directors, department chairs, and their financial certifiers easily obtain the data required for U-M’s annual financial certification process
• Summary views provide “at-a-glance” high-level data
• Links to underlying detail data
• Metrics & graphs enhance data interpretation
• Intuitive interface makes M-Reports easy to use with no training.
M-Reports Sponsored Research
At a Glance
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Content Area Impact to Units Features
Internal Controls – Employment (ICE) reports
Vision: Enable guided data analysis using many data sources
Data Warehouse
Future: Dept data
Goal: Enhance a unit’s business intelligence by delivering management reports in a customizable user interface.
FinODS
Production
Sponsored Research Budget/Financial reports
M-Reports Sponsored Research
Rollout in stages
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Stage 1Timing July 31, 2008
Audience Automatic access (no M1 needed) for:• Sponsored Research Project Administrators (“SAPOC”)*• Sponsored Research Financial Operations Coordinators*
• M-Reports Internal Controls–Employment Users
• as designated in M-Pathways
Content View all sponsored project grants via:• Summary of Sponsored Projects• Project/Grant Budget Status Report (“PBSR”)• PBSR Drill-to-detail to Budget and Expense Journals
Refresh M-Reports data refreshed weekly from FinProd
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M-Reports Sponsored Research
Navigation
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Summary of Projects
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Project Budget Status Report
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Expense Detail
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Transaction Detail
M-Reports Sponsored Research
Rollout in stages
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Stage 2Timing August 31, 2008
Audience Automatic access (no M1 needed) for:• Sponsored Research Principal Investigator (“PI”)*
•as designated in M-Pathways
MToken:
Required if PI has access to any other administrative systems access (excluding Teaching Support –now known as the Faculty Center)
Not required at this time if PI does not have any administrative systems access, or only has access to the Faculty Center
Content View only their own sponsored project grants via:• All reports in Stage 1• Additional reports if available (see next slide)
Refresh M-Reports data refreshed daily from FinProd
M-Reports Sponsored Research
Additional sponsored reports
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Timing As available (along with and/or after Stage 2 rollout)
Audience All those with access to M-Reports Sponsored Research
Content Additional PBSR Drill-to-Detail capability• Payroll/Financial Aid Commitments (Estimates) • Purchasing Commitments (Open Reqs/Pos)• Other Unit Commitments (Unit-Defined Commitments)• Drill from Summary journals to
• Voucher detail• Payroll detail• Student Financial detail
Parent/Sub-Project Reporting • Parent Summary Report• Consolidated PBSR
Refresh M-Reports data refreshed daily from FinProd
M-Reports Sponsored Research
Next Steps
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Preview M-Reports Sponsored Research• System simulation available at:
http://www.bi.umich.edu/projects/web_reporting.html
M-Reports Sponsored Research
Next Steps (continued)
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Ensure PI & SAPOC information is correct Automatic access to M-Reports Sponsored Research determined
using the PI and SAPOC designated in M-Pathways
Update projects as needed where faculty member is listed as both the PI and SAPOC If left unchanged, faculty PI will have access to view all projects in
M-Reports and functioning SAPOC will have none For Stage 1 rollout, FinULs work with their Research ULs to review
provided list of impacted projects• No change needed if faculty is performing the SAPOC role• Otherwise, send SAPOC changes to Mary Byrkit• Financial Operations Sponsored Programs will expedite SAPOC
changes in M-Pathways• SAPOC changes will impact who receives Financial monthend reports
M-Reports
On-going effortContinually enhance to provide the University
with core information and reports
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Areas Enhancements
• Research
• Financials All Funds
• Space Utilization
• Alerts (e.g., project over budget; project end date reminder
• Link to Teaching Support
• Links to imaged documentation
• Parent Summary report
• Project expenditures by project year vs. fiscal year
• Space Utilization guided analysis and BusinessObjects report links
• Views for faculty, deans, and department chairs
• What-if analysis
