rti project report

1

1. INTRODUCTION

1. “CAPACITY BUILDING FOR ACCESS TO INFORMATION”

UNDP PROJECT:

The state of Haryana was selected in the second phase of the project. As

a result, Haryana Institute Public Administration (HIPA), Gurgaon

has been taking up the UNDP sponsored Project “Capacity Building for

Access to Information” since the year 2007-08. The funds have been

given through DOPT, (Training Division) Govt. of India. The project

takes a comprehensive approach in pursuit to increase access to information

for achieving the ultimate goal of good governance.

2. The Objectives of the Project are:

i) Building the capacity of Government officials in select states and

districts to meet citizen’s information needs in key government

departments for improved service delivery.

ii) Developing the capacity of citizens and civil society to demand

information and creating awareness in the identified states and

districts.

iii) Establishing institutional mechanisms at the national level for

improved citizen-state interface; and

iv) Undertaking research, documentation, and sharing of global best

practices through networking of practitioners in the area.

3. Project Area and the Target Group:

(1) Area of Operation and

Selected Districts.

Haryana State as whole in general and

(a) Gurgaon (b) Jhajjar in particular on

the pilot basis.

(2) Target Groups

(1) PIOs/APIOs & Other Government Employees

(2) Media People /Elected

Representatives

(3) NGOs/Activists/ Civilians.

2

4. MAIN COMPONENTS OF THE PROJECT ARE:

(B) Training & Capacity Building

(C) Research & Documentation

(D) Mass Awareness Campaign

(E) Clearing House

(F) Dissemination & Advocacy

(G) Information Fairs/ Information Audit

(H) Multi stake Holders Workshops

5. ABOUT THE ACT:

The Right to Information Act, 2005 was enacted by the Parliament on

15th June 2005 and came into operation on the 12

th October 2005.

The followings are the objective of the Act: -

(i). To provide for setting out practical regime of right to information for

citizens to secure access to information under the control of public

authorities;

(ii). To promote transparency and accountability in the working of every public

authority;

(iii). To set up Central Information Commission and State Information

Commission and for matters connected therewith;

(iv). To contain corruption and to hold governments and their instrumentalities

accountable to the people: and

(v). To harmonise revelation of information with public interests, including

efficient operations of the governments, optimum use of limited fiscal

resources and the preservation of confidentiality of sensitized information.

INITIATIVES TAKEN BY AT THE STATE GOVERNMENT :

Just after the enactment of the Act, all the Departments of the State

Govt. have already designatied FAAs,PIO’s and APIO’. However, in regard to

Proactive Disclosure as required under Section 4(1) (b) of the Act giving details

of the organization, funding pattern, employees list etc. etc. have not yet been

made by some departments.

The State Govt. constituted the State Information Commission (SIC) on

time as per the requirement of the project Act. The SIC is very good in strength

compared to many other states in the country i.e. 5 Information Commissioners

3

and one Chief IC. The various judgement given have been trend setter for the

public and transparent governance, The disposal rate of the appeals and

complaints at the SIC level is excellent as is evident from the Tables 1-3, given

below:

Table – 1

Details of Complaints/Appeals/Penal proceeding decided by

The State Information Commission,

Haryana since its inception to October, 2009

Year Total No. of cases

decided u/s 20(1) of the

RTI Act, 2005 and

total amount recovered

as penalty from the

defaulting State Public

Information Officers

Total No. of cases u/s

19 (8) (b) of the RTI

Act and amount of

compensation

awarded to the

appellants.

Total No. of

cases where

Disciplinary

proceedings

u/s 20(2)

recommended

No. of

cases

decided

Amount

recovered as

penalty

(in Rs.)

No. of

cases

decided

Amount

recovered

as penalty

(in Rs.)

2005

00 00 00 00 00

2005

02 3550 00 00 07

2007

16 91800 15 27700 56

2008

63 363750 74 331000 74

2009 up to Oct., 09

54 342500 184 614975 71

Total

135 801600 273 973675 208

Range between

250-250000 200-20000

4

Table – 2

Year wise details of Complaints received, their disposal and pendency

at the end of year U/S 18(2) of the Act.

Up to October 2009

Year Provisions Registered

during

year

Total Disposed of

during the

year

Un-disposed

cases at the

end of year

2005 - 04 04 - 04

2006 04 154 158 141 17

2007 17 246 263 233 30

2008 30 151 181 148 33

2009 (up to October) 33 330 363 259 104

(Table – 3)

Year wise detail of Appeals received, their disposal and pendency

At the end of year U/S 19(3) of the Act.

Up to October 2009

Year Previsions Registered

during

year

Total Disposed of

during the

year

Un-disposed

cases at the

end of year

2005 - 03 - - 03

2006 03 160 163 98 65

2007 65 1014 1079 854 225

2008 225 1454 1679 1301 378

2009 (up to October) 378 1853 2231 1722 509

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EFFORTS AT HIPA LEVEL:

In order to further streamline the training programmes, HIPA is also having

three Divisional Training Centres (DTC) at Punchkula, Hisar and Rohtak. DTC

Panchkula was established in the year 1993-94 while DTCs at Hisar and Rohtak started

functioning in 2007 & 2009 respectively. These DTCs have also been very helpful in

successfully implementing the RTI Project. Being an apex Training Institute, HIPA is

aware of the problems, apprehensions and responsibilities of the Government Officers

working as the functionaries (i.e. FAA, PIO, APIO) under the RTI Act. Even before

being selected as SIA under the project, HIPA has been conducting training

programmes on RTI at HIPA and in its DTCs. These training programmes were being

funded by Haryana Government. The target group in all the training programmes so

conducted have been newly appointed PIOs, APIOs, FAAs, NGOs, Media Persons and

also other social activists. Most of these programmes, except the district level training

programmes, were used to be organized for 2 to 3 days. It had also moved to all the

district headquarters for organizing RTI programmes for the district level officers,

activists and media persons in the year 2006 .

Haryana was selected in the second phase of the CAPACITY BUILDING FOR

ACCESS TO INFORMATION project. Consequently, HIPA as SIA and the two

districts (i.e. Jhajjar and Gurgaon) as the DIAs were selected by DOPT, Government of

India for the implementation of the project. In order to implement the Act in true spirit,

HIPA has been taking up training programmes, mass awareness programmes etc. so that

the same is implemented in true spirit. A large number of the FAAs, PIOs, APIOs and

other officers/officials have been trained. However, during the period of the said project

many PIO’s/APIO’s and other officers/officials could not be covered. Even then, a good

number of Govt. Officials at the level of FAAs/PIO’s/APIO’s and other

officers/officials were covered under the Project. The role of the HIPA in

implementation of the Act is basically giving training to the Govt. employees and

creating Mass awareness to the general public through various means.

Thus imparting training to the Government employees is in one way for

the officers to be well equipped in the contents of the Act so that information seeker

can be helped out when information requests are made. To realize the ultimate objective

of the Act, imparting training to the NGO’s/citizens, media people and also the

commoners is also not less in importance. The general public have been made aware

about the important provisions of the Act so that they could ask for information which

really improves their life in rural and urban areas. It is quite automatic that when the

people are free to get the information from the public authorities, transparency in the

working of the public authorities is the result. This will ultimately achieve of what the

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citizens aimed at i.e., good governance for the Govt. as well as for the governed.

When checked up in the Government departments, through the process of

information audit, good response could be seen on implementation of the Act from

many departments except in a few cases. The applications filed by the information

seekers, in some cases are very general in nature which does not involve any long

process of giving information to them. The applications requesting for the third party

information are coming in large numbers.

AT THE DISTRICT LEVEL:

Gurgaon district is divided into four blocks i.e. Gurgaon, Pataudi, Sohna and

Faruknagar while Jhajjar district is divided into five blocks i.e. Jhajjar, Bahadurgarh,

Beri, Matenhail and Salhawas. As far as DIA Gurgaon is concerned, it used the

expertise of Haryana Institute of Rural Development, Nilokheri and Nav Jyoti

Foundation of Dr. Kiran Bedi, IPS (Retd.) to carry out the activities of the project.

HIPA also organized one different stakeholders workshop and three training

programmes on the behalf of the DIA Gurgaon. Resource persons trained by HIPA were

also used to organize the training programmes in the villages. Banners, hoardings,

pamphlets, brochures and RTI calendars have been other means of awareness

generations.

DIA Jhajjar used the services of the resource persons trained by HIPA to organize

training-cum awareness programmes at the district, block and village levels. Banners,

hoardings, pamplets , brochures and RTI calendars have been other means of awareness

generations.

Both the DIAs have prepared the RTI directories of the district level functionaries

of the RTI Act. Information fairs, audit of proactive disclosures and the impact of RTI

act on the working has been other important work done by the DIAs.

