rti audit report 2014-2015 - · pdf filefurther, gail is a co-promoter with 155% equity stake...
TRANSCRIPT
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Chiefbla'la ,,(RTI)OXp<Jrnte. TI Cell,Gt'JL,Bbi\::aji K=a Pala~e,NEWDEU-J:.
Kill,d Att~Gt;Qn: SHRI H.Cl&lIl:lmi
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S'II)joe.:t: RTI Auliii ReQort 2ll14-2015 01 G,.I"ll,
Dat.d: 16-04-2015
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Please fir.:l enclose herewith;he ,:~tciled a:.ld.itreport cn RTI implemet:m::.oor. as peec.oti5caU(D (-om DaPT. 1r.. S2lIle cas bee:! b~din cocplianc. with sectior. 4(b) of6e RTI A~: 1OO5.However, recc=e::lda~cns ;rradeLues to be compE~ dU.'i.:lg;I~xtu:;6.:e
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(CEO) R.T.!. & M"nage:neni Con3LJitantK-63, SFS Fla~3Sarita Vihar
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RTIAUDITon
d RTI ACT IMPLEMENTATION IN GAIL'..-' (COMPLIANCE OF SECTION-4)
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BYo. P. Khorn'lll, Consultant, SCOI'E
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RTi :MANAGErvtENT CONSULTANTK-63, SARITA VlHAR, NEW DEUll-11076
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INDEX1.0 INTRODUCTION
2.0 IMPLEMENTATION OF RTI ACT.. -
3.0 OFFICERS CONTACTED -
4.0 COMPLIANCE OF OF RTI ACT
5.0 OBTAINING INFORMATION
6.0 ACCEPTING OF CASH
7.0 COMPLIANCE OF SEC.4 BY REIL
8.0 SUO-MOTU DISCLOSURES
9.0 STATUS OF APPLICATIONS
10.0 STATUS OF APPEALS
11.0 REPORTS
12.0 TRAINING
13.0 UPDATE OF INFORMATION
14.0 CIRCULARS & GUIDELINES
15.0 OBSREVATIONS
16.0 RECOMMENDATIONS
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1.0lXfROllUCTION
GAIL (India) Ltd was incorporated in August 1984 as a Central Public SectorUndertaking (PSU) under the Ministry of Petroleum & Natural Gas (MoP&NG). Thecompany was initially given the responsibility of construction, operation & maintenanceof the Haz.ira _ Vijaypur - Jagdishpur (HVJ) pipeline Project. It was one of the largestcross-country natural gas pipeline projects in the world, Originally this 1800 Km longpipeline was built at a cost of Rs 1700 Crores and it laid the foundation fordevelopment of market for natural Gas in India.
Current Businesses - Domestic
GAIL, after having started as a natural gas transmission company during the lateeighties, has grown organically by building large network of Natural Gas Pipelinescovering more than 10900 Km with a capacity of around 200 MMSCMO; two LPGPipelines covering 2040 Km with a capacity of 3,8 MMTPA 01 LPG; seven gasprocessing plants for production of LPG and other liquid Hydrocarbons, with aproduction capacity of 1.4 MMTPA; and a gas based integrated Petrochemical plant of410,000 TPA polymer capacity which is further being expanded to a capacity of900,000 TPA. The Company alsO has 70% equity share in Brahmaputrio Cracker andPolymer limited (BCPL) which is setting up a 280,000 TPA polymer planl in Assam.Further, GAIL is a co-promoter with 155% equity stake in ONGC Petro-additionslimited (OPAL) which is implementing a green field petrochemical complex of 1,1MMTPA Ethylene capacities at Dahej in the state of Gujaral. GAIL has 32,86% stakealong with NTPC as equal partner in JV company, RGPPL at Dabhol which is house tolargest gas based power generation facility al1d an LNG regasification terminaloperated by GAIL. In 2013, GAIL commissioned 5 MMTPA Dabhol LNG terminal al1dwill remain its commercial operator for 25 years.
