Running A Working MeetingRunning A Working Meeting

Jim Lamb

Introduction Introduction

Run Effective Meetings Why are we having a meeting? Who should attend. What is the expected outcome. How many chapter Chair’s are present

AgendaAgenda

Why are we holding a meeting? Who controls the Agenda. Who should attend. What is the expected output. How meetings get derailed Managing a disturbance.

Why are we holding a Why are we holding a meeting?meeting?

What is the meeting mission and purpose?Business meetingTechnical meetingSocial Meeting

Is the meeting defined by Charter Who should attend the meeting

Who controls the AgendaWho controls the Agenda

Why have an agenda, what goes first. Need to establish a time budget.

Send with meeting Agenda What material is needed to prepare

attendees for the meeting. Agenda is responsibility of meeting chair.

Delegated to Sectary

Who should attend the Who should attend the meetingmeeting

The more people in the meeting, the more input you will get, the longer it will take.

If guests are invited, do they know their roll. If discussions are going to be held, who has

the information, who is affected. Should business and technical meetings be

combined.

What is the Expected OutputWhat is the Expected Output

Are decisions expected to be made. How is meeting documented. How are results measured. Have objectives been met.

How Meetings Get DerailedHow Meetings Get Derailed

No Agenda Do not follow time schedule. Cannot arrive at common solution. Discussion is uncontrolled, Roberts Rules. War stories get started. Poor definition of objective. Participants not prepared.

Managing a DisturbanceManaging a Disturbance

Deflect conservation's to after the meeting. If the conservation is not relevant it needs

to be cut off. Guest input should be kept to a minimum. Need to talk to participants who can’t get

off their soap box. Delay the discussion until later.

SummarySummary

What is the meeting mission and purpose Make sure there is an agenda Stick to the agenda, finish on time. Need to cut off unnecessary discussions What is the expected output