KEY ISSUES TO BE TAKEN CARE OFF AT STATE LEVEL:

The State Information Commission is still to have its own building and is housed

in a rented building at Chandigarh. The State Government seems to be very sincere in

implementing the project that is why it has decided in principle to establish a call centre

with 6 seats and about 1159 common service Centers in the rural areas and 114 centres

in the urban area in the State. It will take some more time by the time these start

working. Proper record management of all the Departments needs to be thrust upon. In

addition, proactive disclosure of all departments could be made compulsory as there are

few departments and public authorities who are yet to put their details as per the

requirement of the Section4(1) b. Moreover, Public authorities are not updating the

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information. All the departments and public authorities need to prepare the details of

applications received, applications disposed of properly at the PIOs levels itself, number

of first appeals and reasons thereto and also appeals to the IC. Penalty prescribed

against the officials if they do not adhere to these time limits. This would certainly make

the monitoring over the departments more effective.

The objective of the Act could be achieved only when the general public

are made to understand about the Act in detail. In such scenario, the role of the Mass

Media for effective implementation of the Act is very important.

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2. Activates Undertaken by the SIA and DIAs

(A). Training and Capacity Building

(I) Training and capacity building are the main components of this project.

As there are the only means to improve one’s knowledge and skill etc. on a particular

subject. During the project period 2007-09 HIPA and its Divisional Training Centers

conducted 59 training programmes. A total of about 2055 trainees participated of the

total participants attended the training programmes. About 95% of the total participants

attended these training programmes were FAA, PIO, APIO and other officers/officials

while the rest 5% were from NGOs Media and other civil society organizations and

some times very active members of general public. The detail about number of training

programmes along with the date and no. of participants is given below as Table 4-14.

In many cases, training module was of 1-2 days duration. At the DTC levels

mainly the training programmes were organized just for a day. In the one day training

programmes the salient features of the RTI Act and how effectively the information

could be provided, were use to be covered. In the 3 to 5 days training programmes role

play group, work case law discussions and even basics of computer use to be covered.

Many training programmes used to be organized for 3-5 days also. (Schedules of 1-5

days training programmes are given at Table 15-17.

HIPA being very close to Delhi has that extra advantage of getting excellent

speakers may be from CIC, CHRI and other organizations working in the area of RTI

Act. The Chief Information Commissioner and Information Commissioners of the State

Information Commissioner. Haryana were also kind enough to interact and address the

trainees very frequently.

(II) The main objectives of the training programmes used to be :-

- To help the participants to understand the significance of Right to Information

Act;

- To enable the participants to understand the different provisions of RTI Act.

- To enable the participants to learn techniques to disclose information promptly

and at the lowest reasonable cost.

- To motivate the participants to the extent that they carry the message of

transparency under the act to their colleagues and juniors about their obligations

and responsibility under the Act,

- To enable the participants to act as agent for bringing the attitudinal change

among the other Officers/Officials for effective implementation of the Act.

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(III) Methodologies adopted in the training programmes :

- Lecture Method

- Interaction with the Speakers : Questions-Answers Sessions

- Case Study

- Group Work & Group Discussion

- Role Play

- Audio Visual Aids

- Field Visit

(IV) The two DIAs imparted training to 5372 number of trainees during the year 2007-2010. However initially during the first year of the project both the DIAs were slow but

got the momentum after the third quarter of the first year. At the district level also the

participants used to be a mixed batch of trainees. Both the DIAs first organized district

level training programmes. In these programmes where district level officers of almost

all the departments including the FAA, PIO and APIOs participated . DIA Gurgaon

itself imparted training to 1255 participants, while Jhajjar district gave training to 4117

participants.

(V) The methodology in the district level programmes used to be:

- Lecture Method

- Interaction with the speakers

- audio visual Aids

Haryana Institute of Rural Development, Nilokheri and Nov Jyoti Foundation

under the leadership of Dr. Kiran Bedi also organized the training programme on the

behalf of DIA, Gurgaon.

HIPA being located at Gurgaon and Jhajjar being the neighboring district of

Gurgaon district both DIAs requested HIPA to organize training programmes on their

behalf during the year 2009-10. Therefore, on behalf of the DIA, Gurgaon, HIPA

organized 4 training programme while 6 training programmes were organized on behalf

of DIA Jhajjar.

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The details of the training programmes organized by HIPA along with number

and level of participants are given below:

Table – 4

Courses Conducted by the SIA, Gurgaon

During the Year, 2007-2008

S.No. Title Level of participants Date No. of

Actual Participants

1 Transparency in Administration: RTI Act for SPIOs/ASPIOs

SPIOs/ASPIOs of different Deptt./Boards/Corpns

May 7-11, 2007

35

2 TOT Programmes on RTI Act under UNDP Project for Jhajjar Distt.

Officials of Jhajjar District

May 14-18, 2007

10

3 TOT Programmes on RTI Act under UNDP Project for Gurgaon District.

Officials of Gurgaon District

June 11-15, 2007

14

4 Right to Information Act as an Instrument of Transparent Govt.


Dec.03-07, 2007

14

5 RTI Workshop for Vigilance Deptt.

( Gurgaon Range)

Officials of Vigilance department, Gurgaon

5.3.2008 14

11

Table – 5

Courses Conducted by the SIA, Gurgaon

During the Year,2008-2009

S.No. Title Level of participants Date No. of Actual

Participants

1. TOT on Transparency in Admn.: RTI Act for SPIOs/ASPIOs


April 21-25,2008

23

2.. Transparency in Administration: Right to Information Act for Principals

School Principal’s & Headmasters

Aug. 26-28, 2008

12

3. Transparency in Administration: RTI Act for SPIOs/ASPIOs

First Appellate Authorities SPIOs/ASPIOs of Higher and Technical Education

Oct. 20-24, 2008

35


First Appellate Authorities SPIOs/ASPIOs of School and Elementary Education

Nov 17-21, 2008

40


First Appellate Authorities SPIOs/ASPIOs of HUDA, Food and Supplies, Police Department Haryana

Dec. 01-03, 2008

30

6. RTI Act-An Instrument of Transparent Governance


Dec. 16-18, 2008

17

7. RTI Act-2005 for State Resource Person

For State Resource Person from Haryana conducted by Yashda

Dec. 16-18, 2008

41

8. Workshop on RTI Act-2005

SPIOs/ASPIOs and Class - I & II officers of Hissar division at Hissar

Jan. 14-15, 2009

65

9. Workshop on RTI for SPIOs/ASPIOs

SPIOs/ASPIOs & Class I & II Officers of RTK. (Division – Rohtak)

Jan. 21-22, 2009

47

10. Public Accountability and RTI Act Role of SPIOs/ASPIOs

SPIOs/ASPIOs & Class I & II Officers

March 23-27, 2009

24

12

Table – 6

SEMINAR, WORKSHOP AND TRAINING ON

“RIGHT TO INFORMATION ACT, 2005”

Conducted by Divisional Training Centre, Panchkula , (HIPA)

during 2007-08

S.No. Title Level of participants Date No. of Actual

Participants

1 RTI

Act-

2005

SPIOs/ASPIOs of

different

Deptt./Boards/Corpns.

17.4.2007 17

2 RTI

Act-

2005

SPIOs/ASPIOs of

different

Deptt./Boards/Corpns

3.5.2007 50

3 RTI

Act-

2005

SPIOs/ASPIOs of

different


21.5.2007 17

4 RTI

Act-

2005

SPIOs/ASPIOs of

different


25.5.2007 21

5 RTI

Act-

2005

SPIOs/ASPIOs of

HUDA

30.7.2007 20

6 RTI

Act-

2005

Officials of HSAMB

1.8.2007 25

7 RTI

Act-

2005

SPIOs/ASPIOs of

HUDA

3.8.2007 19

8 RTI

Act-

2005

SPIOs/ASPIOs of

CCSHAU, Hisar

10.9.2007 35

9

RTI

Act-

2005

SPIOs/ASPIOs of

different


22.10.2007 17

10 RTI

Act-

2005

SPIOs/ASPIOs of

different


30.10.2007 16

13

11 RTI

Act-

2005

SPIOs/ASPIOs of

Development &

Panchayat

2.11.2007 21

12 RTI

Act-

2005

SPIOs/ASPIOs of

Labour department

6.11.2007 27

13 RTI

Act-

2005

SPIOs/ASPIOs of

Develoment &

Panchayat

19.11.2007 23

14 RTI

Act-

2005

SPIOs/ASPIOs of

Vigilance department

4.12.2007 22

15 RTI

Act-

2005

SPIOs/ASPIOs of

Labour Department

7.12.2007 12

16 RTI

Act-

2005

SPIOs/ASPIOs of

Food & Supplies

Department

17.12.2007 18

17 RTI

Act-

2005

-do- 19.12.2007 26

18 RTI

Act-

2005

SPIOs/ASPIOs of

Employment

Department

15.1.2008 25

19 RTI

Act-

2005

SPIOs/ASPIOs of

different


17.1.2008 20

20 RTI

Act-

2005

SPIOs/ASPIOs of

Primary Education

Department

21.1.2008 17

21 RTI

Act-

2005

-do- 25.1.2008 18

22 RTI

Act-

2005

Officials of District

Ambala

19.2.2008 83

14

23 RTI

Act-

2005

SPIOs/ASPIOs of

different


25.2.2008 19

24 RTI

Act-

2005

Officials of different


19.3.2008 7

15

Table – 7



Conducted by Divisional Training Centre, Panchkula during the

Year 2008-09

S.No. Title Level of

participants

Date No. of

Actual

Participants

1 RTI Act-2005 SPIOs/ASPIOs of

Health Deptt.

