rules and reasons
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Rules and Reasons. The need to be organised Why and How. Topics. How to Start The Committee Legal Liability Rules. How to Start. Name No Confusion Obligation to Register No Name Protection Passing off Objects. How to Start. Objects Purpose of Festival Objectives to be achieved - PowerPoint PPT PresentationTRANSCRIPT
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Rules and Reasons
The need to be organised
Why and How
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Topics
How to Start
The Committee
Legal Liability
Rules
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How to Start
Name– No Confusion– Obligation to Register– No Name Protection– Passing off
Objects
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How to Start
Objects– Purpose of Festival– Objectives to be achieved– Asset utilisation– Court orders to support objects
• Personal Liability
– General– All Acts and Deeds
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How to Start
Membership– Right to Vote
– Clear Procedure for signing up
– Easily identified
– Various Categories –voting rights
– When can you Vote?
– Qualifications required?
– Equal Status
– Universal Consent
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How to Start
Membership– Admission Procedures and Forms– Proposal Requirement– Circulation, Display and Objections– Who admits a new Member?– Election Committee
• No Reasons for Decision• Not liable• No Defamation
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How to Start
Committee– Delegated Administrative Powers– How Many?– Powers– Duration of Appointment– No Annual Replacement– No Perpetual Appointment
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How to Start
Committee– Troublemaker Takeovers
• No possibility of everyone retiring
– Co-Option– Sub Committees– Needs an Indemnity from Members
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How to Start
Meetings– AGM
• Specified Time Each year
• Review of the year
• Full Financial Report
• Elections
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How to Start
Meetings– EGM
• Special Business only
• Amendments
• Who calls one? Minimum Number
• How? Plenty of Notice
• Quorum
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How to Start
Meetings– Committee
• Frequency• Exercise of Management• Attendance Requirement• Refer Major Issues to AGM• Quorum• Reflect Reality• Co-option
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How to Start
Alterations– Rules must allow for alterations– What Majority is required?– Prior Notification– Precise Notification
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How to Start
Bye-Laws– Day to Day Management
• Opening times, Dress Codes, Age requirements
– Usually separate form rules due to frequency of change
– Made by Committee– Power given by Rules– No oppression of minorities or one.
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How to Start
Subscriptions– Amount– Date– Must be in the Rules otherwise void– Under Control of Committee– Provide for non discharge– Lose Membership?– Deemed Resignation?
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How to Start
Subscriptions– Allow a period to pay– Allow power to Re-instate– May be an Admission Charge– Not a member until discharged– Can sue if no automatic resignation
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How to Start
Trustees– Practical (Stand in for all members).– Own property on behalf of Festival– Or independent?– Or Supervisors?– At least three– Fixed Period or life?– Long fixed period
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How to Start
Trustees– Should be mere trustees– Directed by Committee– Also need an indemnity
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How to Start
Borrowing– Must have the right to do so– Need power to give a mortgage– Need an AGM?– Fixed Limit?
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How to Start
Licensing– Health & Safety– Intoxicating Liquor– Events
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How to Start
Suspension & Expulsion– Committee must have power– Rules and Natural Justice– Prescribed Notice and notice period– Punishment– No ulterior motive
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How to Start
Dissolution– Inactivity– Vote to dissolve
• Strict application of the rules
– Court Order– How are Assets distributed?– Gifts and Donations restricted?– Capital Gains Tax Liability
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The Committee
Chairperson– Obvious Leader– Controls Meetings– Meetings in accordance with rules– Due process and Natural Justice– Ensures Secretary takes minutes– Inherent Casting Vote
• Should be in rules
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The Committee
Chairperson– Determines points of order– Adjourns meetings– Declares results of elections
• Cannot refuse a Poll
– Impartial
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The Committee
Secretary– Organise meetings with Agenda– Record Minutes (All meetings)
• Date and time
• Officers present
• Apologies
• Record the business of the meeting
• All decisions taken
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The Committee
Secretary– Count votes
• Show of hands (usually)
• Ballot (secret) or Poll
– Ensure Quorum– Deal with Correspondence– Maintain list of members
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The Committee
Treasurer– Record all financial transactions– Easy identification of all transactions– Deal with Auditor– Deal with Banks– Report to members at AGM– Answer questions– Two signatories
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The Committee
Trustees– Have legal capacity– No beneficial ownership– Appointed by GMs– Power to replace trustees– May be legally expensive– Complete legal documentation
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The Committee
Trustees– Usually Sued if litigation arises– Can apply assets of club– Need indemnity as well– Property deeds properly drafted
• Indicate who the beneficial owner is
• Joint tenants not Tenants in Common
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The Committee
Honorary Officers– Rules decide how– Reward or recognition– May have duties– May have vote at committee meetings– Bad idea?
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Legal Liability
Claims– Negligence– Nuisance– Breach of contract– Against Trustees or Committee
• Ultimately against members
• Need Insurance
• Subrogation
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Legal Liability
Accidents– Members
• No general right to sue for injury
• Put a waiver in the rules– Against the trustees
– Against the Committee
– Against Fellow members
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Legal Liability
Accidents– Members
• Civil Liability Act 1961 excludes– Contractual Liability
– Voluntary Waiver
• Waivers must be communicated
• Give the rules before joining
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Legal Liability
Accidents– Non-members
• Must show negligence
• The Reasonable Foreseeable Test
• The Proximity Test– Should have had claimant in mind
• Pedestrian – Flowerpot – Bad Lights
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Legal Liability
Accidents– Club Property or “Premises”– Occupiers Liability Act 1995– The “Condition” of the property– Three types of People– Visitors– Recreational Users– Trespassers
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Legal Liability
Accidents– Visitors
• Invitation or with permission (Guest)
• On foot of a contract
• Lawful Authority
• Duties of Landlord are as above
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Legal Liability
Accidents– Recreational Users
• Purpose of recreational Activity– Sport, walking, research
• No express permission required
• No Charge (except Car Parking)
• Duty is to avoid injuring them or reckless disregard
• Less duty than visitors
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Legal Liability
Accidents– Trespassers
• Not a visitor or a recreational user
• But same duty as to a recreational user
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Legal Liability
Disclaimer Notices– Should be clearly visible at all entrances– Access should be restricted to entrances– All damages howsoever caused– Precise wording– Go to a Solicitor
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Legal Liability
Liability to Neighbours –– Nuisance
• Public
• Private
• Must be unreaonable
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Legal Liability
Liability to Neighbours –– Defences
• Prescription– 20 years continued performance
• Consent
• Statutory Authority– Road works
– Army Shooting range
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Legal Liability
Contract– Who is reponsible?– Sign for and on behalf of…– Express authority– Need rules to allow borrowing– Indemnity
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Bibles
A Legal Guide for Clubs and Associations– Dermot McNamara– FirstLaw
A Guide to Legal Structures for Voluntary and Community Organisations– Mel Cousins– Combat Poverty Agency