GAIL is a pioneer in City Gas Distributiol1 (CGD) business in Il1dia, with IndraprasthaGas Limited (iGL) il1 Delhi and Mahanagar Gas Limited (MGL) in Mumbai being itsbiggest success stories Besides IGL al1d MGL, GAIL has set up several JVs for CGOto supply gas to households, transport sector & commercial COl1sumersin various citiesincluding Hyderabad, Agartala, Kal1pur, Indore, Vadodara, lucknow, Agra and Pune. In2008, GAIL incorporaled a wholly owned subsidiary, GAIL Gas ltd (GGL) toexclusively focus on city gas distribution business GGL has beel1 authorized forimplementation of CGO projects in four cities namely Kota, Oewas, SOl1epat& Meerutin the 1st round of bidding by Petroleum & Natural Gas Regulatory Board (PNGRB)
GAIL has built a strong Optic Fibre Cable (OFC) network of approximately 13,000 kmfor its own internal use and leasing of bal1dwidth as a carriers' carrierAs a part of its il1itialive towards reducing carbon footprint and creating a path ofsustainable growth, GAIL is buildil1g a portfolio 01 renewable businesses. The companyhas successfully set up wind el1ergy power projects of 118 MW across states of
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Gujaral. Tamil Nadu and Kamataka
Keeping in mind the requirement of growth and consolidation as well as opporturlitiesarising oul of New Exploration Licensing Policy (NELP) of Government of India. thecompany has moved into upstream of gas value chain i.e, Exploration & Productionand currently has slakes in 20 E&P blocks irlcluding 2 blocks overseas (in Myanmar).
Global
As a strategy of going global and further expanding global footprint, GAIL has formed awholly-owned subsidiary company. GAIL Global (Singapore) Pte Ltd. in Singapore lorpursuing overseas business opportunities including LNG & petrochemical trading, InU,S, GAIL has 20% working interest with Carrizo Oil & Gas Inc. in the Eagle Ford shaleacreage, Texas through a wholly owned subsidiary GAIL Global (USA) Inc.Subsequently. a wholly owned subsidiary of GAIL Global (USA) Inc. was formed inorder 10explore LNG imporVliquefaction capacity booking opportunities from U,S.
GAIL is also an equity partner in two retail gas companies of Egypt, namely FayumGas Company (FGC) and National Gas Company (Natgas), Besides. GAIL is an equitypartner in a retail gas company involved in city gas and CNG business in China -China Gas Holdings limited (China Gas).
Further. GAIL and China Gas have formed a joint venture company - GAIL China GasGlobal Energy Holdings limited for pursuing gas sector opportunities primarily inChina GAIL is a part of consortium in two offshore E&P blocks in Myanmar and alsoholds participating interest in the joint venture company - South East Asia Gas PipelineCompany Limited
Consistent track record
GAIL has been a leading public enterprise with a consistently excellent financial trackrecord. The Turnover and PAT have shown remarkable accomplishment with CAGR of18% and 9% respectively in the last decade
GAIL has recently developed corporate growth strategy for the period 2011-20 and thesame has been approved by the Board of Directors, GAIL aspires to become anintegr3ted hydrocarbon major with significant upstream and downstream interests by2020,
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Missior and Vision
Missio""
To aceI' lerate and optimize the err~di\'c and ecollomic use ofl\atural Ga, and its fradions forthe benefit of Ihe national economy.
VisionUe the leading company in }lalural Gas and Beyond, with Global Focus. Commitlcd 10(u'lOmcr Care, Value Crealion for all S\akeholders and Environmental Responsibility.
Key Elements of GAlL's Vision
ElhicsWe arc lransparent, fair and consistent in dealing with all JX'ople.We insist on honesty,integrity and tru,tworthincss in all Our activities.CustomerWe strive relentlessly to exceed the exp~clmions of our customers, holh internal and external.Our customers prefer us.
PeopleWe beli~ve our success is driven by the commitment and excellence of our people. We auraeland retain rcS\lh-orient~d people wh" are proud th~ir work and are ,atisfied with nolhing lessthan lhe very be'l in cvclJ1hing th~y do, We encourage individual initiative by creatingOpporlunili~, for om people 10learn and grow. We respeL1thc individual rights and dignily ofall p~ople.