&other

departments.

16.4.2008 13


Sectt. & FC Offices

22.4.2008 09


Fatehabad District

at Fatehabad

29.4.2008 53


Health Deptt. &

Panchkula district

2.5.2008 11


Kurukshetra District

6.5.2008 115


Hisar District at

Hisar

6.5.2008 31

7 RTI Act-2005

Officials of Higher

Education

15.5.2008 29

8

RTI Act-2005 Supdts./Under

Secy. & Dy.Secy. of

Sectt. Offices

2.6.2008 36

16

9 RTI Act-2005 Asstt. & dealing

hands of

HODs/Boards &

Corpns.

3.6.2008 14

10 RTI Act-2005 Asstt. Of Sectt.

Office

4.6.2008 31

11 RTI Act-2005 SPIOs/ASPIOs 20.06.2008 19

12 RTI Act-2005 For Ist Appellate

Authorities

07.07.2008 69


Authorities

14.07.2008 24

14 RTI Act-2005 PIOs/ASPIOs 11.08.2008 15


Authorities of

Govt./Govt. Aided

college

13.08.2008 12

16 RTI Act-2005 Officials of

Panchkula division

06.10.2008 18

17 RTI Act-2005 Officials of

Panchkula division

10.10.2008 43

18 RTI Act-2005 For officers/officials

of School

education)

07.11.2008 91

19. Right to

Information Act,

2005

For First Appellate

Authorities/SPIOS

of Govt./Govt. aided

Colleages

05.12.2009 39

20. Documentation

& Management

Record w.e.f.

Right to

Information Act,

2005

SPIOs/ASPIOs and

Class - I & II officers

18.02.2009 13

17

21. Documentation

& Management

Record w.e.f.

Right to

Information Act,

2005

SPIOs/ASPIOs and


23.04.2009 18

22. Right to

Information Act,

2005

SPIOs/ASPIOs 08.06.2009 10

23. Right to

Information Act,

2005at

Yamunanagar

SPIOs/ASPIOs and


and Media & Social

Activates

03.07.2009 88

24. Right to

Information Act,

2005 for PC’s

Office

SPIOs/ASPIOs and


10.08.2009 17

25. Right to

Information Act,

2005

SPIOs/ASPIOs and


02.09.2009 11

26. Right to

Information Act,

2005

SPIOs/ASPIOs and


11.09.2009 20

27. Right to

Information Act,

2005

SPIOs/ASPIOs 01.10.2009 7

28. Right to

Information Act,

2005

SPIOs/ASPIOs and


16.11.2009 14

18

Table – 8



Conducted by Divisional Training Centre, Hisar (HIPA) during

the Year 2007-08 and 2008-09

S.No. Title Level of

participants

Date No. of

Actual

Participants

1 RTI Act for

SPIOs/ASPIOs

SPIOs/ASPIOs

of Fatehabad

district

28.03.2007 53

2 RTI Act, 2005. Officials of

Hisar District

6.5.2008 31

3 RTI Act, 2005. Officials, NGOs

and media of

Sirsa District

4.6.2008 91

4 RTI Act, 2005. Officials, NGOs

and media of

Hisar Division

18.09.2008 106

5 RTI Act, 2005. Official and

Lecturer of

Higher

education of

Hisar division

08.10.2008 38

6. RTI Act for

SPIOs/ASPIOs

SPIOs/ASPIOs

of Jind District

25.11.2008 65

19

The details of the training programmes organized by DIAs Gurgaon and

Jhajjar alongwith number and level of participants is given below:

Table – 9



Conducted by District Implementing Agency, Gurgaon

During the Year 2007-08

S.No. Title Level of participants Venue Date No. Of

Actual

Participants

1. RTI Act

2005

Officers/PRIs GGN Block 18.03.08 52

2. RTI Act

2005

Officers/PRIs Sohna Block 19.03.08 48

3. RTI Act

2005

Officers/PRIs F. Nagar Block 25.03.08 51

4. RTI Act

2005

Officers/PRIs Patudi Block 26.03.08 58

20

Table – 10 SEMINAR, WORKSHOP AND TRAINING ON “RIGHT TO INFORMATION ACT, 2005”

Conducted by District Implementing Agency, Gurgaon During the Year 2008-09

S.No. Title Level of participants

Venue Date No. Of Actual

Participants

1. RTI Act

2005

Officers/NGO

Media Persons/PIA

Distt. Level 29.04.08 48

2. RTI Act

2005

General Public Vill. Bhondsi 25.02.09 110

3. RTI Act

2005

General Public Vill. Kherla 26.02.09 106

4. RTI Act

2005

General Public Vill. Abheypur 27.02.09 104

5. RTI Act

2005

General Public Vill. Bhora

Kalan

28.02.09 98

6. RTI Act

2005

General Public Vill. Jasat 02.03.09 112

7. RTI Act

2005

General Public Vill. Badha 03.03.09 103

8. RTI Act

2005

General Public Vill. Harsaru 04.03.09 96

9. RTI Act

2005

General Public Vill. Dooma 05.03.09 112

10. RTI Act

2005

General Public Vill. Karola 06.03.09 104

11. RTI Act

2005

General Public Vill. Basunda 07.03.09 102

12. RTI Act

2005

General Public Vill. Khor 10.03.09 96

13. RTI Act

2005

General

Public/PIAs/NGO

Vill. Naya

Gaon Bhondsi

18.08.09 250

14. RTI Act

2005

Members SHG

Federation

Vill. Naya

Gaon Bhondsi

20.10.09 20

15. RTI Act

2005

SHG Women Vill. Naya

Gaon Bhondsi

27.11.09 20

16. RTI Act

2005

SHG Women Vill. Naya

Gaon Bhondsi

28.11.09 20

21

Table – 11

COURSES ON


Training Programmes Conducted by HIPA on behalf DIA

Gurgaon during the Period 2009-10 S.No. Title Level of

participants

Date No. of

Actual

Participants

1. RTI for Transport

Department

(Gurgaon

Division)

SPIOs/ASPIOs &

Class I & II Officers

of Transport Deptt.

(Gurgaon Div.)

06.04.2009 14

2. Saminar on Good

Governance:

Transparency

and

Accountability

Different Stake

Holder (Gurgaon)

July 21,

2009

125

3. Workshop on RTI

for Labour Deptt.

SPIOs/ASPIOs &


of Labour Deptt.

(Gurgaon Div.)

31.07.2009 17

4. Capacity building

of Principals –

Secondary

Education

School Principals

of Gurgaon District

26 Oct. to

30 Oct.

2009

21

22

Table – 12

COURSES ON


Training Programmes Conducted by HIPA on behalf DIA Jhajjar

during the Period 2009-10 S.No. Title Level of

participants

Date No. of

Actual

Participants

1. RTI Workshop SPIOs/ASPIOs &


June 17-19,

2009

18

2. Seminar on RTI Different Stake

Holder

22.09.2009 130

3. Right to

Information Act

2005

SPIOs/ASPIOs &


29 Sep. to

01 Oct. 09

16

4. Public

Accountability and

Right to

Information Act:

Role of SPIO &

ASPIO

SPIOs/ASPIOs &


02 Nov. to

06 Nov. 09

17

5. Workshop on

Right to

Information Act

2005

SPIOs/ASPIOs &


14 Dec. to

16 Dec. 09

33

23

Table – 13



Conducted by District Implementing Agency, Jhajjar during the

Year 2007-08

S.No

.

Title Level of participants Venue Date No. Of

Actual

Participants

1. RTI Act

2005

General Public,

PIOs/APIOs, Appellate

Authorities, Meia and

Other Officials

District

Level

27.03.08 1500

Table – 14



Conducted by District Implementing Agency, Jhajjar during the

Year 2008-09

S.No. Title Level of participants Venue Date No. of

Actual

Participants

1. RTI Act

2005

Officers/NGO/ Media

Persons/PIA

District

Level

03.09.2008 164

2. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

District

Level

17.11.2008 155

3. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

District

Level

18.11.2008 172

4. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

Block Level

at

Bahadurgarh

18.01.2008 125

5. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

Block Level

at Beri

18.01.2008 115

6. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

Block Level

at Jhajjar

18.01.2008 128

7. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

Block Level

at Matanhail

18.01.2008 116

8. RTI Act

2005

PIOs/APIOs of Gram

Panchayats

Block Level

at Sahlawas

18.01.2008 118

24

9. RTI Act

2005

Teachers & Students Block Level

at Govt. Sr.

