rugby ontario – board of directors meeting 4...

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RugbyOntario–BoardofDirectorsMeeting4January2014Toronto,Ontario

ListofAttendees–inperson:Name PositionNelson,David PresidentTyrell,Claudine VicePresidentDiNardo,Bill TreasurerTarver,Glenn DirectorWinokur,Mark DirectorPinguet,Mark President–TRUNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorListofAttendees–ConferencecallName PositionBaker,Nathan SecretaryMcGeein,Bob DirectorMacNeil,Steve President–EORUPeters,Annemaree President–NRURegretsName PositionButler,David DirectorJohnson,Mark DirectorMacLachlan,Robin DirectorIllman,Bob Representative–SWRCALLTOORDER–RUGBYONTARIOBOARDMEETINGThemeetingwascalledtoorderat9:08ambythePresident1.0 ApprovalofAgenda

Motion14-003-ToapprovetheBoardofDirectors’meetingagendaasamendedMotionApproved

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2.0 PreviousMinutesMotion14-004-ToapprovetheNovember17&December8BoardofDirectors’meetingminutesaspresentedMotionApprovedActionItem:A.BackertosendtotheROBoardbyJanuary15thecalculationusedwhenreducingtheMinorfeesfor2014.ActionItem:A.BackertoupdatetheBoardactionlistwithoutstandingactionitemsfromtheNovemberBoardmeeting.

Motion14-005-ToadopttheDecember8AnnualGeneralmeetingminutesaspresentedforpresentationonthewebsiteMotionApproved

3.0 2014ExecutiveCommittee

Motion14-006-ToapproveaddingDavidButlertothe2014ExecutiveCommitteeasafifthmember.MotionApproved

4.0 InsuranceReview

ActionItem:ROStafftoworkwiththehiredinsuranceexperttohaveafullreviewoftheinsurancepoliciescompletedbyJanuary31,2014sotheROBoardcanreviewthereportandadecisiononnextstepscanbemadebytheBoardattheirmeetingonFebruary8th.

5.0 BrockFlagRugbyProgramActionItem:D.NelsontosendaresponsetoRugbyCanadaoutliningRugbyOntariodecisionontheirnextstepswiththeBrockFlagRugbysituationActionItem:StafftocreateproposedpoliciesbyMarch15onROmembersassociatingthemselveswithunaffiliatedrugbygroups.

6.0 RugbyCanadaSpecialGeneralMeetingMotion14-007-TosupportD.NelsonvotinginfavorofRugbyCanada’sproposedby-lawchangesattheirupcomingSGMMotionApproved

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Motion14-008–toapprovethatnorepresentativeofRugbyOntariowillmakeanydecisiononpoliciesonbehalfofRugbyOntariowithoutpriorapprovaloftheBoardofDirectorsMotionDefeatedMotion14-009–ToapprovethatallDirectorsrepresentativeofRugbyOntarioparticipatinginRugbyCanada’smeetinginJanuary/FebruarywillprovidefulldisclosuretotheBoardonallinformationprovided.Motiondefeated

7.0 RugbyCanadaAwardsTobenotedthatduringthemeetingB.McGeeinwasappointedChairoftheNominatingCommitteeandheacceptedtheposition.ActionItem:D.NelsontowritetoRugbyCanadatoadvisethemthatmovingforwardRugbyOntarioneedsmorenoticeondeadlinesforawardnominationsbutalsoadviseRugbyCanadaofthestructureweareputtinginplacetoensurewehavenominationsreadyforthe2015awards.

8.0 FutureMeetingsTheBoardagreedtothescheduleofmeetingdatesfor2014.ActionItem:A.BackertoupdatethescheduleofmeetingdatesandpostthescheduleindropboxbyJanuary10,2014.ActionItem:A.Backertopublishthe2014BoardreportscheduletotheROBoard(basedontheapproved2013schedule)byJanuary15.

9.0 2014Finance/AuditCommitteeTheBoardagreedinprincipletotheproposedchangesthatB.DiNardopresentedandwillbereviewthosechangesinmoredetailoncethedraftTermsofReferencearepresentedtotheBoard.ActionItem:B.DiNardotodraftthetermsofreferenceforthenewFinanceCommitteeaswellasthenewAuditCommitteebyJanuary30forpresentationtotheROBoardattheirFebruary8meeting.

