Running aRunning a Little League Little League

As League Vice As League Vice President, what do I do President, what do I do and when do I do it? In and when do I do it? In

the absence of the the absence of the President:President:

To Start withTo Start with

You Need:You Need:

A Copy of the LatestA Copy of the Latest““Little League Operating Manual” Little League Operating Manual” (the White Book)(the White Book)

A Copy of the each of the LatestA Copy of the each of the LatestBaseball and SoftballBaseball and Softball““Official Regulations and PLAYING Official Regulations and PLAYING RULES”RULES”(the “small” rulebooks)(the “small” rulebooks)

That’s IT !!!That’s IT !!!

All You Need toAll You Need todo now is make sure do now is make sure

youyouFOLLOW ALLFOLLOW ALLTHE RULES!THE RULES!

What’s Next?What’s Next?

If you don’t have a copy of If you don’t have a copy of

““A Year in the Life of A Year in the Life of Hometown Little League”Hometown Little League”

GET ONEGET ONEA copy can be downloaded/printed fromA copy can be downloaded/printed from

www.littleleague.orgwww.littleleague.org

If you’ve got a copy,If you’ve got a copy,

READ ITREAD ITKeep it as a ReferenceKeep it as a Reference

What’s Next?What’s Next?

Find Out whenFind Out whenthe Region is holding athe Region is holding a

Training Session/Clinic for League Training Session/Clinic for League AdministratorsAdministrators

If you’re a new Vice PresidentIf you’re a new Vice Presidentor if you haven’t been to oneor if you haven’t been to one

GOGO

If it’s been several years since If it’s been several years since you’ve goneyou’ve goneGO AGAINGO AGAIN

In Fact, you should have a few of In Fact, you should have a few of your League OFFICERS attend with your League OFFICERS attend with

you (if possible)you (if possible)

This “TRAINING SESSION”This “TRAINING SESSION”is intended to be anis intended to be anOPEN DISCUSSIONOPEN DISCUSSION

by Everyone present.by Everyone present.

The following The following SLIDES list the TOPICSSLIDES list the TOPICS

to be covered, but since everyto be covered, but since everyLeague is unique and each League League is unique and each League

generally does things a “little” generally does things a “little” differently, we willdifferently, we will

not tell you how to “run”not tell you how to “run”Your League.Your League.

That’s Up To YOU.That’s Up To YOU.

Running aRunning a Little League Little League

Where to Begin?Where to Begin?

If you haven’t already gotten a If you haven’t already gotten a copy of the publication copy of the publication

““A Year in the Life of A Year in the Life of Hometown Little League”Hometown Little League”

GET ONEGET ONE

If you’ve already got one,If you’ve already got one,READ ITREAD IT

It is “BY FAR” the most helpful It is “BY FAR” the most helpful publication for planning and publication for planning and scheduling all of the various scheduling all of the various

activities involved with runningactivities involved with runninga Little Leaguea Little League

FALLFALL

ELECTIONSELECTIONSNotice Of Annual MeetingNotice Of Annual Meeting

Meeting Quorum (Membership)Meeting Quorum (Membership)Ballot / NominationsBallot / Nominations

Absentee BallotsAbsentee BallotsVoting / ElectionVoting / Election

Any Constitution Changes?Any Constitution Changes?

New BOARDNew BOARDDiscuss “Responsibilities”Discuss “Responsibilities”

Establish CommitteesEstablish CommitteesSTART PLANNING for the new SeasonSTART PLANNING for the new Season

BUDGET (Income BUDGET (Income andand Expenses) Expenses)Set Meeting ScheduleSet Meeting Schedule

FALLFALL

Establish Policies for Establish Policies for League AssetsLeague Assets

BANK ACCOUNT(s)BANK ACCOUNT(s)Treasurer ProceduresTreasurer Procedures

Treasurer ReportsTreasurer Reports

EQUIPMENTEQUIPMENTInventoryInventory

Inspect/Repair/ReplaceInspect/Repair/ReplaceIssue/Return/AccountabilityIssue/Return/Accountability

CONCESSIONSCONCESSIONSEquipmentEquipment

Inventory / SuppliesInventory / SuppliesIncome (Cash Box)Income (Cash Box)

FALLFALL

FALL BALLFALL BALLTraining and Development ProgramTraining and Development Program

If you run one, GREATIf you run one, GREATIf you don’t run one, WHY?If you don’t run one, WHY?