Sec. School,

Bahadurgarh

19.01.2008 100

10. RTI Act

2005


at Govt. Sr.

Sec. School,

Bahadurgarh

19.01.2008 100

11. RTI Act

2005


at Govt. Sr.

Sec. School,

Bahadurgarh

19.01.2008 100

12. RTI Act

2005


at Govt. Sr.

Sec. School,

Bahadurgarh

19.01.2008 100

13. RTI Act

2005


at Govt. Sr.

Sec. School,

Bahadurgarh

19.01.2008 100

14. RTI Act

2005

SMS Workers Block Level

at

Bahadurgarh

10.02.2008 149

15. RTI Act

2005


at Dighal

10.02.2008 118

16. RTI Act

2005


at Jhajjar

10.02.2008 122

17. RTI Act

2005


at Matanhail

10.02.2008 101

18. RTI Act

2005


at Sahlawas

10.02.2008 126

25

Training modules of training programmes organized by HIPA

are given below :

Table – 15

Workshop on

One Day Training Programme

PROGRAMME SCHEDULE

10.00 AM – 10.30 AM Registration

Speakers

10.30 AM – 11.00 AM Introduction

11.15 AM – 01.00 PM RTI: An Overview

02.00 PM – 03.15 PM Working of State Information

Commission and Effective

Implementation of RTI in the State

03.30 PM – 05.00 PM Feedback and Evaluation

26

Table – 16

3 Days Course on

“Right to Information Act: 2005”

SESSION I II III IV

DAY &

DATE

10.00-11.15

A.M.

11.45-01.00

P.M.

02.00-03.15

P.M.

03.30-04.45

P.M.

Tuesday

Registration

&

Introduction

to the Course

RTI Act:

Background &

Principles.

RTI Act:

Important

Definitions.

Computer

Learning

Wednesday

RTI Act:

Obligations of

Public

Authorities

Section-4

RTI Act:

Important

Provisions

Section 5-8

RTI Act:

Important

Provisions

Section 9

Onward

Computer

Learning

Thursday

Role and

Responsibiliti

es of

APIO/PIO &

First/ Second

Appellate

Authority

RTI Act’s

Application in

Haryana

Feedback &

Evaluation

Valedictory

Address

27

Table – 17

4 Days Course on

“Public Accountability and Right to Information Act:

Role of SPIO & ASPIO”

SESSION I II III IV

DAY &

DATE

10.00-11.15

A.M.

11.45-01.00

P.M.

02.00-03.15

P.M.

03.30-04.45

P.M.

Tuesday

03.11.2009

Registration &

Introduction to

the Course

RTI Act:

Background &

Principles.

RTI Act:

Important

Definitions.

Proactive

Discloser under

the Act

Wednesday

04.11.2009

RTI Act:

Important

Provisions

Section 5-8

RTI Act:

Important

Provisions

Section 9-11

RTi Act:

Sections 11-20

Role &

Responsibilities

of APIO/PIO &

First Appellate

Authority.

Thursday

05.11.2009

Developing

Internal

Procedures for

Expeditious

Disposal of

Requests

Record Management

• Record

• Retention Schedule

Powers &

Functions of

State

Information

Commission

Powers &

Functions of

State

Information

Commission

Friday

06.11.2009

Implications of

the RTI Act

Role of NGOs

in Awareness

Generation

Feedback &

Evaluation

Valedictory

Address

28

(B). Research and Documentation

For the proper capacity building, training and awareness generation excellent

training material and manuals, guides are a must. In the beginning of the project period

mostly material on RTI was available in English and the cliental in the state prefers

material in Hindi. Therefore, first of all HIPA translated the RTI Act and other useful

RTI material in Hindi. Keeping in view the requirement of the project and the people,

HIPA prepared and published the following RTI material.

• User Guide in English.

• Handbook in Hindi.

• Directory of FAAs, PIOs and SPIOs of Haryana Government covering 178

public authorities.

• HIPA also conducted the audit of Pro-active Disclosure under 4(1)b of 157

public authorities given in Table-18.

By the end of the project period, it has been noticed that most of Public

Authorities have proactively put many information on their websites. However,

these public authorities are not very active in updating these information.

• We also audited the impact of RTI on the improvement in service deliveries of

32 public authorities, see Table – 19.

• During audit of service delivery and RTI it was observed that there is

tremendous improvement in the service delivery and redressal of the public

grievances.

Though, we have not compiled the best practices and case studies in the form of

documents but we have circulated many important cases of the State Information

Commission and news appeared in the local newspapers. The scanned new paper clips

are given in end of the report.

• The DIA Jhajjar and Gurgaon both translated the RTI act in simple Hindi so that

it could be well understood by the common people.

• HIRD Nilokheri, Karnal published Suchna Ka Adhikar Adhiniyam, 2005

(Suchna Pustika) of 32 pages and also a crispy brief booklet on RTI Suchna Ka

Adhikar Adhiniyam, 2005 of 10 pages .

• Nov Jyoti Foundation circulated and published Suchna Ka Adhikar as

Loktantra Ka Adhikar.

• The DIA , Gurgaon also distributed Suchna Ka Adhikar Adhiniyam, 2005 ( Ek

Vivechana) by Dr. A.K.Yadav ( Former Secretary, SIC, Haryana) among the

district & block level officers.

• The DIA Jhajjar also translated the RTI Act in simple Hindi and published and

29

distributed user guide in Hindi.

• Both the DIAs published and distributed the diary of PIOs & APIOs. The

Directory prepared and published by DIA Gurgaon covers 82 public authorities

while the directory prepared by DIA Jhajjar covers 297 public authorities.

• DIA Gurgaon audited 136 public authorizes to find out the pro-active disclose

under section 4(1)b.

• The DIA Gurgaon specifically keeping in view the effect of RTI Act on services

delivery audited 8 public authorities. These public authorities are mainly related

providing services directly to the people viz HUDA, Public Health, Education,

PWD, B&R, Panchayats.

(Table – 18)

The detail of Public Authorities audited under the Project are given

below.