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10.0 GrowingtheGameMotion14-010–ToapprovetheadditionofanewoperationalcommitteeentitledParticipationCommittee.MotionapprovedActionItem:A.Backer&D.NelsontoappointaChairtotheParticipationCommittee

11.0 AdjournmentTheBoardadjournedthemeetingat1:15pm

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RugbyOntario–BoardofDirectorsMeeting

8February2014

Toronto,Ontario

ListofAttendees–inperson:

Name Position

Nelson,David PresidentDiNardo,Bill TreasurerButler,David DirectorJohnson,Mark DirectorWinokur,Mark DirectorMacNeil,Steve President–EORUPeters,Annemaree President–NRUIllman,Bob Representative–SWRPinguet,Mark President–TRUBacker,Andrew ExecutiveDirector

ListofAttendees–Conferencecall

Name Position

Baker,Nathan SecretaryMacLachlan,Robin DirectorMcGeein,Bob DirectorTarver,Glenn DirectorMacNeil,Steve President–EORU

Regrets

Name Position

Tyrell,Claudine VicePresidentNicolaidis,Costa Chair-ORRS

CALLTOORDER–RUGBYONTARIOBOARDMEETING

ThePresidentofRugbyOntariocalledthemeetingtoorderat9:04am1.0 ApprovalofAgenda

Motion14-011-ToapprovetheBoardofDirectors’meetingagendaMotionApproved

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2.0 PreviousMinutes

Motion14-012-ToapprovetheJanuary4,2014BoardofDirectors’meetingminutesaspresentedMotionApproved

3.0 President’sReport

NoboardactionordecisionsrequiredfromD.Nelson’sreport

4.0 ExecutiveDirectorReport

TheBoardagreedtoaconferencecallmeetingdateonFebruary18,2014at8:00pmtoreviewthestaffproposalthatwillbepresentedbyA.BackerMotion14-013-Toapprovethe2014annualoperationalgoalsdevelopedbytheprofessionalstaff.MotionApproved

ActionItem:Fortheprofessionalstafftodevelopthe2014annualoperationalplanintimefortheApril2014Boardmeeting(atthelatest)D.NelsonconfirmedthatC.NicolaidiswillbeRugbyOntario’sFletcher’sFieldBoardrepfor2014.

5.0 TreasurersReport

Motion14-014-ToapprovetheFinanceCommitteeandtheAuditCommitteeTermsofReferencedocumentsMotionApproved

Motion14-015–ToapprovethenewsigningofficerpolicyaspresentedMotionApproved

6.0 GovernanceCommittee

ActionItem:ForD.Butler&A.BackertohaveadraftgovernancemanualreadyforBoardconsiderationfortheMarch29Boardmeeting

7.0 NominationCommittee

Motion14-016-ToapprovetheNominationCommitteeTermsofReferencedocumentMotionApproved

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8.0 Insurancereview

C.DanielsandK.WilliamspresentedtheirinitialfindingsontheirinsurancepolicyreviewinitiatedbyRugbyOntarioinOctober2013.ActionItem:A.BackertogetfromRugbyCanadatheremaininginsurancepoliciesincludingtheCGLandD&Opolicies,notyetreceivedbytheProvincialUnions.

9.0 2014BranchCouncil

ActionItem:C.TyrelltoworkwiththeBranchPresidentsonadraftTermsofReferenceforthiscommitteeActionItem:FortheBranchCounciltohavetheirfirstmeetingpriortothenextRugbyOntarioBoardmeeting.

10.0 OperationalCommitteeTermsofReference

Motion14-017-ToapprovetheTermsofReferencedocumentsforthePlayerDevelopmentCommittee;CoachingCommittee;CompetitionsCommittee;Discipline,Appeals&InvestigationsCommittee;RefereeCommitteeMotionApproved

11.0 ClubMembership

Motion14-018-Toapprovethe60clubs&3BranchSubUnionsintomembershipthatwerepresentedtotheBoardtohavecompletedthe2014membershipapplicationrequirementsMotionApproved

ActionItem:FortheProfessionalstafftofollowupwiththe1BranchSubUnion;2Clubsand1Refereesocietythathaveyettocompletethemembershipapplicationprocess.

