running sport - role of the secretary

8/6/2019 Running Sport - Role of the Secretary

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If you would like to attend a workshop,

organise a workshop for a group, or

simply purchase or download another

resource from the Running Sportseries, visit the following website for

further information:

www.sportengland.org/runningsport

Sport England is an organisation committed to creating

opportunities for people to start in sport, stay in sport

and succeed in sport.

Sport England is the strategic lead for delivering the

Government's sporting objectives in this country, and we

distribute both Lottery and Exchequer funds to sport.

Our vision is to make England an active and

successful sporting nation.

THE ROLE

OF THESECRETARYWhat would I need to knowto become a Secretary?

This resource forms part of the Running Sport series


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X X

1

Why do it? 02

What does the Secretary do? 03

What qualities do you need? 04

What equipment is needed? 04

Dealing with correspondence 05

Liaison with other members and external agencies 06

Organising a meeting 07

A sample meeting agenda 07

Writing minutes 08

Annual General Meetings (AGMs) 09

Keeping records 09

Things to avoid & things to remember 10Further tips 11

Useful contacts 12

WelcomeContents

Welcome to this Running Sport resource.This forms part of Sport Englandseducation & training programme that provides recognition, information and learning

resources aimed at supporting volunteers in relation to the administration and

management of their sporting organisation, club, group, team, or governing body.

I hope that you find the information of use in your sporting role and that you will

continue to contribute to helping people participate in sport in England. Through

you, a valued resource, one of 5.8 million we know that we are on our way to

achieving our goal of making England an active and successful sporting nation!

Thank you for all your support and good luck for your volunteering future long

may you continue!

Roger Draper

Chief Executive

Sport England

Glossary of termsCorrespondence: Written form of

communication between two or more people

e.g. letters, emails

A meeting agenda: List of items to be dealt withduring a meeting e.g. matters arising from a

previous meeting, new correspondence

Minutes:A formal record of any discussion,

agreements and action points arising from a

meeting

Annual General Meeting (AGM):A meeting held

once a year, which involves all of the

club/organisation members, not just the main

committee. An AGM will be used to discuss the

end of season finances, elect new committee

members, and decide on the future direction of

the club/organisation. AGMs are strictly

governed by the clubs/organisations

Constitution

Impartial: Not favouring one side of a discussion

more than another


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Useful contactsCentral Council For Physical Recreation

Francis House

Francis Street

London

SW1P 1DE

Tel: 020 7854 8500

Fax: 020 7854 8501

Email: [email protected]

Website: www.ccpr.org.uk

Child Protection In Sport Unit

NSPCC National Training Centre3 Gilmour Close

Beaumont Leys

Leicester

LE4 1EZ

Tel: 0116 234 7278/7280

Fax: 0116 234 0464


Website: www.thecpsu.org.uk

Clubs for Young People371 Kennington Lane

London

SE11 5QY

Tel: 020 7793 0787

Fax: 020 7820 9815


Website: www.clubsforyoungpeople.org.uk

English Federation of Disability Sport

Manchester Metropolitan UniversityAlsager Campus

Hassall Road

Alsager

Stoke On Trent

ST7 2HL

Tel: 0161 247 5294

Fax: 0161 247 6895


Website: www.efds.net

Running Sport Hotline (general enquiries)

Tel: 0800 363373

Running Sport Support Team

(workshop & resource enquiries)

3rd Floor, Victoria House

Bloomsbury Square

London

WC1B 4SE

Tel: 0207 404 2224

Fax: 0207 383 5740


Website: www.sportengland.org/runningsport

Sport England

3rd Floor, Victoria House

Bloomsbury Square

London

WC1B 4SE

Tel: 0845 850 8508

Fax: 0207 383 5740


Website: www.sportengland.org

sports coach UK (general enquiries)

114 Cardigan Road

Headingley

Leeds

LS6 3BJ

Tel: 0113 274 4892

Fax: 0113 275 5019


Website: www.sportscoachuk.org

sports coach UK Business Support Centre

(workshop enquiries)

Sports Development Centre, Loughborough

University

Loughborough

Leicestershire

LE11 3TU

Tel: 01509 226 130

Fax: 01509 226 134


Website: www.sportscoachuk.org

Sports Leaders UK

Clyde House, 10 Milburn Avenue

Oldbrook

Milton Keynes

MK6 2WA

Tel: 01908 689180

Fax: 01908 393744


Website: www.bst.org.uk

Womens Sports Foundation

3rd Floor, Victoria HouseBloomsbury Square

London

WC1B 4SE

Tel: 020 7273 1740

Fax: 020 7273 1981


Website: www.wsf.org.uk

Youth Sport Trust

Sir John Beckwith Centre for SportLoughborough University

Loughborough

Leicestershire

LE11 3TU

Tel: 01509 226600

Fax: 01509 210851

Website: www.youthsporttrust.org

Volunteering England (London)

Regents Wharf

8 All saints Street

London

N1 9RL

Fax: 020 7520 8910

Volunteering England (Birmingham)

New Oxford House, 16 Waterloo Street

Birmingham

B2 5UG

Fax: 0121 633 4043

For both offices:

Tel: 0845 305 6979


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