Sl. No. Public Authority’s Name Yes/No

1. Raj Bhawan Yes

2. Punjab & Haryana High Courts No

3. Central Administrative Tribunal No

4. Electricity Regulatory Commission No

5. Secretariat Establishment No

6. Grievances No

7. PWD (Water Supplies & Sanitation) No

8. Employment No

9. Vidhan Sabha No

10. Chief Minister Office No

11. Haryana Public Service Commission No

12. Haryana Staff Selection Commission No

13. Chief Secretary No

14. Haryana Information Commission Yes

Office of Financial Commissioners

15. General Administration Yes

16. Administrative Reforms Yes

17. Adminstrator General & Official Trustee and Treas Yes

18. Accountant General, Haryana Yes

19. Electronics & InformationTechnology No

20. Tourism No

21. Transport No

30

22. Defence/Rajya Sainik Board No

23. Irrigation No

24. Industries & Commerce No

25. Health No

26. Housing No

27. Food & Supplies No

28. Boundry Area Committee No

29. Cooperation No

30. Animal Husbandry & Dariying No

31. Fisheries No

32. Revenue No

33. Environment No

34. Archaeology & Museums No

DEPARTMENTS

35. Gurudwara Election Commission No

36. Ayush No

37. Census Operation No

38. C.I.D. No

39. School Education No

40. Reproductive & Child Health No

41. Haryana Aids Control Society No

42. Industrial & Commerce No

43. Inst. Finance & Credit Control No

44. Haryana State Legal Services Authority No

45. PW (Water Supply and Sanitation) No

46. Advocate General Yes

47. Agriculture Yes

48. Animal Husbandry & Dairying, Yes

49. Archaeology & Museums, Yes

50. Architecture Yes

51. Achieves Yes

52. Ayurved No

53. Cabinet No

54. Cromptroller And Auditor General of India No

55. Civil Aviation, No

56. Civil Sectt. Estt. No

57. Chief Executive Officer, Zila Parishad No

31

58. Chief Electoral Officer No

59. Consolidation No

60. Cooperation No

61. Commissioner (Gurgaon) No

62. DC, Gurgaon No

63. DC, Jhajjar No

64. Development and Panchayats, Yes

65. Economic & Statistical Organization, No

66. Higher Education, Yes

67. Elementary Education, Yes

68. Elections Yes

69. Electronics and I.T No

70. Employment Yes

71. Employees State Insurance No

72. Environment No

73. Excise and Taxation No

74. Family Welfare No

75. FC Office (Revenue) Yes

76. Fisheries Yes

77. Finance Deptt. Yess

78. Food & Supplies, No

79. Forests No

80. Haryana Bhawan No

81. Haryana Civil Secretariat Yes

82. Health Services Yes

83. Health Deptt. Yes

84. HIPA Yes

85. Home Guards & Civil Defence No

86. Housing Deptt. Yes

87. Horticulture Yes

88. Hospitality Yes

89. Industrial Training & Vocational Education Yes

90. Irrigation Yes

91. Industries Yess

92. Labour Yes

93. Lobour Commissioner, Haryana Yes

94. Law and Legislative, Yes

32

95. Local Audit Yes

96. Local Bodies No

97. Lotteries No

98. Mines & Geology Yes

99. Panchayats Raj No

100. Police No

101. Power Deptt. No

102. Printing & Stationery Yes

103. Prisons Yes

104. Prosecution Yes

105. Public Relations and Cultural Affairs Yes

106. PWD (B&R) Yes

107. Rehabilitation Yes

108. Renewable Energy Yes

109. Rural Development Yes

110. Science & Technology Yes

111. Social Justice & Empowerment Yes

112. Small Savings Yes

113. Sports & Youth Welfare, No

114. Supplies & Disposals Yes

115. Technical Education Yes

116. Tourism Yes

117. Town & Country Planning Yes

118. Transport Commissioner Yes

119. Treasuries & Accounts Yes

120. Urban Estates Yes

121. Urban Local Bodies Department, Haryana Yes

122. Vigilance No

123. State Vigilance Bureau No

124. Welfare of SCs & BCs Yes

125. Women & Child Development No

BOARDS AND CORPORATIONS

126. Haryana State Agricultural Marketing No

127. Agro Industries Corpn. Ltd. No

128. BC & EWS Kalyan Nigam Ltd. No

129. Board of Ayurvedic & Unani System No

130. Conncil of Homeopathic System of Medicine No

33

131. Command Area Development Authority (CADA) No

132. Coop. Apex Bank No

133. Coop. Dev. Fed.Ltd. No

134. Coop. Housing Fed. Ltd. No

135. Coop. Agril & Rural Development Bank No

136. Fed. Of Consumers Coop. Wholesale Store Ltd. (CONFED) No

137. State Counselling Board No

138. Power Generation Corporation No

139. Industrial Coop. Fed. Ltd. No

140. Khadi & Village Industries Board No

141. Livestock Development Board No

142. Shri Mata Mansa Devi Shrine Board No

143. Haryana Financial Corporation No

144. Coop. Labour & Construction Fed. Ltd. Yes

145. Fed of Coop. Sugar Mill Ltd. Yes

146. Coop. Supply & Marketing Fed. Ltd., (HAFED) No

147. Dairy Dev. Coop. Fed. Ltd. Yes

148. Uttar Haryana Bijli Vitran Nigam No

149. Electonics Dev. Corpn. Ltd. (HARTRON) Yes

150. Financial Corporation (HFC) No

151. Small Industries & Export Corpn. Ltd. No

152. Khadi & Village Industries Board Yes

153. Police Housing Corpn. Ltd. No

154. Pollution Control Board No

155. Punjabi Sahitya Akademi No

UNIVERSITIES AND INSTITUTES

156. Pt. B.D. Sharma PGI, Rohtak Yes

157. Dronacharya Govt. Colleage, Gurgaon No

Audit was done in year 2008.

34

(C). Mass Awareness Campaign

When we look at the real objective of the Act and also in order to implement the

Act in true spirit creating Mass Awareness in the general public is to be given priority of

course at the same time, training of the Government official/public authorities is also a

must. While speaking about the Act, much importance is to be given to the public by

making them understand the important provisions of the Act rather than giving them

training like the Government functionaries so that they could well understood the

reasons being provisions of the procedures how to get information from the public

authorities.

The role of the Mass Media in making the people’s awareness is very

important.

Therefore, keeping the above background in mind as per the mandate of the

project, the following activities were performed by SIA and DIAs:

� The SIA published and distributed about 13545 brochures & pamphlets .

� DIA Gurgaon has distributed about 172110 Pemphlets, Broachers, Posters

during the project period while DIA Jhajjar prepared & distributed 53195

number of pemphlets, Broachers, Posters during the period 2007-10. (Scanned

Copy of of Pemphlets, Broachers, Posters are given at Table 16).

� DIA Jhajjar many times published about the provision of RTI act in the

different newspapers.

� A Drama group was constituted at HIPA to enact Nukkad Natak/street plays

on RTI at various places, particularly at the local level. The group has been

trained by the noted theatre personality Shri. M.K. Raina. This group also

performed at HIPA in different training programmes and also at District &

Block levels. The total number of these shows by Drama Groups were 7 in

number during the period 2007-09. The Drama has been able to educate

people about the mission of RTI Act and about their rights for seeking

information so that administration could be held more accountable to the

people even in the remotest areas in the state. The CDs of The Drama Groups

were also prepared and distributed to the different departments and public

authorities.

� A CDs of one of the street plays have been prepared. This play is in local

Haryanivi dialect and it shows in RTI awareness programmes at the local

level. The CDs prepared have been shown in the local TV Channels to create

35

awareness about the Act in the general public. The CDs of the Drama Group

and of the street Plays have already been sent to DOPT, CGG and

YASHADA.

� The DIA Gurgaon with the help of Nav Jyoti Foundation of Dr. Kiran Bedi

also prepared Haryanvi Ragni, Plays and Folk songs for creating RTI

awareness. These Ragni and Folk songs groups have visited the block

headquarters and also many villages for conveying the message of RTI act.

The Ragnis in particular have been applauded very well in the villages and

Ragni Group has performed in almost all the village and Block level

programmes .

� Apart form this two numbers of AV (Documetary Films) were also got

prepared and distributed to the General public for awareness by DIA Gurgaon.

� Banners were also displayed at the important sites at the Block & District level

headquarters for making the people aware of about the different provisions of

the RTI act. Banners were also installed at the public places like Bus Stands

and Schools.

� The scanned copies of the brochures , pamplets, handbuilt posters and

calenders are given below.

46

D. Dissemination & Advocacy and Clearing House

For sensitizing the different stake holders, the copies of RTI Act and User Guide

both in Hindi and English were prepared and distributed by the SIA and DIAs. The

following RTI material was distributed by SIA & DIAs:

• SIA, DIA Gurgaon & DIA Jhajjar distributed 2233, 5019 & 2390 copies of the

RTI Act both in English & Hindi respectively during the project period.

• SIA distributed 3000 copies of the User Guideline in English & 3000 copies of

Handbook in Hindi to the different stakeholders.

• HIRD Nilokheri, Karnal published Suchna Ka Adhikar Adhiniyam, 2005

(Suchna Pustika) of 32 pages and also a very brief booklet on RTI Suchna Ka

Adhikar Adhiniyam, 2005 of 10 pages.

• Nov Jyoti Foundation circulated and published Suchna Ka Adhikar Loktantra

Ka Adhikar.

• The DIA Gurgaon distributed 8960 copies of the above guides and manuals

while DIA Jhajjar distributed 9301 copies of such guides and manuals.

• The district implementing agency also distributed Suchna Ka Adhikar

Adhiniyam, 2005 (Ek Vivechana) by Dr. A.K.Yadav among the district & block

level officers.

• 1000 Copies of the Directory of FAAs, PIOs and SPIOs of Haryana Government

covering 181 public authorities was also prepared and distributed by SIA. Both

the DIAs distributed 1000 copies each of the directories of the Public

Authorities.

As a clearing House SIA has been sending utilization certificates to DOPT

online in the form of quarterly reports. The directory of PIOs, APIOs and FAAs as well

as the details of activities undertaken for mass awareness has been sent to national

Implementing Agency during the National Review Workshop organized at Jaipur from

22-23 January, 2009 and during the closer workshop of the project held at Hydrabad on

21.12.2009.

The scanned copies of the covers of the above User Guides, Manuals and

Directories are given below:

53

E. Multistakeholder Workshop and Information Audit

• A total of 170 seminars/talkshows and multi-stakeholders workshops were

organized by the SIA and DIAs. Of the total, the State Implementing Agency

organized 14 Seminars & Workshops, DIA Gurgaon organized 133 workshop/

seminars/talk shows while DIA Jhajjar organized 23 seminars and workshops

during the period 2007-09.

• In the multi-stakeholders workshops people from different walks of life,

PIOs/APIOs/FFAs of the public authorities, NGOs, Media People and even

academicians took part. In these seminars/workshops, the RTI material

published in SIAs & DIAs were distributed. A lot of interaction took place in

these seminars and workshops. In the seminars organized at the Block levels by

the DIAs, SHGs women, NGOs. Self Help Group Federations, local level PIOs

and general public mainly participated. These participants raised a lot of issues

relating to them at the village level and of course about their rights regarding the

basic facilities to be provided by the PRIs and how all these information could

be accessed under the Act.