12.0 Adjournment

TheBoardadjournedthemeetingat11:00am

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RugbyOntario–BoardofDirectorsMeeting5March2014Conferencecall

ListofAttendees–Conferencecall:Name PositionNelson,David PresidentDiNardo,Bill TreasurerBaker,Nathan SecretaryButler,David DirectorJohnson,Mark DirectorMcGeein,Bob DirectorMacNeil,Steve President–EORUPeters,Annemaree President-NRUIllman,Bob Representative–SWRNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorRegretsName PositionTyrell,Claudine VicePresidentMacLachlan,Robin DirectorTarver,Glenn DirectorWinokur,Mark DirectorPinguet,Mark President–TRUCALLTOORDER–RUGBYONTARIOBOARDMEETINGThePresidentofRugbyOntariocalledthemeetingtoorderat8:07pm1.0 RugbyCanadaHonoraryLifeMember

Motion14-019-ToapprovenominatingM.HealdasanHonoraryLifeMemberofRugbyCanada,basedonthenominationsubmittedbyBurlingtonRFCMotionApprovedActionItem:D.NelsontowritetoRugbyCanadatonominateMontyHeald.

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2.0 NextMeetingTheBoardagreedtomovethenextmeetingdaytoApril6,2014at9:00am.


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RugbyOntario–BoardofDirectorsMeeting6April2014

Toronto,OntarioListofAttendees–inperson:Name PositionNelson,David PresidentTyrell,Claudine VicePresidentBaker,Nathan SecretaryDiNardo,Bill TreasurerButler,David DirectorMacLachlan,Robin DirectorTarver,Glenn(till12:10pm) DirectorTodd,Kenneth Representative–NRUIllman,Bob Representative–SWRPinguet,Mark President–TRNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorListofAttendees–ConferencecallName PositionJohnson,Mark DirectorMcGeein,Bob(till12:45pm) DirectorWinokur,Mark(till12:50pm) DirectorMacNeil,Steve(till10:00am+) President–EORUCALLTOORDER–RUGBYONTARIOBOARDMEETINGThePresidentofRugbyOntariocalledthemeetingtoorderat9:03am1.0 ApprovalofAgenda


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2.0 PreviousMinutesMotion14-020-ToapprovetheFebruary8&March5,2014BoardofDirectors’meetingminutesaspresentedMotionApproved

3.0 President’sReport

Motion14-021-ToapprovetheROdelegationgoingtoRugbyCanada’sAGMtorequestthatRugbyCanadacommittoprovidefinancialinformationtotheprovincialunionsregardinganyregistrationfeespriortoDecember1forthesubsequentyearincludingtheamountandjustificationforanychangetotheregistrationfeeandthatanychangebeapprovedataspecialgeneralmeetinginthefollowingJanuary/February.RecordedmotionrequestedInfavor-D.Nelson;C.Tyrell;N.Baker;B.DiNardo;D.Butler;M.Johnson;R.MacLachlan;B.McGeein;G.Tarver;M.Winokur;S.MacNeil;K.Todd;B.Illman;M.Pinguet;C.NicolaidisMotion14-022-ToapprovetheROdelegationgoingtoRugbyCanada’sAGMtovoteinfavorofthe$2.50duesincreaseonlyifthepriormotion(ontheprocessforfuturefeeincreases)isapproved.Motion14-023–Toaddtowords“exceptforminorplayers”tothemotiontoapprovethe$2.50duesincrease.RecordedmotionrequestedInfavor-N.Baker;D.Butler;M.Johnson;B.McGeein;M.Winokur;K.Todd;B.Illman;C.NicolaidisAgainst-D.Nelson;C.Tyrell;B.DiNardo;R.MacLachlan;G.Tarver;M.Pinguet;MotionApprovedMotion14-024–TohaveBoardmembersreconsidertheirvoteformotion14-023ThefollowingBoardmemberschangedtheirrecordedvotefrominfavortoagainstmotion14-023N.Baker;B.Illman;C.NicolaidisThereforemotion14-023wasdefeated9votesto5.

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Arecordedvotewasrequestedforthevoteontheoriginalmotion14-022Infavor-D.Nelson;C.Tyrell;N.Baker;B.DiNardo;D.Butler;M.Johnson;R.MacLachlan;B.McGeein;G.Tarver;M.Winokur;C.NicolaidisAgainst-K.Todd;B.Illman;M.Pinguet;Motion14-022ApprovedMotion14-025-ToapprovetheROdelegationgoingtoRugbyCanada’sAGMrequestthatthe$2.50RugbyCanadaincreasedoesnotapplytominorplayersandthatRCworktowardsdecreasingfeesforminorplayers,asROhasdone,inordertopromotethegrowthofthegame.MotionApproved

4.0 InsurancereviewC.DanielsandK.WilliamspresentedtheirinitialfindingsontheirinsurancepolicyreviewinitiatedbyRugbyOntarioinOctober2013.ActionItem:FortheRiskManagementAdvisoryCommitteetoreviewfeedbackreceivedfromtheinsurancereviewandhaveareportonnextstepstotheBoardfortheirnextmeeting.ActionItem:A.Backertotryandobtaininsurancepolicespriortothecurrentpolicesinplace.

