running effective school council meetings pfe
TRANSCRIPT
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RUNNING EFFECTIVE
CATHOLIC SCHOOL COUNCIL
MEETINGS
Gord Wyse Oct 22 2009
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Agenda
• Introduction 7:1 ! 7:1"
• C#aracteri$tic$ o% Good&'ad Meeting 7:1" ! 7:(
• )re*aration 7:( ! 7:+
• ,uring t#e Meeting 7:+ ! 7:+"
• C#air*er$on S-i..$ 7:+" ! 7:/
• ,eci$ion Ma-ing 7:/ ! 7:/"
• Ending a Meeting 7:/" ! 7:"
• 0A 7:" ! 7:""
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C#aracteri$tic$ o%
Negati2e Meeting$
• ,ri%ting o%% t#e $u34ect
• )oor *re*aration• Lac- o% .i$tening
• Ver3o$it5 o% *artici*ant$
• Lengt#• Lac- o% *artici*ation
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6#at are *eo*.e .oo-ing %or
• Define a meetings purpose
• Send enough information for people to prepare for
meeting
• llo! all attendees to participate
• ddress each item on the agenda
• ssign follo! up actions
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)re*aration %or a Meeting• Define the purpose of the meeting and the outcomes
# Is this solely an information meeting or are decisions
needed to be made?
• Solicit input from mem$ers on any other topics%issues that need to
$e discussed
• De&elop an agenda !ith timeframes ta'ing into consideration any
outside parties coming to spea' and the rele&ant priority of agenda
items
• Distri$ute the agenda $efore the meeting
• Send any rele&ant information or inform participants of any
necessary preparation needed to meet the meeting purpose
() *ailure of most meetings+
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Agenda E8a9*.eSt- ./1 1O/ 1/G1 S1OO 67 O87/
G7D # anuary )": 200;
Welcome and Open .eeting # hair ,
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,uring t#e Meeting
• Greet .em$ers and ma'e them feel !elcome-
• /ntroduce any ne! mem$ers%&isitors to the team
• Start on time- nd on ime
• 6e&ie! the agenda and set priorities for the meeting
• Stic' to the agenda
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C#airing t#e Meeting ,o;$
• *or each item on genda@introduce the topic andsummariAe pre&ious discussion
• Watch for dominant spea'ers and as' =uiet ones for their
input-
• SummariAe points and clarify discussions
• 7ote digressions and remind mem$ers to stay on tas'
• Watch $ody language of yourself and others
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Non Ver3a. Co99unication
• 8 study found 93B of communication effecti&eness
!as due to non&er$al cues
• nother study found
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C#air*er$on S-i..$
• /mpartiality
• sserti&eness
• Staying on course• SummariAing
# 8sed to end a topic or discussion
# ist any decisions made to a&oid later
misunderstandings
# nsure tas's generated are assigned to specificpeople%groups
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6#at i$ Con$en$u$
,eci$ion Ma-ing •
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Modi%ied Con$en$u$ Mode.Discussion
roposal
est foronsensus
7o Ees
.odification
o roposal
Stand sideoncerns
6aised
onsensus
chie&ed
?loc' ction ointsOr Fote
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Ending a Meeting
• nd on time or $efore
• han' all mem$ers for attending
• SummariAe decisions made to a&oid misunderstandings
later
• 6e&ie! actions items handed out to council mem$ers
• nsure mem$ers 'no! !hen net meeting is
• *ollo! up !ith minutes shortly after the meeting
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