• Due to the popularity and success of these seminars and talk shows at the village

level, Central Information Commission selected Gurgaon district villages for the

visit of Bangladeshi delegation to study the usage and implementation of RTI

Act at the panchayat level. This delegation was lead by Ms. Shaheen Khan

Executive Director, Manusher Janno Foudation, Dhaka; Joint Secretary, Human

Resources Bangladesh, National Parliament Secretary; Director General,

Bangladesh Press Institute; Deputy Secretary, Ministary of Information, Dhaka;

Vice Chairman, Censor Board Bangladesh; Deputy Secretary, Ministary of Law,

Justice & Parliamentary Affairs, and Joint District Judge Gazipur. Sh. Pankaj

Sehrasehkar, Joint Register and Deputy Secretary, CIC, New Delhi was also

with the delegation. The team visited two villages viz. Abheypur and Kherala of

Sohna Block on 14.08.2009. the delegation interacted with both the Sarpanches,

Panchayat Members and villagers of both the villages and they were impressed

with the awareness of RTI at the Panchayat and Village level.

• A total of 23 Information Fares were organized. Of these, DIA Gurgaon

organized 21, while DIA Jhajjar Organized 2 Information Fares. The Fares

organized by the SIA & DIA Gurgaon at Saras Mela, Gurgaon have been very

popular as people from almost all States take part in this mela which is

organized every year in the months of September-October.

• The State Implementing Agency audited 20 departments of the State

Government to find out the way of disposal of requests and handling the RTI

applications. The findings were very interesting as the police department which

54

is known for its rude behaviour has been one of the few departments where the

disposal rate of the RTI applications has been very good. On the contrary,

Haryana Urban Development Authority (HUDA) is very poor in the

implementation of the Act, as a result of which , many RTI appeals against the

HUDA officers/officials are pending before the State Information Commission,

Haryana.

55

3. QUATERLY REPORTS

Physical and Financial

56

Total of Quarterly Physical Report of SIA 2007-09.

Physical Progress Information

Select IA: SIA

Select Years 2007-09

Select Quarters All 8 Qs

No

Component of Work Units Progress

Training & Capacity Building

1 Resource Persons trained by NIA(Yashada) Number of Persons trained 41

2 Resource Persons trained by SIA Number of Persons trained 187

3 PIOs/APIOs, Appellate Authorities, Other Officials trained

Number of Persons trained 1739

4 NGO/ Media Persons trained Number of Persons trained 89

Research & Documentation

5 Transiation of RTI Act Yes/No (Indicate 1 for Yes /Indicate 0 for No)

1

6 Tranisation of other Guides & Manuals Yes/No (Indicate 1 for Yes /Indicate 0 for No)

1

7 Directory of PIOs/APIOs Number of Public Authoroties Covered

181

8 Audit of Proactive Disclosure under Sec 4(i)b

Number of Public Authoroties Audited

157

9 Audit of Service Delovery and RTI for (2007-08)

Number of Service Audited 32

10 Documentation of Case Studies/Best Practices on RTI

Number of Case Studies/ Best Practise Documented

0

Mass Awareness Campaign

11 Distribution of Pamphlets/ Brochures/Poster/ Banners

Number of Copies Distributed ( Brochures) Number of Banners 13545

12 Radio Programmes Aired Number of Programmes 0

13 TV Advertisements Number of Advertisements 0

14 Print Advertisements Number of Advertisements 0

15 Puppet Shows/ Roads Shows/ Dance Dramas

Number of Events Conducted 7

Clearing House

16 Copies of Utilization Certificate sent to NIA Yes/No (Indicate 1 for Yes /Indicate 0 for No)

3

57

17 Case studies/ Best Practise sent to NIA Yes/No (Indicate 1 for Yes /Indicate 0 for No)

0

18 Directory of PIOs/APIO sent to NIA Number of Public Authorities 181

19 Report on Mass Awareness Activities sent to NIA

Yes/No (Indicate 1 for Yes /Indicate 0 for No)

3

Dissemination and Advocacy

20 Distribution of RTI Act Number of Copies Distributed 2233

21 Distribution of Other Guides & Manuals Number of Copies Distributed 1939

22 Seminars/ Talkshows Number of Events Held 7

Information Audit

23 Information Fairs conducted Number of Events Conducted 0

24 Audit of Information requests & disposals Number of Departments Audited

20

Multi- stakeholder Workshops

25 Workshops Conducted Number of Workshops Held 7

58

Quarterly Physical Report of HIPA 2007-08.


Select IA: SIA

Select Year 2007-08

Select Quarter Q1

No










1


0


0



33





0









Clearing House


1

59


0




1





Information Audit



0



60


Select IA: SIA

Select Year 2007-08

Select Quarter Q2

No










0


1


0



29





0









Clearing House


0

61


0




0





Information Audit



0



62


Select IA: SIA

Select Year 2007-08

Select Quarter Q3

No










0


0


0



3





0



Number of Copies Distributed ( Brochures) Number of Banners

1380






Clearing House


0

63


0




0





Information Audit



0



64


Select IA: SIA

Select Year 2007-08

Select Quarter Q4

No










0


0


181



26





0




1750






Clearing House


1

65


0




1





Information Audit



0



66

Quarterly Physical Report of HIPA 2008-09


Select IA: SIA

Select Year 2008-09

Select Quarter Q1

No










0


0


0

8 Audit of Proactive Disclosure under Sec 4(i)b Number of Public Authoroties Audited

31





0







15 Puppet Shows/ Roads Shows/ Dance Dramas Number of Events Conducted 1

Clearing House


0

67


0




0





Information Audit



0



68


Select IA: SIA

Select Year 2008-09

Select Quarter Q2

No










0


0


0


16





0








Clearing House


0

69


0




0





Information Audit



0



70


Select IA: SIA

Select Year 2008-09

Select Quarter Q3

No










0


0


0


19





0




2830





Clearing House


1

71


0




1





Information Audit



20



72


Select IA: SIA

Select Year 2008-09

Select Quarter Q4

No










0


0


0


0





0




700




15 Puppet Shows/ Roads Shows/ Dance Dramas Number of Events Conducted

Clearing House


0

73


0




0





Information Audit



0



74

Total of all Quarters Financial Report of SIA 2007-09

Expenditure Statement under UNDP-RTI Project of all Quarters

Sr. No.

Component of Work Amount Utilised (in Rupees)

1. Training & Capacity Building 3,60,000

2. Research & Documentation 94,900

3. Mass Awareness Campaign 1,03,770

4. Clearing House 41,100

5. Dissemination and Advocacy 80,440

6. Information Audit 4,890

7. Multi- stakeholder Workshops 1,15,000

8. Total 7,99,200

9 Balance 800

75

Quarterly Financial Report of HIPA 2007-08

Expenditure Statement under UNDP-RTI Project for the Quarter Ending 30-6-2007

Sr. No.


1. Training & Capacity Building 84,400


3. Mass Awareness Campaign 36,800

4. Clearing House 4200


6. Information Audit 15

7. Multi- stakeholder Workshops 15000

8. Total 1,63,175

9 Balance


Sr. No. Component of Work Amount Utilised (in Rupees)





5. Dissemination and Advocacy

7,180


7. Multi- stakeholder Workshops

0

8. Total 56,955

9 Balance

76


Sr. No.





4. House 5200


11,090



15,000

8. Total 1,54,120

9 Balance

Expenditure Statement under UNDP-RTI Project for the Quarter Ending 31-03.2008



2. Research & Documentation 4800




4,005



0

8. Total 55,555

9 Balance

77

Quarterly Financial Report of HIPA 2008-09


Sr. No.








7. Multi- stakeholder Workshops 15,000

8. Total 94,750

9 Balance








11,690



15,000

8. Total 55,010

9 Balance

78


Sr. No.









15,000

8. Total 1,16,095

9 Balance


Sr. No.





4. Clearing House 0




40,000

8. Total 1,04,440

9 Balance

79

Total of Quarterly Physical Report of GURGAON 2007-10.


Select IA: GURGAON



No



1 Resource Persons trained by NIA(Yashada)


2 Resource Persons trained by SIA







2

6 Tranisation of other Guides & Manuals


2


82



136





0









Clearing House

16 Copies of Utilization Certificate sent to NIA


0

80

17 Case studies/ Best Practise sent to NIA


0

18 Directory of PIOs/APIO sent to NIA

Number of Public Authorities 0



0



21 Distribution of Other Guides & Manuals

Number of Copies Distributed 8960


Information Audit


24 Audit of Information requests & disposals

Number of Departments Audited

0



81

Quarterly Physical Report of District Gurgaon 2007-08.


Select IA: Gurgaon

Select Year 2007-08

Select Quarter Q Ist

No











1


1


0



15





0









Clearing House

82



0


0




0





Information Audit




0



83


Select IA: Gurgaon

Select Year 2007-08

Select Quarter Q 2

No




Number of Persons trained

0

2 Resource Persons trained by SIA Number of Persons trained

24



10

4 NGO/ Media Persons trained Number of Persons trained

2



0



0


0



10


Number of Service Audited

4



0




12 Radio Programmes Aired Number of Programmes

0

13 TV Advertisements Number of Advertisements

0

14 Print Advertisements Number of Advertisements

0


Number of Events Conducted

0

Clearing House



0

84



0


Number of Public Authorities

0



0


20 Distribution of RTI Act Number of Copies Distributed

380


Number of Copies Distributed

300


Information Audit

23 Information Fairs conducted Number of Events Conducted

2



0


25 Workshops Conducted Number of Workshops Held

1

85


Select IA: Gurgaon

Select Year 2007-08

Select Quarter Q 3

No











0


0


0



8





0




16000






Clearing House



0

86


0




0





Information Audit




0



87


Select IA: Gurgaon

Select Year 2007-08

Select Quarter Q 4

No





0


0



182


30



0



0


0



0



0



0




25000


0


0


0



0

Clearing House



0

88



0



0



0



300



835


Information Audit


2



0



1

89

Quarterly Physical Reports of District Gurgaon 2008-09.


Select IA: Gurgaon

Select Year 2008-09


No











0


0


0



18

9 V Number of Service Audited 0



0









Clearing House



0

90


0




0





Information Audit




0



91


Select IA: Gurgaon

Select Year 2008-09

Select Quarter Q 2

No





0


34



25


7



0



0


0



12



0



0





0


0


0



0

Clearing House



0

92



0



0



0



625



480


Information Audit


2



0



1

93


Select IA: Gurgaon

Select Year 2008-09

Select Quarter Q 3

No











1


1


82



73





0




22000






Clearing House



0

94


0




0





Information Audit




0



95


Select IA: Gurgaon

Select Year 2008-09

Select Quarter Q 4

No





0


0



25


5



0



0


0



0



0



0




20000


0


0


0



0

Clearing House



0

96



0



0



0



200



165


Information Audit


2



0



2

97

Quarterly Physical Report of District Gurgaon 2009-10.


Select IA: Gurgaon

Select Year 2009-10

Select Quarter Q 1

No











0


0


0



0





0




1200






Clearing House

98



0


0




0





Information Audit




0



99


Select IA: Gurgaon

Select Year 2009-10

Select Quarter Q 2

No





0


22



125


17



0



0


0



0



0



0




1350


0


0


0



0

Clearing House



0

100



0



0



0



263



320


Information Audit


0



0



1

101


Select IA: Gurgaon

Select Year 2009-10

Select Quarter Q 3

No











0


0


0



0





0




2760






Clearing House



0

102


0




0





Information Audit




0



103

Total of all Quarterly Financial Reports of District Gurgaon 2007-10

Total of the Expenditure of all the quarters during the 2007-10 of DIA, GURGAON

Sr. No.


1. Training & Capacity Building 329350


3. Mass Awareness Campaign 147500


5. Dissemination and Advocacy 302460



85000

8. Total 1089385

9 Balance 10,615

104

Quarterly Financial Report of District Gurgaon 2007-08.


Sr. No.





4. Clearing House 0




8. Total 110,225

9 Balance






4. Clearing House 0


28,900



0

8. Total 98,000

9 Balance

105


Sr. No.





4. Clearing House 0


62,750



0

8. Total 147,250

9 Balance






4. Clearing House 0




0

8. Total 107,250

9 Balance

106

Quarterly Financial Report of District Gurgaon 2008-09.


Sr. No.





4. Clearing House 0




8. Total 96,000

9 Balance






4. Clearing House 0


36,500



0

8. Total 94,700

9 Balance

107


Sr. No.





4. Clearing House 0


44,400



0

8. Total 114,200

9 Balance






4. Clearing House 0


19,750



0

8. Total 57,500

9 Balance

108

Quarterly Financial Report of District Gurgaon 2009-10






4. Clearing House 0


3700



0

8. Total 22700

9 Balance






4. Clearing House 0


5160



85000

8. Total 124160

9 Balance

109








0



0

8. Total 117400

9 Balance

110

Total of Quarterly Physical Report of JHAJJAR 2007-10.


Select IA: JHAJJAR



No



1 Resource Persons trained by NIA(Yashada) Number of Persons trained

7


62



4033


84



1


1


297



0



0



0






1


4



0

Clearing House


0

111


0

18 Directory of PIOs/APIO sent to NIA Number of Public Authorities

0



0



2390

21 Distribution of Other Guides & Manuals Number of Copies Distributed

9301


Information Audit


2


0



1

112

Quarterly Physical Report of District Jhajjar 2007-08.


Select IA: Jhajjar

Select Year 2007-2008


No





0


0



0


0


5 Translation of RTI Act Yes/No (Indicate 1 for Yes /Indicate 0 for No)

0

6 Translation of other Guides & Manuals


0


0



0



0



0






0


0



0

Clearing House



0

113



0


0



0



0



345


Information Audit


0



0



0

114


Select IA: Jhajjar

Select Year 2007-08

Select Quarter Q 2

No











0

6 Translation of other Guides & Manuals Yes/No (Indicate 1 for Yes /Indicate 0 for No)

0


0



0





0









0

Clearing House


0

115


0


0



0



152


145


Information Audit


0


0



116


Select IA: Jhajjar

Select Year 2007-08

Select Quarter Q 3

No





0


0



0


0



0


0


0



0



0



0




112



0


0



0

Clearing House


0

117


0


0



0



94


156


Information Audit


0


0



0

118


Select IA: Jhajjar

Select Year 2007-08

Select Quarter Q 4

No




0


0



1488


12



0


0


0



0



0



0




2200



0


0



0

Clearing House


0

119


0


0



0



265


375


Information Audit


0


0



0

120



Select IA: Jhajjar

Select Year 2008-09


No




0


0



0


0



0

6 Transition of other Guides & Manuals Yes/No (Indicate 1 for Yes /Indicate 0 for No)

0


0



0



0



0





0


0


0



0

Clearing House


0

121

17 Case studies/ Best Practices sent to NIA Yes/No (Indicate 1 for Yes /Indicate 0 for No)

0


0



0



0


0


Information Audit


0


0



0

122


Select IA: Jhajjar

Select Year 2008-09

Select Quarter Q 2

No




0


0



150


14



0


0


0



0



0



0




655 5



0


0



0

Clearing House


0

123


0


0



0



207


355


Information Audit


0


0



0

124


Select IA: Jhajjar

Select Year 2008-09

Select Quarter Q 3

No











0


0


0



0





0




5000 2






0

Clearing House


0

125


0


0



0



300


645


Information Audit


2


0



126


Select IA: Jhajjar

Select Year 2008-09

Select Quarter Q 4

No




0


0



1694


24



1


1


297



0



0



0




10000 15


0


1


4



0

Clearing House


0

127


0


0



0



152


1430


Information Audit


0


0



0

128



Select IA: Jhajjar

Select Year 2009-10

Select Quarter Q 1

No











0


0


0



0





0




10000






0

Clearing House

129



0


0


0



0



170


450


Information Audit


0



0



130


Select IA: Jhajjar

Select Year 2009-10

Select Quarter Q 2

No




0


12



130


16



0


0


0


0

9 Audit of Service Delovery and RTI for (2008-09) Number of Service Audited

0



0




17000


0


0

131


0

15 Puppet Shows/ Roads Shows/ Dance Dramas Number of Events Conducted

0

Clearing House


0


0


0

19 Report on Mass Awareness Activities sent to NIA Yes/No (Indicate 1 for Yes /Indicate 0 for No)

0



680


1800

22 Seminars/ Talkshows Number of Events Held

1

Information Audit


0


0



1

132


Select IA: Jhajjar

Select Year 2009-10

Select Quarter Q 3

No











0


0


0



0





0




7800






0

Clearing House



0

133


0


0



0



370


3600


Information Audit


0



0



134

Total of all Quarterly Financial Reports of District Jhajjar 2007-10.

Total of the Expenditure of all the quarters during the 2007-10 of DIA, JHAJJAR

Sr. No.





4. Clearing House 0




90000

8. Total 1035734

9 Balance 64,266

135

Quarterly Financial Report of District Jhajjar 2007-08.


Sr.





4. Clearing House 0




8. Total 0






4. Clearing House 0


0



0

8. Total 0

136


Sr. No.





4. Clearing House 0


0



0

8. Total 0

Expenditure Statement under UNDP-RTI Project for the

Quarter ending 31-03-2008





4. Clearing House 0


0



0

8. Total 43885

137



Sr. No.





4. Clearing House 0




8. Total 0






4. Clearing House 0




8. Total 73719

138


Sr. No.





4. Clearing House 0


9000



0

8. Total 72615

Expenditure Statement under UNDP-RTI Project for the

Quarter ending 31-03-2009





4. Clearing House 0


100000



0

8. Total 445515

139



Sr. No.





4. Clearing House 0


15000



0

8. Total 64000


Sr. No.





4. Clearing House 0


37000



90000

8. Total 186000

140


Sr. No.





4. Clearing House 0


80000



0

8. Total 150000

141

4. Key Achievements under the Project

The main emphasis of SIA and DIAs have been on the Training Capacity

Building for access to information. 40 resource persons at SIA were trained by

YASHADA.

� 56 resource persons of the State were trained by YASHADA.

� 187 resources persons were trained by the SIA.

� 1739 FAA, PIOs/ APIOs and other officers/officials were trained by the

SIA.

� 89 NGOs people, Media Persons and other Social Activists were trained by

the SIA.

� SIA conducted 59 training Programmes and 14 workshops and seminars.

� The main highlight of the project have been in three state level multi stake

holders workshops. In these workshops, all the time more than 100 FAA,

PIOs/APIOs, media persons and social activists participated and took keen

interest in raising their concern. The speakers in the multi stakeholders

workshops have been the torch bearers for the effective implementation of

the RIT viz. Sh. Wazahatt Habibullah, Central Chief Information

Commissioner; Sh. G. Madhavan, State Chief Information Commissioner

and Lt. Gen. J.B.S. Yadav and Mrs. Minakshi Anand Choudhary , State

Information Commissioners. Sh. Shekhar Singh from the Comman Wealth

Human Rights Initiative has been also present.

� The Gurgaon and Jhajjar DIAs have also trained 1040 and 4033 PIOs/

APIOs , FAAs and other officers/officials respectively.

� The Gurgaon and Jhajjar DIAs have also trained 215 and 84 people from

NGOs, Media Persons, Social Activists and General Public respectively.

� DIA Gurgaon organized 53 workshops and Seminars/ Talkshows while

DIA Jhajjar organized 23 workshops, seminars and talkshows.

� Both the DIAs conducted just three training programmes of 3-5 days

duration otherwise all the programmes were just for one day.

� This project helped a lot in conducting training programmes and more than

that it built and improved the capacity of PIOs, APIOs and also it changed

their mindset on supply side. On the first day of training, trainees used to

be quite apprehensive about the implications of the Act, but after the

training all their doubts were used to be over. Before attending the training,

the trainees were keen to know the ways and means not to disclose the

public documents, however, after attending the training, their mindset and

142

attitude towards the public was changed and so towards the discloser of

the document.

� The project to a large extent has improved the record management of the

Public Authorities. Public Authorities are using the standard formats that

facilitate easy access of public information to citizens. Previously the

number of PIOs designated by the public authorities were less compared to

their requirements. After undergoing the training Public Authorities have

increased their number. Reasonably large in keeping the size and functions

of the Public Authority. One of the main departments i.e. School Education

in Haryana after almost three and half years have designated school

principals and headmasters as PIOs, otherwise earlier only DEO at the

district level used to be the PIO.

� The Training and Capacity Building helped the trainees especially the

PIOs to know how to provide access to Information in the form in which it

is sought by the information seekers without any delay. Followings are the

main learning experiences for the trainees:

• How and in how many days the RTI application will have to be processed?

• How to publish information voluntarily under section 4(1) b ?

• How to bring about necessary changes in existing systems of maintenance,

management and destruction of records ?

• How to create awareness among subordinates and others in their officers?

• Prompt reply to the information seekers?

• Non-Governmental organizations, Self Help Groups, Media Persons, Heads of

the RWAs and people in general etc. were trained by SIA and both the DIAs

under this project on demand side. After attending the training, they know

� Where and how to file application in order to obtain information?

� They know, where and when to approach the FAA and IC for relief?

� They also know, how to get the compensation for any loss ?

The participants of the demand side are more benefited through this

training by knowing how to secure access to requested information and

knowledge about the government schemes and performance, policy formulation

and implementation of the projects particularly public service delivery system.

This project highly helped in strengthening the capacities of information

procedures and i.e. PIOs, APIOs, Appellate Authorities and other officers,

NGOs, SHGs, Media persons etc.

143

5. A Glance

At

The Photos Gallery

144

Sh. Wajahat Habibullah, Central Chief Information

Commissioner on the occasion of 1st Multi Stakeholders

workshop along with the other panelists namely Sh. M.C. Gupta,

Ex. Chief Secretary, Haryana, Sh. Sankar Sen, Ex. D.G., National

Human Rights Commission and also on the panel Dr. G.

Prassana Kumar on the dias.

Dr. G. Prassana Kumar,IAS the then Director, HIPA interacting with

the participants. Sh. G. Madhvan, State Chief Information

Commissioner (Retd. IAS) was the Key Note Speaker on the Occasion

of a training programme held at Chandigarh.

145

Director, HIPA Mrs. Rajni Sekhri Sibal IAS welcoming the

Chief Guests and participants on the occasion of 3rd

Multi-

Stakeholders Workshop.

Sh. Wajahat Habibullah, Central Chief Information

Commissioner addressing the participants to the Seminar held on

Sept. 22, 2009.

146

Three days Workshop on RTI Act ( Dec.14 -16 , 2009)

Sh. Shekher Singh from Common Wealth Insinuative, New Delhi

is being welcome at HIPA in a seminar on RTI. Sh. B.S. Baswan, Direcotor, IIPA being welcomed on the occasion

of 2nd

Multi Stakeholders workshop. A view of the 2

nd Multi Stakeholders workshop.

Dr. Rajvir Dhaka, State Nodal Officer, CBAI Project addressing

the participants in the Seminar on RTI.

147

Mrs. Menakshi Anand Choudhary (Retd. IAS), State

Information Commissioner, Haryana taking a session on RTI at

DTC, Panchkula.

Dr. Suresh Misra, HIPA during one of the RTI

Seminars, addressing the participants

148

Lt. Gen. J.B.S. Yadav, State Information Commissioner,

Haryana handling a session on RTI in the workshop organized

for the transport department, Haryana.

Dr. Rajvir Dhaka engaging a session on RTI during the training

programme organized for the Education Department.

149

.

Lt. Gen. J.B.S. Yadav with the participants of one of the RTI

Seminars .

150

Mrs. Rajni Sekhri Sibal, Director HIPA and Sh. R.S.Kharb Addl.

Director, HIPA with the participants.

Lt. Gen. J.B.S.Yadav, State Information Commissioner, Haryana

and R.S.Kharb Addl. Director, HIPA and Dr. Rajvir S. Dhaka

with the participants.

152

District Jhajjar

153

Sh. Nitin Yadav, IAS, D.C.Jhajjar addressing the district level seminar on RTI at

Bahadurgarh. Also seen in the photo Dr. Saket Kumar, A.D.C., Jhajjar, Dr. Rajvir

Dhaka, Dr. Jasphul Singh (Social Activist).

Dr. Saket Kumar,IAS A.D.C., Jhajjar, addressing the participants of the District

level Seminar.

154

Dr. Rajvir Dhaka addressing the officers of Jhajjar District.

Dr. Rajvir Dhaka addressing the elected representatives of

Jhajjar Block.

155

Photo of the Block Level Seminar at Jhajjar.

Photo of the Block Level Seminar at Salhawas.

156

Photo of the Block Level Seminar at Beri.

157

Photo of the Block Level Seminar at Dhighal Village of Jhajjar

district.

158

Members of Self Help Groups, VLCs and elected representatives

in a seminar on RTI.

159

Sh. Rajiv Sharma,Commissioner, IAS Gurgaon Divison

addressing the participants of District level seminar at Gurgaon.

Prof. Ranvir Singh, from HIRD, Nilokheri interacting with the

participants of the district level seminar at Gurgaon.

160

Photo of the district level Seminar. The participants were mainly

officers of Gurgaon district.

161

Dr. Kiran Bedi and Dr. Rajvir Dhaka along with the other Social

Activists at a seminar organized by Nav Jyoti Foundation.

Lt. Gen. J.B.S. Yadav, State Information Commissioner,

Haryana, Dr. Rajvir Dhaka and a Social Activist from CHRI

interacting with the participants of a village level seminar. Also

seen in the photo the Ragni Group.

162

Dr. Rajvir Dhaka, addressing the participants in a seminar at

Bhondsi village. Also seen in the photo Dr. Kiran Bedi.

163

6. Implementation of the RTI Act

In Haryana : Success Stories

rti project report

Documents