ShardlOldersWe m~el the "bjeetivcs of our shareholders by providing them superior returns and valu~lhrough their inveSlm~nls in us.
Safety, Health 'HId EnvironmentWe pro:nOle highes( levels of safety in our operalions, health of our employees and a cleanenvironment. We strive for conlinuous development of the communitie, in which we opemte.
Teehnol,,~'We believe teehnnlogy is (he key to th~ fulUre success of OIlrorganisation. We advocatc use of'best-in""la,,' k'Chnologics.
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2.0 lmpicmcnt,lliun of th., RTI Act.2lf05 & Procedures Followed
GAIL as per the records available in the RTI cdl, had started the implementation :lfthe RTI Ad2005 imm~dialc1y after the enactmL'Tlt of the RTI Act in 2005. As per the records the companyhad nominated the Appellate Authority (AA), Central Puhlic [nf"nnation Officer (CPIO) &Assistant Public Information Officer (APIO) dunng (he year 2005 and also nOlifid the same onthelTweb~jte.As per th~ system being followed fm the implememation of the act in GAIL, there is onccentralise CPIO & SCVl'Tl Appellate Authorities and h;lving 41 ACrIO, al all its business Units!projects.Applications Me being received by CPIO (lr AcrID, as per provisions in the RTI Act andiOlplementation guidelines. However, corrc,pondcnce or information to tile applicant is beingprovided as per centralise method by CPIO only.for beller and fast management of the RTI appli~ati()ns & providing of the information speedily,one nodal officer in each department has been nominated for co,ordination & making availahlethe information pertmning t" their R,peetive departments. l\"odal officers are amrr ginginfonnation from their respedive departments and providing to CPIO/ACPIo. AppellateAuthorities (AA) are independently receiving the appeals related to their respectiv: areas!departments/business unit and disposing ,,[the same in line with the provisions in the act with in30 days,
List of the Appellate Authorities. CPIO & ACI'IO is auaehed at anneXUre "I"'
At pre8ent following officers are dire~tly r~sponsibIc for smooth implementation cfthe RTI a~t2005 in GAIL
Shri B.eTri athiShri A.K,l\lanchandaShari KK.A anvalShreAmit RaShri MRGohilShri AX, Sin hSIJ!!. ~.S.Rag~unathanShri S.M,SinShri S.B.~itraBusiness unit,All De artmentsAll Em lovees
.:1.0Implcmcntation of HTJ act in GAIL (Compliance of S~ction 4(1)(b)
In a~cordan,e with the Jct it was the obligation8 of all the public authorities to comply with theprovisions "fthe se~tion 4(1)(b) (e) & (d) and to publish the same within 120 daY8 from 15.06-2005 for smooth implementation of the aet from the date of enactment that 12-10-2005,accordingly, GAIL has to proactively disclose all the information as mentioned in 19 paras i,e.(a)
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GAil has provided data/details! information with re,pecllo 16 points, out of Mal 19 ontllcwebsite under RTI ponal. Two items arc not applicable to GAIL. Detailed point wise ,tatu, isgiven in the annexure II.
5.0 Dda iIs for ohtain inl: of infonnat;on by cill,eD of lod ia
Detailed procedure for obtaining information by the citilen "flndia has been provid"') under RTIportal, including particulars ofCPIO.For making appeal as pcr section 19 of the act, GAIL has also provided the complete details ofall the Appellatc Authorities along with their contacl details ..
6,0 Acceptance of cash by GAIL for RTf Ft'e
Presently, GA IL is not accepting C'ashagain,l application fee as well as for additional fec forprovidir.g information. Thi, is no! as per the RTI act Fee Rules, 2005,13eing the slalue GAIL ha:;been advised to comply Wilhthe RTI ACI2005.CPIO has confirmed thaI GAIL shall initiate action for accepting cash against application fcc aswell as :'or addilional fee for providing informalion
7.0 Compliance ofS<'Clion 4(1)(a) & Seelioll i
Detailed discussions were held with heads "rtwo departments for implementalion of the act &providing of informalion as \\ell as with respect 10record management being f"Uowed by them.Both the departmenls i.e. J\.larketing & HR have nominated nodal officer in lheir respectivedepartrrents. Nodal officer co_ordinate and assist respective ED in fasler disposing ofapplication.It has been told that aillhe departments are ISO Certified, and the ISO procedures are beingfollowed in decision making process & with respect t" the retention oflhe documents andweeding out of the same as per the life of documents mentioned in lhe procedures.CompUlerisatioo of the documents & record:; indexing & cataloguing arc under consideration.However. there is no standard record management policy a, Fer Gol Guideline, exists.