5.0 ExecutiveDirectorReportMotion14-026-Toapprovethe2clubs&1BranchSubUnionsintomembershipthatwerepresentedtotheBoardtohavecompletedthe2014membershipapplicationrequirementsMotionApprovedMotion14-027-ToapproveTorontoCityYouthRugbyFootballClubintomembershipasanewclubMotionApproved(B.DiNardodeclaredaconflictofinterestanddidnotvoteonthismotion)Motion14-028-ToapprovetheParticipationCommitteeTermsofReferenceaspresentedMotionApproved

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(Note:SteveMacNeilcalledinforthedecisionandvoteonthistopic)Motion14-029-Toapprovethe2014McCormickCupstructureaspresentedMotionApproved(N.Bakerdeclaredaconflictofinterestanddidnotvoteonthismotion)

6.0 GovernanceCommitteeReportMotion14-030-ToapprovetheGovernanceManualasamendedatthemeetingMotionApprovedActionItem:B.DiNardoandD.ButlertoworkonadditionalworkingforthesectiononFletcher’sFieldandpresenttotheROBoardasanamendmenttotheGovernanceManualforthenextmeetingActionItem:RMACtoreviewthecurrentBoardConflictofInterest/BoardCodeofConductsectionandmakerecommendedchangeswhererequiredandpresenttotheBoardatthenextBoardmeetingforapprovalMotion14-031–toapprovethehousekeepingchangesmadetotheROBy-LawsaspresentedandtheonehousekeepingchangemadeattheBoardmeetingMotionApprovedActionItem:A.Backertopublishtherevisedby-lawsaswellastheexplanatorydocumentontheROwebsite

7.0 TreasuresReportActionItem:FortheAuditCommitteetoapprovethe2013auditedfinancialstatements,onceadecisionismadeonthenotesrelatingtoRO’sliabilitywithFletcher’sField.ActionItem:FortheBoardtohaveaspecialmeetingpriortotheSGMtoapprovetheauditedfinancialstatementsoncetheAuditCommitteeapprovesthestatements.

8.0 2014BranchCouncilMotion14-032–ToapprovetheBranchCouncilTermsofReferenceaspresentedMotionApproved

9.0 Fletcher’sFieldTheBoardagreedtocreateaFletcher’sFieldTaskForceandforthatTFtobechairedbyNathanBaker.TheTFwillincludeC.Nicolaidis(RO’sFFrep),amemberoftheROAuditCommitteeandothersappointedbytheChairandtheROPresident.

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ActionItem:N.BakertodevelopaTermsofReferencefortheFletcher’sFieldTaskForceandpresenttheproposedTermsofReferencetotheBoardattheirnextmeetingforapproval.

10.0 InCameraSessionA.Backerlefttheroomforthisportionofthemeeting.


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RugbyOntario–BoardofDirectorsMeeting23April2014ConferenceCall

ListofAttendees–inperson:Name PositionNelson,David PresidentTyrell,Claudine VicePresidentBaker,Nathan SecretaryDiNardo,Bill TreasurerButler,David DirectorJohnson,Mark DirectorMacLachlan,Robin DirectorMcGeein,Bob DirectorTarver,Glenn DirectorMacNeil,Steve President–EORUPeters,Annemaree President-NRUMeloche,Dean President-SRWNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorGuestName PositionGreenhouse,Alden AuditCommitteeChairRegretsName PositionWinokur,Mark DirectorPinguet,Mark President–TRCALLTOORDER–RUGBYONTARIOBOARDMEETINGThePresidentofRugbyOntariocalledthemeetingtoorderat8:37pm1.0 ApprovalofAgenda


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2.0 2013AuditedFinancialStatementsMotion14-034-ToapprovetheauditedfinancialstatementsfortheyearendingDecember31,2013aspresentedMotionApproved

3.0 Adjournment

TheBoardadjournedthemeetingat9:03pm

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27April2014

BillCrothersSS–Markham,ON

ListofAttendees–inperson:

Name Position

Nelson,David PresidentBaker,Nathan SecretaryButler,David DirectorJohnson,Mark DirectorMcGeein,Bob DirectorTarver,Glenn DirectorWinokur,Mark(till11:45a) DirectorPeters,Annemaree(till12:30pm) President-NRUIllman,Bob SRWRepresentativeNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirector

Regrets

Name Position

DiNardo,Bill TreasurerTyrell,Claudine VicePresidentMacLachlan,Robin DirectorMacNeil,Steve President–EORUPinguet,Mark President–TR


ThePresidentofRugbyOntariocalledthemeetingtoorderat10:30am1.0 ApprovalofAgenda


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2.0 PreviousMinutes

Motion14-036-ToapprovetheBoardofDirectors’April6&April23minutesaspresentedMotionApproved

3.0 UpdatefromRugbyCanada’sAGM

ActionItem:C.TyrelltosendA.BackerthepresentationsfromtheRugbyCanadaAGMActionItem:A.BackertocirculatetheRugbyCanadaAGMpresentationsoncereceivedfromC.Tyrell

4.0 Fletcher’sField

ActionItem:A.BackertoaddtheapprovaloftheFletcher’sField’sTaskForceTermsofReferencetotheJuneBoardmeetingagenda.

5.0 BlueSkySession

ActionItem:A.BackertodraftnotesfromtheBlueSkysessionandsendtotheBoardofDirectors

6.0 Adjournment

TheBoardadjournedthemeetingat1:00pm

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RugbyOntario–BoardofDirectorsMeeting08June2014

SportAllianceOntarioBuilding–Toronto,ONListofAttendees–inperson:Name PositionNelson,David PresidentTyrell,Claudine VicePresidentDiNardo,Bill TreasurerBaker,Nathan SecretaryWinokur,Mark DirectorNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorListofAttendees–ConferencecallJohnson,Mark DirectorMacLachlan,Robin DirectorMcGeein,Bob(till12:15pm) DirectorMacNeil,Steve(till12:15pm) President–EORUPeters,Annemaree President-NRURegretsName PositionButler,David DirectorTarver,Glenn DirectorMeloche,Dean President–SWRPinguet,Mark President–TRCALLTOORDER–RUGBYONTARIOBOARDMEETINGThePresidentofRugbyOntariocalledthemeetingtoorderat9:05am1.0 ApprovalofAgenda

Motion14-037-ToapprovetheBoardofDirectors’meetingagendaaspresentedMotionApproved

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2.0 Secretary’sreportPreviousMinutesMotion14-038-ToapprovetheBoardofDirectors’April27minutesaspresentedMotionApprovedMotion14-039-ToadopttheApril27SGMminutesaspresentedforpresentationtothemembershipviatheROwebsiteMotionApprovedMotion14-040-ToapprovetheBoardofDirectors’BlueSkysessionnotesasamendedMotionApprovedActionItem:B.SmithtoposttheApril27BoardandSGMminutesontheROwebsiteFletcher’sFieldAdvisoryCommitteeMotion14-041-ToapprovetheFletcher’sFieldAdvisoryCommitteeTermsofReferenceasamendedMotionApprovedActionItem:A.BackertoincludetheFletcher’sFieldAdvisoryCommitteeTORintotheRoGovernancemanual

3.0 President’sReportHumanResourceCommitteeTheBoardagreedtodefertheapprovaloftheHRCommittee’sTermsofReferencetothenextmeeting.ActionItem:N.BakertocirculatetheHRCommittee’soriginallyproposedchangestotheTermsofReferencetothecommitteeforafinalreadandapproval.ActionItem:N.BakertosendtheHRCommittee’sapprovedchangestotheTORtoA.BackersohecansendtherevisedTORtotheBoardofDirectorsforapprovalatthenextmeeting.

4.0 ExecutiveDirectorReportActionItem:A.BackertosendtheBoardalistoffocusareasRugbyOntarioshouldbetargetingtoincreaseourbasefundinginthenextapplication.

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TheBoardagreedtodefertheapprovaloftheRugbyOntarioHighPerformancePlantothenextmeeting.ActionItem:A.BackerandC.TyrelltoaddbaselinemetricsandfuturegoalmetricstotheROHPPerformanceplanandcirculatetherevisedplantotheBoardforapproval.

5.0 GovernanceCommitteeChairReportMotion14-042-ToapprovethechangestotheGovernancemanualandtheConflictofInterestpolicyappendixaspresentedMotionApprovedActionItem:ROStafftoupdatethegovernancemanualandposttherevisedmanualontheROwebsiteandintheBoarddropbox.