PLAN FUNDRAISERSPLAN FUNDRAISERSNever Too Early to StartNever Too Early to Start

Gather IdeasGather IdeasTry AnythingTry Anything

Try EverythingTry EverythingGet PARENTS InvolvedGet PARENTS Involved

WINTERWINTER

DistrictDistrict Presidents MeetingPresidents Meeting

Meet the District StaffMeet the District StaffMeet the Other PresidentsMeet the Other Presidents

Discuss:Discuss: Plans for Upcoming SeasonPlans for Upcoming Season

Interleague PlayInterleague PlayTournamentsTournaments

District “Responsibilities” (Dues/Fees)District “Responsibilities” (Dues/Fees)

Review YourReview YourConstitutionConstitution

Incorporation / Tax ExemptionIncorporation / Tax ExemptionLocal Rules / Ground Rules / By-LawsLocal Rules / Ground Rules / By-Laws

(including Methods for Selecting(including Methods for SelectingAll Star Players, Mangers, and Coaches)All Star Players, Mangers, and Coaches)

WINTER (cont’d)WINTER (cont’d)

REGISTRATIONREGISTRATIONMultiple Dates and TimesMultiple Dates and Times

Advertise, Advertise, AdvertiseAdvertise, Advertise, AdvertiseContact Last Year’s Players / ParentsContact Last Year’s Players / Parents

POSTPOSTLeague Boundary MapLeague Boundary Map

Budget / Financial ReportBudget / Financial Report(this is the time to show your Parents how much it (this is the time to show your Parents how much it

really costs to run your league and how the really costs to run your league and how the “Registration Fees” provide only a small portion of the “Registration Fees” provide only a small portion of the

money needed during the year)money needed during the year)

Tryout ScheduleTryout Schedule

Sign-Up ListsSign-Up Lists for Umpires, Managers, Coaches,for Umpires, Managers, Coaches,

SPONSORS, etc..SPONSORS, etc..

WINTER (cont’d)WINTER (cont’d)

REGISTRATIONREGISTRATION

Have “Knowledgeable” People there toHave “Knowledgeable” People there toVerify Players’ AGE and RESIDENCYVerify Players’ AGE and RESIDENCY

IDENTIFY POTENTIALIDENTIFY POTENTIALUmpires, Managers, Coaches,Umpires, Managers, Coaches,

Team Moms/Dads, and SPONSORSTeam Moms/Dads, and SPONSORS

Obtain Information aboutObtain Information aboutParents’ Jobs/ProfessionsParents’ Jobs/Professions

(find out if you have a CPA, or an electrician, or a (find out if you have a CPA, or an electrician, or a Plumber, or Whatever – the information may come in Plumber, or Whatever – the information may come in

handy if/when you need some work done)handy if/when you need some work done)

COLLECTCOLLECTPlaying Fees & Membership DuesPlaying Fees & Membership Dues

Medical Release FormsMedical Release Forms

WINTER (cont’d)WINTER (cont’d)

Application for Charter Application for Charter and Insuranceand Insurance

Submit EARLY (by Jan 1)Submit EARLY (by Jan 1)

Safety InspectionsSafety InspectionsFacilityFacility

Playing EquipmentPlaying Equipment

Appointment ofAppointment ofManagers and CoachesManagers and Coaches

Screen Applicants (Background Checks)Screen Applicants (Background Checks)President AppointsPresident Appoints

Board ApprovesBoard Approves

WINTER (cont’d)WINTER (cont’d)

Clinics andClinics andEducational ProgramsEducational ProgramsEastern Regional Clinics / SeminarsEastern Regional Clinics / Seminars

District ClinicsDistrict ClinicsIndividual League ClinicsIndividual League Clinics

CD Rom / VideosCD Rom / VideosPamphlets / HandoutsPamphlets / Handouts

Who Needs To Be Educated?Who Needs To Be Educated?