H.O Suo-motu di,ciosures under ,cclion 4(2), 4(3) & 4(4)
GAIL as per requiremem of Suo-motu disclosures under 4(2), 4(3) & 4(4) GAIL has provided 101of information related 1Othese provisions on lhe "eb site of GAIL, which are very u:;efullO theeililen o)fII'J)JA.In addition 10above, details of aillype of gases being produced, making available to thecustomers by GAIL and benefits of these producls have been adequately given. It has also givenin details aboul dome,tic & glotml markets. future plans CIC.But it is not available under RTI p"rtal. GAIL has been advised to link all these inf,mnationwith R";,IPortal.
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9.0 Status of RTI applications for the yea r 21}I~_20 15
, K0, Of applications reccl vet! dllring the year~o. Of applications disposed of during the year~o. Of applications disposed "fwithin 30 days
= 422=433•• 433
10,U Status of RTI appcnls to firsl appdlate authority for (he year 2014.2015
" I'o. of appeals received during the yearNo. of appeals disposed off during the yearNo. of appeals disposed of within 30 day.
11.0 Quarterly Reports (section 25)
= 63= 59• 59
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As per the records physically 8een related to the Quarterly Reports, GAIL regularlysubmit1ing qu~rterly reports 10Ministry of Petroleum & Cle, in the prescrihed Pcrfonna ofDoPT. (Report is enc1o,oo al annexUre III )
12.0Training on ItTI (Section 26)
GAIL lIa, arranged twice formal training on RTI at its projecls with participarJs from there'pecti .•.e region. where the plant is located, through the RTl consulting ageney during the year2014- 2015.
13.0 l:pdate of infontUllioll (Section 4 (xvii)
GAIL h.1Scon/inned that, it is updating the information every year & as and when required.Presently, updated infonnation is available on the website as on 04.11-2014 as well as has doneupdale in Feb.20IS.GAIL has been advised 10update the RTI p<1rtalin line with the deficienciesobservc..l & recommendations made.
14.0 A,'ailal1ility of inte,t circulus. ~uidclilleS and notificatiom on RTI
Only one circular ofDoPT of the year 2013 is available. GAIL has been advised to ke"l' alllhcrelevant circular&!notificaliolls readil v available in separate circular file We also a,sisted GAILto dowr.1oad all the relevant CIrculars, guidelines and notifications of DoPT & Cle, and madeavailable to the RTI cell of GAIL for beller management & smooth implemenlatio:l of the RTIAeI200S.
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15.(1Rfl para in Annual Repurt
GAlL ill their annual report meludcrl a para on Implementation ofRTI Act 2005.
16.0 E~al1linalionl Andit of CPU) OflkelAA Office! APIO Office
AU the concerned documents, rcgisters, files, wehsite "fGAIL mcluding RTI Portal wereexarmn"'-.l/auditcrl and detailcrl "hservations are giVeilbelow;
(i) On the RTI portal of GAll it has heen mentioned that"RequiSIte fee for the purpose of seeking infonnation under RTI Act should not bemade in the fonn of Court fee, treasury pa},nents, bond papers, ca,h and pa}mcntmade at po,t officC5 for GAIL".As per RTI Regulation of FEE & COST Rules 2005, at para 3, for application feeunder RTI it lS mentioned that"Cash against proper receipt or by detlWlld draft or banker's cheque or ludianPoslal Order"GAIL needs to comply the act provisions by lcccpting thc cash agaimt receipt.