6.0 TreasurerReportActionItem:ABackertosendtheBoardandthefinancecommitteethesecondquarterfinancialsandJuneregistrationreportbyJuly11.ActionItem:A.BackertosendtotheFinanceCommitteethentotheBoardaprioritylistofhowRugbyOntarioshouldpotentiallyspendthisyear’ssurplus,keepinginmindtheareaswherefocusisrequiredtogrowtheRO’sbasefundingopportunities.Motion14-043-ToapprovetheprovincialteambudgetsaspresentedwhileauthorizingtheExecutiveDirectortoincreasetheperplayercostsbynomorethan5%,ifrequired.MotionApproved

7.0 NominationsCommitteeReportB.McGeeinprovidedaverbalreportontheCommittee’snextsteps

8.0 BranchCouncilChairReportActionItem:A.BackertoworkwiththePlayerDevelopmentCommitteetodeveloparevisedproposalfortheUnder-15regionalprogramfor2014.A.BackertosendthatrevisedproposaltotheBoardthroughtheBranchCouncilforapproval.

9.0 Fletcher’sFieldReportC.Nicolaidisprovidedaverbalreport

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10.0 InCameraSessionMotion14-044-Tomovetoanin-camerasession(nostaff)–12:25pmMotionApprovedMotion14-045-Tomoveoutofthein-camerasession–1:00pmMotionApproved


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RugbyOntario–BoardofDirectorsMeeting14September2014

SportAllianceOntarioBuilding–Toronto,ONListofAttendees–inperson:Name PositionBaker,Nathan Secretary(ActingChair)DiNardo,Bill(9:45am) TreasurerJohnson,Mark DirectorWinokur,Mark DirectorPinguet,Mark President–TRPeters,Annemaree President-NRUNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorListofAttendees–ConferencecallTyrell,Claudine VicePresidentMacLachlan,Robin DirectorMcGeein,Bob DirectorRegretsName PositionNelson,David PresidentButler,David DirectorTarver,Glenn DirectorMacNeil,Steve President–EORUMeloche,Dean President–SWRCALLTOORDER–RUGBYONTARIOBOARDMEETINGTheChairofRugbyOntariocalledthemeetingtoorderat9:06am1.0 ApprovalofAgenda


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2.0 PanAmUpdateM.WilliamsjoinedthemeetingasaguesttopresentanupdateonTO2015.

3.0 Secretary’sreportPreviousMinutesMotion14-047-ToapprovetheBoardofDirectors’June6minutesaspresentedMotionApproved

4.0 President’sReportCoreObjectivesTheBoardagreedtothecoreobjectivespresented.ActionItem:A.Backerwiththestaffandoperatingcommitteestodevelopthe2015operationalplanandbudgetsupportingtheapprovedcoreobjectives.HRCommitteeTORMotion14-048-ToapprovetheHRCommitteeTermsofReferenceaspresentedMotionApproved

5.0 ExecutiveDirectorReportMotion14-049-ToapprovetheHighPerformancePlanaspresentedMotionApprovedMotion14-050-ToapprovetheHallofFameTermsofReferencedocumentaspresentedMotionApprovedMotion14-051-ToapprovetheBluesbudgetfortheScotlandtripaspresentedMotionApproved

6.0 NominationCommitteeReportMotion14-052–Toapprovetheby-lawrevisionaspresentedMotionApproved

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7.0 2015BranchCouncilActionItem:TheGovernanceCommitteetodefinetherelationshipbetweentheBranchCouncilandtheBoardfor2015.

8.0 Fletcher’sFieldsReportActionItem:TheFFCommitteetoidentifythecoreconcerns/issuesrelatedtoFletcher’sFieldsanddevelopaworkplanonhowtoaddressthoseconcerns.

9.0 InCameraSessionMotion14-053-Tomovetoanin-camerasession(nostaff)–11:14amMotionApprovedMotion14-054-Tomoveoutofthein-camerasession–11:56amMotionApproved

10.0 AdjournmentTheBoardadjournedthemeetingat11:56am

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RugbyOntario–BoardofDirectorsMeeting25October2014

Fletcher’sFields–Markham,ONListofAttendees–inperson:Name PositionNelson,David PresidentTyrell,Claudine VicePresidentBaker,Nathan SecretaryDiNardo,Bill TreasurerButler,David DirectorJohnson,Mark DirectorMacLachlan,Robin DirectorMcGeein,Bob DirectorTarver,Glenn DirectorMacNeil,Steve President–EORUPeters,Annemaree President-NRUPinguet,Mark President–TRNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorRegretsName PositionWinokur,Mark DirectorMeloche,Dean President–SWRCALLTOORDER–RUGBYONTARIOBOARDMEETINGThePresidentofRugbyOntariocalledthemeetingtoorderat8:07am1.0 ApprovalofAgenda


2.0 Secretary’sreportMotion14-056-ToapprovetheBoardofDirectors’September14minutesaspresentedMotionApproved

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3.0 2014ThirdQuarterFinancialsMotion14-057–ToapprovetheunauditedQ3financialsaspresentedMotionApproved

4.0 RugbyOntarioAnnualAwardsMotion14-058-Toapprovethe2014listofawardrecipientsMotionApproved

5.0 2014HallofFameMotion14-059–Toapprovethe2014inducteesintotheHallofFameaspresentedMotionApproved

6.0 2015BranchCouncilActionItem:TheBranchPresidentstomeetwithA.BackertodiscusstheroleoftheBranchCouncil,oncetheBranchPresidentshavemet

7.0 Fletcher’sFieldsReportActionItem:TheFFCommitteetohostaFFShareholdersmeeting,beforetheendofthisfiscalActionItem:ThatafullreportonFF,includingtheresultsoftheshareholdermeeting,beavailabletothenewBoard.ActionItem:D.NelsontocontacteachshareholderPresident.

8.0 2014/15JuniorSevensProvincialProgramMotion14-060-TosupportsendingthefouridentifiedUnder-18RugbyOntarioteamstothe2015JuniorSevensNationalChampionships,aslongasthereareatleastthreeotherprovinces100%committedtoparticipatinginthetournament.RecordedVoterequestedInFavor:N.Baker;D.Butler;B.DiNardo;R.MacLachlan;S.MacNeil;B.McGeein;C.Nicolaidis;G.Tarver;C.TyrellAgainst:M.Johnson;A.Peters;M.PinguetAbstain:D.NelsonMotionApproved

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Motion14-061-ToapprovesendingthesixRugbyOntarioteamstoLasVegasinFebruary2015,withtheunderstandingthattheprogrambudgetwillbepresentedtotheBoardinthe2015operationalbudgetonNovember16,2014InFavor:N.Baker;D.Butler;B.DiNardo;M.Johnson;R.MacLachlan;S.MacNeil;D.Nelson;C.Nicolaidis;G.TarverAgainst:B.McGeein;A.Peters;M.Pinguet;C.TyrellMotionApproved

9.0 2014OperationalPlanActionItem:A.Backertomakethenecessarychangestothedraftoperationalplan,andpresentarevisedplanbacktotheBoard,alongwithadraftbudget–November16,2014

10.0 InCameraSessionMotion14-060-Tomovetoanin-camerasession(nostaff)–11:30amMotionApprovedMotion14-061-Tomoveoutofthein-camerasession–11:50amMotionApproved

11.0 AdjournmentTheBoardadjournedthemeetingat11:50am

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RugbyOntario–BoardofDirectorsMeetingOctober30,2014

Voteholdviaemail

ListofAttendees:Name PositionNelson,David President

Tyrell,Claudine VicePresident

Baker,Nathan Secretary

DiNardo,Bill Treasurer

Butler,David Director

Johnson,Mark Director

MacLachlan,Robin Director

McGeein,Bob Director

Tarver,Glenn Director

Winokur,Mark Director

MacNeil,Steve President–EORU

Peters,Annemaree President-NRU

Meloche,Dean President-SWR

Pinguet,Mark President–TR

Nicolaidis,Costa Chair-ORRS

Backer,Andrew ExecutiveDirector

CALLTOORDER–Votewasdonebyemail1.0 QuestforGold–OntarioAthleteAssistanceProgram

Motion-ToapprovetheOAAPSelectioncriteriaaspresentedMotionApproved

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RugbyOntario–BoardofDirectorsMeeting16November2014

Toronto,ONListofAttendees–inperson:Name PositionNelson,David PresidentTyrell,Claudine VicePresidentDiNardo,Bill(10:25am) TreasurerTarver,Glenn DirectorWinokur,Mark DirectorPeters,Annemaree President-NRUNicolaidis,Costa Chair-ORRSBacker,Andrew ExecutiveDirectorListofAttendees–conferencecall:Name PositionBaker,Nathan SecretaryJohnson,Mark DirectorButler,David DirectorMacLachlan,Robin DirectorMcGeein,Bob DirectorRegretsName PositionMacNeil,Steve President–EORUMeloche,Dean President–SWRPinguet,Mark President–TRCALLTOORDER–RUGBYONTARIOBOARDMEETINGThePresidentofRugbyOntariocalledthemeetingtoorderat9:07am1.0 ApprovalofAgenda


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2.0 Secretary’sreportMotion14-063-ToapprovetheBoardofDirectors’October25thminutesaspresentedMotionApproved

3.0 RugbyCanadaTheBoardwasadvisedthattheRugbyCanadaHallofFamewasnotgoingtolaunchuntilRugbyCanadahastheirbuildinginLangfordbuilt,whichwillincludetheirHOF.TheBoardagreedthattheywouldnotbeputtingforthanominationfortheoneupcomingvacantProvincialDirectorpositionontheRugbyCanadaBoard.Motion14-064–ToapprovetheRONominationCommittee’srecommendationforRO’snominationtoRugbyCanadafortheRCVolunteeroftheYearaward.MotionApprovedActionItem:A.BackerandteamtosubmitapplicationtoRugbyCanadafortheProvincialUnionoftheYearAwardbyDecember31.ActionItem:B.McGeeinandA.BackertofinalizenominationpaperworkfortheRCVolunteeroftheYearawardandhavethatsubmittedtoRCbyDecember31.

4.0 QuestforGold–OAAPProgramMotion14-065-ToratifytheExecutiveCommittee’svotetoapprovetheOAAPAthleteselectioncriteriaaspresentedMotionApproved

5.0 GovernanceIssuesMotion14-066–Toapprovethatallinstanceinthenewby-lawsof“President"bechangedto"Chairperson"andallinstancesof"ExecutiveDirector"bechangedto"ChiefExecutiveOfficer".MotionApprovedActionItem:A.Backertoensurethattheby-lawchangebeincludedintheAGMmeetingpackageformembershipratificationattheAGM.Motion14-067–Torescindmotion#14-052intheSeptemberBoardminutesandnotifythemembershipimmediatelyMotionApproved

2014

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ActionItem:A.BackertosendamemototheClubPresidentsonMonday,November17,2014clarifyingthedeadlineforBoardnominations.

6.0 Fletcher’sFieldsReportActionItem:TheFFCommitteetohostaFFShareholdersmeeting,beforetheendofthisfiscalActionItem:ThatafullreportonFF,includingtheresultsoftheshareholdermeeting,beavailabletothenewBoard.ActionItem:D.NelsontocontacteachshareholderPresident.

7.0 2015PlanningMotion14-068–Toapprovethe2015operationalplan,the2015budgetandproposedorganizationalchart,withtheacknowledgementthattheExecutiveDirectorwillworkwiththeFundraisingWorkinggroupandHRCommitteetodevelopabonuscompensationpackagerelatedtorevenuegeneration.Motionapproved

8.0 InCameraSessionMotion14-069-Tomovetoanin-camerasession(nostaff)–11:40amMotionApprovedMotion14-061-Tomoveoutofthein-camerasession–12:10pmMotionApproved


1


07December2014

Toronto,Ontario

ListofAttendees:

Name Position

Baker,Nathan DirectorButler,David DirectorDiNardo,Bill DirectorIllman,Bob DirectorJohnson,Mark DirectorMichel,Edie DirectorNelson,David DirectorBacker,Andrew ExecutiveDirector

Regrets

MacLachlan,Robin Director


Themeetingwascalledtoorderat10:15ambyD.Nelson,actingasChair1.0 ApprovalofAgenda


2.0 ElectionofOfficers

TheBoardofDirectorselectedthefourofficersfor2014asfollows:Chairman–D,ButlerViceChairmanD.NelsonSecretary–N.BakerTreasurer–B.DiNardo;

D.Butlerchairedtheremainderofthemeeting.

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3.0 BoardOrientation

ActionItem:A.BackertoputtogetheraBoardorientationpackagetogetherforeachBoardmemberMotion15-002-ToengageR.PowerstorunaBoardGovernancesessionwiththeROBoardattheJanuaryBoardmeeting.MotionApproved

4.0 FutureBoardMeetings

TheBoardapprovedthelistofdatesforthe2015Boardmeetings,whichwerepresented.ActionItem:A.Backertopostthe2015BoardmeetingdatesintheBoarddropboxfolderandtosendacalendarinviteforeachmeetingtotheBoard.

5.0 Adjournment

TheBoardadjournedthemeetingat10:55am

rugby ontario – board of directors meeting 4...

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