PRESIDENT and BOARD MEMBERSPRESIDENT and BOARD MEMBERS(especially new Presidents and new BOD Officers)(especially new Presidents and new BOD Officers)

UmpiresUmpiresManagers and CoachesManagers and Coaches

PARENTSPARENTS

SPRINGSPRING

Divisions/ TeamsDivisions/ TeamsNumber of Players RegisteredNumber of Players Registered

Baseball / SoftballBaseball / SoftballAge BreakdownAge Breakdown

How many TeamsHow many TeamsHow many Players on a TeamHow many Players on a Team

TRYOUTSTRYOUTSAdvertiseAdvertise

Multiple Dates / TimesMultiple Dates / TimesPlayers must Attend 50% of SessionsPlayers must Attend 50% of Sessions

Conducting the TryoutConducting the Tryout(Test ALL 5 Skill Areas)(Test ALL 5 Skill Areas)

All Managers PresentAll Managers PresentRating SheetsRating Sheets

SPRING (cont’d)SPRING (cont’d)

Player Selection (DRAFT)Player Selection (DRAFT)Run by PLAYER AGENTRun by PLAYER AGENT

Must use an Approved MethodMust use an Approved MethodPre-Identify “Options”Pre-Identify “Options”

No “Handshake Agreements”No “Handshake Agreements”Player TradesPlayer Trades

Scheduling PracticesScheduling Practicesand GAMESand GAMES

BALANCE the SchedulesBALANCE the SchedulesBe FAIR to ALL TeamsBe FAIR to ALL Teams

““Typical” Schedules areTypical” Schedules are in Operating Manualin Operating Manual

Schedules are Approval by the BoardSchedules are Approval by the Board

SPRING (cont’d)SPRING (cont’d)

Waiver FormsWaiver FormsRegulations II(d) and IV(h)Regulations II(d) and IV(h)

Submit through DASubmit through DAMust be Approved PRIOR to Player Must be Approved PRIOR to Player

Participating in League PlayParticipating in League Play

ROSTERSROSTERSSubmit to WilliamsportSubmit to Williamsport

Copy to DACopy to DA

Interleague/Combined Team Interleague/Combined Team FormsForms

Submit to DASubmit to DA

SPRING (cont’d)SPRING (cont’d)

OPENING DAYOPENING DAYAdvertiseAdvertise

Brief CeremoniesBrief Ceremonies

Aside from Registration, this isAside from Registration, this isprobably your Best Opportunity toprobably your Best Opportunity to provide League Information to theprovide League Information to the

most people at one time.most people at one time.

If you need HELPIf you need HELPfrom your Membership,from your Membership,

Opening Day is a Opening Day is a Great Time to ASK for itGreat Time to ASK for it

PLAY BALLPLAY BALLandand

HAVE FUNHAVE FUN

SUMMERSUMMER

All Star TournamentAll Star TournamentSelecting PlayersSelecting Players

Selecting Manager/CoachesSelecting Manager/CoachesTournament AffidavitTournament Affidavit

Collecting Paperwork (age & residence)Collecting Paperwork (age & residence)Waiver FormsWaiver Forms

Pay LLB FeePay LLB FeeTournament Play / TravelTournament Play / Travel

Supply Umpires?Supply Umpires?

Got a ProblemGot a Problem

IF YOU NEED HELPIF YOU NEED HELPASK FOR ITASK FOR IT

Your District andYour District andRegional StaffsRegional Staffs

are comprised of individuals are comprised of individuals who have EXTENSIVE who have EXTENSIVE

EXPERIENCE in Little LeagueEXPERIENCE in Little LeagueMany are Past PresidentsMany are Past Presidents

They areThey areREADY TO HELPREADY TO HELP

DistrictDistrictChain of CommandChain of Command

D.A.

DistrictStaff

League President

Board Members

Managers and Coaches

Players and Parents / Guardians

If you have an “Issue/Problem”, work your wayUP the Chain One Step At A Time. Try to resolve

the issue/problem “at the lowest level.”If not resolved in a timely manner,

go ONE step Higher.