(ii) Under particulars of informalion chapter I section 4( I )(b)(i), GAIL has giveninfonnation rdated to total financial data! income but have not provid~d informationrelated to the objectives, vision & mission "fthe GAIL as required. This informationhowever, available under mmn GAIL website, needs to be properly linked,
(iill Under Chapter 4(1) (b)( (X), monthly remunerations of employees, GAIL has alsoprovided strength of employees in respective categories, which is as rn 30-05-2012,GAIL needs to update this chapter.
(iv:O Under Chapter 4(1) (b){ (XT),Budget Allocations & Expenditures: GAIL hasprovided details "fall units related to sales & turnover lhal to from 2035 to 2012.GAIL needs 10provide budgets & actual expenditures of the company for la,t fiveyears.
(v) Cnder Chapler4 (I) (b) (XV), Facilily for obtaining infonnation, the address of ~1CShas been mentioned. Ilere, CPJO details uceds to be mentioned.
(vi; Circulars, DoPT guidelines & notifications are available in the COlTesr<mdeneefile"hence, difficult to refer when required, it needs to be kept in ,cpamte Circular file.
(,.ii) On examinations of rccord, of rcplics &. inforrm,lion pro"ided to lhe applicalllsit has been fonnd that consistellll~' GAl L 1<prO"idlng or making rcplics to theapplicant, within 30 days. ~ot cwn sin~le case has bcen found be~.oHd30 d,\ys.
(viii) On examinations of H'cords of "ppea!s filed by a]llllicanls to till' (WO appcllatcaUlhorilies examined by me, it has hccu found Ihat con<lstcntly the "ppellat"authorltlC' arc dlspo<i ng of the appe:ols "ilhin 30 days. 1\01 ,'Wll ~illl:lc ca<c hasbccn fOHnd appcal d"posc of be~.ond 30 da~'s.
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(ix) From Feb.2015, GAIL ha, started sy&lemof'.On line lnonilOnng of RTfApplications". The dash board gives clear Jail y ,lal",; of applications as well as, helpthem expediting of the replies linfonnation ,",'iththe custodian of info:1nation thatAPIO Or I\odal Officer. (Good Practice by GAIL for true implClllcntatiQll ofNT! Act ZOUS)
(x) Rr~ard;llg Update of RTI replies on \hb site - GAIL has alrudy Sfarteduploadin::: of the RTI r~pHcs ill order to comply the UoP'!' circu fa; with effect(rom 14.02_2015.
IR.OI'-ills! ConcJu~jons I R~CO'llIncndation to GAIL
GAIL is implementing Inl ACT 2005 in nght anulruc spirit, may be seen from the~tatu, of aprl ;Calions and appeals that all the applications have been disposed of byePlo within the time limit Gf30 days and also allihe appeal8 were als" di'l'"se ofby the appellale ,mlhorities ill 30 dap as per the provisions m the act.GAl L 11,\, complied the obligation. lIf pu hUe au thority hy pm aeli,'e disdosureslIfthe illfornmtion as per sedilln -I(1)(h) of the RTI Ad, cid"iteci ,tatns is givenin the attached annexure II.From Feb.20IS, GAIL has started monitonng ') stem for RTithmugh "On linemonitoring of RTI Applications". GAIL has already started uploading of the RTireplie, in order to comply the DoPT circular with effect from 14-02-2315. As wellas, GAIL" shanng the mformation regularly through nev.-'slettersand internet.Howevcr, certain minor deficiencies have heen "hserved that needs to be compliedduring the next update at the earliest.
GAIL as per RTI Regulation of FEE & COST Rules 2005, at para 3, fm applicationfee under RTi "Cash against proper receipt needs to he accepted" to comply thestatue. CPIO has confirmed that GAIL shall initiate action for accepting cash againstapplication fee as wdl as for addi1ional fee for providing information
Undcr particulars of information chapler I section 4( I)(b)(i), GAl L ha. to providcinformation rela1ed to the objectives, vision & mission of the GAIL a~ required or tobe prllpnly hnked wilh GAIL website.Under Chapter 4( I) (b)( (X), monthly remunnations of employees, G.\IL needs 10update the infonnation related to ~Irength of employees, which is as en 30.05.2012.Under Chapter 4( I) (b){ (XI), Budget Allocation, & Expenditure" G.'; IL has toupdate this chapler and needs to provide budgets & actual expenditures of thecompany for last five years.L"nderChaptcr4 (I) (b) (XV), Facility for obtaimng mfomlalion, CpIO ddails needsto he provided.GAIL needs to create & maintain separa1e Circular file covering Cirnlars, DopTguidelines & notifications related to RTl etc.
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List of Appellate Authorities
I. Sh. A .K. \fanchanda, Appellate Authority: w.r,t. Appeal~ preferred by the applicants inrespect of Issues relating.to marketing. functions across GAIL.
2. 5hri K K. Aga",,'al Appellate Authority: w.r.t. Vijaipur- IIVJ I'lL, DVPl, OREI'.VOPL, Compressor Station> at Hazira, Vaghodia, Jhabua, KheraSijaipur, Kailaras,Dibiapur, Chamsa, Gujaral Regional I'/L, Vadouara,OPUs at Vijaipur, Vaghodia and Gandhar.
3. Shr; Amit Ray, Appellate Authority: will continue tn funcl;'>n as Appellate Authority forareas olher than :'>farketing, Operation & Maintenance,Petrochemicals and Projectfunctions.
4. Shr;:vI B Gohil, Appellate Authority, with regard to appeals prdcrrcd by the applicantsin respect of issues relating to GAlL-PATA
5. Shri AX. Singh, Ex~culive Director (Proj~clS), ~oida with regard to appeal, preferred byth~ applicants In respect of issue~ relating to Project activilie, (oth~r than Petro chemicalComplex at Pata).
6. Slid £.S. Ranganathan, Ex~cutivc Director (O&M), ~oida, will deal with r~gard toappeals preferr~d hy th~ applicants in respecl of issues relaling to 0&/1.1activlti", in theStal"s of Maharashtra, Tripura, j\CR Gas PIL ~etwork, DUPL, DPPL, JLPL,GPU atUsar & Lakwa, C'JPL,SKPL, B"J\PL, K:>.tKRPL,"J\GMC, BlS, GAlLTEL J)epartm~nts.
7. Shri S.M. Singh, General :;'lanag~r (Con,I.), Bengaluru will deal wilh regard to appealspreferred by tile applicant, in respect ofis'u~s relaling to 0&!\1 activities in the Stal", ofKamalaka, Kcrala, Andhra Prade,h, Tamil Nadu, Puducherry & Goa.
CI'IO ,. Shri S.ll.:;'lilra, Gl\1 (Lllw)GAIL (India) Ltd., 16 Bhikaji Cama Place, N~w Delhi.llOOM
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From: Om Khorw~1 [m<!\l!Q;QkbQn';al;<i'ly~\!QQ,glffi]>ent:T~ay, July28, 20158:08 PMTo: V K Ilansal (<IT~ <.Tffi;l), OM KHORWAL
Cc: H C lohumi (lffl.lfI .• )Subject: Re: COMPUANCE OF OBSERVATIONS MADE BY 3RD PART'I' AUDIT W.R.T. SUo-MOTIJ OlSQ.OSlJRE OFINFORMATION U/5 4 (l}(b) OF ~E RTI ACT, 2005.
Dcar Mt Lohumi,This ha-~refercnce to the observations mauc in thc auuit report, your mail <l<ltcu30-06-2015, our mail <l<lted3ru July. 2015 and telephonic discussion we had last week with Mr. Solanki,:Vlr. LohumL and toJay with~Ir. Raffial convC}'ing confinnalion regarding amendment on fec undcr RTi on GAIL wehsite Wlcer RTIportaL ToWY, we have visited the wcbsite of GAIL and found that as confirmed details about rec ha-~been
tpdme.-In vicw of abovc, being the auditor, on behalf ofRTl Management & Con~;ultant. convey that GAIL, fullycomplying scetion 4, other mambtory requirements including compliance of fee rules.
With regards,O.P,Khorwa\CEO, RTl Mgt. & ConsultantMob. 965099024\
Sent f:-<lITlmy il'ad
On 03-Jul-20\ 5, at 4:30 pm, OM KlIORWAL <okhol'\\aJtiivahoo_com> "wtc: